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HomeMy WebLinkAboutItem III(G) Approval and Authorization for Mayor and City Clerk to execute the Traffic Signal Service Agreement with Orange County in the amount of $10,000 • • =.= AGENDA 10-4-94 • Item III G vc I C' © �• y19 Of 6000%> JAMES W.SHIRA,P.E. CITY ENGINEER/UTILITIES DIRECTOR 150 N.LAKESHORE DRIVE•OCOEE,FLORIDA 34761 (407)656-2322 MEMORANDUM DATE: September 26, 1994 TO: The Honorable Mayor and Board of City Commissioners FROM: James W. Shira, P.E. City Engineer/Utilities Director SUBJECT: Traffic Signal Service Agreement The present traffic signal service agreement between the City of Ocoee and Orange County, executed by the City on October 20, 1992, will expire on November 24, 1994. Attached for your review is a proposed service agreement that will run for an additional two years from its effective date. The proposed agreement includes six signals that have been installed since the effective date of the present agreement. Mr. Brenner, Public Works Director, has reviewed the proposed agreement and recommends that it be adopted as written. The present agreement covers six traffic signals and one school zone signal for an annual fee of $6,900.00 or $862.50 per signal per year. The proposed agreement covers thirteen traffic signals and one school zone signal for an annual fee of $10,000.00, or $714.29 per signal per year. The Finance Department has confirmed that funds for this agreement are in the Parks, Parkways, Trees and Drainage Traffic Signal Maintenance account in the FY 95 budget. I recommend that the Board of City Commissioners authorize the Mayor and City Clerk to execute the Traffic Signal Service Agreement with Orange County in the amount of $10,000.00. wesawocso..wx,vss.,94k THE PRIDE OF WEST ORANGE ei#14A Ocoee v Vii # a c ��' RAYMOND M. BRENNER or 000° PUBLIC WORKS DIRECTOR 560 FLEWELLINC AVE. OCOEE,FLORIDA 34761-2303 (407)877-8420 • FAX(407)656-8504 MEMORANDUM TO: Jim Shira, City Engineer/Utilities Director FROM: Ray Brenner, Public Works Directo DATE: September 20 , 1994 RE: Traffic Signal Maintenance Contract with Orange County Pursuant to your request, I have reviewed the agreement as submitted by Orange County . In my reviewing the following amendments, Section 2 of the recitals reflects the sum of $10, 000 to cover the cost of maintaining 13 traffic signals and 1 flashing school signal for a period of two ( 2 ) years. The previous agreement reflected a sum of $6 , 900 to maintain 7 traffic signals and 1 flashing school signal for a period of two (2 ) years. The additional six (6 ) traffic signals are as follows: Geneva Street and Bluford Avenue West Colonial Drive and Blackwood Avenue West Colonial Drive and Clarke Road Clarke Road and White Road Clarke Road and Silver Star Road Clarke Road and A. D. Mims Road In Section 3 , the existing agreement reflects a sum of $1 , 500 , for the installation of new loops at the intersection of Kissimmee Avenue and Story Road. This amount has been increased to $1 , 800. It goes on further that the County shall not be obligated to begin the installation of the loops until such time as the City , at its own expense, has repaired , to the satisfaction of the County, the pavement on the approach to that intersection . Lastly, the school signals on Orlando Avenue and Wurst Road are not listed in this agreement, as they belong to the City and the setting and maintenance are provided by the P. P. T. D. Department. Therefore , it would be my recommendation to the City Commission to enter in to the Traffic Signal Service Agreement, as amended , with Orange County . Should you need additional information , please contact me. RB:jh C: Ellis Shapiro, City Manager OCOEE ISA RECYCLING COMMUNITY Orange 1 was+` r:.c:.,:'r'"';:. Y;:'=iie'id'f{Niiliiii:i:�iri.iFiFSj::� tr;:`� ``: i`' COunt Public Works Division =4-'4,4', %"Oi-`, George W. Cole, P.E., Director ^` ;xa Traffic Engineering Department Steve Wilmarth, P.E.,Acting Manager 4200 South John Young Parkway Orlando,Florida 32839-9205 Telephone(407)836-7890 September 8, 1994 FAX(407)836-7999 Mr. James W. Shira, P.E. City Engineer/Utilities Director City of Ocoee 150 North Lakeshore Drive Ocoee, Florida 34761 Subject: Renewal of `Signal Maintenance Agreement Dear Mr. Shira: In response° to your request, we have revised the "Traffic Signal Service Agreement" to include six additional signalized inter- sections in the City of Ocoee. As the present agreement terminates on November 24, 1994, we would like to have the revised agreement approved and executed by the Ocoee City Commission and returned to this office before ' October 15 so that we might include this on the agenda for approval by the Orange County Board of County Commissioners at their meeting on November 15, 1994 . Three copies of the revised agreement are attached for original signatures on all copies. As soon as the agreements are signed by Orange County, we will return one originally signed agreement to you for City Clerk's records. Should you have any questions, please do not hesitate to contact this office. . Sincerely, Steve Wilmarth, P. E. ��7 tj � OW [2' .. Attachments SEP I z 1994 cc: William P. Baxter, P.E. , Deputy Director, (� Public Works Division Tanya Miller, Fiscal Administrative Superviwr Public Works Division TRAFFIC SIGNAL SERVICE AGREEMENT This agreement (the "Agreement") is entered into between ORANGE COUNTY, FLORIDA, a political subdivision of the State of Florida (hereinafter the "COUNTY") and the CITY OF OCOEE, a municipal corporation (hereinafter the "CITY") . RECITALS WHEREAS, the COUNTY and the CITY entered into a Traffic Signal Service Agreement dated April 17, 1984, approved by the Orange County Board of County Commissioners on May 7, 1984, as amended in June 1986, October 1988, August 1990 and November 1992, and WHEREAS, the COUNTY and CITY desire to increase the number of locations to receive traffic signal maintenance service, NOW, THEREFORE, in consideration of the foregoing and of the following terms and conditions, the COUNTY and the CITY agree as follows: 1. The existing Agreement is incorporated herein by reference as if fully set forth, and shall continue in full force and effect except to the extent that it may conflict with the provisions contained herein. 2 . The CITY shall pay to COUNTY the sum of Ten Thousand Dollars ($10, 000. 00) to cover the cost of maintaining thirteen (13) traffic signals and one (1) flashing school signal for a period of two (2) years at the following locations: Bluford Avenue and McKey Street Bluford Avenue and West Colonial Drive (formerly named McGee Highway) Bluford Avenue and Silver Star Road Maguire Road and West Colonial Drive (formerly named McGee Highway) Kissimmee Avenue (formerly and incorrectly referred to as Kissimmee Road in previous documents) and Story Road Silver Star Road and Ocoee-Apopka Road Bluford Avenue and Ohio Street (school signal) Ocoee-Apopka Road and Franklin Street Geneva Street and Bluford Avenue West Colonial Drive and Blackwood Avenue West Colonial Drive and Clarke Road Clarke Road and White Road Clarke Road and Silver Star Road Clarke Road and A.D. Mims Road This amount shall be used toward the cost of all parts, labor and equipment necessary to respond to reported malfunctions in a timely manner, as well as the performance of preventive maintenance. The COUNTY shall perform preventive maintenance of each of the fourteen (14) signal locations once every six (6) months. 3 . The CITY shall pay to COUNTY an additional sum of One Thousand and Eight Hundred Dollars ($1, 800. 00) over and above the aforementioned sum of Ten Thousand Dollars ($10, 000. 00) for the installation of new loops at the intersection of Kissimmee Avenue and Story Road. However, the COUNTY shall not be obligated to begin the installation of the loops until such time as the CITY, at its own expense, has repaired, to the satisfaction of COUNTY, the pavement on the approaches to that intersection., 4 . The CITY shall be responsible for the setting of signal timing parameters at all locations and any costs associated therewith. However, the COUNTY may provide recommendations to the CITY. 5. Paragraphs 3 and 4 of that certain Agreement between the City of Ocoee and Orange County dated April 17, 1984 are hereby deleted. The COUNTY shall respond to all reported malfunctions of the traffic signals included in this Agreement unless it has previously determined that the malfunctioning traffic signal is no longer capable of repair. Response time will depend on the relative urgency of the malfunction, workload, and travel time. The COUNTY shall notify the CITY when a malfunction is reported and shall give the CITY an estimate of the response time. If any temporary traffic control is required due to the malfunction, such as police control or stop signs, the CITY shall provide such control until the COUNTY completes the repairs. If a traffic signal installation is damaged by accident, construction work, storm, or act of God, etc. , and Major Repairs must be made, the repairs required shall not be covered by this Agreement. "Major Repairs" shall be defined as any malfunction or damage, the overall and cumulative cost to repair of which would exceed Five Hundred Dollars ($500. 00) . The COUNTY may perform any repairs requested by the CITY or the CITY may hire a private contractor to perform the repairs. If the CITY elects for the COUNTY to make the repairs, an estimate of the cost will be prepared and agreed upon prior to the commencement of any work. The CITY shall be responsible for the cost of such Major Repairs, including any materials furnished and installed. 6. The CITY shall be responsible for payment of electrical service for the signal installation directly to -2- the electrical power company. Said payment shall in no way be construed to be included within the Ten Thousand Dollar ($10, 000. 00) payment referenced in paragraph 2 of this Agreement. • 7. This Agreement shall become effective on the date upon which the last of the parties hereto execute this Agreement (the "Effective Date") and shall terminate two (2) years from the Effective Date, subject to renewal by written agreement of the parties hereto. ORANGE COUNTY, FLORIDA BY: County Chairman Linda W. Chapin DATE: ATTEST: Martha O. Haynie, County Comptroller As Clerk of the Board of County Commissioners BY: Deputy Clerk FOR THE USE AND RELIANCE OF ORANGE COUNTY ONLY: APPROVED AS TO FORM 19 BY: Joel D. Prinsell, Assistant County Attorney FOR USE AND RELIANCE ONLY BY THE CRY OF OCOEE. APPROVED AB TOFORUM MOWN CITY OF OCOEE OLEY&LAM i BY: By S. Scott Vandergrift, Mayor Cnr Artomey DATE: ATTEST: TITLE: Jean Grafton, City Clerk BY: -3-