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HomeMy WebLinkAboutItem 01 Approval and Acceptance of the Workshop Minutes of September 21, 2005, and Regular City Commission Minutes of October 18, 2005. (City Clerk Eikenberry) MINUTES OCOEE CITY COMMISSION October 18, 2005 at 7:15 P.M. Agenda 11/01/05 Item 1 REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Mayor Vandergrift called the regular session to order at 7: 15 p.m. in the Commission Chambers of City Hall. Pastor Gary Howell of Glad Tidings Church gave the Invocation and Cub Scout Pack #225 led the Pledge of Allegiance t.o the Flag. City Clerk Eikenberry called roll and declared a quorum present. Roll Call: Mayor Vandergrift, Commissioner Anderson, Commissioner Howell, Commissioner Johnson, and Commissioner Parker. Also Present: City Manager Frank, City Attorney Rosenthal, and City Clerk Eikenberry. I B. PRESENTATIONS AND PROCLAMATIONS Proclamation - Red Ribbon Week - October 23 - 31. (Mayor Vandergrift) Proclamation - National Family Week - October 30 - November 6. (Mayor Vandergrift) I C. COMMENTS FROM CITIZENS/PUBLIC James Fleming, 511 Orange Avenue, thanked Commissioner Howell for his service to the City of Ocoee, and District 1, over the past nine years. I D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Parker- thanked staff and volunteers connected with Founder's Day. She said it was a great event again this year. Commissioner Johnson - announced the Turkey Shoot at the Lions Club on Saturday, October 22, 2005, at 9:00 a.m. Commissioner Anderson- none Commissioner Howell- none Mayor Vandergrift - read a letter from Frances Watts saying that Commissioner Howell will be missed and she thanked him for the time that he served. I E. CONSENT AGENDA 1. Approval and Acceptance of 200 nd October 4, 2005, an Cle ikenberry) Regula 'ty Commission Minutes of Sept inal Budg earin f September 29, 200 City Commission Regular Meeting October l8, 2005 2. Approvalalld<.A.llth()rization to Pi e.Contract for of Computer]j}qlliplIleIlt and Software. (n sIJirectoJ"Ross) Approval and authorization for Staff to piggy-back off Florida State Contracts 250-001-03-1 and 255-001-01-1 with an Enterprise Agreement for software from Software House International up to the budgeted amount of $177 ,600. Staff also recommends signing an Enterprise Agreement with Microsoft to provide group discounts and upgrades. 3. Non-ProtitOrgallizati Church.<". Special Application. (PiillcipaLPlanner God's Factory Church is applying for a Special Exception and requests a waiver of the Application Fee under the "Policy for Non-Profit Organizations Wishing to Request a Waiver of Development Review Application Fee" approved by City Commission on February 18,2003. The Church has submitted a written request and the necessary documents to prove non-profit status. The church will be required, under the above policy, to submit the $1,000.00 Review Deposit for the application to cover advertising and miscellaneous fees. Any excess funds will be returned to the church upon written request after the City Commission makes its final determination on the Special Exception applicatio? Commissioner Parker requested that Item #4 be pulled from the Consent Agenda. COl1sentAoendaVote: Commissioner Parker. seconded bv Commissioner Johnson. moved to approve Consent Aaenda. Items #1 throuah #3. as presented. Motion carried 5-0. 4. FllIldingfor SeIliors Progralll(Cust()merService .SllpervisorSills) The City continues to sponsor a seniors program, which pays monthly water and solid waste fees for resident senior citizens that were participants in the program at the time the program was frozen. Currently there are 192 participants. Staff respectfully recommends the transfer of funding from Contingency in the amount of $73,164 to the Senior Program line item for FY 05-06 as follows: Water Fees - $33,000, Water Utility Taxes - $3,300 and Solid Waste Fees - $36,864. This will reduce contingency by $73,164 and the contingency balance is $480,770. Commissioner Parker advised she pulled this item to discuss it. She said she served on a Committee that recommended better ways to do this that were fairer and more in keeping with the Constitution. She feels it could be done in a better way that would help more people. Commissioner Anderson. seconded bv Commissioner Howell. moved to approve Consent Aaenda. Items #4. as presented. Motion carried 4-1. with Commissioner Parker opposed. I F. PUBLIC HEARING ORDINANCE SECOND READING 5. OrdinanceAllleI1ding . Ordinance No. 96-19, Section 4/re: Gneral Employees' Retire.mellt .Tl'ust.}fulld.(HlllIlanResourcesIlire.ctol' Carnicell irst . Reading . on October4,2005)Advertised in OrlandoSentineLClassifiedoll October 9, 2005. The Money Managers for the City of Ocoee Municipal General Employees' Trust Fund have recommended to the Pension Board they consider amending the authority of the Money Managers to invest funds within certain limits. The revisions contained in this amendment will allow the Money Managers to invest in common stock, capitol stock and convertible securities at market, rather than at cost, and not to exceed seventy percent of the Fund, rather than sixty percent of the assets of the Fund. The Money Managers and the Attorney will be available for the reading at the Commission meeting. Page 2 of7 City Commission Regular Meeting October 18,2005 City Attorney Rosenthal read the title of the ordinance. Mayor Vandergrift opened the Public Hearing. R.P. Monacky, 1820 Prairie Lake Boulvard, made the comment that stock market is risky because it is so volatile. Jean Grafton, former City Clerk, said she has been retired for over one year, and wants the Commission to know how much she appreciates the pension she receives. Mayor Vandergrift closed the Public Hearing. Commissioner Parker. seconded by Commissioner Anderson. moved to adopt on second readinQ. Ordinance 2005-015. amendinQ Ordinance No. 96-19. Section 4 reQardinQ the General Employees' Retirement Trust Fund. Motion carried 5-0. The ordinance as adopted on second reading carries the following title: ORDINANCE NO. 2005-015 AN ORDINANCE OF THE CITY OF OCOEE, FLORIDA, RELATING TO THE CITY OF OCOEE MUNICP AL GENERAL EMPLOYEES' RETIREMENT TRUST FUND, ADOPTED AND RESTATED IN FULL BY ORDINANCE NUMBER 96-19; AS SUBSEQUENTLY AMENDED; IS HEREBY FURTHER AMENDED BY AMENDING SECTION 4, FINANCES AND FUND MANAGEMENT; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. 6. Ordinance/Amending Ordinance No. . 96-20, Section 4, re: Police Officers' and Firefighters 'lletiremel1f TrllstFund.(Human.Resources... DirectorCarl1iceUa)(First Reading on October 4, 2005) Advertised in Orlando Sentinel Classified On October 9, 2005. The Money Managers for the City of Ocoee Municipal Police Officers' and Firefighters Trust Fund have recommended to the Pension Board they consider amending the authority of the Money Managers to invest funds within certain limits. The revisions contained in this amendment will allow the Money Managers to invest in common stock, capitol stock and convertible securities at market, rather than at cost, and not to exceed seventy percent of the Fund, rather than sixty percent of the assets of the Fund. The Money Managers and the Attorney will be available for the reading at the Commission meeting. City Attorney Rosenthal read the title of the ordinance. Mayor Vandergrift opened the Public Hearing. There being no one wishing to speak, Mayor Vandergrift closed the Public Hearing. Commissioner Howell. seconded by Commissioner Anderson. moved to adopt on second readinQ. Ordinance 2005-016, amendinQ Ordinance No. 96-20. Section 4 reQardinQ the Police Officers' and FirefiQhters' Retirement Trust Fund. Motion carried 5-0. Page 3 of7 City Commission Regular Meeting October 18, 2005 The ordinance as adopted on second reading carries the following title: ORDINANCE NO. 2005-016 AN ORDINANCE OF THE CITY OF OCOEE, FLORIDA, RELATING TO THE CITY OF OCOEE MUNICPAL POLICE OFFICERS' AND FIREFIGHTERS' RETIREMENT TRUST FUND, ADOPTED AND RESTATED IN FULL BY ORNDINANCE NUMBER 96-20; AS SUBSEQUENTLY AMENDED; IS HEREBY FURTHER AMENDED BY AMENDING SECTION 4, FINANCES AND FUND MANAGEMENT; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. I G. REGULAR AGENDA 7. Appointment to Fill A Vacancy on the City Commission, for Single-Member Di to Serve Until the General Election, to be Held on March 006. (City Eikenberry) City Attorney Rosenthal explained the applicable legal procedures for appointing this position, and stated that Commissioner Howell submitted an advance resignation, and continues to serve on the Commission until October 19,2005. He is eligible to vote on this appointment and required by law to vote on any issues that come before the Commission, unless there is a conflict. Once a resignation is made, it is binding and irrevocable. The City Charter requires that the vacancy be filled within 30 days of the vacancy, when it is within six months of the next General Election. The next General Election is March 14, 2005. The Commission is required to fill that vacancy before November 18, 2005. Whoever is appointed to the vacancy will serve until a successor is elected at the next General Election or subsequent run-off election. He advised that a motion to appoint someone should be made subject to confirmation by the City Clerk that the appointee is eligible and willing to serve. Commissioner Howell, seconded by Commissioner Anderson, moved to appoint Gary Hood to fill the vacancy on the City Commission in District 1, for the partial term endina at the next General Election on March 14. 2006, subiect to confirmation of eliaibility by the City Clerk's Office. Vote was taken after subseauent amendments. Commissioner Parker stated that before there was a vote on that motion, she would like to hear about all of the people who are interested in this position. She said she has been given two resumes. She read the resume of John Grogan. Commissioner Johnson said that Milton West was also interested in the position, and gave a summary of his background and community service. Commissioner Johnson said he would rather not vote until the next meeting when all three candidates could be present and speak to the Commission. Mayor Vandergrift said Matt Garland and Frank Morris were also interested. Commissioner Johnson, seconded by Commissioner Parker, made a motion to table this item until the next Commission Meetina on November 1, 2005 when all candidates can speak to the residents. Motion failed 2-3, with Commissioner Anderson, Commissioner Howell, and Mayor Vanderarift opposed. Page 4 of7 City Commission Regular Meeting October 18, 2005 Substitute Motion Amendments: Commissioner Parker. seconded bv Commissioner Johnson. moved to substitute the name of John Groaan in place of Gary Hood to fill the vacancy on the City Commission in District 1. for the partial term endina at the next General Election on March 14. 2006. subiect to confirmation of eliaibilitv bv the City Clerk's Office. Motion failed 2-3. with Commissioner Howell. Commissioner Anderson. and Mavor Vanderarift opposed. Commissioner Johnson. seconded bv Commissioner Parker. moved to substitute the name of Milton West in place of Gary Hood to fill the vacancy on the City Commission in District 1. for the partial term endina at the next General Election on March 14. 2006. subiect to confirmation of eliaibilitv bv the City Clerk's Office. Motion failed 2-3. with Commissioner Howell. Commissioner Anderson. and Mavor Vanderarift opposed. A vote was taken on the oriainal motion. Motion carried 5-0. A break was taken. It was determined that Gary Hood would be sworn in tomorrow, October 19, 2005, at City Hall, after the City Clerk confirmed that he was eligible to serve. 8.... AnnllalConcurrencyRepOrt{PrincipalPlanner .James) Principal Planner James gave a presentation explaining that the state mandates a concurrency management system to assure that development does not cause our levels of service to drop below our adopted level of service in our comprehensive plan for roads, sanitary sewer, public water, solid waste, drainage, and parks and recreation. City Attorney Rosenthal read the title of the resolution. A discussion occurred regarding the appropriate name of Silver Star Road, west of Bluford Avenue. Principal Planner James said he would check with the Renaissance Planning Group to ensure it is correctly named. Mayor Vandergrift asked if we could use this report to get money to expand the roads, and if he knew when Silver Star might be widened from Clarke Road to the 429. Community Development Director Wagner said there is no money funded at this time, and the widening of Silver Star was going to be funded under a congestion management program, but those funds were re-allocated two years ago. Winter Garden has been trying to get it widened through their city through a different state program, but they have not yet been successful. Mr. Wagner said, unfortunately, the new road management bill, if passed, is going to place more of the burden of road infrastructure on the cities. Commissioner Anderson. seconded bv Commissioner Johnson. moved to adopt Resolution No. 2005-011. approvina the "Infrastructure Capacities and level of Service Inventory for Concurrency Manaaement" for the study period from Mav 2004 throuah June 2005 and the associated "Infrastructure Deficiencv Map for Roads." Motion carried 5-0. Page 5 of7 City Commission Regular Meeting October 18,2005 The resolution as adopted carries the following title: RESOLUTION NO. 2005-011 A RESOLUTION OF THE CITY OF OCOEE, FLORIDA RELATING TO INFRASTRUCTURE DEFICIENCIES UNDER THE CONCURRENCY MANAGEMENT SYSTEM; ACCEPTING AN "INFRASTRUCTURE CAPACITIES AND LEVEL OF SERVICE INVENTORY FOR CONCURRENCY MANAGEMENT" REPORT; FINDING THAT THERE ARE INFRASTRUCTURE DEFICIENCIES WITHIN THE CITY; ADOPTING AN "INFRASTRUCTURE DEFICIENCIES MAP FOR ROADS" PROVIDING FOR AN EFFECTIVE DATE. Appointments to the Sexual Predator Local Ordinance Committee on) On S 05, Commissioner Parke ber 4, 2 1 ioner Anderson nominate Without obiection. Commissioner Parker was nominated as Commission liaison and the followinQ residents were appointed bv the Commission to the Sexual Predator Local Ordinance Committee. Appointments made to this Board since its inception are as follows: Commissioner Parker nominated Allison Resnick Commissioner Anderson nominated Rosemary Wilsen Commissioner Howell nominated Martha Lopez Anderson Mayor Vandergrift nominated Ryan Colbert Mayor Vandergrift nominated Victory Laney Nancy Parker will serve as the Commission Liaison to this Board. Commissioner Johnson said he would bring names to the City Clerk's Office. Discussion occurred that each Commissioner was going to originally submit four names, but at this time one or two names would be sufficient. The Police Department will provide the staff liaison. Chief Goclon will advise when the first meeting will be held. This is not a permanent committee; they should be able to come up with a recommendation to the Commission in approximately three months. I H. STAFF REPORTS City Manager Frank asked Parks and Recreation Director Petrone to give a brief synopsis of the Founders' Day activities and a financial report would be given at a later date. Parks and Recreation Director Petrone said he was proud to be part of the event and he thanked everyone who supported the event. He also stated he would give a financial report at the next City Commission Meeting. I I. COMMENTS FROM COMMISSIONERS Commissioner Parker - none Commissioner Anderson Said it was an honor to serve on the Commission with Commissioner Howell. Page 6 of7 City Commission Regular Meeting October 18, 2005 Mayor Vandergrift welcomed Mayor Bruhn from Windermere. He thanked Commissioner Howell for his years of service and said it was a pleasure to serve on the Commission with him. He further stated he knows Commissioner Howell's family is looking forward to spending more time together. Commissioner Howell - said this is his last meeting as a City of Ocoee Commissioner and he has no regrets over the decisions and votes he made as a Commissioner for the City and the citizens. He said he was voted into office in 1997 with a smile on his face and with pride; he is leaving tonight with the same smile and the same pride. He thanked City Staff for their hard work and the Fire Department is second to none; all of the citizens can be proud of the Fire and Police Department. He said Community Development Director Wagner has made the City of Ocoee a beautiful City to live in and thanked the Staff for the respect and help they have shown him, especially Customer Service Supervisor Sills and Executive Assistant Cowan. He said he was glad to see City Manager Frank come to Ocoee, .as he will do a good job for the City. He thanked his friends and citizens who have supported him through the years with a special thanks to Ricky Waldrop, Brad Dreasher, and Tony Cristelli. He said a special thanks to his wife, Sandy and his family, who stood behind him and gave him strength when he did not have any strength left. He also apologized to his wife and family for everything they have gone through due to his position as a Commissioner. I ADJOURNMENT The meeting adjourned at 8:50 p.m. Attest: APPROVED: City of Ocoee Beth Eikenberry, City Clerk S. Scott Vandergrift, Mayor Page 7 of7 MINUTES OCOEE CITY COMMISSION September 21, 2005 at 6:30 P.M. Agenda 11/01/05 Item 1 COMMISSION WORKSHOP - SALARY SURVEY AND PAY PLAN I A. CALL TO ORDER Mayor Vandergrift called the Workshop Session to order at 6:30 p.m. in the Commission Chambers of City Hall. Roll Call: Mayor Vandergrift, Commissioner Anderson, Commissioner Johnson, Commissioner Parker, and Commissioner Howell Also Present: City Manager Frank, Human Resources Director Carnicella, and City Clerk Eikenberry Human Resources Director Carnicella asked the Commission to consider approving the pay plan as a whole, as a result of the survey done by HRMP, to substitute for the present pay plan that we now have, in the following manner: . Adopt the New Pay Plan, including pay grades 10 through 37, and corresponding minimum and maximum ranges . Adopt the Pay Grade system by Position . Approve the funding to adopt the recommended adjustments as submitted in the Financial Impact Summary by Department, for a total proposed increase of $206,640.99. This figure includes the 2% COLA adjustment across the board, as well as any adjustments recommended by HRMP. . The FY06 COLA, Pay Plan and corresponding adjustments would be effective October 10,2005. Human Resources Director Carnicella said the details for Police Officers and Firefighters are not included in this packet, but the survey included those positions to find out where they fell in the market study. Those positions are still in labor negotiations, and he expects to bring back an agreement at a later date. City Manager Frank said when we decided to do the Salary Survey, it made sense to include the police officers, to see where they fall in comparison to similar agencies, and to use that information for budgeting purposes and as a tool for the union negotiations. No salary increases will be implemented for the police department until after the collective bargaining is completed. Those negotiations will have to stay within the budgeted parameters that are adopted by the Commission. Commissioner Anderson said some positions in the Market Study were compared to three other cities, and some were compared to eight or nine. Human Resources Director Carnicella said City Commission Workshop September 21, 2005 they look for cities that have a job description with an exact match, or they do not use it in the study. It is understood that these types of surveys cannot be 100% accurate, but if they are 85% - 95% accurate, then it gives us an understanding of where we are, and allows us to do some additional research on jobs that did not fall where we think they should have. Commissioner Anderson asked about the methodology for developing the new pay grades for positions within the City. Human Resources Director Carnicella said there are a number of different things that drive the methodology including the market study, job surveys filled out by employees, interviews with supervisors, the structure of the current pay plan, etc. Human Resources Director Carnicella said that the cost of this entire proposed pay plan is only 1.87% of the entire current payroll, which tells us that the existing pay plan was not that far from average in the job market. There are some positions within the City that need a closer look, and we will do that over time. When you are adjusting the entire pay plan to bring it into a competitive market, and you can do that for 1.87% ($206,640.99), it is not a real drastic adjustment, even though we understand that $206,000 is a lot of money. Human Resources Director Carnicella said the City Manager asked to have additional funding in the budget to take care of some of those positions that need more in-depth be research, which would allow us to make those corrections over the fiscal year. Commissioner Anderson said he called Orange County today and they told him that starting salary for a deputy sheriff, with no experience, was $35,000 with a 5% increase beginning October 1, 2005, and our survey shows $30,000. Human Resources Director Carnicella said they did not survey larger cities and counties because those numbers would have skewed the survey to be much higher. Commissioner Parker said she does not believe he was given accurate figures by Orange County because her husband works there, received a higher starting pay because he had experience, and he is still not making $35,000. Mayor Vandergrift pointed out that the survey for City Engineers shows that we are paying them 16% - 21 % above average. Commissioner Johnson said we should not even be discussing the Police or Fire because we are in union negotiations with them and they are not part of the pay plan being presented tonight. City Manager Frank said the Police and Fire positions were included in there to get some general reference points to negotiate with, we do not intent on implementing them. Their salaries will be implemented based on the collective bargaining agreement. Weare recommending that the numbers presented in this survey be implemented for the general employees. Human Resources Director Carnicella added that he hopes that in the very near future, he will be able to bring back a collective bargaining agreement that everyone will be happy with. There was discussion about why certain cities and counties were used to compare some jobs, but not others. City Manger Frank said they specifically asked HRMP not to compare with Orlando for any positions because there pay is very high, and jobs are not necessarily comparable, and that would have skewed the survey upward. Human Resources Director Carnicella said HRMP did not use Orange County in the police officer comparison because they Page 2 of3 City Commission Workshop September 21, 2005 believe a deputy sheriff position is not the same as a police in a small city. He also advised if the City determines the police department needs an across the board 5% raise to compete for better employees, we can do that, understanding that the cost of that would be $170,000. Commissioner Howell asked what the starting pay is for police officers; Human Resources Director Carnicella said approximately $32,100. Commissioner Howell said he thinks officers are not just leaving because of pay, but because of other benefits such as take-home cars. Human Resources Director Carnicella said there are salary, benefits, pensions, take-home cars, management styles, and a number of issues they are looking into in order to get good police officers and keep them. Commissioner Anderson asked what the difference between a Firefighter/EMT is in Orlando vs. Ocoee. Commissioner Johnson said they respond to more calls, they have many more fires, they have a higher degree of danger because of the number of high rises in Orlando. Human Resources Director Carnicella said a larger organization has a lot more opportunities, more specialized fields such as technical rescue, etc. Those opportunities attract more applicants. Mayor Vandergrift said he has no problem moving the pay scale up for the overall situation. He does have a problem with any salary survey that we do that can be jaundiced in any way, and we hopefully hired someone that would not do that. We also have a good retirement plan, and health benefits. He is not comfortable putting money into the budget for police and fire while we are still negotiating with the unions. He said he spoke to someone whose husband started as a Firefighter in New York City for $26,000 per year. Mayor Vandergrift left the meeting at 7:18 p.m. Commissioner Howell asked about the increases in the Fire Department, and felt that the positions that are not covered by the collective bargaining agreement should still be considered for an increase. Human Resources Director Carnicella said that there are positions in both police and fire that will have to be looked at when the union negotiations are completed, and that is another reason the City Manager asked to have additional money placed in contingency. Commissioner Anderson adjourned the meeting. The meeting was adjourned at 7:20 p.m. Attest: APPROVED: City of Ocoee Beth Eikenberry, City Clerk S. Scott Vandergrift, Mayor Page 3 of3