HomeMy WebLinkAboutItem 10 Consideration of Purchase of Two (2) Motorola Astro XTL 5000 Digital Mobile Radios and Five (5) Motorola XTS Model Digital Portable Radios by Piggybacking off the Orange County Contract
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AGENDA ITEM COVER SHEET
Meeting Date: April 19, 2005
Item # 10
Contact Name:
Contact Number:
Richard Firstner
407-905-3126
Reviewed By:
Department Director:
City Manager:
_ Fire Chief
~-
, --
Subject: Motorola Radio Purchase
Background Summary:
In order to maintain compatibility and interoperability with Motorola radios currently utilized by the
Ocoee Fire Department and the Orange County radio users group, Motorola radios must be
purchased. Motorola is a sole source provider for these radios and offers only the Orange County
contract pricing with mobile radios costing $3,582.75 each and portable radios costing $3,687.30
each.
Issue:
Should the Honorable Mayor and City Commissioners approve the purchase of two (2) Motorola
Astro XTL 5000 Digital Mobile radios and five (5) Motorola XTS 5000 Model Digital Portable radios,
required accessories, chargers and installation from Motorola by piggybacking off the Orange
County contract.
Recommendations
It is respectfully recommended that the Honorable Mayor and City Commissioners authorize the
purchase of Motorola radios and accessories, as approved in the 2004-2005 Capital Equipment
Budget.
Attachments:
Equipment specifications and price list.
Financial Impact:
The 2004-2005 Capital Equipment Budget approved the purchase of two (2) mobile radios and (5)
portable radios. The radios along with the necessary accessory equipment, chargers and
installation will cost $29,287.00, which is $713.00 less than the budgeted amount.
Type of Item:
o Public Hearing
~ Ordinance First Reading
o Ordinance First Reading
o Resolution
o Commission Approval
D Discussion & Direction
For Clerk's Deoi Use:
o Consent Agenda
o Public Hearing
D Regular Agenda
City Manager
Robert Frank
center of GOOd L .
8~
Commissioners
Danny Howell, District 1
Scott Anderson, District 2
Rusty Johnson, District :3
Nancy J_ Parker, District 4
Mayor
S_ Scott Vandergrift
STAFF REPORT
TO:
The Honorable Mayor and City Commissioners
Richard Firstner, Fire Chief @
April 19, 2005
FROM:
DATE:
RE:
Motorola Radio Purchase
ISSUE
Should the Honorable Mayor and City Commissioners approve the purchase of two (2) Motorola Astro XTL
5000 Digital Mobile radios and five (5) Motorola XTS 5000 Digital Portable radios from Motorola by
piggybacking off the Orange County contract.
BACKGROUNDIDISCUSSION
The FY 2004-2005 Capital Equipment budget, approved by the Mayor and City Commission, included
$30,000.00 for the purchase of two (2) mobile and five (5) portable radios. The current radio inventory must be
replaced over the next seven (7) years to maintain compatibility and interoperability with all radio users in the
Orange County radio group.
Along with the radios, five (5) portable radio chargers, five (5) ruggedized portable radio cases, five (5)
ruggedized portable radio batteries, five (5) shoulder microphones and the installation oftwo (2) mobile radios
in the fire apparatus is needed.
Motorola is the sole source provider for these radios and offers users the Orange County pricing with mobile
radios costing $3,582.75 each and portable radios costing $3,687.30 each. The total for accessories and
installation is $3,685.00. Total cost of all equipment is $29,287.00 which is $713.00 less than budgeted.
o Original Document/Contract Attached for Execution by City Clerk
o Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
o N/A
o N/A
o N/A
522-00 Fire Control
6400-Equipment
6401-Vehicle
6405-Computer Equipment
7100-Principal $ 75,145
nOO-lnterest $ 8,350
524-00 Building
6401-Vehicle
6405-Computer Equipment
7100-Principal $ 9,780
nOO-Interest $ 1,085
CITY OF OCOEE
CAPITAL OUTLAY
ANNUAL BUDGET WORKBOOK
FISCAL YEAR 2004-2005
Opti-com Traffic Preemption Units (2) (new
& replacement)
Station Alerting System
Portable Radio's (5) (replacements)
Mobile Radio's (2) (replacements)
Engine 1 (refurbish) (#26 KME)
LAN FS #3 (replacement)
LAN FS #4 (replacement)
Laptop Computers (6) (new)
Chiefs' Vehicles (Current Lease)
Fire Pumper (Current Lease)
Inspector's SUV (Current Lease)
Inspector's Truck (Current Lease)
Brush Truck (Current Lease)
Department Totals
Full Size Pickup Truck (new) (~yr lease)
Document Management System (new)
Desktop Computer (1) (new)
Printer (replacement)
Pick-up Truck (Current Lease)
SUV (Current Lease)
Department Totals
9-5
3,000
37,000
22,000
8,000
70,000
20,000
20,000
3,000
3,000
31,300
37,300
1,477
68,000
5,106
5,512
3,400
83,495
5,000
20,000
2,200
2,500
24,700
6,208
4,657
10,865
$210,795
$40,565
WTJ::;(.; MAITLAND
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IilIOOl
MOTOROLA
Budget Proposal
Date:
Customer:
Address:
Attention:
Phon.:
Fax:
Ernail:
EQUIP. TYPE:
QTY
2
3/28J2005
0CC*l fire Dept.
583 South Bluford Ave.
Ceoee. FI 34761
Kevin GrMnhiI
401-905-3100 - 9 - 2400
407-905-3124
Submitted By:
AddnltS&;
John G.mbreH
500 N. IIIaIUand Blvd. Su 110
Maitland. Fl. 32151
John c.mbtd
407 I"~ 8907 ut 104
<107.e47 -G018
4ONi87-920
'ahn .,.......,.&wtecmss.com
AtIn:
PhoM: .
Fax:
Cell:
EmaiI:
~L6000 Mobi}a 800MHZ with
DIIStI Mount & ~SOOO M.YW II
XTL5000 7001800MHz 35W Mobile
G51 Smarzone operation
GI3 Control Head Software
G73 fNM Controt Head
Dash Mount
G335 Anten..-
Q806 eAl Options
818 $peeker
G24 Two V_ Exprea SeMce
W-22 MIC
$3,582.75
Ext. PrIce
$1.105.50
& XTS5000 Model II Portable $3.$87.30
H3I SmartzGne
Q8O& CAJ OptIons
"185 2 Yr Express ServIce
Add: NTNl11~ Yehle" Charger $331.50
AcId: HMNl191 Noise Canceling Spkr Mic $82.24
Delete D88k Charger NTH iS85.00)
54.016.04 $20.080.20
QPJ10NS: (Add.. raqJJiPAdI
5 Ruggedized Housing & Battery $212.50 - $1,062.50
5 Ruggec:IiPd &au.ty - Spare $127.50 5637.50
~
Prices YiIIid tIvough 7131105 - orders
after 811105 may be subjed to prIGe increase
Dellwry 2-4 WEEKS AltO
Freigtlt Prepaid - Ground
tnstaIIatkNI not included
ProgrammIng not Induded
TOTAL:
Installation
Total:
$28.945.70
341.30
$29,287.00