HomeMy WebLinkAboutItem 11 Personnel Rules and Regulations Ordinance
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AGENDA ITEM COVER SHEET
Meeting Date: 11/15/2005
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Item #
Contact Name:
Contact Number:
James Carnicella
1032
Reviewed By:
Department Director:
City Manager:
ErMb'
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Subject: Approval of the Personnel Rules and Regulations
Background Summary:
The Personnel Rules and Regulations are the policies, procedures and entitlements that govern the
terms and conditions of employment for those employees covered by the same. These Personnel
Rules and Regulations are also known as the PRR's or Rules and Regulations. The Human
Resources Department is responsible to administer the PRR's for the City Manager.
Issue:
The Ordinance providing for the PRR's has not been amended since 1999. The City Manager has
requested the Human Resources Director complete the draft revisions of the PRR's which was
started in 2004. This revision of the PRR's is a comprehensive edit and includes many new
provisions.
Recommendations
The Staff recommends the Commission repeal Ordinance 99-12 as Amended and adopt the
Personnel Rules and Regulations on first reading.
Attachments:
Attachments include the entire document containing the edits, reVISions and those Articles
maintained from the previous document. Also attached is a summer of the Articles that contain
revisions and additions.
Financial Impact:
Less than $25,000.
Type of Item:
D Public Hearing
[8J Ordinance First Reading
D Ordinance First Reading
D Resolution
D Commission Approval
D Discussion & Direction
For Clerl<'s Deat Use:
D Consent Agenda
D Public Hearing
D Regular Agenda
D Original Document/Contract Attached for Execution by City Clerk
D Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
D N/A
D N/A
PERSONNEL RULES AND REGULATIONS
Page 1 of3
PERSONNEL RULES AND REGULATIONS
SECTION 1 - GENERAL PROVISIONS:
1.02D - Identified difference between Department Directors with property rights and those new
Department Directors without property rights and no entitlement to the grievance procedure.
1.02E - Provides severance for Department Directors without property rights, 1 week per year of
service, up to 16 weeks max. Present Department Directors have option to give up property
rights for other entitlements. Severance, car allowance, 40 hours administrative leave, will assist
in recruiting, retaining and motivating Department Directors.
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1.05 - Provides for amendments to be approved by the City Manager, for administerial changes,
without review by the Personnel Board or approval from the Commission and only where
specified.
SECTION 2 - DEFINITION OF TERMS:
Added definitions for exempt, non-exempt, managerial and probationary employees,
administrative leave, insubordination, paid time-off, reassignment and transfer.
SECTIONS 3, 4, AND 5:
Just minor edits and no substantive changes.
SECTION 6 - APPOINTMENTS & EMPLOYMENT STATUS:
Redefined probationary status and minor edits to the promotion language.
6.05 - Reemployment - New language that allows for rehire without loss of benefits if it is
within six months of resigning in good standing.
6.06 - Reassignment - New language that allows an employee to be reassigned to another
position due to a departmental reorganization.
SECTION 7 - OVERTIME, SCEDULING IN GENERAL:
7.02 - New definitions regarding absences, tardiness, and emergency call offs, and voluntary
resignation for three consecutive days of absence without notice.
7.03 - New language and deleting language regarding police and fire.
7.07 - New language for call outs during emergencies.
SECTION 8 - HOLIDAYS:
8.01- Eliminate Personal Days (Floating Holidays) and add the hours to the paid time off accrual.
SECTION 9 - PAID TIME-OFF- PERSONAL LEAVE:
9.01 - Minor changes in payout oftime for probationary employees.
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PERSONNEL RULES AND REGULA nONS
Page 2 of3
9.02 - PTO can be used for all personal leaves.
9.03 - All PTO leave must be requested & approved in advance.
9.04 - Eliminated requirement for approval from City Manager to take more than two weeks off
for vacation.
9.05 - Defines A WOL and how Exempt employees must use PTO.
9.06 - Adds 16 hours of time to accruals to make up for two floating holidays that were
eliminated. Also increases the # of hours exempt employees may accrue and department
directors w/o property rights may accrue with no maximum.
9.01- Eliminates fire personnel language which will be in the CBA.
9.08 - Employees must give two weeks notice to receive complete payout. Allows for emergency
cash-out ofPTO.
9.09 - Allows for PTO to be used for time away due to illness.
9.10 - Creates Administrative Leave for exempt senior management, who are expected to work
more than 40 hours per week. These are in lieu of overtime and only for those Directors who
have no property rights.
SECTION 10 - LEAVE OF ABSENCE;
This Article has been edited to reflect minor administrative changes.
10.09 - Explains emergency leave requests and the process and consequences.
SECTION 11- POSITION CLASSIFICATION PLAN:
11.01 - The City Manager has authority to amend this Plan within budget constraints.
SECTION 12 - PAY PLAN & STARTING RATES:
12.02 - Pay Plan may be amended and approved by the City Manager.
12.05 - The City Manager through the H.R. department will administer the performance system.
12.11 - Minor changes in the stand-by pay plan.
SECTION 13 - MISCELLANEOUS POLICIES & BENEFITS:
13.02 - New Anti-Harassment Policy. This replaces the Sexual Harassment policy.
13.03 - New Workplace Violence Policy.
13.06 - Allows for certain part-time employees to purchase health care program.
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PERSONNEL RULES AND REGULA nONS
Page 3 of3
13.09 - Allows for an auto allowance for those department directors in the future w/o property
rights and no take home vehicle.
13.13 - The Education Incentive program has changed to a reimbursement plan instead of an
advanced plan.
13.19 - The DUIIDWI & MovingTraffic Violations has been amended, mostly administrative
and does not require the City to wait for convictions before taking disciplinary actions.
13.20 - New Information Systems policy replaces the cell phone and other outdated computer
policies.
13.21 - New Drug-Alcohol Free Workplace policy replaces the previous policy and is included
in the PRR's for the first time.
13.22 - Children on the premises during working hours has become an issue and this policy
provides guidance when it becomes necessary to bring children to the workplace.
13.23 - Makes reference to the City-wide Policy ManuaL
SECTION 15 - DISCIPLINARY ACTION/TERMINATION
Only a few administrative changes were made and verbal warnmgs do not have to be
documented to the employee's personnel file in H.R.
SECTIONS 16 & 17 - GRIEVANCE PROCEDURES:
The PRR's now reflect only two grievance procedures.
Section 16 is used for written warnings and non-disciplinary matters regarding working
conditions.
Section 17 is used for when an employee is suspended, demoted and/or terminated. The Police
and Fire personnel covered by a CBA will no longer be entitled to the Hearing Committee but
will have access to the grievance procedure they have in their agreement for those types of
Issues.
SECTION 19 - SAFETY:
Added language that allows for a drug/alcohol test after an accident and H.R. is responsible for
Safety training.
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ORDINANCE NO. 2005 -
AN ORDINANCE OF THE CITY OF OCOEE, FLORIDA
RELATING TO PERSONNEL RULES AND
REGULATIONS; REPEALING ORDINANCE NUMBER 99-
12 AS IT MAY HAVE FROM TIME TO TIME BEEN
AMENDED; ADOPTING AND APPROVING THE CITY OF
OCOEE PERSONNEL RULES AND REGULATIONS;
PROVIDING FOR SEVERABILITY; REPEALING ALL
ORDINANCES IN CONFLICT HEREWITH; PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Ocoee desires to provide for the most
current personnel policies and regulations for the administration of personnel matters within the
City of Ocoee; and
WHEREAS, the City Commission of the City of Ocoee believes that it is important to
provide for the proper and equitable treatment of City Employees.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION OF THE
CITY OF OCOEE, FLORIDA, AS FOLLOWS:
SECTION 1. Short Title and Authoritv.
A. This Ordinance shall be known and may be cited as the "CITY OF OCOEE,
FLORIDA PERSONNEL RULES AND REGULA nONS."
B. The City Commission of the City of Ocoee has the authority to adopt this Ordinance
pursuant to Article VIII of the Constitution of the State of Florida and Chapter 166, Florida
Statutes.
SECTION 2. Repeal of Ordinance Number 99-12 As Amended. City of Ocoee
Ordinance Number 99-12 as it may have from time to time been amended and all other
ordinances adopting personnel rules and regulations are hereby repealed in their entirety.
ORLA_392344.1
SECTION 3. Adoption of City of Ocoee. Florida Personnel Rules and Ret!Ulations.
The City Commission of the City of Ocoee, Florida, hereby adopts and approves the CITY OF
OCOEE, FLORIDA PERSONNEL RULES AND REGULATIONS as set forth in Exhibit" A"
attached hereto and by this reference made a part hereof.
SECTION 4. Severability. If any section, subsection, sentence, clause, phrase or
portion of this Ordinance is for any reason held invalid or unconstitutional by any court of
competent jurisdiction, such portion shall be deemed a separate, distinct and independent
provision and such holding shall not affect the validity of the remaining portion hereto.
SECTION 5. Conflicts. All ordinances and resolution, or parts of ordinances and
resolutions, in conflict herewith are hereby repealed and rescinded.
SECTION 6. Effective Date. This Ordinance shall become effective immediately upon
passage and adoption.
PASSED AND ADOPTED this
day of
,200_.
APPROVED:
ATTEST:
CITY OF OCOEE, FLORIDA
Beth Eikenberry, City Clerk
S. Scott Vandergrift, Mayor
(SEAL)
FOR USE AND RELIANCE ONLY BY
THE CITY OF OCOEE, FLORIDA;
APPROVED AS TO FORM AND
LEGALITY this _ day of , 200_
FOLEY & LARDNER LLP
ADVERTISED .2005
READ FIRST TIME ,2005
READ SECOND TIME AND ADOPTED
,200
UNDER AGENDA ITEM NO.
By:
City Attorney
ORLA_392344.1
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EXHIBIT" A"
(City OfOcoee, Florida Personnel Rules And Regulations)
See Attached.
ORLA_392344.1
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