HomeMy WebLinkAboutItem 01 Approval and Acceptance of Workshop Minutes of October 26, 2005, and the Regular City Commission Minutes of November 15, 2005
Agenda 12/06/05
Item 1
MINUTES
OCOEE CITY COMMISSION
November 15, 2005 at 7:15 P.M.
REGULAR CITY COMMISSION MEETING
I A. CALL TO ORDER
Mayor Vandergrift called the regular session to order at 7:15 p.m. in the Commission
Chambers of City Hall. Commissioner Anderson gave the Invocation and Frances Watts led
the Pledge of Allegiance to the Flag. City Clerk Eikenberry called roll and declared a quorum
present.
Roll Call: Mayor Vandergrift, Commissioner Anderson, Commissioner Howell, Commissioner
Johnson, and Commissioner Parker.
Also Present: City Manager Frank, City Attorney Rosenthal, and City Clerk Eikenberry.
I B. PRESENT A TIONS AND PROCLAMATIONS
I C. COMMENTS FROM CITIZENS/PUBLIC
Frances Watts, Pioneer Key resident, spoke about how much she loved living in the City since
1970. She thanked the Commission and City Manager Frank for the senior benefits she received
and continues to receive today. Ms. Watts distributed hand-made holiday bookmarks and
decorations from the seniors.
James Fleming, 511 Orange Avenue, thanked Parks and Recreation Director Vito Petrone and
Debbie Gallo for their efforts with the American Legion Blood Drive. He said they helped to
increase the number of units collected by 30%.
I D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE
Commissioner Johnson - none
Commissioner Anderson- said this year the Ocoee Lions Club Christmas Parade will be
Saturday, December 3,2005, with a rain date of December 4, at 2:00 p.m., and he would like to
make sure it gets on the website and OGTV.
Commissioner Hood- none
Mayor Vandergrift - 1) said the volunteers for the Food for Families Drive would be gathering
at West Orange High School on Wednesday evening, Nov. 23,2005. Food will be donated from
Publix and boxed and distributed on Thanksgiving morning. All volunteers are welcome. 2) said
he will be participating in an Ocoee High School Teach-in tomorrow morning, 3) read a letter
from Orange County Commissioner Jacobs congratulating the City for being nominated for the
City Spirit A ward for the program allowing citizens to participate in Commission Meetings live
by call-in or email,
I E. CONSENT AGENDA
1. Approval and Acceptance of the Regular City Commission Minutes of November 1,
2005. (City Clerk Eikenberry)
City Commission Regular Meeting
November 15, 1005
2.A.pprovalforPurchaseofTwo(2}New.Police Motorcydes. (Police Chief Goclol1)
The budget for Fiscal Year 05/06 includes the purchase of two (2) police motorcycles and equipment for traffic
enforcement. Bid specifications from the State of Florida! Florida Sheriffs Association (FSA) and bid! quotes
from authorized dealers were reviewed for factors such as price, dealer proximity, and available options.
Harley Davidson Shop of Clermont is a local authorized Harley Davidson dealer and is able to match the price
of the only FSA bid provider. The motorcycle is the same vehicle with comparable equipment. The Harley
Davidson Shop of Clermont will be maintaining the police motorcycles after purchase. It is respectfully
recommended that the Honorable Mayor and City Commission authorize the Police Department to purchase two
(2) police motorcycles with emergency equipment from Harley Davidson Shop of Clermont.
3. ApprovaTforPurchase of Five (5) NeW Police Vehicles. (Police ChiefGoclon)
The budget for Fiscal Year 05/06 includes $112,500.00 (from Police Impact Fees) for the purchase of five (5)
marked police vehicles and equipment. Bid specifications from the State of Florida! Florida Sheriffs
Association (FSA) and bids from authorized dealers and vendors were reviewed for factors such as best price,
vendor proximity, and options available. The FSA bid for the Central area of Florida showed Classic Chevrolet
to have the best pricing. The vehicles will be Chevrolet Impalas. Some of the equipment (with installation)
shown on the FSA list can be obtained from local authorized vendors directly who match FSA pricing with
much less wait time than going through Classic Chevrolet. It is respectfully recommended that the Honorable
Mayor and City Commission authorize the Police Department to purchase five (5) marked police vehicles from
Classic Chevrolet (SOF/ FSA bid list dealer) and purchase remaining equipment to complete the project from
local authorized vendors matching FSA pricing.
4. Award ofBid#B05-15GeneraIMow.iug & Landscaping TermColltract..... (Purchasing
Agent Tolbert)
The total amount of the current contract for general mowing and landscaping of City properties is $138,026.00
annually, and expires on November 30, 2005. The new contract is for three (3) consecutive one-year terms and
automatically renews annually unless terminated by the City. Staff recommends that the City Commission
award Bid #B05-l5 to Markham Woods Landscaping, Inc. in the amount of$123,840.00 annually.
5. Approval of Change. .Order#1,Contra.cfll05-01, Citywide Right-of-way. Mowing.
(Public Works Director.zait()()ni)
Change Order #1 to Contract B05-0l, City-wide Right-of-way Mowing is intended for the addition of
approximately 17.35 acres (23 new locations) to the existing contract. The new total acreage for the contract is
estimated at 124.30 acres. The estimated cost of Change Order #1 is $624.60 per cycle. All other terms of the
contract will remain unchanged. Staff is requesting City Commission to approve Change Order #1 to contract
B05-0l, City-wide Right-of-way Mowing with Markham Woods Landscaping, Inc.
6. Approval ofFY 2005-06 Resllrfacing Projects. (Public Works DirectorZaitooni)
City's fiscal year 2005-06 budget contains a list of resurfacing projects for implementation. In addition, staff
will be adding several miscellaneous projects to be scheduled for completion. For efficiency reasons, staff will
be using (piggyback) the Seminole County Annual Bid AIB-378-99/GMG with the Orlando Paving Company,
Inc.
Commissioner Hood asked if the Sorenson Complex could be paved while they are doing the
work on Adair Street; it would just be adding 20-30 yards to the east of what is already planned.
Public Works Director Zaitooni said they can add that if that is the Commission's wish. He
will bring back final costs. Without obiection. the Commission approved the addition
of this proiect.
7. Approval of Leasing of Holiday Lights and DecorationsfroDl Clark Display Sales.
(Public Works Director Zaitooni)
Clark Display Sales, Winter Garden, Florida has been providing the City's Holiday lights and decorations on
existing utility poles where Progress Energy has provided electrical connection throughout the city. The terms
of the lease include installation and removal by Clark Display Sales. At a previous Commission Meeting,
purchasing our own lights was discussed and approved. However, at present this was delayed in order to await
the construction of the new Public Works facility where there will be storage areas to house the new lights and
decorations. Staff recommends that the City Commission approve the leasing of the holiday lights and
decorations from Clark Display Sales in the amount of $35,000 and authorize staff to issue a purchase order to
Clark Display Sales.
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City Commission Regular Meeting
November 15, 1005
Commissioner Anderson asked about extending the Christmas lights on Clarke Road, down to
A.D. Mims Road as discussed last year. Public Works Director Zaitooni said that there are no
outlets on many of the poles, but we can hang decorations that will be visible during the day.
Mayor Vandergrift said we would probably get more complaints if there were decorations with
no power.
Commissioner Hood said there are no lights in District 1, and asked if something can be put up
this year on Adair Street or Wurst Road?
Commissioner Anderson, seconded bv Commissioner Hood, moved to approve a
$5,000.00 additional expenditure from continaencv, if it is possible to add Iiahts
and decorations on Wurst Road, or the Northwest Sector near the school.
Motion carried 4-0, with Commissioner Parker away from the dais.
8. ApprovalofRequesf~ oadClosings for the Ocoee Liolls ClubChristIIlas Parade.
(Building Official s
Ms. Cathy Sills of the Ocoee Lions Club has made application to the City for a Special Events Permit for a
Christmas parade that would require the temporary closing of City owned streets. The Christmas Parade is to
be held on December 3, 2005, at lOam with a rain date of December 4, 2005, at 2pm. Staff recommends that
the road closings be approved with the conditions set forth as follows: 1) All residents and businesses that will
be affected by the road blockage must be notified in advance; 2) Health Central Ambulance must be notified of
the road closings in advance; 3) An emergency lane must be maintained at all times; and, 4) Roads must be
blocked with proper barricades.
9. Approval of Transfer.. of FUIl<lsin tbeAmount of $16,000/froIll PoliceUepartment
'\VorkersCom pensatiollFund ..(001-521-00-2400)>to HUlIlauResources Computer
Equipment. andSofnvare Fund (001-513..30-6405). (Human Resources Dire.ctor
Carnicella)
The Human Resources and Finance Departments at the direction of the City Manager plan to merge the Abra
H.R. Software Program with the American Data Group (ADG) Finance Software Program. The cost to replace
the Abra Software Program with the ADG Software Program is approximately $16,000, which includes the
initial cost of training the H.R. and Finance Staff. This project will allow the City to transition to a more
paperless system and to provide for the electronic transmission of payroll, hiring, promotional, and other salary
related issues by all City departments. This system will increase efficiencies and create a more accurate and
timely records system. The funds being transferred are from savings realized from the amount budgeted for the
Workers Compensation Program and the actual premium cost for FY 2006.
to. Authorization ofF'1lI1ding for Windsor Landing S1lbdivision Reuse System.
(CityEllgineer'\Vheeler)
This project includes extending 2,000 feet of reuse main along Maguire Road to serve the Windsor Landings
subdivision. This will supply reuse water to the Windsor Landings subdivision as well as provide stub outs for
future connections at Thornebrooke Drive and the undeveloped tract southwest comer of Maguire Road and
Roberson Road. South Florida Water Management District (SFWMD) Alternative Water Supply Funding
Program has awarded the City $50,000 to help fund this project.
City Engineer Wheeler explained the process for the Windsor Landing Subdivision Reuse
System. Commissioner Johnson thanked him for the work he has done and said he knows the
residents there appreciate it.
Consent Agenda \tote:
Commissioner Anderson, seconded bv Commissioner Hood, moved to approve
the Consent Aaenda, Items 1-10, in its entirety, with amendments to Items #6 and
#7, as inserted under the items. Motion carried 5-0.
3
City Commission Regular Meeting
November 15, 1005
Before moving on the Public Hearings, Mayor Vandergrift addressed a couple of items. He
asked that the school flags be turned right side up. Mayor Vandergrift distributed t-shirts to
the Commission from the Ocoee High School Basketball team.
I F. PUBLIC HEARINGS
ORDINANCE FIRST READING
11. Personnel Rll1es and RegulatiollsOrdinance.(lIllltlan ResoufcesDirector CarniceUa)
(Second Reading and Publiclledringto beheldVecember 6, 2005, at 7:15 p.m. or as soonas thereafter.)
The Personnel Rules and Regulations are the policies, procedures and entitlements that govern the terms and
conditions of employment for those employees covered by the same. These Personnel Rules and Regulations
are also known as the PRR's or Rules and Regulations. The Human Resources Department is responsible to
administer the PRR's for the City Manager. The Ordinance providing for the PRR's has not been amended
since 1999 and the City Manager has requested the Human Resources Director complete the draft revisions of
the PRR's, which was started in 2004. This revision of the PRR's is a comprehensive edit and includes many
new provlslOns.
City Attorney Rosenthal read the title of the ordinance. The Second Reading and Public
Hearing will be held December 6,2005, at 7:15 p.m. or as soon as thereafter.
12. Residential Curbside Service (Garbage, Recycling, and Yard & Bulky Yard Waste).
(Public Works Director Zaitooni) The resolution for residential rate increase was advertised in the
Orlando Sentinel for Public Hearing on November 6,2005.
Pursuant to Work Shop with the City Commission on October 19,2005, staff recommends approval of the
transition of the residential curbside services (garbage, recycling, and yard & bulky waste) to an in-house
operation from the current private contract hauler service.
Public Works Director Zaitooni said that we are moving forward as directed to in-house
residential curbside service, and we are asking Commission to adopt the resolution of rate
increase from the current $16.00 to $19.00 monthly per customer, to approve the transition of
service to in-house operation based on staff recommendations submitted with the agenda item,
and for direction for staff to coordinate with Orange County authorities to place the annual
residential curbside fees on the annual tax rolls for automatic assessments.
Mayor Vanderarift, seconded by Commissioner Johnson, moved to adopt
Resolution No. 2005-014 to increase residential rates from the current $16.00 per
customer per month to $19.00 per customer per month. The new rate eQuals to
~228.00 annually per customer. Motion carried 5-0.
The resolution as adopted carries the following title:
RESOLUTION NO. 2005-014
A RESOLUTION OF THE CITY OF OCOEE, FLORIDA, INCREASING RATES FOR
RESIDENTIAL CURBSIDE (GARBAGE, RECYCLING AND YARD & BULKY WASTE)
SERVICE; REPEALING RESOLUTIONS OR PORTIONS OF RESOLUTIONS
INCONSISTENT THEREWITH; PROVIDING FOR SEVERABILITY; PROVIDING AN
EFFECTIVE DATE.
4
City Commission Regular Meeting
November 15, 1005
Commissioner VanderQrift. seconded by Commissioner
recommendations 1. 3. 4. 5. 6. and 7. as presented by staff.
Johnson.
Commissioner Parker. seconded by Commissioner Anderson. moved to amend
the motion to vote on recommendation #7. for placinQ QarbaQe fees on the tax
roll. as a separate issue. Motion carried 5-0.
Vote was taken on the oriQinal motion. as amended. which includes approval of
the followinQ staff recommendations. Motion carried 3-2. with Commissioner
Anderson and Commissioner Parker opposed.
. ApPROVE PERFORMING RESIDENTIAL CURBSIDE SERVICES (GARBAGE, RECYCLING, AND YARD & BULKY
WASTE) IN-HOUSE AND TO TRANSITION FROM PRIV ATE SERVICE TO IN-HOUSE OPERATIONS.
. DIRECT STAFF TO PREPARE THE REQUIRED ADJUSTMENTS TO THE BUDGET INCLUDING AMENDING THE
BUDGET FOR THE INCREASES IN REVENUES AND EXPENDITURES AND TO ENSURE APPROPRIATE FUNDING
LEVELS FOR THE TRANSITION AND CAPITAL PURCHASES.
. DIRECT STAFF TO SEEK A MUTUAL TERMINATION AGREEMENT WITH WASTE SERVICES OF FLORIDA, INC.,
AND FOR THE TRANSITION PERIOD; AND BRING BACK THE FINAL AGREEMENT FOR CITY COMMISSION
APPROV AL. A DRAFT AGREEMENT IS ATTACHED.
. AUTHORIZE STAFF TO SELECT THE APPROPRIATE COLLECTION VEHICLES, ACQUIRE FINANCING, AND BRING
BACK TO THE CITY COMMISSION FOR FINAL APPRO V AL.
. AUTHORIZE STAFF TO PREPARE ORGANIZATION AND STAFFING PLAN FOR THE SOLID WASTE DIVISION
CONSISTENT WITH THE FINANCIAL FEASIBILITY REpORT AND BRING A FINAL PLAN FOR APPRO V AL BY THE
CITY COMMISSION.
Commissioner Parker. seconded by Commissioner Anderson moved to direct
staff to coordinate with OranQe County authorities to place the annual residential
curbside fees on the annual tax rolls for automatic assessments. Motion carried
4-0. with Mayor VanderQrift away from the dais.
I G. REGULAR AGENDA
13.1\pprovalfor .Redllctionof Fine forc;ase #01-045 and Case1#02-052, 826 Satin
LeafCil'cle, Denise A. Carr. (Quilding()fficialJones)
These cases were heard before the Code Enforcement Board on two different occasions for the same violation
of junk vehic1e(s) parked in the driveway. Subsequently, fines were established and accrued to $25,100 on
Case No. 01-045 and $2,700 on Case No. 02-052. At the October 25,2005, Code Enforcement Board Meeting,
the Respondent appeared before the Board and asked for a reduction in the fine with the property being in
compliance. Staff recommends that the $25,100 fine be reduced to $2,510 as recommended by the Code
Enforcement Board in Case No. 01-045. The Board also recommended that the $2,510 fine must be paid by
December 1,2005, or the fine will revert back to the original fine. It is also recommended that the $2,700 fine
in Case No. 02-052 be reduced to $0. This recommendation is based upon the actual Staff cost of $1,300 for
both cases.
Commissioner Johnson. seconded by Mayor VanderQrift moved to approve the
reduction of fines to $2.510.00 payable by December 1. 2005. per staff
recommendations. Motion carried 5-0 .
14. Appointments to Code EnforcementBoard. (CityClerkEikeBberry)
The Code Enforcement Board was created by Ordinance No. 741 on June 16, 1981. The purpose of this board
is to review infractions of the City Codes, negotiate compliance, and impose fine for failure to comply. The
board consists of seven (7) regular members and two (2) alternate members. Member Donenfeld resigned
5
City Commission Regular Meeting
November 15, 1005
effective November 1, 2005, (term ending June 2008) and Member Henderson was removed by the Code
Enforcement Board on October 25, 2005, for three (3) consecutive absences (term ending June 2006), leaving
two (2) regular member openings on the board. Staff recommends that the Honorable Mayor and City
Commissioners move Alternate Members Lenko and Morton to a regular member status or appoint Steven
Ballard and Ronald Strosnider to a regular member status for terms ending June 2006 and June 2008.
Commissioner Parker. seconded by Commissioner Johnson moved to appoint
Jim Morton and Ron Strosnider as reQular members on the Code Enforcement
Board. Motion carried 5-0
Commissioner Parker. seconded by Commissioner Anderson moved to appoint
Stephen Ballard as an alternate member on the Code Enforcement Board. to fill
the remainder of the term of Jim Morton. who was moved to a reQular member.
Motion carried 5-0
15,.Res()lutiOniri SupportJ()r the Uriiversity of Central Florida's Proposal for a..Medical
School. (May()rVandergrift)
Commissioner Parker. seconded by Commissioner Anderson moved to adopt
Resolution No. 2005-015. in support the University of Central Florida's Proposal
for a Medical School. Motion carried 5-0.
The resolution as adopted carries the following title:
RESOLUTION NO. 2005-015
A RESOLUTION OF THE CITY OF OCOEE, FLORIDA, ENDORSING AND MAKING
KNOWN ITS SUPPORT FOR THE UNIVERISTY OF CENTRAL FLORIDA'S
PROPOSAL FOR A MEDICAL SCHOOL; PROVIDING FOR SEVERABILITY; AND
PROVIDING AN EFFECTIVE DATE.
I H. STAFF REPORTS
Community Relations Manager Elliott advised that the calendars are being processed and we
needed to establish the holiday dates for next year.
Without objection the Commission approved the holidays of December 22 and
December 25. 2006 for Christmas and January 1. 2007 for New Years. per staff
recommendation.
Police Chief Goclon said the first meeting of the Sexual Predator Task Force meets tomorrow
night. Commissioner Johnson recommended two more names to be on the Task Force, Debra
Booth and Debra Andrews. Without objection. the Commission approved of the two
additional members.
Nancy Parker asked for a consensus of the Commission to chanQe the name of
the committee to "Child Protection Recommendation Committee" and that the
committee have a sunset date of 120 days. at which time they would make
recommendations to the Commission. Without objection. the Commission
consented on the name chanQe and sunset date.
6
City Commission Regular Meeting
November 15, 1005
I I. COMMENTS FROM COMMISSIONERS
Commissioner Parker 1) announced a benefit for children in need at Christmas and for injured
Deputy Adam Pierce on December 16, 2005 at 7:00 p.m. It will be a Mystery Dinner Play with
Prime Rib Dinner, Carolers, Christmas Reading and Prizes. She asked that flyers are posted and
placed on OGTV. Without obiection. the Commission consented to place this on OGTV.
Commissioner Johnson said we need to do something about the streetlights that are out around the
City. Mayor Vandergrift said the police department should be reporting these on a nightly basis.
Police Chief Goclon said they have worked out a system for reporting street lights with Public
Works being the central location for notifying FPL for repairs. Commissioner Parker said we
should do a sweep once a quarter where someone checks the entire City for non-functioning street
lights.
Commissioner Anderson - 1) asked about the wattage of the streetlights in some areas, and why
they appear to be too dim. Public Works Director Zaitooni said Progress Energy does a photometric
study for all new installations to conform to a specific foot-candle standard, 2) said this year the
Ocoee Lions Club Christmas Parade will be Saturday, December 3, 2005, with a rain date of
December 4, at 2:00 p.m., and he would like to make sure it gets on the website and OGTV.
Commissioner Hood wished everyone a Happy Thanksgiving.
Mayor Vandergrift asked about the Christmas Dinner for the needy, with food donated by Cisco.
Community Relations Manager Elliott said we did a Holiday Dinner for the needy at the middle
school last year, but it was funded from the Community Relations budget, she has no knowledge of
Sysco being involved.
I ADJOURNMENT
The meeting was adjourned at 9:03 p.m.
Attest:
APPROVED:
City of Ocoee
S. Scott Vandergrift, Mayor
Beth Eikenberry, City Clerk
7
Agenda 12/06/05
Item 1
MINUTES
OCOEE CITY COMMISSION
October 26, 2005 at 6:30 P.M.
COMMISSION SPECIAL SESSION
PAY PLAN AND PERSONNEL RULES AND REGULATIONS
A. CALL TO ORDE
Mayor Vandergrift called the Special Session to order at 6:30 p.m. III the Commission
Chambers of City Hall.
Roll Call: Mayor Vandergrift, Commissioner Anderson, Commissioner Johnson, Commissioner
Parker, and Commissioner Hood
Also Present: City Manager Frank, Human Resources Director Carnicella, and City Clerk
Eikenberry
B. DISCUSSION
AND THE PAY PL
ING THE SALARY SURVEY CONDUCTED
OR THE FY 2005/2006.
RMP,
Human Resources (HR) Director Carnicella discussed the salary survey. He said the first
item that that needs to be considered is the adjustments to pay grades; accepting the new
minimum and maximum for each grade, which would include a handful of employees that would
need to be moved to their new minimum in their pay range at a cost to the City of less than
$30,000.00. Commissioner Hood asked about position #54, where the new minimum would be
lower than the previous one, and asked if that employee would receive a demotion or pay
decrease. HR Director Carnicella advised that no employee would be adversely affected from
a salary perspective.
HR Director Carnicella said that Laurie Barefoot from HRMP was supposed to be here tonight
to discuss the process used for their analysis, however, they suffered serious hurricane damage in
West Palm Beach and will not be able to attend the meeting. He said he has made some
recommendations for issues that stand out, but it would take several months to do a
comprehensive review, which would include an external and internal market comparison to our
salaries. He said he feels the HRMP recommendations are a good base to start out with and
would like to see the Commission approve the plan. It would move the salaries to be more
consistent with what is happening in the market. When a more comprehensive look is done,
adjustments can be made over time. He said the options now are to accept the plan as
recommended by HRMP, or do not make any changes until the more comprehensive review is
completed, which will take several months.
Commissioner Johnson said that he feels we should adopt these recommendations, and take
another look at it during the mid-year budget review, to determine if budget adjustments need to
be made to fund other changes.
HR Director Carnicella said the HRMP recommendations to make necessary adjustments
proposed approximately $206,642.00 in funding. When the police and fire departments are
removed from that figure, because of the labor negations in progress, it is approximately
City Commission Special Session
October 26, 2005
$140,000.00. City Manager Frank said there is approximately $10,000 - $20,000 under police
that includes general employees (non-union) that would have to remain in the recommended
adjustments.
Commissioner Anderson asked about how the new pay scales were determined, and if everyone
from an old pay range would be moved to the same new pay range. HR Director Carnicella
said the only positions that were moved to a new grade, were moved because of system used to
weight their position. The analysis used 10 factors to rate each position, each factor carries a
"weight," and a number value is assigned to each position. That number value would determine
if any position needed to be moved to a different range. Those factors include positions
requiring certifications or licenses, specific skills or management experience, etc. to do their job.
Discussion followed regarding: the accuracy and subjective nature of the study done by HRMP;
raising salaries of all employees below the "mean" salary for the City of Ocoee because they
have not kept pace with the market, and the funding needed to do that; using the Florida League
of Cities survey to assist with our comparison; HRMP position comparisons with other cities
only being done when another city has a position that matches the job duties; using different
methods distribute the budgeted funding for salaries in a more fair and equitable way; giving
end-of-the-year checks to employees who are "topped out" in there salaries; morale problems
that may be created in different scenarios; changes in position titles such as Spray Technician;
HRMP being a very well recognized firm in this field and used by many municipalities in
Florida; and that a motion to approve the recommended minimum and maximum ranges would
not affect the other issues or adjustments to individual positions.
Commissioner Anderson. seconded by Commissioner Johnson. moved to
approve the new Pay Grade Order for all new arades. 10 throuah 37. includina iob
titles. overtime status. and the minimum and maximum salary ranaes. as
presented by staff and recommended by the HRMP Study: and raisina the
salaries of employees who are below the new minimums in their arade. at an
implementation cost of less than $30.000. Motion carried 4-1. with Mayor
Vanderarift opposed.
Mayor Vanderarift. seconded by Commissioner Johnson. moved to table the
discussion reaardina the individual salary survey adiustments. until an in-house
comprehensive review can be done of all positions. and the salary survey is
finalized. on or before April 1. 2005. Motion carried 5-0.
Commissioner Anderson said he would like to address switching the COLA and Merit increase,
as discussed during the budget process. Commissioner Johnson asked if the City Manager could
advise where that money would come from. City Manager Frank we could probably come up
with the additional $125,000 from money left over from the salary survey, project accounts, or
operational accounts if we took a look at them at mid-year.
Commissioner Anderson moved to switch the COLA and Merit increase from
what was adopted with the FY 2006 budaet hearina (2% COLA and 3% Merit>. to
3% COLA and 2% Merit Increase. Motion died for lack of second.
Page 2 of 4
City Commission Special Session
October 26, 2005
Commissioner Anderson. seconded by Commissioner Johnson. moved to adjust
the COLA and Merit Increases from what was adopted with the FY 2006 budaet
hearina (2% COLA and 3% Merit). to a 2.5 % COLA increase. retroactive to
October 1. 2005. and a 2.5% Merit increase. payable on the employee's
anniversary date: and automatic.ally increasina the minimum and maximum of the
salary ranaes the additional .5%. at a cost to the City of approximately $37.500.
Vote was not taken at this time due to subsequent amendment.
HR Director Carnicella pointed out that the only employees that may be negatively affected by
that would be employees who are topped out and only received COLA increases, they would lose
the.5 % COLA increase.
Mayor Vanderarift. seconded by Commissioner Johnson. moved to amend the
motion. deletina any increase in the minimum and maximums of the salary
ranaes due to adjustments in the COLA and Merit. Motion carried 5-0.
A vote was taken on the oriainal motion. as amended. Motion carried 5-0.
Commissioner Johnson said he thinks we should reward the long-term employees who have
stayed with the City over the years when wages were frozen and whose salaries have reached the
maximum. He would like to give them their Merit Increase in cash (check) at the time of their
anmversary.
Commissioner Johnson. seconded by Commissioner Hood. moved to provide for
merit increases to those "topped out" employees who have already reached the
maximum in their pay arade. by issuina those employees a separate check.
equivalent to their merit increase. payable on their anniversary date. Motion
carried 5-0.
C. DISCUSSION REGARDI
PERSONNE
S AND REGULATIONS
Commissioner Johnson asked if Commissioners could meet individually with the HR Director
we bring the item back before the Commission. HR Director Carnicella said that the rules
would have to be changed by ordinance, which will take a month. He asked if we could move
forward with first reading of the ordinance and hold individual discussions with the
Commissioners to answer any questions they may have.
Consensus of the Commission was to have individual discussions with the HR
Director and City Manaaer reaardina the recommended chanaes to the Personnel
Rules and Reaulations. and to hold a workshop. if necessary. prior to the second
readina of the ordinance to adopt such amendments. which would occur on
December 6. 2005.
Page 3 of 4
City Commission Special Session
October 26, 2005
The meeting adjourned at 8: 17 p.m.
Attest:
Beth Eikenberry, City Clerk
APPROVED:
City of Ocoee
S. Scott Vandergrift, Mayor
Page 4 of 4