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HomeMy WebLinkAboutItem 04 Award of RFQ #0601 Engineering Services for Bluford Avenue Phase 1 AGENDA ITEM COVER SHEET Contact Name: Contact Number: Joyce Tolbert 1516 Meeting Date: December 20,2005 Item # t.t Reviewed By: ~~ Department Director: . City Manager: _ _ Subj~c;t:AwardofRFQ #0601 Engineering Services for Bluford Avenue Phase 1 Background Summary: A Request for Qualifications (RFQ) was advertised with the intent to award a contract to one (1) qualified civil engineering firm to provide design services for street widening, intersection improvements, storm water management, landscaping, sidewalks, burial of overhead utilities, decorative lighting, and water, reuse, and wastewater utilities for Bluford Avenue from approximately Lakeview Avenue to Magnolia Street. Issue: Award of Engineering Services for Bluford Avenue Phase 1 to the short-listed firm recommended by the Selection Committee. Recommendations Staff recommends that the City Commission award the Contract for RFQ #0601 to Professional Engineering Consultants, Inc. , and authorize Staff to proceed with contract negotiations with PEC, and authorize the Mayor, City Clerk, and Staffto execute all necessary contract documents. Per State of Florida CCNA Act Statute 287.055, if contract negotiations are unsuccessful with the top-ranked firm, staff shall terminate negotiations and initiate negotiations with the second-ranked firm, and so on, until an agreement is reached. Attachments: 1. RFO #0601 2. PEC Letter of Interest 3. DRMP Letter of Interest 4. VHB Letter of Interest 5. RFO Checklist and Shortlist 6. RFO Evaluation/Rankinq Totals Financial Impact: Approximately $100,000 Type of Item: (please mark with an "x") Public Hearing _ Ordinance First Reading _ Ordinance Second Reading Resolution --L Commission Approval Discussion & Direction For Clerk's DebiUse: _____ Consent Agenda _____ Public Hearing _____ Regular Agenda _ Original Document/Contract Attached for Execution by City Clerk ~ Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by ( ) ~1:t N/A N/A N/A 2 Citv Manager Robert Frank Commissioners Garv Hood. District 1 Scott Anderson. District 2 Rustv Johnson. District 3 Nancy J. Parker. District 4 Mavor S. Scott Vandergrift STAFF REPORT TO: The Honorable Mayor and City Commissioners Joyce Tolbert, Purchasing Agen~ December 12, 2005 FROM: DATE: RE: Award ofRFQ #0601 Engineering Services for Bluford Avenue Phase 1 ISSUE Award of Engineering Services for Bluford Avenue Phase 1 to the short-listed firm recommended by the Selection Committee. BACKGROUND/DISCUSSION In compliance with State Statute Section 287.055 (CCNA Act) and policies and procedures of the City ofOcoee Purchasing Code Chapter 21, a Request for Qualifications (RFQ) was advertised with the intention to award a contract to one (1) qualified civil engineering firm to provide design services for street widening, intersection improvements, stormwater management, landscaping, sidewalks, burial of overhead utilities, decorative lighting, and water, reuse, and wastewater utilities for Bluford Avenue from approximately Lakeview Avenue to Magnolia Street. The firm selected by the City will provide services to include: design survey, design, coordination with utility companies, permitting, plans production, bid documents, engineer's cost estimate, and post design services. The Finance Department reviewed the qualification packages and all were considered responsive. Complete copies of all qualification packages are available in the Finance Department for your review. The qualification packages were evaluated by the RFQ Selection Committee, which consisted of five (5) members: Bob Zaitooni, Public Works Director; Tonya Elliott, Assistant Public Works Director; Buddy Elmore, Stormwater Operations Supervisor; Ryan Howard, Engineer; and Antonio Fabre, Senior Planner. The first public RFQ selection committee meeting was held on November 29,2005 to shortlist the seven (7) responses received. Interviews with the three (3) shortlisted firms were held on December 6, 2005. The Selection Committee evaluated and ranked the firms from 0-500 points on specific evaluation criteria. The recommended short-listed firms and their rankings are as follows: 1. Professional Engineering Consultants 2. Dyer, Riddle, Mills & Precourt 3. Vanassee Hangen Brustlin 485 Points 466 Points 477 Points 1 PROFESSIONAL ENGINEERING CONSUL TANTS, INC. November 17, 2005 P-5390 Ms. Joyce Tolbert City of Ocoee Finance Department 150 North Lakeshore Drive Ocoee, Florida 34761 Re: RFQ No. 0601 - Engineering Services for Bluford Ave. Phase I Dear Ms. Tolbert: Professional Engineering Consultants, Inc. (PEC) appreciates this opportunity to submit our qualifications to provide engineering services to the City of Ocoee for this Bluford Avenue Phase I project. Selection of PEC will ensure that the Bluford Avenue Project will be cost-effectively completed by an award- winning Florida-headquartered infrastructure engineering firm with many years of successfully designing roadway widening projects for cities and counties in Florida, as well as FOOT District offices. In addition to the widening of four (4) sections of Maguire Road, PEC also recently designed the following projects: . Daniels Road Widening & New Turnpike Bridge Project for the City of Winter Garden . Winter Garden Road and Professional Parkway Widening Improvements . Four (4) sections of widening of C.R. 491 for Citrus County . Three (3) sections of widening of Berkley Road for Polk County . Landstreet Road widening for Orange County . Forsyth Road widening for Orange County . Sand Lake Road widening for Seminole County . Howland Blvd. widening for Volusia County . Cypress Gardens Blvd. (SR 540) widening for FOOT District 1 . SR 35 widening in Hardee County for FOOT District 1 . Lake Mary Elementary School Traffic Circulation project PEC also serves as a general engineering continuing consultant for the City of Ocoee and over 20 other municipalities throughout Central Florida providing transportation, drainage, and utilities engineering. PEC is a 91-member Florida owned and operated civil engineering and surveying firm with offices in Orlando, Tampa, DeLand, and Lake City in Florida, and in Atlanta, Georgia. We are in our third decade of providing services for general civil engineering, roadway/bridge/intersection/traffic engineering, stormwater/drainage engineering and related permitting, utilities engineering, parks and recreation, construction administration, CEI, land surveying and GIS services, municipal planning, funding source development and eminent domain/expert witness services to cities, counties, and various state agencies in Florida. ph1<i"}'- sun.c It . II . . Ii -- II . . III III- -- City of Ocoee Page 2 P-5390 Our PEC Stormwater Department has had extensive stormwater experience in Ocoee over the last 20 years, including our years of involvement with the "City Hall Ditch" which will serve as the ultimate outfall for this project. Our constructability reviews and construction administration services are directed by our very experienced Robert Rudd, P.E., a seasoned, construction phase services expert in representing our governmental clients' interests during the construction phase to facilitate project completion within schedule and minimize claims issues. This can bring lIadded valuell to our services forthe City of Ocoee, if so desired. Our Project Team includes the WBE firm of Herbert Halback, Inc. for landscape/streetscape design. HHI designed the beautiful streetscape for McKey Street and HHI also provided community planning and urban design services forthe City of Ocoee's Downtown Lake Front Master Plan. We have also included the WBE firm of Nodarse & Associates, Inc. who will provide geotechnical services for this contract. Our Primary Contact Person and Project Manager will be Fursan Munjed, P .E., who has extensive roadway widening design experience, including four (4) sections of Maguire Road, and the Old Winter Garden Road / Professional Parkway Project. He has also recently directed our design of the widening of Daniels Road for the City of Winter Garden. We hope to have the opportunity to serve the City of Ocoee on this important roadway widening project, which will be a very positive improvement for the Bluford Corridor and the City Municipal Complex. We urge you to contact our enclosed references. The City of Ocoee will be very pleased with our provision of responsive, cost-effective services. Sincerely, -- PROFESSIONAL ENGINEERING CO SUL TANTS, INC. Zz Tom Kelley, P.E. Principal-in-Charge ~ . Dyer, Riddle, Mills & Precourt, Inc. . Principals Wayne D. Chalifoux Donaldson K. Barton, Jr. Lucius J. Cushman, Jr. Jon S. Meadows . Stephen L. Precourt Lawrence L. Smith. Jr. . . . . . . . . . . . . . 1505 East Colonial Drive Orlando, Florida 32803 Phone: 407.896.0594 Fax: 407.896.4836 . Bartow, Florida Charlotte, North Carolina Chipley, Florida Deland, Florida FI. Myers, Florida . Gainesville, Florida Jacksonville, Florida Orlando, Florida Panama City Beach, Florida Tallahassee, Florida . Tampa, Florida 1.800.375.3767 www.drmp.com (8B)~RM"t! November 17, 2005 DRMP #05-0707.0MK City of Dcoee Finance Department Purchasing Agent 150 N. Lakeshore Drive Dcoee, Florida 34761 Phone: 407.905.3100, Ext 1516 Primary Contact Person: V. Eugene Williford, III Contract Manager 1505 East Colonial Drive Orlando, Florida 32803 407.896.0594 Subject: Request for Proposals #0601 Professional Engineering Services for Bluford Avenue Phase 1 Dear Selection Committee Members: Dyer, Riddle, Mills & Precourt, Inc. (DRMP) is pleased to submit our qualifications to provide Professional Engineering Services for Bluford Avenue Phase I. DRMP is a full-service multi-discipline engineering firm that is committed to providing professional engineering services to cities and counties for over 27 years. DRMP has provided expertise in the areas of roadway design; traffic planning and engineering (including traffic studies, warrant analyses, and signalization designs); stormwater management systems; general civil design of small (i.e. sidewalks) and large (master plans) projects; structural design; bid and award services; post design services including, i.e., construction administration, engineering and inspection; expert witness services; and project management services. DRMP has created a Municipal Services Division dedicated to serving the needs of local governments. The Municipal Services Division works with cities and counties of all sizes and operates primarily under continuing contracts with those entities. This group of professionals brings years of experience in dealing with municipal projects. In addition, Mr. V. Eugene Williford, III, your contract manager and your primary point of contact, brings over 20 years of experience working for local governments. We are currently providing professional engineering services to several County, Municipal, and State agencies including: the City of Mount Dora (including their eRA), the City of Maitland (including their CRA), the City of Lakeland, Citrus County, Vol usia County, the Florida Department of Environmental Protection, Florida Department of Transportation and the City of Dcoee. In addition, DRMP has had significant experience on projects such as Bluford Avenue Phase I. This experience along with a history of successfully teaming with HHI will help to ensure the city's satisfaction on this project. While it is difficult to provide all the information necessary to evaluate DRMP's qualifications, we request you consider the following: . DRMP understands local government and CRA's and your needs. . DRMP has established positive relationships with regulatory/permitting agencies. . DRMP has the resources (expertise, experience, manpower) to effectively and efficiently deliver quality services to the City of Dcoee. DRMP appreciates the opportunity to submit our qualifications to the City of Dcoee. Sincerely, 7;M~ V. Eugene Williford, III Contract Manager Ill! Transportation Land Development Environmental · Services . . . Ill! .r e ImaginatIon I Innovat:on I energy Creating results for our clients and benefits for our communities .~ ~ovemberI7,2005 Vanasse Hangen Rrustlin, Tnc Ref: 82366.05 .'" n Purchasing Agent City of Ocoee Finance Department 150~. Lakeshore Drive Ocoee, Florida 34761 "I"J Re: Engineering Services For Bluford Avenue Phase I Request For Qualifications, RFQ #0601 .~ To Whom It May Concern: I' "Following the end of the Civil War, a number of settlers moved into the area including Captain Bluford M. Sims, a native of Tennessee who served in the Confederacy. He had purchased a tract of land from Dr. J. D. Starke and established the first citrus nursery in the United States. Sims had a number of other credits and accomplishments to his name including road commissioner, Freemason, and contractor for the first framed court house in Orlando. It is this section of land Sims used for citrus growth which now comprises most of what is considered downtown Ocoee. " The history and culture of the City sets the stage for this project and is something that VHB understands and respects. As the City knows, VHB has experience on a wide variety of planning ahd development jobs. One of the things we enjoy most is fostering a project from concept through construction. The desire and ability to do just that is a critically important factor for the Bluford Avenue project. VHB has carefully reviewed your request for qualifications, thoroughly examined the project area, and gathered background information on this project. Based on the information we have compiled, VHB has a clear understanding of this project and the key design elements required to ensure project success. \ \ \82366,05\Proposal\ProposalDraft\ Transmittal-Final,doc 135 West Central Boulevard Suite 800 Orlando, Florida 32801-2476 407.839.4006 . FAX 407.839.4008 email: info@vhb.com www.vhb.com . . . Project No.: 82366.05 November 17, 2005 Page 2 . f-- In addition to our excitement about the project, we look forward to continuing what we consider a strong relationship with a highly valued client. As the City undertakes this important work, it will prove essential to have a high level of comfort with the selected consultant. I am certain that the City of Ocoee and VHB can build upon our experience in Ocoee to make the project a success. La ,-- ( i l. r l. Very truly yours, [' t VANASSE HANGEN BRUSTLIN, INC. lU;C -;(blh Joseph F. Kolb, Jr., P.E. Principal in Charge JFK:dlg Enclosure e \82366,Q5\Proposal \ ProposalDrafITransmittal-Final,doc L N ,— CO 14, L O 3 R > W ..Zr N Co r- O CO Ta W r-) N Co <— O Rf rts W N co N 'a co 3 W Ts co Q W I N co Ci_ r LU D .r Z 03 LU = Q > W 0 CC u_ E y Y U) cn U) U) � � U) c) Q C V T a), >, T >, >, T O m O V t N O N J 0 O 0 W C U) fYW ,- p a) a) U r— E u) u) u) w cn to ,N a) >, >, >. T >, >, >, E cL> E Ein St a U to et C 00 Z J v Ea QU) Zcn a) W V) v1 v1 a) O U) Z c7 0 >, >, >, >, >, >, >, - 0 O 0 -p �. z a) Li) v V U) a) U C C - a) W Jo 4 O (a Oto c C O O U _ - Q C O LL C E a) O O m 2 = O U) p) 0 CL (n C C N U) LL m °z C U) oS O W C L a) CU D .0) C m E co w M cU I 0Ta (1) a) C U C 1 U) O a) C C O D c9 o co Co 2 U Q C C LL> O 4) I- > —)(13 0 Ili H < CO 0 0 U) C r N CO V Ln (O 0 z _ Z EV ALUA liON FORM RFQ #0601 ENGINEERING SERVICES FOR BLUFORD AVENUE PHASE I COMBINED TOTALS....FOR FINANCE DEPT USE ONLY COMBINED TOTALS luyer Johnson Professional Riddle Vanassee Hangen Mirmiran & TEK Science & Engineering Mills & Evaluation Criteria Brustlin Thompson Engineering Avcon LBFH Consultants Precourt ,) " , F Overall Experience of the firm meeting the project requirements (0-30 points) 134 146 140 Past Performance & Experience of the firm with similar projects (0-35 points) 158 169 165 Past Pertormance & Experience of the Team Members (0-25 points) 112 122 117 Firm Resources & ability to meet time & budget requirements (0-5 points) 22 24 22 MBE/WBE utilization (0-5 points) 21 24 22 RarUdpg a""", ~'1 2 COMBINED TOTAL ALL EVALUATORS 447 0 0 0 0 485 466 (0-500)