HomeMy WebLinkAboutItem 02 Approval of 3-Year Lease-Purchase of New and Replacement Police Vehicles for FY 05/06
AGENDA ITEM COVER SHEET
Meeting Date: December 6, 2005
Item # q
Contact Name:
Contact Number:
Joyce Tolbert
1516
Reviewed By:
Department Director:
City Manager:
;/)Jl--
Subject: 3~Year lease-Purchase of New and Replacement Police Vehicles for FY 05/06
Background Summary:
The budget for Fiscal Year 05/06 includes the lease-purchase of new and replacement police vehicles. The State of
Florida and the Florida Sheriffs Association (FSA) & Florid~ Association of CountieslFlorida Fire Chiefs
Association bids were reviewed for the best pricing based on factors such as price and options available.
Issue:
Authorization is needed to piggyback the FSA contracts, on the items listed. This lease-purchase agreement is for
three (3) years, and is the first of two lease agreements needed to finance the remainder of the budgeted vehicles
and equipment.
Recommendations
Staff recommends that the City Commission:
1) Approve piggybacking on the Florida Sheriffs Association & Florida Association of Counties contracts for
the listed vehicles, and
2) Authorize staff to secure financing through Suntrust Bank for the vehicles listed, and authorize the Mayor,
City Clerk, and Staff to execute the lease-purchase agreement and related documents in the amount of
$226,733.71 prior to a December 2005 closing date.
Attachments:
Consolidated List of PD vehicles to be leased/purchased.
Financial Impact:
The 3-year financing of $226,733.71 through Suntrust Bank, which will be a schedule to the existing Master-Lease
Agreement, to close on or before the end of December 2005.
Type of Item: (please mark with an "x')
Public Hearing
_ Ordinance First Reading
_ Ordinance Second Reading
Resolution
~ Commission Approval
Discussion & Direction
For Clerk's OeDt Use:
_____ Consent Agenda
_____ Public Hearing
_____ Regular Agenda
_ Original DocumenUContract Attached for Execution by City Clerk
~ Original DocumenUContract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
N/A
N/A
N/A
2
City Manager
Robert Frank
Commissioners
Garv Hood. District 1
Scott Anderson. District 2
Rusty Johnson. District 3
Nancv J. Parker. District 4
Mayor
S. Scott Vandergrift
STAFF REPORT
DATE:
The Honorable Mayor and City Commissioners
Joyce Tolbert, Purchasing Agentq-
November 28, 2005
TO:
FROM:
RE:
3-Year Lease-Purchase of New and Replacement Police Vehicles for FY 05/06
ISSUE:
The budget for Fiscal Year 05/06 includes the lease-purchase of new and replacement police vehicles.
Authorization is needed to piggyback the FSA contracts, on the items listed. This lease-purchase agreement is
for three (3) years, and is the first of two lease agreements needed to finance the remainder of the budgeted
vehicles and equipment.
BACKGROUND & DISCUSSION:
The State of Florida and the Florida Sheriff s Association (FSA) & Florida Association of CountieslFlorida Fire
Chief s Association bids were reviewed for the best pricing based on factors such as price and options available.
The City of Ocoee participates each year in the FSA co-op bid, and the bid encompasses dealerships in the
Western, Northern, Central, and Southern parts of the State of Florida.
These quotes are available in the Finance and Police Departments for all items listed. A copy of the FSA is
available at http://www.f1sheriffs.org/content/44/File/04-12-0823%28RO%29-Bid-A ward.pdf and the State of
FL contracts are available at http://fcn.state.fl.us/st contracts/070001051/. The consolidated list of vehicles to be
lease-purchased is also attached. The total cost for the vehicles requiring approval is $226,733.71.
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