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Home My WebLink AboutItem 07 Approval of Water Plants High Service Pump Upgrades AGENDA ITEM COVER SHEET Meeting Date: November 1, 2005 Item # 1 ~~ Contact Name: Contact Number: Charles K. Smith, P.E. (407) 905-3100 ext. 4000 Reviewed By: Department Director: City Manager: Subject: Water Plants High Service Pump Upgrades Background Summary: The City is in the process of decommissioning the Jamela Water Plant and the Jamela Elevated Storage Tank. To accomplish this decommission, two pumps at each of the remaining water plants needs to be increased in pumping capacity and modified to accommodate variable frequency drive type pumps. This up-grade was included in the 2005-2009 Capital Improvement Plan (CIP) in the approved 2005/2006 budget. The Florida Department of Environmental Protection (FDEP) has served notice through a preliminary consent order, which established an expectation that the Jamela Water Plant will be decommissioned by the end of Spring 2006. On November 1, 2005, City Commission and Mayor approved to have staff negotiate directly (best source vendor) with Sanders Company, Inc. for of the installation of high service pump up-grades at the Forest Oaks Water Treatment Plant and the South Water Treatment Plant. This best source awarding of the work shall facilitate a schedule that will meet FDEP's expectation. Issue: Should the City Commission approve and authorize the City Manager to execute a purchase order with Sanders Company, Inc. for the installation of VFD/Pump upgrades at the Forest Oaks and the South Water Plants in the amount of $184,470.00. Recommendations Motion to authorize the City Manager to: Contract with Sanders Company, Inc. for the installation of two (2) new high service pumps with variable frequency drives for the Forest Oaks and South Water Plants and all associated improvement as outlined by the attached proposal and clarification in the amount $184,470.00; and Authorize an increase in project funding from the Repair and Replacement Fund in the amount of $28,440.00. Attachments: Sanders Company, Inc. Proposal for the FVD/Pump Upgrades and the Forest Oaks and South Water Plant dated November 23, 2005. Sanders Company, Inc. Response to Request For Information by Engineer December 5,2005. Engineer's Recommendation to award a contract December, 2005. Financial Impact: Actual Total Budget for this project is $214,440.00 and is based on $184,470.00 for construction, $14,970.00 for Engineering and $15,000.00 for the FDEP Permit Fee. $186,000.00 was approved in the 2005-2009 Capital Improvement Plan (CIP) in the approved 2005/2006 budget. Type of Item: (please mark with an "x'J Public Hearing _ Ordinance First Reading Resolution ~ Commission Approval Discussion & Direction For Clerk's Deot Use: _____ Consent Agenda Public Hearing _____ Regular Agenda _ Original Document/Contract Attached for Execution by City Clerk _ Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by ( ) N/A N/A N/A Citv Manager Robert Frank Commissioners Garv Hood. District 1 Scott Anderson. District 2 Rustv Johnson. District 3 Nancv J. Parker. District 4 Mayor S. Scott Vandergrift STAFF REPORT DATE: Charles K. Smith, P.E., Utilities Director TO: FROM: October 10, 2005 RE: Water Plants High Service Pump Upgrades ISSUE Should the City Commission approve and authorize the City Manager to execute a purchase order with Sanders Company, Inc. for the installation of VFD/Pump upgrades at the Forest Oaks Water Treatment Plant and the South Water Treatment Plant in the amount of $184,470.00. BACKGROUNDIDISCUSSION The Jamela Water Plant has reached a condition that it either needs to be completely refurbished or to be decommissioned. The cost to refurbish the plant exceeds the benefit obtained by the existing system. Therefore; staff is recommending the decommissioning of this facility. Decommissioning will consist of the following: 1. The relocation of the groundwater capacity well from the Jamela Water plant to one of the remaining water treatment plants, which would be most likely the Forest Oaks Water Treatment Plant. The City of Ocoee has corresponded with the SJRWMD on this issue; and although they can not approve the action until permitted, they did not see any objections. 2. Demolition of plant's treatment facility which shall include; chemical feed system, high service pump, and pump enclosure. In addition, the abandonment of groundwater welles). 3. Conversion of the ground storage tank into long term city wide record storage by enclosing aeration feed within the tank ceiling, installing a hatch door on the side of the tank and providing climate (air conditioning) control. It is anticipated that some site improvements will be required. 4. The Jamela elevated storage tank, which provides system hydraulic stability, will be demolished by salvage through a competitive bidding process after each of the existing water plants have had high service pump up-grades with the variable frequency drives. Staff has investigated the impact to the water system when the Jamela Water Plant is taken off-line. The investigation includes system modeling, field verification and re-calibration of the model and then a final evaluation. The model predicts, and field verification confirms, that the Jamela plant can be taken off-line with minimal system impact. However, when the elevated storage tank is taken off-line the system becomes unstable and requires constant manual monitoring. Included in the consideration for the demolition of the Jamela Water Treatment Plant site, is the loss of ground water capacity, which will be regained with the transfer of the new well to one of the other water treatment plants. The Florida Department of Environmental Protection has cited continued issues with the Jamela Water Plant and the City has agreed through a Consent Order (to be authorized by City Commission/Mayor) to decommission the Jamela Water Plant by April 6, 2005. To facilitate the decommissioning and maintain system stability the existing water plant requires high service pump modifications. Due to a short schedule, staff is recommending to award the Sanders Company, Inc. the upgrade work as a best source procurement method. This method limits design time, the bidding/award phase and shop submittal time for a shorten project schedule. Sanders Company, Inc. 2816 Southeast Monroe Street Stuart, Florida 34997 Telephone: 772.220.2900 Facsimile: 772.220.3088 sales@sanderscompany.com SCOPE OF SUPPLY November 23, 2005 City of Ocoee RE: Forrest Oaks & South Water Treatment Plans Ocoee, Florida Bid Date: 2: 00 PM November 2, 2005 Gentlemen: Sanders Company, Inc. is pleased to offer the following equipment for your consideration for the above referenced project. Within this Scope of Supply we are offering US FILTER CONTROL SYSTEMS, Danfoss Drives and, FAIRBANKS MORSE pumps, motors, services and accessories that shall be consistent with the attached specifications. If the proposal is accepted, Sanders Company, Inc. shall provide and maintain insurance levels as required by the City for the length of the project. Method of Payment shall be based on material allowance at 90% of on-site major materials and percentage complete of the remaining work. If requested, Sanders Company will provide a bill of material for tracking purposes. PUMPS All pump will complete units with pump, motor, coupling, structural steel base, drip pan, and split gland. Forrest Oaks WTP - two (2) new Fairbanks Morse splitcase pumps rated for 1500-gpm @ 179' tdh with 100-hp vfd rated motors South WTP - two (2) new Fairbanks Morse splitcase pumps rated for 1500-gpm @ 179' tdh with 100-hp vfd rated motors VARIABLE FREQUANCY DRIVES All new pumps will receive a Danfoss VFD mounted in the existing motor control center. A remote mounted keypad will be installed in the enclosure door. The drives will be fed from a properly rated circuit breaker. A total of four (4) 100-hp drives will be supplied with the base bid. No other equipment and/or services are included other than those specifically stated on this Scope of Supply. This offer is made on the TERMS OF SALE AS FOLLOWS: Net Thirty (30) days from and invoice or at start-up whichever occurs first based on initial and continuing credit approval of Sanders Company, Inc. All material is offer FOB factory with freight added to the invoice. Sanders Company, Inc. 2816 Southeast Monroe Street Stuart, Florida 34997 Telephone: 772.220.2900 Facsimile: 772.220.3088 sales@sanderscompany.com SCOPE OF SUPPLY The alternate add for the jockey pump add include a SO-hp VFD CONTROL SCADA PANELS Lot of field mounted parts for the existing Forest Oaks WTP panel (Shop order 61758) To include: 2 Model CMX24 isolated analog VFO ramp output modules 1 Integra-TR radio with internal modem 1 Bulkhead coaxial radio cable lightning arrestorlinstallation kit 1 100' of LMR400 coaxial cable with connectors 1 YAGI array antenna 1 FCC licensing assistance 1 Revised flash chip for the existing 0620i with the following software changes . Add radio interface . Add PIO ramp output for the customers two remote mounted VFO's and revise pump sequence to provide matrix selection of duty pump & alternation of similarly sized pumps 1 Set of marked up drawings 6 Sets of revised drawinQs that include the field chanQes Lot of field mounted parts for the existing South WTP panel (Shop orders 45944-A, 60231 & 503577) To include: 2 Model CMX24 isolated analog VFO ramp output modules 1 Model 5201-0FNT-OFCM Ethernet to OFI network device 1 Revised flash chip for the existing 0620i with the following software changes . Add Ethernet interface to the existing central PLC . Add PIO ramp output for the customers two remote mounted VFO's and revise pump sequence to provide matrix selection of duty pump & alternation of similarly sized pumps 1 Legacy HMI software and test time to modify the existing Wonderware software package to add the Forest Oaks WTP & South WTP screens, additional information to the status, alarm and report screens No other equipment and/or services are included other than those specifically stated on this Scope of Supply. This offer is made on the TERMS OF SALE AS FOLLOWS: Net Thirty (30) days from and invoice or at start-up whichever occurs first based on initial and continuing credit approval of Sanders Company, Inc. All material is offer FOB factory with freight added to the invoice. Sanders Company, Inc. 2816 Southeast Monroe Street Stuart, Florida 34997 Telephone: 772.220.2900 Facsimile: 772.220.3088 sales@sanderscompany.com SCOPE OF SUPPLY 1 Set of marked up drawings 6 Sets of revised drawings that include the field chanaes Lot of field mounted parts for the existing Waste Water Treatment Plant panel (Shop order 503577) To include: 1 Software and test time to modify the existing Allen-Bradley PLC with the following software changes . Add Ethernet interface from the existing D620i to the HMI system . Add radio interface from the existing Forest Oaks WTP panel to the H M I system Lot of field mounted equipment for the existing Cutler Hammer MCC located at the South WTP To include: 1 Base units with door & 150 A feeder breaker 2 Fans 2 Exhaust 1 CPT for the exhaust fans Lot of field mounted equipment for the existing Allen-Bradley MCC located at the Forest Oaks WTP To include: 1 78" high x 24 1/2" wide MCC door 1 78" high x 34 1/2" wide MCC door 4 Enclosure ventilation louver kits 4 10 II exhaust grilles and filters 2 10" cooling fans with thermoswitch 2 CPT for the exhaust fans Installation of pump, vfds, and control system is included in the proposal. The system will be complete in function and operation. Startup and training is included. PRICE FOR BASE SYSTEM AS DECRIBED ABOVE $184,470 ALTERNATE ADD FOR 50-HP JOCKEY PUMP. VFD AND CONTROLS TO SOUTH WATER PLANT. PRICE $ 25,926 No other equipment and/or services are included other than those specifically stated on this Scope of Supply. This offer is made on the TERMS OF SALE AS FOLLOWS: Net Thirty (30) days from and invoice or at start-up whichever occurs first based on initial and continuing credit approval of Sanders Company, Inc. All material is offer FOB factory with freight added to the invoice. Sanders Company, Inc. 2816 Southeast Monroe Street Stuart, Florida 34997 Telephone: 772.220.2900 Facsimile: 772.220.3088 sales@sanderscompany.com SCOPE OF SUPPLY SUBMITTAL DATA PUMPS: 2-3 WEEKS after receipt of an acceptable order. Shipment PUMPS: 12-14 WEEKS after complete submittal data approval is received at the Fairbanks Morse corporate offices in Kansas City, KS. SUBMITTAL DATA CONTROLS: 4-6 WEEKS after receipt of an acceptable order. Shipment CONTROLS: 12-14 WEEKS after complete submittal data approval is received by US Filter Control Systems. Thank you for the opportunity to offer these prices and services. Should you have any questions or require additional data, please feel free to contact either of the following at anytime: Ron Robinette 407.282.6622 or 800.247.0880. fJ.R SPPV tfull j~(S Ron Robinette Sales No other equipment and/or services are included other than those specifically stated on this Scope of Supply. This offer is made on the TERMS OF SALE AS FOLLOWS: Net Thirty (30) days from and invoice or at start-up whichever occurs first based on initial and continuing credit approval of Sanders Company, Inc. All material is offer FOB factory with freight added to the invoice. 13028 BELLERIVE LANE ORLANDO FL 32828 407.282.6622 FAX 407.282.9300 E-MAIL Ron@Mrsewage.com SANDERS COMPANY, INC. December 12, 2005 City of Ocoee Attention Charles Smith Reference High Service Pump Project This response is for clarification and amendment of the current contract between the City of Ocoee and Sanders Company to upgrade the cities South and Forrest Oaks water treatment plants. Scope 1 - This has been addressed and the pumps will be rated for 1500 @ 1S0'tdh. 3 - If concrete work is necessary Sanders Company will perform the work. 4 - Piping reducers and spool pieces are included in the bid, valves and check valves are sized properly and are not included in this contract. 5 - Painting is by the city. 6 - Spare packing for each pump is included 7 - Breakers are ether existing or Sanders Company will provide 8 - Old equipment will be given to Owner Pump 1 - Pump shop drawings will not have piping changes. 2 - Rotation of pumps will be confirmed during submittal process. 3 - Shafts will be high grade steel 4 - Pumps will be packed as all existing pumps 5 - Motor will be ODP 6 - Pumps will be fully tested in the field and factory testing for this model pump will be provided Controls and SCADA 1 - US Filter Control Systems has over Eighty years (80) of experience and hundreds of references 2 - VLT 8000 3 - Yes 4 - Forrest Oaks 1 and 2 will alternate, South 2 and 3 will alternate. 5 - Unless upgraded pump 1 will not run at all, if upgraded it will shutoff when 2 or 3 starts. Sincerely, Ron Robinette Ron Robinette Sales ............. ........... .... SERVING THE WATER & WASTEWATER INDUSTARY SINCE 1975 Dyer, Riddle, Mills & Precourt, Inc. Principals Wayne D. ChaIifuux DoIlllldJon K. Bartal.1r, Lucius 1. Cusbmaa.1r. Jon S. Meadows Stepheo L. Precowt l.awmIoeL. Smith, Jr. 3611 St. J_ Bluft'_ Snlll Suite 14 JacksmrriIIe, Florida 32224 Plloee: .984..83..6500 Fu: _.O3.6!O1 !lorlow Flmida CbarIotte, North Carolina Cbipley. PIorida DeLaDd. Florida Ft. Myen. Florida <laiDoovillc, Florida 1adcsoovi1lc, Florida 0rIaDd0. Florida Pamoma City BeacIl. PIorida Tallahassee, Florida Tampa, Florida 1.800.375.3767 . www.drmp.com @)I).RMf! Formerly North Beach Engineering Inc. December 7, 2005 Mr. Charles Smith Utilities Director City of Ocoee 1800 A. D. Mims Road Ocoee, FL 34761 Subject: Forest Oaks and South Water Treatment Plant Improvements Dear Mr. Smith: We have reviewed "Scope of Supply" dated November 23, 2005 provided by the Sanders Company. Comments on the Scope of Supply were submitted by DRMP, Inc. to the Sanders Company on December 1,2005. The December 1,2005 comments and the subsequent response from Sanders on December 5, 2005 are considered supplemental information and are attached to the Scope of Supply. After careful consideratiotl, DRMP, Inc. recommends awarding the Sanders Company, Inc. the supply and installation of the following: 1. (2) Fairbanks Morse split case pwnps rated for 1500 gpm @ 150 ft lDH with 100 hp motors, Danfoss Variable Frequency Drives (VFDs), and a US Filter SCADA Control System at the South WTP. 2. (2) Fairbanks Morse split case pumps rated for 1500 gpm@ 150 ft IDHwith 100 hp motors, Danfoss VFDs, and a US Filter SCADA Control System at the Forest Oaks WTP. 3. All necessary accessories, including circuit breakers, plumbing, spare parts, testing, and field verification in accordance with the submitted Scope of Supply from the Sanders Company, Inc., dated November 23,2005 with subsequent documentation dated December 1, 2005 and December 5, 2005. The total project cost, including the equipment and installation is $184,470.00. If you have any questions, please feel free to contact me at (904) 493-6500. Sincerely, IJUdk UJ.g~ Heather W. Baxter, P.E. Senior Project Manager Cc: M. Henry File II 184