HomeMy WebLinkAboutItem 03 Approval for Budget Adjustment for CIP Project- Bluford Avenue at Orlando Avenue
AGENDA ITEM COVER SHEET
Meeting Date: November 1, 2005
Item # 3
Contact Name:
Contact Number:
Bob Zaitooni
6002
Reviewed By:
Department Director:
City Manager:
~
Subject: Budget Adjustment for CIP Project- Bluford Avenue at Orlando Avenue
Background Summary:
The plans and bid documents have been completed for this CIP project. In order to proceed to the official advertisement
for bid, it is necessary to adjust the budgeted funds for the project. The official engineer's estimate for construction is
$453,000, which will be split between Road Impact Fees and Water Utilities R & R Funds. In addition, there is an
unpaid balance of $8,500 for design of utilities by Professional Engineering Consultants (PEe). The current available
budget balance is $300,000 from the Road Impact Fee Funds (after the design and preparation of bid documents fee of
$50,000). No funds were budgeted from the Water Utility Funds for the design, replacement, and relocation of the
water utilities within the project limits. Therefore, in order to proceed with advertisement, it is requested that City
Commission consider approval of(1) an additional $71,000 from Road Impact Fees, and (2) $90,500 from the Water
Utilities R & R for the project. The additional authorized funds will provide $453,000 for the construction phase of the
project and $8,500 for utility design to PEC.
Issue:
Consider and approve budget adjustments in order to proceed with the advertisement for the construction of the project.
Recommendations
City Commission to consider approval of an additional $71,000 for Road Impact Fee Funds and $90,500 from Water
Utilities R & R Funds to provide $453,000 for construction and $8,500 for utility design fees.
Attachments:
Engineer's estimate and utility design fee proposal
Financial Impact:
Available balance in Water Utilities R & R is $330,000 and the available capital for the current Road Impact Fee
project exceeds $2,000,000.
Type of Item:
o Public Hearing
o Ordinance First Reading
o Ordinance First Reading
o Resolution
o Commission Approval
o Discussion & Direction
For Clerk's Deof Use:
[8] Consent Agenda
o Public Hearing
o Regular Agenda
o Original Document/Contract Attached for Execution by City Clerk
o Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by Utility Department
10-2.5"- OS'
Id-'Z..S-l>>
dfi61t
IZI N/A
D N/A
D N/A
City Manager
Robert Frank
Commissioners
Gary Hood. District 1
Scott Anderson. District 2
Rustv Johnson. District 3
Nancv J. Parker. District 4
Mavor
S. Scott Vandererift
STAFF REPORT
TO:
The Honorable Mavor and City Commissioners
FROM:
Bob Zaitooni, Director of Public Works
DATE:
October 24,2005
RE:
Budget Adjustment for CIP Project- Bluford Avenue at Orlando Avenue
ISSUE
Should the Honorable Mayor and City Commission approve budget additional funds for the intersection
improvements project at Bluford Avenue and Orlando from Road Impact Fee Funds ($71,000) and Water
Utility R & R Funds ($90,500) to provide $453,000 for construction and $8,500 utility design to PEC?
BACKGROUNDIDISCUSSION
This CIP project involves (1) construction of stormwater collection and retention system to eliminate frequent
flooding at the intersection, (2) addition of a westbound right turn lane on Orlando Avenue to relief congestion
on Orlando Avenue, and (3) widening of Bluford Avenue to include a landscape median and a future left turn
lane on northbound approach of the intersection.
The plans and bid documents have been completed for this CIP project. In order to proceed to the official
advertisement for construction bids, it is necessary to adjust the budgeted funds for the project. The official
engineer's estimate for construction is $453,000, which will be split between Road Impact Fees and Water
Utilities R & R Funds. In addition, there is an unpaid balance of $8,500 for the design of utilities by
Professional Engineering Consultants (PEC). The current available budget balance is $300,000 from the Road
Impact Fee Funds (after the design and preparation of bid documents fee of $50,000). No funds were budgeted
from the Water Utility Funds for the design, replacement, and relocation of the water utilities. Therefore, in
order to proceed with advertisement, it is requested that City Commission consider approval of (1) an additional
$71,000 from Road Impact Fees, and (2) $90,500 from the Water Utilities R & R for the project. The additional
authorized funds will provide $453,000 for the construction phase of the project and will and $8,500 for utility
design to PEC.
Available balance in Water Utilities R & R is $330,000 and the available capital for the current Road Impact
Fee project exceed $2,000,000.
RECOMMENDATION
Staff respectfully requests that the Honorable Mayor and City Commission to approve an additional $71,000
from Road Impact Fee Funds and $90,500 from Water Utilities R & R Funds to provide $453,000 for
construction and $8,500 for the utility design to PEC.
City of Ocoee, Florida
Probable Cost Estimate For:
Bluford Avenue At Orlando Avenue
Intersection Improvements
Prepared By:
Professional Engineering Consultants, Inc.
October 13, 2005
Roadway Improvements
Utility Improvements
$310,071.00
$101,547.00
$31,007.10
$10,154.70
$341,078.10
$111,701.70
Project Total
$452,779.80
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CITY OF OCOEE
BLUFORD AVENUE AT
ORLANDO AVENUE
WATER MAIN RELOCATION
ENGINEER'S ESTIMATE
OCTOBER 2005
U1 Furnish and Install 12-inch 0.1. Water Main. LF 477 $92.00 $43,884
U2 Furnish and Install6-inch 0.1. Water Main. LF 185 $70.00 $12,950
U3 Furnish and Install 12-inch Gate Valve and Box. EA 3 $2,000.00 $6,000
U4 Furnish and Install 6-inch Gate Valve and Box. EA 2 $900.00 $1,800
U5 Furnish and Install Fire HydrantlARV Assembly. EA 1 $3,600.00 $3,600
U6 Furnish and Install Fire Hydrant AssemblY'. EA 1 $3,500.00 $3,500
U7 Furnish and Install Water Service Connection. EA 4 $1,300.00 $5,200
U8 Remove and Dispose of 12-inch PVC Water Main. LF 406 $14.00 $5,684
U9 Remove and Disoose of 6-inch PVC Water Main. LF 88 $12.00 $1,05E
U10 Remove and Dispose of 6-inch AC Water Main. LF 483 $35.00 $16,905
U11 Retire 2-inch Water Main. LF 242 $4.00 $968
SUBTOTAL - TOTAL UTILITY IMPROVEMENT BID $101,547
CONTINGENCY (10%) $10,155
ENGINEER'S ESTIMATE $111 ,702
The embossed seal of the Engineer indicates that this cost estimate was prepared
under the direct supervision of the undersigned registered professional engineer.
The presence of this seal does not certify, warrant or guarantee the estimated
construction cost will be the actual value of the bid(s) received. The Engineer's
opinion of probable construction cost is made on the basis of the Engineer's
experience and qualifications and represents the Engineer's best judgment at the
time this estimate was prepared
Professional Engineering Consultants, Inc
K:\ .\ENGEST
OE-394/2 0 (10/11/05)
PB
PROFESSIONAL ENGINEERING CONSUL TANTS, INC.
March 31, 2005
n"'-l
. .'.' 1
P-5093R1/MK-04
OE\PR005
Mr. David A. Wheeler, P.E.
Public Works Director
City of Ocoee
150 N. Lakeshore Drive
Ocoee, FL 34761
lU
SUBJECT:
Bluford Avenue at Orlando Avenue Intersection Improvements
RE:
Proposal for Engineering Services for Water Main Relocations
Dear Mr. Wheeler:
We are pleased to present the attached proposal for Engineering Services related to the
above referenced project. The Engineering Services include the design and preparation of
construction plans and specifications, and permitting assistance for the Bluford Avenue at
Orlando Avenue Water Main Relocations Project.
The objective of this assignment is to provide construction documents for the construction
and relocation of City of Ocoee water main affected by the proposed highway and drainage
improvements along Bluford Avenue from Columbus Street to Washington Street (platted
right-of-way). Based on a review of the highway base sheets; information provided by John
Cockrell, Collection and Distribution Supervisor on March 15, 2005; and a field visit
performed on March 15, 2005, the City of Ocoee water main relocations required are as
follows:
The existing 12-inch water main located on the west side of Bluford
Avenue between Station 202+40:f: and Station 206+15:f: requires
relocation due to the construction of Structures S-2 and S-3. In
addition, the proposed ditch grading between Structure S-2 and
Station 202+40 will leave insufficient cover over the existing water
main (cover over the existing water main would range from only one
(1) foot at Station 203..QOt to two (2) feet at Station 206+00t). We
propose to relocate the existing 12-inch water main parallel to and
approximately five (5) feet west of the existing sidewalk from
Columbus Street to Orlando Avenue. This involves the installation
of approximately 500 feet of 12-inch water main and 100 feet of 6-
inch water main.
The existing 6-inch asbestos cement (AC) water main located on
Bluford Avenue between Station 202+30:t to Station 206+30:t will be
adversely affected by the compaction required due to the roadway
widening along the east side of Bluford Avenue. (Refer to Bluford
Avenue Typical Section No.1.) In addition, this same 6-inch AC
water main is in conflict wirh the construction of proposed Structure
S-4 and Pipe P-3 at the Bluford Avenue/Orlando Avenue intersection.
engineers
planners
surveyors
"fnQirworing Our Community"
200 East Robinson Street ~ Suite 1560 ~ Orlando, Florida 32B01 ~ 1107 /422-g0G:? c, IIOl lEi!'; (i1U1
Mr. David A. Wheeler, P.E.
March 31, 2005
Page 2
P-5093R 1 /MK-04
OE\PRO-05
We propose to place the existing 6-inch AC water main out-of-
service from Columbus Street to Orlando Avenue and transfer the
existing water services to the newly located 12-inch water main.
PEC will provide the City of Ocoee with Technical Specifications, General Requirements,
and Measurement and Payment specifications which the City of Ocoee will include with their
standard bidding and "front end" documents. Utility relocation plans will be prepared on the
Intersection Improvements plans base sheets which have been prepared by Professional
Engineering Consultants. Please find attached a general schematic layout of the proposed
utility relocations (three (3) plan sheets).
We are prepared to perform the following engineering services described herein for the
lump sum fee of $8,436. Of this total fee lump sum amount:
a) $ 1,905
b) $ 5,808
c) $ 723
represents fees for Preliminary Design;
represents fees for Final Design; and
represents fees for Permitting Assistance.
Enclosed for your review are Man-hour Estimates included in Attachment A and Cost
Estimates shown in Attachment B.
We appreciate the opportunity to provide our services for this assignment. If you have any
questions or require additional information, please do not hesitate to contact the
undersigned.
Sincerely,
PROFESSIONAL ENGINEERING CONSULTANTS, INC.
~~.1Y\~ ~
Geoff Hennessy, P.E.
Utility Department Manager/Project Manager
TK/GH/cs
K:\.. .\OE\PR005\P-5093R 1
Enclosures:
(1 )
(2)
Attachment A - Man-hour Estimates
Attachment B - Engineering Fee Estimate
cc: Fursan Munjed, P.E., PEC
Cynthia K. Malone, P.E., PEC