HomeMy WebLinkAboutItem 03 Approval of Communication/Network Connections for Human Resources Department
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AGENDA ITEM COVER SHEET
Meeting Date: September 6,2005
Item # .3
Contact Name:
Contact Number:
Bob Zaitooni
6002
Reviewed By: ~~'___
Department Director: _ __
City Manager:
Subject: Communication/Network Connections for Human Resources Department
Background Summary:
As a part of the plan to relocate the Human Resources Department to Community Center to relieve over-crowding at
the City hall, the Information Systems (IS) Department has obtained a quote from CompServ to install the required
communication/network connection. The total cost is $2,500 to be funded from the General Fund Contingency.
Issue:
Approve $2,500 from General Fund Contingency to pay for communication/network connections for HR Department.
Recommendations
City Commission to (1) consider and approve $2,500 from the General Fund Contingency to install
communication/network connections, and (2) award to CompServ.
Attachments:
Quote from CompServe
Financial Impact:
The balance in General Fund Contingency is $74,402.00.
Type of Item:
o Public Hearing
o Ordinance First Reading
o Ordinance First Reading
o Resolution
~ Commission Approval
o Discussion & Direction
For ClerK's DeDt Use:
~ Consent Agenda
o Public Hearing
o Regular Agenda
D Original Document/Contract Attached for Execution by City Clerk
D Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
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o N/A
City Manager
Robert Frank
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Commissioners
Dannv HowelL District 1
Scott Anderson. District 2
Rusty Johnson. District 3
Nancv J. Parker. District 4
Mayor
S. Scott Vandergrift
ST AFF REPORT
TO:
The Honorable Mavor and City Commissioners
FROM:
Bob Zaitooni, Director of Public Works
DATE:
August 29, 2005
RE:
Communication/Network Connections for Human Resources Department
ISSUE
Should the Honorable Mayor and City Commission approve $2,500 from the General Fund Contingency to
install communication/network connections at the Community Center and award project to CompServ?
BACKGROUNDIDISCUSSION
As a part of the plan to relocate the Human Resources Department to Community Center to relieve over-
crowding at the City hall, the Information Systems (IS) Department has obtained a quote from CompServ to
install the required communication/network connection. The total cost is $2,500 to be funded from the General
Fund Contingency.
The quote from CompServ is attached to this report. The remaining balance in Stormwater Operating
Contingency Funds is $74,402.00.
RECOMMENDATION
Staff respectfully requests that the Honorable Mayor and City Commission to approve expenditure of $2,500
from General Fund Contingency to install communication/network connections at the Community Center and
award project to CompServ.
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Structured Wiring (Project # 5179)
Presented to:
City of Ocoee
Attn: Mr. Brian Ross
150 North Lakeshore Drive
Dcoee, FL 34761
CompServ Inc. will provide wbor and mmeritds to install/12J Informminn Outlets within the
Community Center. Each Outlet will consi.q ofl3} 4-pair, Cmegory 5e, Riser Rmed Cables, P}
of the cables wiU be tlesignmed for Dma and the remaining cable will he split to III Voice
Jades at the outlet locmion (2-pair per jack). Wall Molding wiD be provided and inS/aUeo at
the Il} Outlet locations that were identified during the Walk Thru. The voice cabling will
terminate within the existing Phone Closer on ,he existing 66 Voice Terminmion Block and
lobeleO. {I} Leviton, 48-port, Category 5e Patch Panel wiU be installed wirhin the existing
Rack in The Data Closet to replace the existing l4-porr Patch PaneL The 16} existing Dma
Cables will be re-terminated on the 48-port Patch Panel along with the new Dma Cob/ing. All
new data outlers will be labeled and certified with documented test results being pro\'ided to
the customer upon completion of the project. All new voice outlets ,-'ill have a cable audit
performed to ensure that the)' are working properl)'.
Cat 5e Cable. Riser Rated Data
Cat 5e Cable, Riser Rated Voice
AT 90 Adapter
RJ-45, Cat 5e Jack. Blue for Data
White. 4-port Faceplate
White, RJ-45, Voice Jack
48-port, Cat 5e Patch Panel
Mise Materials (Wall Molding, etc.)
Bid Price: $ 2,194.56
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Material List
Hitachi 4
Hitachi 2
Leviton 10
Leviton 24
Leviton 12
Leviton 24
Leviton 1
CS 1
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Health Central
Structured Wiring - 5029 {Wireless Cabling Revision 1}
Optional Pricing
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[1] EDCO. Analog HOE, In-line Protector: $ 18.50 each - .., \oJ
[1] EDCO, Digital HDA, In-line Protector: $ 19.75 each )( I ~ t ).- ') 7
Customer Acceptance
CompServ Representative
Client Acceptance
Print Name And Title
Print Name And Title
Date
Date
OCompServ. Inc.
CONFIDENTIAL
Page 2
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SOllrceLink Comlllunications9 Inc.
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Structured Call1ing So/utiQns
120 West Crown Point Road SuiU 112
Willter Garden, FL 34787
Phone (407) 654-2400
Fax (407) 654-2428
Toll Free (888) 692-5100
PROPOSAL
Client: City of Ocoee
ISO North Lakeshore Drive
Ocoee, FL 34761-2258
Attn: Brian Ross
.Job Site: New Human Resource Office
Phone: (407) 905-3100 en 1522
Fax: (407) 656-7835
We have prepared our proposal below in Ihis format for your convenience. We apprecio.te the
opportunity to estimate this work and look forward to working with you on this installation.
Thank You,
Jennifer Pippenger
SourceU1Jk Communications, lnc.
Statement of Work: SourceLink Communications, Inc. will provide labor and materials for the
installation of the following:
Voice and Data Cablin2
1. Install [24} 4-pair, Category Se, PVC Data Cables to the designated Customer locations in the new
Human Resource Office.
2. Install [12J 4-pair, Category 5e, PVC Voice Cables to the designated Customer locations in the new
Human Resource Office.
3. Inst.all [1] Leviton, 48 Port Patch Panel in the Data Room onto l.h~ existing Customer Relay Rack.
Remove the existing 24 Port Patch Panel and deliver to Mr. Ross for future use.
4. Terminate the Data Cables in the HV AClData Communications Room onto the Leviton, 48 Port
Patch Panel.
5. Terminate the Voice Cables in the ElectricallVoice Communications Room onto the existing 66
Block.
6. Terminate the Data Cables at the user end, with a Leviton, RJ 45 Category 5e Jack and mount into
a Leviton. 4 Port Faceplate.
7. Terminate the Voice Cables at the user end, with a Leviton. RJ 45 Category 5e Jack and mount into
a Leviton. 4 Port Faceplate. Split the Voice Cables, 2 pair /2 pair.
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8. Raceway molding will be used only where necessary, for routing the cables to the desired Customer
location. Reuse the existing Raceway molding and Surface Mount Boxes whenever possible.
Lie:htnine Protection
9. Install [1] Circa, 50pr. 110 Style Lightning Protection Blocks for Voice lerminations, in the Attic
space.
10. Install into the Lightning Protection Blocks. [2J Gas Tuhe Modules for the Analog Voice lines, and
[12] Gas Tube Modules for the Digital Voice lines.
11. Cross connect the exisung Voice lines onto the Lightning Protection Blocks.
12. Cables will be run in the most appropriate and efficient manner possible following all codes and
regulations.
13. All fire wall penetrations will be properly sleeved and fire stopped per all local codes and
regulations.
14. Cables will be properly terminated, tested and labeled for future reference.
Base Bid Price: $ 3,588.00
Initial
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The Atblched ProPOSal Price Is Based On the FoUowm2 Conditioos
1. CUAR, UNOBSTRUCIED AND SAFE ACCESS Wll..L BE PROVIDED BY CLIENT TO ALL AREAS 01' INSTALLATIOK INO.l1D1NG aUl
NOT LIMITF.O TO CONDUITS. WORK AREAS. LADDER RA(;!(, CLOSF:TI\, ETC. IF CONDUITS HAVE EXlSTL"lG CABLE. SOURCE LINK
C".oMMUlI.1CA TIONS, INC. DOES NOT GUARA1'lTEE THAT NEW CABUi WILL PIT IN CONDI1IT. ALL COSTS RELATRD TO A1TEMPTlNG
TO FIT CABLES IN CONDUIT WOULD I:lE BlUED ON A TIMti At.m MATERIALS BASIS AT THE RATES DISPLA YW IN THE TIME AND
MATERIALS FEE SCIIEDULE.
2. LABOR (U!\L.ESS USl'IID OTIiERWlSE NOTill> IN THE A TTACHElJ !.lID LANGUAGE) WlU. HE PERFORMED IN SHIFI'S NOT TO
ExCHIID EIGHT HOURS PER INSTALLER. SH[fTS WILL OCCL'R BETWEE""~ THE HOURS OF 7:00 AM AND 5:00 PM.
3. SOllRCE UNK COMMUNICATIONS, INC. DISCLAIMS ....U. W ARRANTI.I3S, IMPLIED OR OTHER WISE, EXCEPT AS BXPRESSL Y
PROVIDED HEREIN. SOURCE LINK COMMtlNlCA'nONS, INC. WARRANTIES THE LABOR WE PERFORM TO HE SUBSTANTIALLY
FREE FROM PEPl:!.CTS IN MATERIALS A~D WORKMANSHIP FOR A PERIOD OF ONE YEAR FROM THE DATE WORK IS COMPUiTl!D.
nIB WARRANTY DOES NOT APPL ');"''0 REWORK OR REPAIR 01' 01'HER PARTIES WORK. OUR W ARRM'TY IS I.IMI'I'I::D TO RCPAIRING
OR REPLACING (AT OUR OPTION) nm ITI!M(S), WHICH AT THE OPINION OF SOURC6 LINK COMMUNJCA TIONS. INC. PROVE TO BE
DEFECTIVE lJ'PON OUR lNSPOC,ION. MATERIALS SOJ.D BY SOL'RCE LINK COMMlJNICA'1'I0NS. L'lc. ARE SUBIBCTTO THIllR
MAJI<'UFACTURE1{S' WARRANTY TEJtMS AND OUR WARRANTY DOES NOT INCLUUC THOSE ITEMS. ALTF.RA'l'ION. ABUSE, OR
MISUSE VOIDS ANY AND ALL WARRA!-lTlBS, OURS, MANU!'AC'fURER, RETAIL, OR DISTRIBUTOR.
4. PAYMENTTEllMS AHI!: PAYMENT IN fuLL DUE UPON COMPLETION OF PROJ~CT, PAYABLF: IN US FUNDS.
5. P A YMKNT TERMS ARE OUTLlNKD IN THL" PROI'OSAL. IF PAYMENT IS NOT MADE WITHIN THE DI!HNED TERMS A J..ATE FEE
OF 5% OF ANY UNPAID BALA."ICE win BE CHARGED PER MONTH. TUE LATE FEE WII.I. BE INCORPORATED 11'11'0 nu: REMAINING
BAlANCE. ~ UPDATED INVOICE OU'n..INING All. LATE PEES WILL BE SENT OUT.
6. ANY CHANGES. ADDmONS, OR DELIrrIONS TO OR fROM THE PROPOSAL's ATTACHED STATEMEr-'T OF WORK. BID PRICE, OR
CONDmONS ARE TO BE DET/\ILED ON A. SOURCE LINK COMMUNlCA TlONS. INC. CHANGE ORDER SlliNIID BY CLIENT PRIOR TO
WORK COMMENCING ON THE CHANGES.
7. SOURCE U"lK COMMUNICA nONS, lNC. RI!SERVES THF. RIGHT TO LIEN JOBS FOR NON-PA YMENT BY CLIENT.
K. "nns BID MA Y Bb WITIIDRA WN BY US IF NOT ACCEl'TED IN WRmNG WITHIN 30 OA YS.
9. ALL WORK 1'0 BE COMPLETI5D IN A COMPIlTENT MMiNF;R ACCORDING TO STANDARD PRACTICES. ANy AT .TF.RA TlON OK
DEVIA T1~ FROM ABOVE SPECIFICA'MONS INVOLVING EXTRA COSTS WILL BE EXECUTED ONLY UPON WRI1TRN ORDl1R.S, AND
WILL BECOME Ao'il F..xTRA CHARGn OVER AND ABOVf, THh ESTIMATE. OWNER TO CARRY FIRE. TORNADO. ANO OTIIER
NI1L'ESSARY INSURANCE;.
10. MA11::RIALPRICEINCLUORSM1SCffi.LA!\:..EOUS MATERIAL AND SHIPPING UNLESS OlJTI.lNED ON THE PlRST (1"-) PAOE.
II. IF A SCISSOI{ LWl'lS REQUIRED FOR I!IIST ALLATJON DUE TO EXCF-SSIVE HEIGHTS THAT CAN NOT BE REACHED WITH A
I..ADDER, ADDmONAL CO!'iTS WILL BE INCURRED. THH COSTS WILL BE JDENTIFJEill ON A CHANGE ORDER FOR THE COST 01" TH.C
SCISSORLlFr AND WILL BE IN ADDmON TO "'HE ORIOINAL BASE BID AMOUl\'T.
12. CLIENT IS R~PONSJBLE FOR OBTAINING RIGHTS OF WAY" AND OTUER ACCESS AS D10TEkMINED NECESSARY BY
SOl1RCEl.UlK COMMUNICATIONS, INC.
13. iF A PERMIT lj; RflQUlRED SOURCEl..U-;K WiLl, OBTAIN A PERMIT. Ct.:STOMER AGRI:iE..C; TO PAY FOR THE PERMIT A:"lD ALL
ASSOCIATED COSTS INCLUDING ADMIJ',;ISTARTIVE COSTS AND ANY eITHER I'llliS DEEMED NECFi.'\SARY BY SOUKCaINK AND
LOCAL IURISDIC'nONS.
Date: 8/4105
Terms; See Item # 4 above
Quote # JP-080405-00
ACCEPTANCE: THE TERMS ON THIS AND TIlE ATI ACHED PAGE INCLt;D1l'iG THE ABOVE WORK DESCRIPTION ARE HEREBY
UNDERSTOOD AND ACCEPTED BY nffi UNDERSIGNF.D WHO BY SIGNING THIS lXJCUMENT REPRESENTS lliAT THEY ARE
AlITHORlZW TO CONTRACT CLIENT WITH C:Of\;TRACroR ON nm AROVE PROPOSAL AND APPROVE PAYMENT.
AurHORlZED SIGNATURF.
TITLE
PRImED NAME
COMPANY
PURCHASE ORJ>F.K APPROVAL DATE
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August 09, 2005
City of Ocoee
150 N. Lakeshore Drive
Ocoee, FL 34761
Attn: Brian Ross
POC E-mail: bross@ci.ocoee.flus
RE: Cabling Quote
Wiring Technologies proposes to provide all material and labor necessary to perform lhe following scope
of work during nomlal business hours:
We will install a total of thirty-six (36) voice and data cables in the Conmumity Center. Twenty-four (24)
data cables will be blue in color and will have two (2) cables fWl to each outlet location Twelve (12) voice
cables ",ill be white in color and will have one (1) cable nm to each outlet location. The voice cable ",ill be
split betv.'een two separate jacks located at the same outlet
Data cables will be fWl back to a 48-port Leviton CAT 5E patch panel that will be located in the room
Wlder the stairs. Voice cables will be fWl back to a 66-type tel1llination block, which ",ill be located in the
Electrical Room All incoming voice lines w111 be protected ",ith EDCO protection modules for the twelve
(12) new digital Jines and two (2) analog lines Cable will be nUl back to the Electrical Room to provide
cOlmectivity to the new cabling.
The blue cable for data will terminate to a blue CAT 5E 8-position. 8-conductor, RJ-45 type jack. The
white cable for voice will terminate to two (2) v.11ite CAT 3 6-position. 4-conductor. RJ-II type jacks.
There ",ill be three locations that will require Panduit raceway installation. which will temrinate up to three
(3) Panduit surface tnOlmt boxes.
The total cost for this scope of work is
$ 6,255.13
\Ve appreciate Lhe opportunity 10 provide this proposal, should you have any questions, please do not
hesitlte to call.
Sincerely,
Ellis Baumer
W..mm!y: Wiring T ",.hnologies wI.mlDls its ins/a n..tion to be trer. ITom de Ii-.ct!< in mIIl.ma Is and worktTllluship fi_'T . peri....! (,f three y""rs from
OOlr(lletion date. subject to indi\;dual wammties by nvmutBctun:r.; of specific corrqxrn<:ttIS. .'\buse. ..Ilenttion. or non-s18ndard U!Bgc voids all
warranties