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HomeMy WebLinkAboutItem III(C) Approval and Authorization for Mayor and City Clerk to execute Work Order #12, Bidding for Chalmers Yeilding, Architect in amount of $1500 for Withers-Maguire House "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" AGENDA 10-4-94 Ocoee Item III C CITY OF OCOEE RUSTY JOHNSON r O. PAUL W.FOSTER 150 N.LAKESHORE DRIVE O OCOEE FLORIDA 34761-2258 VERN COMBS �'�,► ?v (407)656-2322 JIM GLEASON rEP Of c ooh��� QTY MANAGER ELLIS SHAPIRO MEMORANDUM DATE: September 26, 1994 TO: The Honorable Mayor and Board of City Commissioners FROM: Montye E. Beamer, Director Administrative Services SUBJECT: Withers-Maguire House Work, Order 12 Bidding The Construction Documents for all the remaining work on the Withers-Maguire House have been completed. On Sunday, October 2, 1994 the advertisement to prequalify contractors will appear; responses have been requested by October 18, 1994. The next phase for the Architect will be Bidding where: 1. The Architect will assist the City with the prequalification of contractors. 2. A prebid conference will be held on site with the qualified contractors to review the construction documents and scope of work. An addendum will be issued, if necessary, to clarify any questions prior to the submittal of Bids. 3. The Architect will attend the bid opening, review bids and make recommendations for the award of the contract. 4. The construction contract will be reviewed and comments will be provided to the City. Monies were appropriated in FY94 at mid-year and were carried forward into FY95 through a Purchase Order specifically outlining these tasks. Staff recommends approval of Work Order 12 for Chalmers Yeilding, Architect. Action Requested The Mayor and Board of City Commissioners (1) approve Work Order 12, Bidding for Chalmers Yeilding, Architect in the amount of $1,500.00 to be completed in ninety (90) days and (2) authorize the Mayor and City Clerk to execute. ex WORK ORDER FOR ARCHITECT SERVICES AGREEMENT WORK ORDER NO. 12 PROJECT: WITHERS-MAGUIRE HOUSE RESTORATION CITY OCOEE, FLORIDA ARCHITECT: CHALMERS YEILDING, ARCHITECT Execution of the Work Order by City shall serve as authorization of ARCHITECT to provide for the above project, professional services as set out in the documents which are attached hereto and made a part hereof. ATTACHMENTS: (X) Bidding ARCHITECT shall provision said services pursuant to this Work Order, its attachment and that certain Agreement of November 19, 1991, as amended between CITY and ARCHITECT which is incorporated herein by reference as if it had been set out in its entirety. Whenever the Work Order conflicts with said Agreement, the Agreement shall prevail. TIME FOR COMPLETION: The work authorized by this Work Order shall be completed within ninety (90) days from the date this Work Order is executed by the CITY. COMPENSATION: The CITY shall compensate ARCHITECT a negotiated fixed fee in the amount of ONE THOUSAND FIVE HUNDRED DOLLARS ($1,500.00) for the service required under this Work Order. Architect shall perform all work required by this Work Order; but, in no event, shall ARCHITECT be paid more than the fixed fee. IN WITNESS WHEREOF, this parties hereto have made and executed this Work Order on this day of , 1994, for the purposes stated herein. Chalmers Yeilding, Architect A Florida Sole Proprietor WITNESS: ARCHITECT: n . �, ,, v By Date: ./27 ATTEST: BOARD OF CITY COMMISSIONERS CITY OF OCOEE, FLORIDA By: Jean Grafton, City Clerk S. Scott Vandergrift, Mayor Date: FOR USE AND RELIANCE ONLY BY THE CITY OF OCOEE. APPROVED AS TO FORM AND LEGALITY THIS DAY OF , 1994. FOLEY & LARDNER By: CITY ATTORNEY Withers-Maguire House Restoration Project Attachment "A" Scope of Work 1. The Architect will assist the City with the prequalification of contractors. 2. A prebid conference will be held on site with the qualified contractors to review the construction documents and scope of work. An addendum will be issued, if necessary, to clarify any questions prior to the submittal of Bids. 3. The Architect will attend the bid opening, review bids and make recommendations for the award of the contract. 4. The construction contract will be reviewed and comments will be provided to the City.