The URL can be used to link to this page

Home My WebLink AboutItem 05 Approval of Change Order #1, Contract B05-01, Citywide Right-of-way Mowing AGENDA ITEM COVER SHEET Meeting Date: November 15, 2005 5 Item # Reviewed By: IJ J- ~ /l /" Contact Name: Bob Zaitooni Department Director: --4lA...11 ~ Contact Number: 6002 City Manager: ~ -~~ Subject: Change Order # 1, Contract B05-01, City-wide Right-of-wayMowing --- Background Summary: Change Order #1 to Contract B05-0I, City-wide Right-of-way Mowing is intended for the addition of approximately 17.35 acres (23 new locations) to the existing contract. The new total acreage for the contract is estimated at 124.30 acres. The estimated cost of Change Order #1 is $624.60 per cycle. All other terms of the contract will remain unchanged. A list of the new locations is provided in Exhibit A-I. Issue: Approve Change Order # 1 to Contract B05-0 1, City-wide Right-of-way Mowing. Recommendations Staff is requesting City Commission to approve Change Order # 1 to contract B05-0 1, City-wide Right-of-way Mowing with Markham Woods Landscaping, Inc. Attachments: Original Contract B05-0 1. Financial Impact: Funds are available from the Department's Contractual Services account. Type of Item: D Public Hearing D Ordinance First Reading D Ordinance First Reading D Resolution D Commission Approval D Discussion & Direction For Clem's Deaf Use: [8J Consent Agenda D Public Hearing D Regular Agenda [8J Original Document/Contract Attached for Execution by City Clerk D Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by ( ) IZI N/A D N/A D N/A Citv Mana!!:er Robert Frank Commissioners Gary Hood. District 1 Scott Anderson. District 2 Rusty Johnson. District 3 Nancy J. Parker. District 4 Mayor S. Scott Vander!!:rift STAFF REPORT TO: The Honorable Mavor and City Commissioners FROM: Bob Zaitooni, Director of Public Works DATE: November 7, 2005 RE: Change Order # 1, Contract B05-01, City-wide Right-of-way Mowing ISSUE Should the Honorable Mayor and City Commission approve Change Order #1 to Contract B05-01, City-wide Right-of-way Mowing? BACKGROUNDIDISCUSSION Change Order #1 to Contract B05-01, City-wide Right-of-way Mowing is intended for the addition of approximately 17.35 acres (23 new locations) to the existing contract. The new total acreage for the contract is estimated at 124.30 acres. The estimated cost of Change Order #1 is $624.60 per cycle. All other terms of the contract will remain unchanged. A list of the new locations is provided in Exhibit A-I. Funds are available from the Department's Contractual Services account. RECOMMENDATION Staff respectfully request City Commission approve Change Order #1 to Contract B05-01 and authorize Mayor and City Clerk to execute the Change Order. CHANGE ORDER # 1 CONTRACT B05-01 CITY-WIDE RIGHT-OF-WAY MOWING CONTRACT This Change Order #1 is for the purpose of the addition of approximately 17.35 acres to the existing Contract B05-01. Exhibit A-I attached includes a list of new location and approximate acres for each location. All other terms of the original Contract B05-01 shall remain the same. ATTEST: CITY OF OCOEE, FLORIDA By: Beth Eikenberry, City Clerk S. Scott Vandergrift, Mayor (SEAL) FOR USE AND RELIANCE ONLY BY THE CITY OF OCOEE, FLORIDA; APPROVED AS TO FORM AND LEGALITY This day of , 2005 APPROVED BY THE OCOEE CITY COMMISSION AT A MEETING HELD ON ,2005 UNDER AGENDA ITEM NO. FOLEY & LARDNER LLP By: City Attorney EXHIBIT A-I ADDENDUM #1, CONTRACT B05-01 CITY-WIDE R-O-W MOWING Location Location Limits Acreage No. 1 Hobson Road Clarcona-Ocoee Road north to curve 1.27 2 Hackney-Prairie Road South side, West Chester to Park 0.20 3 Hackney-Prairie Road North side, Clarke Road to the sub-division 0.03 wall going east 4 Clarke Road Clarcona-Ocoee Road to AD Mims Road, west 2.02 side 5 Clarke Road East side, Hackney-Prairie Road north to brick 0.02 wall 6 Clarke Road Medians AD Mims Road to north 0.75 7 Clarke Road AD Mims Road to Wentworth SD 0.75 8 Clarke Road Silver Star to AD Mims, medians and west side 1.55 9 Clarke Road West side, radio station to Orlando Ave. 0.38 10 Clarke Road West side, from Orlando Ave. to SR 50; and 3.88 east side adiacent Sears 11 Prairie Oaks Ct. AD Mims Road to the north 0.14 12 Prairie Lake Blvd. Small circle north of AD Mims Road 0.04 13 J ohio Shores /R -0- W Behind Johio Bay SD & east side to Silver Star 0.44 14 Montgomery A venue East side, north of Orlando Aye 0.27 15 Lady A venue West side, north of Wurst road 0.04 16 Wurst Road South side, Kimball to Sprint Store; and from 0.10 east of Sprint Store to Sandy Cove 17 Marshall Farms Road East side, from SR 50 north 0.23 18 Maguire Road East side, between the Courtyard and 0.39 Brighthouse 19 Maguire Road West side, from SR 50 to Tomyn Road; and 1.27 east side to the lift station 20 Maguire Road East side, from Moore Road to Thomebrooke 0.38 21 South Water Plant From Maguire Road to gate 0.95 22 Thomebrooke Drive North side, Maguire to east end of Freedom 0.96 Park; and south side, from west of retention pond to east end on Freedom Park 23 Professional Parkway Maguire Road to OWG - after completion of 1.29 construction Total Acres 17.35 .~ ~ -- Markham Woods Landscaping, Inc. COMMERCIAL - HOA - RESIDENTIAL - DESIGN - INST ALLA TION 28748 CR 46A Sorrento, FL 32776 407-302-0059 Fax 407-302-H-58_ G'~~ j, February 16,2005 City of Ocoee Finance Department Attention: Purchasing Agent 150 N. Lakeshore Drive Ococc, FL 34761 '~ i, Re: /..... 0 \ ~O.:> To Whom It May Concern: Weare please to have the opportunity to present the attached bid for the City of Ocoee. We have been in business for over 7 years with the same continuous management. Currently we have 9 four-man crews working in the greater Orlando metro area. If chosen, we will work with the City to make sure the services we provide are equal to or greater than expected. Bid #B05-06 COMPANY INFORMA TION/SIGNATURE SHEET FAILURE TO COMPLY WITH THESE BID INSTRUCTIONS WILL RESULT IN DISQUALIFICATION OF YOUR BID. PLEASE SIGN BELOW ATTESTING THAT YOU HAVE READ AND UNDERSTAND ALL BID INSTRUCTIONS AND THAT THE PRICES REFLECTED ON THE "SCOPE OF WORKIBID FORM" ARE ACCURATE AND WITHOUT COLLUSION. Markham Woods Landscaping, Inc. COMPANY NAME 407-832-3760 TELEPHONE (INCLUDE AREA CODE) 352-383-0694 FAX QNCLUDE AREA CODE) mwlincorporated@aol.com E-MAIL ADDRESS IF REMITI ANCE ADDRESS IS DIFFERENT FROM PURCHASE ORDER ADDRESS, PLEASE INDICATE BELOW: David C. Mason' / President NAMEffITLE (PLEASE PRINT) 28748 CR 46A STREET ADDRESS Sdorento, FL 32776 CITY STATE ZIP FEDERALID# 59-3536396 _Individual X-Corporation _Partnership _Other (Specify) Sworn to and subscribed before me this J bbdaY of;(~u~i 200~ Personally Known ~ or Produced Identification N~~reo~ Countyo . ~ L .._ . .AiJl; Karen Sue Seal Signature of Notary Public !-.... .. My Commission 000631. ~Of J;;I ExpIr.. October 7 2005 . Prinred,~edorstunped Commissioned name of Notary Public (Type ofIdentification) 23 BID FORM BID B05-06 CITY-WIDE RIGHT-OF-WAY MOWING 1. Average Uniform Price per Acre: $ 36.00 Thirtvsix dollars & 00 / 1 0 0 ~~~ts. -- 2. First Year Total Annual Bid (for total acreage shown on Exhibit" A"): $ 69 ,303 . 60 sixtvnine thousand dollars & 60/1 00 three hmndred three 3. P~r Cycle Price: $ 3,850.20 cents. three thousand eight hundred fifty dollars & 2 0 / 1 0 0 cents. c.ompany ~(t;ra~ Woods SIgnature: W Print Name: David C. Mason Landscaping, Inc. Title: President Dme: Februarv 16, 2005 22 20. LIST OF SUBCONTRACTORS: SUBCONTRACTOR and/or TEMPORARY WORKER AGENCY NAME/ ADDRESS/FEDERAL J.D. NO./CONT ACT PERSON/PHONE #: None Used (Attach additional sheets if necessary) The respondent certifies that the respondent' has investigated each subcontractor/temporary worker agency listed and has received and has in the respondent's files evidence that each subcontractor/temporary worker agency maintains a fully-equipped organization capable, technically and financially, of performing the pertinent work and that the subcontractor/temporary agency has done similar work in a satisfactory manner. It is further acknowledged by the contractor that any CHANGE or OMISSIONS in the subcontractors listed above shall require the City of Ocoee's approyal before any work shall commence by the additional subcontractor on this project. 21. EQUIPMENT LISTING: Please list year, make & model of all equipment that will be used on City of Ocoee properties, including whether owned or leased. Ifleased please provide name oflessor. See attached listinq 16 MARKHAM WOODS LANDSCAPING, INC. EQUIPMENT LISTING Equipment Year Make Model Leased or Owned Truck 2001 Ford F-150 Owned Trailer 2000 Weld-Rite 18' Duel Axel Owned Mower 2000 Toro 52" 0 Turn Owned Mower 3611 Walk Behind Owned Edger 2004 Echo Owned Edger 2003 Echo Owned String Trimmer 2004 Echo Owned String Trimmer 2004 Echo. Owned Blower 2004 Echo Owned Blower 2003 Echo Owned Hedge Trimmer 2003 Echo Owned Hwdge Trimmer 2003 Echo Owned Spray Tank 2003 Lesco 15 Gal. Owned 22. REFERENCESIEXPERlENCE OF RESPONDENT WITH SIMILAR WORK The Respondent shall complete the following blanks regarding experience with similar type of work, INCLUDE AT LEAST THREE (3) MUNlCIP AL GOVERNMENT REFERENCES. Respondent must demonstrate ability to perform services of similar complexity, nature, and size of this project within past three years. DATE OF CONTRACT/AMOUNT OF PROJECT/CLIENT'S NAME AND ADDRESS/ TELPHONE NUMBER/EMAIL ADDRESS/NAME OF CONTACT ~AA nttn~hAn rAfArAn~p li~t nnn ~nntrn~t pxplnnntinn Have you any similar work in progress at this time? Y es~ No _' Length of time in business 7 YPnrS (1/1/98) Bank or other financial references: SunTrust Bank Lake Mary. FL Branch (Attach additional sheets ifnecessary) 23. SUMMARY OF LITIGATION: Provide a summary of any litigation, claim(s), bid or contract dispute(s) filed by or against the respondent in the past five (5) years which is related to the services that the respondent provides in the regular course of business. The summary shall state the nature of the litigation, claim, or contact dispute, a brief description of the case, the outcome or projected outcome, and the monetary amounts involved. If none, please so state. None 17 MARKHAM WOODS LANDSCAPING, INC. REFERENCE LIST Date of Amount Client Tel # E-Mail Contact Contrat 1 0/9/03 $10,000 City of Lake Mary 407-324-3053 kQehr@lakemarv Bill Carrico & 3/30/04 $34,000 100 N. Country Club Rd .com Lake Mary, FL 32746 10/4/04 to $13,OOOlyr City of Winter Springs 407-327-1800 srichart@winter Steven Richart Present 1126 E. SR 434 ext 315 springsfl.org Winter Springs, FL 32708 2/1/04 to $140,000/yr City of Longwood 407-260-3449 c.renfro@ci. Debra Renfro 217/05 180 E. Warren Ave 10ngwood.f1.us Longwood, FL 32750 7/1/02 to $51,OOO/yr Chase Townhomes HOA 407-493-8247 bforbis@sentrv Beverly Forbis Pressent 200 Brightview Ave mgt.com Sanford, FL 32772 1/1/01 to $41,500/yr Woodbridge Lakes HOA 407-647-2622 abrackin@ Andrea Brackin Present Rinehart Rd. smcocf.com Lake Mary, FL 32746 1/1/99 to $30,5001yr Manderley HOA 407-647-2622 avandervliet@ Amanda Vander Present 100 Manderley Run smcocf.com Vliet Lake Mary, FL 32746 * NOTE: SEE ATTACHED EXPLANATION OF EACH OF THE ABOVE CONTRACTS MARKHAM WOODS LANDSCAPING, INC. REFERENCE LIST - EXPLANATION City of Lake Marv: Two separate contracts for installing landscape material and building rest stations along the Rinehart Road trail. City of Winter SDrinl!S: Landscape maintenance for Winter Springs Town Center at SR 434 and Tuskawila Blvd. Services include maintenance of roadways and squares within the Town Center. City of Lon2Wood: Landscape maintenance of roadways and storm-water areas. Same services as City of Ocoee has outlined in their Invitation to Bid. Chase Townhomes Homeowners Association: Landscape maintenance of all common areas to include the front entrance. Mowing, trimming, edging, trash pick up, blowing, and weed control services are perform along the streets within the community. Woodbridl!e Lakes Homeowners Association: Same services that are provided to Chase Townhomes. Manderlev Homeowners Association: Same services as with Chase and Woodbridge REFERENCE CHECK City Of Lake Mary 100 N. County Club Rd. Lake Mary, FL 32746 407-324-3053 Bill Carrico 2/22/05 - I spoke with Mr. Carrico on the telephone. He stated that Markham Woods Landscaping, Inc. did a small job for the City of Lake Mary. He stated that they did a good job and kept on schedule with one exception. Mr. Carrico stated that because Markham Woods Landscaping, Inc. did not do the landscaping for the entire city that he was not qualified to give a reference on their Right of Way maintenance services. City of Winter Springs 407-327-1800 X315 1126 E. SR 434 Winter Springs, FL 32708 Steven Richart 2/21/05 - I spoke with Mr. Richart on the telephone. Mr. Richart said that Markham Woods Landscaping, Inc. had a small account with the City of Winter Springs. They only take care ofthe "Town Center". He stated that they do "Pretty Good" work, they adhere to the schedule set for them, and they don't have a problem with equipment breakdowns. Mr. Richart also stated that when Markham Woods Landscaping, Inc. is asked to do anything extra they are very responsive. Chase Townhomes HOA 200 Brightview Ave. Sanford, FL 32772 407-493-8247 Beverly Forbis 2/21/05 - I spoke with Ms. Forbis on the telephone. Ms. Forbis was extremely pleased with the work that Markham Woods Landscaping, Inc. does for them. She stated that they are very responsive when asked to do extras, they adhere to the scheduled dates for service and have no problems with equipment breakdowns. Ms. Forbis also stated that Markham Woods Landscaping, Inc. does other properties for her besides Chase Townhomes. Woodbridge Lakes HOA Rhinehart Rd. Lake Mary, FL 32746 407-647-2622 Andrea Brackin 2/21/05 - I spoke with Ms. Brackin on the telephone. Ms. Brackin said that she was very pleased with the service that Markham Woods Landscaping, Inc. provides. She said the only time that they do not adhere to the schedule set for them is if the weather is too bad or if the ground is too wet that their equipment would leave ruts. She said that when that happens, they usually do the task within a few days of when it was scheduled. She did not have a problem with equipment breakdowns keeping them from completing their tasks. Ms. Brackin said that Markham Woods works well with the board and doesn't have a problem doing little extras. She stated that Woodbridge Lakes is a housing development consisting of approximately 300 homes. Markham Woods is responsible for the right of ways, several ponds and retention areas and a community park. Manderley HOA 100 Manderley Run Lake Mary, FL 32746 407-647-2622 Amanda VanderVilet 2/21/05 - I spoke with Ms. VanderVilet on the telephone. Ms. VanderVilet said that she was very pleased with the work that Markham Woods Landscaping, Inc. does for them. She stated that they adhere to the schedule, don't have any problems with equipment breakdowns and that they do extra tasks when requested. Ms. VanderVilet stated that Markham Woods is responsible for the Rhinehart Road entrance to their gated community as well as 2 ponds and several strips of common area. References checked by Alicia Roberts