HomeMy WebLinkAboutItem 08 Approval to Award Bid #B05-14 Sign Printer/Cutting Plotter.
AGENDA ITEM COVER SHEET
Meeting Date: 9/6/05
Item # ~
Contact Name:
Contact Number:
Joyce Tolbert
1516
Reviewed By:
Department Director: ~
City Manager:
,
Subject: Award of Bid#B05-14 Sign Printer/Cutting Plotter
Background Summary:
The specifications are for the purchase of a high-speed inkjet printing/cutting plotter to be completely
compatible with the existing sign fabrication software using FLEXIEXPERT 7.5N3. The budget includes
$16,000 for this item. This item was continued from the July 19, 2005 City Commission agenda.
Issue:
Award the bid for a Sign Printer/Cutting Plotter to Advanced Digital Cutting Systems, Inc. This printer is for
'he Public Works Department to be used for the printing and cutting of signage.
Recommendations
Staff recommends that the City Commission award Bid #B05-14 to Advanced Digital Cutting Systems, Inc,
in the amount of$9,100.00, and approve the purchase of additional options in the amount of$3,550.00 per
staff recommendation; and authorize Staff to issue purchase orders for the total procurement not to exceed
$12,650.00.
Attachments:
1. Advanced Digital Bid
2. Sign Supply Bid
3. Specifications
4. Bid Tabulation
5. Recommendation Memo
Financial Impact:
Sign Printer/Cutter total cost $12,650.00, budgeted $16,000.00
Type of Item:
o Public Hearing
o Ordinance First Reading
o Ordinance First Reading
o Resolution
[8J Commission Approval
o Discussion & Direction
For Clerk's DeDf Use:
o Consent Agenda
o Public Hearing
o Regular Agenda
o Original Document/Contract Attached for Execution by City Clerk
o Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
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C8J N/A
o N/A
o N/A
City Manager
Robert Frank
Commissioners
Danny Howell. District 1
Scott Anderson. District 2
Rusty Johnson. District 3
Nancy J. Parker. District 4
Mayor
S. Scott Vandergrift
STAFF REPORT
TO:
The Honorable Mayor and City Commissioners
FROM:
Joyce Tolbert, Purchasing Agent
DATE:
August 29,2005
RE:
Award of Bid #B05-14 Sign Printer/Cutting Plotter
ISSUE
A ward the bid for a Sign Printer/Cutting Plotter to Advanced Digital Cutting Systems, Inc. This printer is for
the Public Works Department to be used for the printing and cutting of signage.
BACKGROUNDIDISCUSSION
The specifications are for the purchase of a high-speed inkjet printing/cutting plotter to be completely
compatible with the existing sign fabrication software using FLEXIEXPERT 7.5N3. The budget includes
$16,000 for this item. This item was continued from the July 19,2005 City Commission agenda.
"T'he bid was publicly advertised on June 5, 2005 and opened on June 29, 2005. There were two (2) responses to
.ais bid:
1.
2.
Advanced Dhdtal Cutting Systems. Inc.
Sign Supply USA
$ 9,100.00
$15,600.00
Staff is also recommending the purchase of the following accessories:
1. HP 8250 or better scanner compatible with the Sign Printer/Cutting Plotter - $1,000.00. A separate purchase
using the City's vendor for HP scanners and is approved by the Information Systems Department.
2. Tubing chain to switch between UV (pigment ink) and dye ink - $700.00, ordered from Advanced Digital
Cutting Systems.
3. Additional supply ofUV & dye inks- $1,850.00, ordered from Advanced Digital Cutting Systems.
Total Purchase Order to Advanced Digital Cutting Systems, Inc. is $11,650.00, and the total cost for the
complete system is $12,650.00. Attached is a copy of the specifications for this project, and the bids from each
bidder, along with the bid tabulation. All bids are available in the Finance Department for review.
The Public Works Department and Finance Department have reviewed all bids. Staff recommends awarding the
bid to Advanced Digital Cutting Systems, Inc. as the most responsive and responsible bidder, and approve the
purchase of the additional options per the attached recommendation memorandum from Bob Zaitooni, Public
Works Director.
City Manag-er
Robert Frank
Commissioners
Danny Howell, District 1
Scott Anderson, District 2
Rusty Johnson, District 3
Nancy J. Parker, District 4
Mavor
S. Scott Vandergrift
MEMORANDUM
TO:
Joyce Tolbert, Finance Department
FROM:
Bob Zaitooni, Public Works Department
DATE:
August 26, 2005
RE:
Recommendation for Award - Bid #B05-14, Sign Printer/Cutting Plotter
Public Works has reviewed bids from the following bidders:
Company
Advanced Digital Cutting Systems, Inc.
Sign Supply USA
. Bid Amount
$ 9,100.00
$15,600.00
Delivery Time
7 days
14 days
We recommend award of the bid to Advanced Digital Cutting Systems. Inc. for $9.100.00. We
also recommend purchase of the following accessories:
(1) HP 8250 or better scanner compatible with the Sign Printer/Cutting Plotter-
$1,000.00
(2) Tubing chain to switch between UV (pigment ink) and dye ink - $700.00.
(3) Additional supply ofUV & dye inks- $1,850.00.
IS has approved item (1) HP 8250 scanner, and items (2) & (3) will be provided by Advanced
Digital Cutting Systems, Inc. Total Purchase Order to Advanced Digital Cutting System, Inc.
shall be $11,650.00.
Total system cost is $12,650.00, which is below the budgeted $16,000.00. If you have any
questions or require additional information, please contact me at extension 6002.
Cc: Mike Keller, Streets/Traffic Supervisor
The City ofOcoee Public Works. 301 Maguire Road. Ocoee, Florida 34761
phone: (407) 905-3170. fax: (407) 905-3176. www.ci.ocoee.tl.us
BID TABULATION FOR:
BID #B05-14
SIGN PRINTER/CUTTING PLOTTER
6/29/05 2:00 p.m.
BIDDER
TOTAL BID
Delivery Time 7 14
Calendar Days
Encad Nova Jet 10001
Make/Model JX2100A and Graphtec
FC7000-100
BID SIGNED/NOTARIZED yes yes
(1) Original (2) Copies
List of Subcontractors yes yes
Summary of Litigation yes yes
References
yes
yes
No Addenda
nfa
nfa
Bid Security Not Required
nfa
nfa
CITY OF OCOEE
INVITATION TO BID #B05-14
SIGN PRINTER/CUTTING PLOTTER
BID FORM
Specify Make and Model to be supplied: .T X ~ 100 A
Specify Support Center Contact ('0 ( () \ 'I n Hille ( Phone ~ 0 0 - 7) 7 \..{. ri' (f) 7 \.f
Delivery Time: P.r~)f(~''J.. 7 calendar days after receipt of City Purchase Order.
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Namerrltle (please print)
B05-14
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BID #B05-14 COMPANY INFORMATION/SIGNATURE SHEET
FAILURE TO COMPLY WITH THESE BID INSTRUCTIONS WILL RESULT IN DISQUALIFICATION
OF YOUR BID. PLEASE SIGN BELOW ATTESTING THAT YOU HAVE READ AND UNDERSTAND
ALL BID INSTRUCTIONS AND THAT THE PRICES REFLECTED ON THE IISPEClFICATIONS/BID
FORM" ARE ACCURATE AND WITHOUT COLLUSION.
Ad\Jo"(]Q.e.d D;~, \-t:t\ c.L\ \-tIn') ~QkO,51f\C'
COMPANY NAME
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TELEPHONE (INCLUDE AREA CODE)
L)o~I' dltJJ' 7S ,q
FAX (INCLUDE AREA CODE)
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E-MAIL ADDRESS
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A~GNATURE (manual)
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NAME/TITLE (PLEASE PRINT)
dlloO- A .5C1cller P.c:n Ii
STREET ADDRESS
An'lP \ In, r;<,ln...d F L 3;103'1
CITY ST ATE ZIP
FEDERAL ID # Sq- .3;']';)Tl.3lD
_Individual ---X-Corporation _Partnership _Other (Specify)
IF REMITTANCE ADDRESS IS DIFFERENT
FROM PURCHASE ORDER ADDRESS.
PLEASE INDICATE BELOW:
Sworn to and subscribed b~fore me this J'd... day of ~lNL
, 200t;. .
Personally Known
Produced Identification V
or
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(Type of Identification)
Notary Public. State of ~
County of u.
,'~'~~~'tUf'.., ANDREA M. OONVEAU
f."f'ib ~;... MY COMMISSION' DO 321794
~.~.~j EXPIRES: May 19, 2008
"'1.'l..p.r:~"(,l Bondod Thru NoIBry f'Ii>Ik; UndtlWllt...
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Commissioned name of Notary Public
B05-14
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The SignJet Pro JX2000A series inkjet printers/cutting plotters!
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ClTY OF OCOEE
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Standard Pl'lnt Speeds At 60'0 d~i'
Mode 60" wldempdlfl 42" wide model
High Speed 220 sfph (2004 smph) 195 sfph (18.1 smph)
Productivity 150 sfph (14 smph) 140 sfph (13;0 smph)
Fine 115 sfph (10.7 smph) 10'1 sfph (9.S smph)
Enhanced 75 sfph (7.0 sl't'lph) 70 sfph (S.5 smph)
Ultrallne , ,,3.0 sf~,~ .(2,~~mph) , ".27 sfph .(2,5 smph) ,
Ink cO,mpaU,b.ility, E~c;A.D,(.)uantum Ink ((;ll) Oy,e and PI~l11ent Inkseta
Mad,hl ,C?~"I'J'...t_~bility KOo.!"KuV>.'I~&-!.ormat InkJ&1 t\oledla
Media Handling Standard automated media take.up and feed&r system
wllh media cutter '
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Media Drying Rapid Evaporation Drying System, Dual component system
preheats media via Internal conductive healed nose Iind air
pl&nUm carrles,molsture away for lake. up el full speed.
Interlaces .100bas&.T Et~ernel (TCP/IP)
Emulation EN-RTL
Drivers Windows 98JMEYNT/2000IXP
Encad tile p,r1~t~11IUy ( W.ln,dows 981N.YM E/20oo/XP)
Software NovaJet 100dl SoftWare Sulle tor Windows 2000 Pi'll J XP Pro,
Server and Client Systems conlrol prlnler remotely,
plug and plliy Etheril'et set-up. automatlo updlltll of
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Power Consumption 25 walts Jdle, 1120 wlllts Iyplcal,
.. HFlatlld,1 ?:5. A! 100 - 120/ 200 . 24~ V, 50,~.60 Hz
Environment
Operefing
590 F to 850 F (150 C to 30' C)
20 to 70% RH non-condensing
5' F to 140' F (-15' C to SOo C)
5 to 80% RH non-condensing
Ma~lmult\ 24 hours et temp&ratures belOW 320 F (0' 0)
and abovIl1040 F (400 C)
40' F to 95' F (5' C to 35' C)
5 10 80% RH non-condensing
Maximum 24 hours at temperatures below 320 F (00 C)
an~,~bove 1~04' F (400 C)
Shipping
Storage
Dimensions
Pecked
Height
Width
Depth
Unpacked
Heighl
Width
Depth,
60" wide model
30' (76 em)
114' (290 ern)
29' (74 em)
60" wlda model
48" (122 em)
112' (284 em)
2S" (72 em)
42" wide model
30" (76 em)
98' (244 em)
29" (74 em)
42" WIde model
48" (122 cm)
94" (239 em)
28' ,{?2 em)
Speclfioatlons are subjeot to change without not/oe.
P/esSe contact your /ocs/ suthor/zed Encad reseller. or Encad. Inc.
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PN 221876-01
Weight 60" wikle modiil
Pliek~d 389 I~s (i1$k~)
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Ml!ilit'i Specilicati'ons eoH wid. mOdi!!
Roll Size Width ~4' 10 ell"
(51 om 10 152 em)
5" (15 cm)
2' (5 cm)
3' (7.6 em) with edaj:itar
, SO IbS(27 ,~g)
411" Wide model
334lbS (1S1 kg)
. 2~~Hlb~.0.11.k,g)
4l;!" wId. model
24' to 42'
(61 em 10 106 em)
6' (15cm)
2" (5 em)
3" (7.6 ern) with adapter
60 .lbSJ27 k~)
Ma~ EX1ernal Diameter
Oore Diameter
M~xl~.W.ti1, Wei~~t ,
P;inteble Area
60" I'Mdel
42" mildel
58,8" (149.4 em) Nlilrmal, 59;S' (151.4 em) Expanded
~0,~"(103,5 em) ~b,fitla~,~LS" (105.7 cm) Expanded,
.59 In (1S 111m) !in ail sides w~h Nl:lImal Margin
:1,97 I~, (5 mtn) on all s1dlls WllhElCpand~d ~argin
English, Fr&neh, German, Spanish, IIallan, Ponuguese,
~hir\ese.,..Kore~n.' Japanes.e .
Slllety: oompilant with therequlremanls lOr the ITE products
Eleetrbrnagn'iitle CdmplitlbiillY: 1lCil't'lpllant with the
requlr!!rnen'ls fOr GlaSs A IrE products: FCC rules, DOC
eN.EA~Y STA_~~ corn~i1Ein.I, . , .,'H'
One year on-site.' E~tended pllln available tor second
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Car~;!dg':V/~,r~anly ca~rltl1~~.~te ,\>,Iarra.nt~e~,!or 700.':11 ?f,ln.k,!~rou~~.eUI'._
Standal'd Aeoe1l$orles Six Ink cal'tndges: IIl:lht cyan. cyan, light magenta.
magetila; yellOW, black; Six 700 ml bOttles: one each
l!gllt cyan, cyan; IISHt magenta, magenta, yeilow, black;
Sample roll ot mediaj Quiok Stan Guide (hardcopy).
. ...___"_Rlit~r~nee.~~I,~.e, (CIJ)!,S~~ware ~CD).
Prh1ter Ordllrinlj InIQi'l,\Iltion
4~" NovaJIlt10tjill wlih stahditlike.~p and 01 Pigment setup kit
42" NovaJet i OOSI with slend/*lle-up and QI Dye siltup kit
SO" Ni3vllJet 10bbl With stantlltake-up and 91 Pigment setup kit
~O"NoVaJet.!~~~~It~s!~~~~k~:u~ and,Oi Py~ salupk},t_ "..
Ink Ordering h"fbt,l'i'I~tion
dlllik 8. Ciil'tHilg& I(lt (one pr~"flililtl clirtrldlle & Ol1e 700 tnllnk bottle)
Fililm,rit D.ye
Oyan 2:20gg0.00 22088S-00
Magenta 220ilel-oo 22011ai.oo
YellOW 220s112-o0 22SS88.oll0
Slack 2208e~'jjO 220889.00
Light Cyan 220884'00 220890000
Light Magenta 22Mas.oo 2~0891-00
GlI Aeflll Kit (One 700 mllnk bottle)
Pigment Dye
Oyan 220035-00 220041-00
Magenta 22bP36'OO 220042-00
Yellow 221il0S;Y'OO 220043-00
Slaek 220MB-GO 2200ll4-oo
Light Cyen 220039-0'0 220045-00
Light Magenta 22i:>'S4b.6b 220046-00
;OiJl~iJisPileifS may va.;'iiiiift1i;YE~sei:iiJppn [ms'iiiilliii.8iiii:
'Warranty policy vartes by rtit/lon Forlnt~friBllonel warranty,
please confact your lacel dlstrlbutbtlE:n~ad business partner for details,
P,lnt Margin
Language Options
Certification
Printer Warranty
Part Number
221593-00
221594-00
2208S3-00
220867-G0
Authorized I:ncad Partner
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I!llEMllTlon Koaak company, 200.
KODAK. eNCAO, NovoJol, Cluontum Ink, QI. Intolllgent Mesk Tochnology and IMT are tradamorl<s of Eastman Kddok Company,
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FC70Q!Q S~ries $p~(;tfl~~,;tiops
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Configur'ation
Maximum cutting area
Compatible media width
Maximum auto cross cutting width
Automatic: sheet cutter max.imuh1
th ickness
Maximum media cutting thickness
Maximum cutting speed
Programmable axial cutting spellds
Maximum axial acceleration
Programmable cutting force
Mechanical resolution
Programmable resolution
Repeatability"'
Tools
Blade types
Pen types
Media types
Pouncing function
Per10rated line cutting
Interfaces
Data buffer
Command set
Control panel display
Language
Registration and axis align menl
Media supply mechanism
Media pre.feed
Tange'ntlal einulation
Power f'equirement
Operating envirt>nn1ent
Guaranteed accuracy environment
Certifications
Floor stand
Standard software
Options
Factory installed options
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Digital Sel"lo Friction feed with MiCI'dGritrOIl'" drive
30,0 in x 164 ft 42.0 in x 16'1 ft
(76'2mmx50m) (1067mmx50111)
2,9 in to 36.2 in 2.9 in to 48.2 in
(74 mm to 920 mn,) (71 mm to 1224 mm)
35 in 47in
I I mil includ ing release liner
S4.0 In x 161ft
(1372r1'1r1'1x50m)
2,9 in to 60.2 in
(74 mm to 1529 mn,)
59 in
64.0 in x 161 ft
(1626 mm x SO m)
2.9 in to n,2 in
(74 mm to 1834 mm)
69 in
59.1 mil
sa,s irV's (14BS mm/s) (45. directJon)
0.'1 to 41.3 irVs in 105 steps (10 to 1050 mm/s) (from PC operation)
1.0G(39,2 m!sl)
20 g to 600 g (0.2 N to 5,88 N) in'1O steps
0.0002 in (0,005 mm)
GP.GL"': 0.0004 in (0.0 I mm); HP-GL l!l emulation: 0.00 I ih (0.025 mm)
0.0039 in/ BO in (0.1 mm/2 m) travel or better
Accepts (I) cutting blade; (I) plotting pen, and (I) pouncing tobl: SecOhd penholder (optional)
Supel"St.eel (0.9 mm 01' 1.5 mm), ceramic (1.5 mm), sapphire (i ,5 mh1)
Water/oil.based fiber' tip, water'! oil.based ballpoint, and ceramic tip
Self.adhesive vinyllilm, diamond gl'iide, flourescent film, rtiflectlvefilm, Amberlith 1f', Rlibylith'., sandblast
resist rubber, high-intensity reI1ettive film, WindoW f1lhi, palrit protection film, etc.
ReqUires 0ptional pOUhcihgtool (tool diameter is 1.2 mm)
The perforated line is selectable tl1l'bHgh the standard function menu
RS.232Cserial, USB2.0 (coli1patiblewith USB 1,1)
2 MB
GP.GL ,. I HP.GL" (contl'ot panlll selectable)
20 digits by 4 lines LCD with comprehensive icon.con-esponding soft keys
Japanese, English, Gelman, French, Spanish, Italian, Por'tuguese
Standard ReglStrlltion Mark Sensor for automated alignnient of primed digital images for cont.our/die cutt.ing
Standal-d LEb beam ptl!;itiohing system
Brake system and rever"Se tenSion mechanism 10 r tightening the media upon loading; Guide line
Standard built.in Smaf1.Feed'" funttionautomatically unwinds alid pr"ll.feeds niedla for an operator.
specified distance upon sell-recognition of plot file length
Standard
i 00.240 VAC, 50/60 H:z:; aut.o switching, 120 VA max.
50.1.095. F (IO.to 3S.q, 35% to 75% RH (non-condensing)
60. to 90~ F (16~ to 3 2~ q, 3S% to 70% RH (non.condensirig)
CE nlark, FCC, VCCI, cUL. UL
Opt.ional I Standard
Cutting Mastei,m plug-in softWlire, QulckCutT" plug. in softwal"ll, GIltting Plotter Controllej' software
~WindowsllllMac0 compatible)
Additi'onal Media Rack. PbUhcing Tool, Media Catch Basket, RegiStr'atiot\l AXis Aligl1hlerit Loupe
Second Penholde,'
"'I When operall!d w~h Graphtec,sped~ed lredia and COI1dniOIlS.
B1'and nar:l'1l!'S and pmuct nai'l'l<lSIil:teti here are tf", trademarits or registered tr'lldemarl", or their rllispatti~ owner'S.
Specilic:atiot'ls are iliubjl!lct to charlge without noticl'!,
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FC7000 Dat.Sh..tv.OS.OS.4000
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Western Graphttlc, be.. II Va"dll,'bilt,ll"Iine. CA ~26111-'2<l67
B()().854.B)S5 (foil free) _ 949,710,6010 (Ph) . 94M55.0895 (Fx)
cp,sales@graphtecusa.COI'\1 . \1\iW\...,grapl1tecusa.com
Printed In the U.s.A.
City Manager
Robert Frank
Commissioners
Danny Howell, District 1
Scott Anderson, District 2
Rusty Johnson, District 3
Nancy J. Parker, District 4
Mavor
S. Scott Vandergrift
CITY OF OCOEE
INVITATION TO BID #B05-14
FOR
SIGN PRINTER/CUTTING PLOTTER
City ofOcoee. 150 N Lakeshore Drive. Ocoee, Florida 34761
phone: (407) 905-3100. fax: (407) 656-8504 . www.ci.ocoee.fl.us
BID DOCUMENTS
3
4 thru 6
7 thru 12
13
14
Legal Advertisement
Invitation to Bid #B05-14
General Terms & Conditions
Subcontractors/Summary of Litigation
References/Addenda Acknowledgement
SPECIFICA TIONS/BID SHEET
15
16
17
Specifications
Bid Form
Company Information/Signature Sheet
END OF TABLE OF CONTENTS
B05-14
2
LEGAL ADVERTISEMENT
CITY OF OCOEE
Bid #B05-14
SIGN PRINTER/CUTTING PLOTTER
Ocoee City Commission
Sealed bids will be accepted for Bid #B05-14, SIGN PRINTER/CUTTING PLOTTER, no
later than 2:00 PM, local time, on June 29, 2005. Bids received after that time will not be
accepted or considered. No exceptions will be made. The City reserves the right to reject any
and all bids and waive informalities.
The City of Ocoee, Florida, in conformance with the policies and procedures of the City of
Ocoee (City) is soliciting bids for the purchase of a high-speed inkjet printing/cutting
plotter to be completely compatible with the existing sign fabrication software using
FLEXIEXPERT 7.5N3. The unit must be complete with adjustable stand, all hardware &
cables, full documentation, minimum one (1) day training, shipping, and one (1) year full
warranty and support.
There will not be Pre-Bid Conference for this bid. Any questions or concerns regarding this bid
must be received no later than June 22, 2005.
A Bid Security is not required for this bid.
All bids shall be submitted as one (1) original and two (2) copies of the required submittals, in a
sealed envelope plainly marked on the outside with the appropriate bid number and opening date
and time.
Bids will be received in the City ofOcoee, Attn: Purchasing Agent, 150 N. Lakeshore Drive,
Ocoee, Florida 34761-2258. Bids will be publicly opened and read aloud in the City Hall
Conference Room on the above-appointed date at 2:01 PM, local time, or as soon thereafter as
possible.
Interested firms may secure a copy of the bid documents through Demandstar by accessing the
City's website at www.ci.ocoee.f1.us under Finance/Purchasing, or copies are available from the
Purchasing Agent for a non-refundable reproduction and/or administrative fee of $20.00.
Checks should be made payable to the City of Ocoee. Copies via e-mail are not available and
partial sets of bid documents will not be issued.
No fax or electronic submissions will be accepted.
City Clerk
June 5, 2005
B05-14
3
CITY OF OCOEE
INVITATION TO BID #B05-14
SIGN PRINTER/CUTTING PLOTTER
INTENT:
Sealed bids for Bid #B05-14 will be received by the City of Ocoee, hereinafter called "The
City", by any person, firm, corporation or agency submitting a bid for the work proposed,
hereinafter called "Respondent".
The proposed purchase will be for one (1) new high-speed inkjet printing/cutting plotter to be
completely compatible with the existing sign fabrication software using FLEXIEXPERT 7.5N3.
The unit must be complete with adjustable stand, all hardware & cables, full documentation,
minimum one (1) day training, shipping, and one (1) year full warranty and support, in
conformance to the "Specifications" section ofthis Invitation to Bid.
BIDDING INSTRUCTIONS:
A. Each respondent shall furnish the information required on the bid form supplied and each
accompanying sheet thereof on which an entry is made. Bids submitted on any other format
shall be disqualified. Please check your prices before submission of bid as no changes will
be allowed after bid opening. Bids must be typewritten or handwritten using ink. Do not use
pencil. No erasures permitted. Mistakes may be crossed out and the correction typed adjacent
and must be initialed and dated by person signing the bid. Bid documents must be signed by
a legally responsible representative, officer, or employee and should be properly witnessed
and attested. All bids should also include the name and business address of any person, firm
or corporation interested in the bid either as a principal, member of a firm or general partner.
If the respondent is a corporation, the bid should include the name and business address of
each officer, director, and holder of 10% or more of the stock of such corporation.
B. Any questions or concerns regarding this bid should be addressed in writing to the Finance
Department, City of Ocoee, FL, Attention: Joyce Tolbert, Purchasing Agent (407)905-3100,
extension 1516 and fax (407)656-3501, not later than June 22, 2005. Any
clarifications/changes will be through written addenda only, issued by the Finance
Department, see paragraph H. Respondents should not contact City staff, with the exception
of Joyce Tolbert, Purchasing Agent, or other City consultants for information before the bid
award date. Any contact with any other member of the City Staff, City Commission, or its
Agents during this time period may be grounds for disqualification.
C. This bid must be received as one (1) original and two (2) copies of the required submittals
only, by the Finance Department not later than 2:00 P.M., local time, on June 29, 2005.
Bids received by the Finance Department after the time and date specified will not be
considered, but will be returned unopened. "Postage Due" items will not be accepted. Bids
transmitted by fax or e-mail will not be accepted. Bids shall be delivered in a sealed
envelope, clearly marked with the bid number, title, and opening date and time to:
City of Ocoee
Finance Department
Attention: Purchasing Agent
150 N Lakeshore Drive
Ocoee, FL 34761-2258
B05-14
4
D. Bids will be publicly opened and read at Ocoee City Hall Conference Room, 150 N.
Lakeshore Drive, Ocoee, Florida 34761-2258 at 2:01 P.M., or as soon thereafter as possible
on the above-appointed date. Respondents or their authorized agents are invited to be present.
Please be aware that all City Commission meetings are duly noticed public meetings and all
documents submitted to the City as a part of a bid constitute public records under Florida
law.
E. All respondents shall thoroughly examine and become familiar with the bid package and
carefully note the items which must be submitted with the bid, such as:
a) List of References/Experience;
b) List of Subcontractors/Temporary Worker Agencies;
c) Summary of Litigation;
d) Addenda Acknowledgement;
e) Bid Form
f) Any other information specifically called for in these Bid Documents.
F. Submission of a bid shall constitute an acknowledgment that the respondent has
complied with Paragraph E. The failure or neglect of a respondent to receive or examine a
bid document shall in no way relieve it from any obligations under its bid or the contract. If
"NO BID", so state on face of envelope or your company may be removed from the City's
vendor list. No claim for additional compensation will be allowed which is based upon a lack
of knowledge or understanding of any of the Contract Documents or the scope of work. All
items quoted shall be in compliance with the bid documents/scope of work.
G. There will not be a pre-bid conference for this bid.
H. Any response by the City to a request by a respondent for clarification or correction will be
made in the form of a written addendum communicated to all parties to whom the bid
packages have been issued. Responses may be issued through Addenda issued not later than
twenty-four (24) hours before bid opening. The City shall provide all Addenda to each
prospective bidder by regular mail or telefacsimile at the address or fax number that each
prospective bidder has provided to the City when it receives the Bidding Documents.
Addenda may also be posted on Demandstar or faxed by Demandstar. It shall be the
responsibility of each prospective bidder to obtain a copy of all issued Addenda. The City
reserves the right to issue Addenda, concerning date and time of bid opening, at any time up
to the date and time set for bid opening. In this case, bids that have been received by the City
prior to such an addendum being issued, will be returned to the respondent, if requested,
unopened. In case any respondent fails to acknowledge receipt of any such Addendum in
the space provided in the bid documents, its' bid will nevertheless be construed as
though the Addendum had been received and acknowledged. Submission of a bid will
constitute acknowledgment of the receipt of the Bid Documents and all Addenda. Only
interpretations or corrections provided by written Addenda shall be binding on the City.
Respondents are cautioned that any other source by which a respondent receives information
concerning, explaining, or interpreting the Bid Documents shall not bind the City.
1. Any of the following causes may be considered as sufficient for the disqualification of a
respondent and the rejection of its bid:
B05-14
5
a) Submission of more than one (1) bid for the same work by an individual, firm,
partnership or corporation under the same or different name. For purposes of this
subparagraph, firms, partnerships or corporations under common control may be
considered to be the same entity;
b) Evidence of collusion between or among respondents;
c) Being in arrears on any of its existing contracts with the City or in litigation with the
City or having defaulted on a previous contract with the City;
d) Poor, defective or otherwise unsatisfactory performance of work for the City or any
other party on prior projects which, in the City's judgement and sole discretion, raises
doubts as to Respondent's ability to properly perform the work; or
e) Any other cause which, in the City's judgement and sole discretion, is sufficient to
justify disqualification of Respondent or the rejection of its bid.
No bid may be withdrawn for a period of ninety (90) days after the time and date
scheduled for the bid openin2.
The City reserves the right to accept or reject any or all bids, to waive informalities
or irregularities, to request clarification of information submitted in any bid, or to
readvertise for new bids. The City may accept any item or group of items of any
bid, unless the respondent qualifies his/her bid by specific limitations.
Award, if made, will be to the most responsible and responsive respondent whose
bid, in the City's opinion, will be most advantageous to the City, price and other
factors considered. The City reserves the right, to aid it in determining which bid is
responsible, to require a respondent to submit such evidence of respondent's
qualifications as the City may deem necessary, and may consider any evidence
available to the City of the financial, technical, and other qualifications and abilities
of a respondent, including past performance (experience) with the City and others.
The City Commission shall be the final authority in the award of any and all bids.
B05-14
6
GENERAL TERMS & CONDITIONS:
1. DEFAULT:
As a result of bids received under this Invitation, the award of the contract may be based,
in whole or in part, on delivery and specification factors. Accordingly, should the
Contractor not meet the delivery deadline(s) set forth in the specifications or should the
Contractor fail to perform any of the other provisions of the specifications and/or other
contract documents, the City may declare the Contractor in default and terminate the
whole or any part of the contract. Upon declaring the Contractor in default and the
contract in whole or in part, the City may procure and/or cause to be delivered the
equipment, supplies, or materials specified, or any substitutions therefor and the
Contractor shall be liable to the City for any excess costs resulting therefrom. In the
event the Contractor has been declared in default of a portion of the contract, the
Contractor shall continue the performance of the contract to the extent not terminated
under the provisions of this paragraph. Where the Contractor fails to comply with any of
the specifications, except for delivery deadline(s), the City may, in its discretion, provide
the Contractor with written notification of its intention to terminate for default unless
prescribed deficiencies are corrected within a specified period of time. Such notification
shall not constitute a waiver of any of the City's rights and remedies hereunder.
2 PATENT INDEMNITY:
Except as otherwise provided, the successful respondent agrees to indemnify the City and
its officers, agents, and employees against liability, including costs and expenses for
infringement upon any letters patent of the United States arising out of the performance
of this Contract or out of the use or disposal by or for the account of the City or supplies
furnished or construction work performed hereunder.
3. PRICING:
Pricing should be provided as indicated on the Specifications/Bid Sheet attached, to
include any alternate bids. Please note that alternate bids will not be accepted unless
specifically called for on the Specifications/Bid Sheet. A total shall be entered for each
item bid. In case of a discrepancy between the unit price and extended price, the unit
price will be presumed to be correct.
By submission of this bid, the Respondent certifies, and in the case of a joint bid, each
party thereto certifies as to its own organization, that in connection with this
procurement:
a) The Respondent represents that the article(s) to be furnished under this Invitation to
Bid is (are) new and unused (unless specifically so stated) and that the quality has
not deteriorated so as to impair its usefulness.
B05-14
7
b) The prices in this bid have been arrived at independently, without consultation,
communication, or agreement for the purpose of restriction competition, as to any
matter relating to such prices with any other respondent or with any competitor;
c) Unless otherwise required by law, the prices which have been quoted in this bid have
not been knowingly disclosed by the Respondent and will not knowingly be disclosed
by the Respondent prior to opening, directly or indirectly to any other respondent or
to any competitor;
d) No attempt has been made or will be made by the Respondent to induce any other
person or firm to submit or not to submit a bid for the purpose of restricting
competition. Every contract, combination or conspiracy in restraint of trade or
commerce in this State is unlawful (Florida SS 542.18 and all applicable federal
regulations);
e) Respondent warrants the prices set forth herein do not exceed the prices charged by
the respondent under a contract with the State of Florida Purchasing Division; and
f) Respondent agrees that supplies/services furnished under this quotation, if awarded,
shall be covered by the most favorable commercial warranties the Respondent gives
to any customer for such supplies/services and that rights and remedies provided
herein are in addition to and do not limit any rights offered to the City by any other
provision of the bid award.
4, DISCOUNTS:
a) Trade and time payment discounts will be considered in arriving at new prices and in
making awards, except that discounts for payments within less than 30 days will not
be considered in evaluation of bids. However, offered discounts will be taken for less
than 30 days if payment is made within discount period.
b) In connections with any discount offered, time will be computed from date of
delivery and acceptance at destination, or from the date correct invoice is received
in the office of Finance, whichever is later. Payment is deemed to be made, for
the purpose of earning the discount, on the date of City Check.
5. SAMPLES:
Samples of items, when required, must be furnished free of expense to the City and if not
called for within fifteen days from date of bid opening, same will be disposed of in the
best interest of the City.
6. AWARD CRITERIA:
The contract will be recommended to be awarded to the overall lowest most responsive
and responsible bidder according to the following criteria:
· Compliance with specifications, terms, and conditions
. Bid Price
. Warranty Offered
. Delivery Time
B05-14
8
. Experience with Similar Equipment
. Features of System
. Successful Reference Check
7. LITERATURE:
If required by the Bid Schedule, or the specifications, descriptive literaturelbrochures
shall be included with this bid in order to properly evaluate make/model offered. Bids
submitted without same may be considered non-responsive and disqualified.
8. BID PROTESTS:
The City's FinanceIPurchasing Department will consider Bid Protests seeking contract
award, damages, and/or any other relief. Any Bidder seeking to file Bid Protest SHALL
use the following procedures:
I. A bidder SHALL file a written Bid Protest under this Article, or be barred any
relief.
2. A Bid Protest: (a) must be in writing (oral protests will NOT be acknowledged);
(b) the content of the Bid Protest shall fully state the factual and legal grounds for the
protest and the legal basis for the relief requested; and (c) The Bid Protest shall be filed
with the Purchasing Agent not later than three (3) calendar days after the posting of the
notice of intent to award or recommendation of award by staff.
3. After a Bid Protest has been properly filed with the City, the City, by and through
its Procurement Department shall make a determination on the merits of the protest not
later than five (5) business days after receipt of the protest. If the City denies the protest,
the City may proceed with award of the Contract unless enjoined by order of a Court of
competent jurisdiction.
4. A Bid Protest SHALL be limited to the following grounds: (a) issues arising
from the procurement provisions of the Project Manual and/or the Bid Package or
Contract Documents; and/or (b) applicable federal, state or local law. No Bid Protest
may be based upon questions concerning the design documents. The Bidder shall clarify
all such questions concerning the design of the project prior to submitting its bid.
9. PAYMENT TERMS:
Payment for work completed will be made within (30) days of approved invoice.
B05-14
9
No payment will be made for materials ordered without proper purchase order authori-
zation. Payment cannot be made until materials, goods or services, have been re-
ceived and accepted by the City in the quality and quantity ordered.
Any contract resulting from this solicitation is deemed effective only to the extent of
appropriations available. "Contract" shall mean a City of Ocoee Purchase Order, and the
terms and conditions of the purchase order shall apply.
The City of Ocoee, Florida has the following tax exemption certificates assigned:
· Florida Sales & Use Tax Exemption Certificate No. 58-00..,094593-54C; and
. The City is exempt from federal excise, state, and local sales taxes.
10. DRUG-FREE WORKPLACE:
If applicable, provide a statement concerning the Respondent's status as a Drug-Free
Work Place or evidence of an implemented drug-free workplace program.
11. CERTIFICATION OF NON-SEGREGATED FACILITIES
The Respondent certifies that the respondent does not and will not maintain or provide
for the respondent's employees any segregated facilities at any of the respondent's
establishments and that the respondent does not permit the respondent's employees to
perform their services at any location, under the respondent's control, where segregated
facilities are maintained. The Respondent agrees that a breach of this certification will be
a violation of the Equal Opportunity clause in any contract resulting from acceptance of
this Bid. As used in this certification, the term "segregated facilities" means any waiting
room, work areas, time clocks, locker rooms and other storage and dressing areas,
parking lots, drinking facilities provided for employees which are segregated on the basis
of race, color, religion, national origin, habit, local custom, or otherwise. The
Respondent agrees that (except where the respondent has obtained identical certification
from proposed contractors for specific time periods) the respondent will obtain identical
certifications from proposed subcontractors prior to the award of such contracts
exceeding $10,000 which are not exempt from the provisions of the Equal Opportunity
clause, and that the respondent will retain such certifications in the respondent's files.
The non-discriminatory guidelines as promulgated in Section 202, Executive Order
11246, and as amended by Executive Order 11375 and as amended, relative. to Equal
Opportunity for all persons and implementations of rules and regulations prescribed by
the U.S. Secretary oflabor, are incorporated herein.
B05-14
10
12. STATEMENT OF AFFIRMATION AND INTENT:
The respondent declares that the only persons, or parties interested in their bid are those
named herein, that this bid is, in all respects, fair and without fraud and that it is made
without collusion with any other vendor or official of the City ofOcoee. Neither the
Affiant nor the above named entity has directly or indirectly entered into any agreement,
participated in any collusion, or otherwise taken any action in restraint of free
competitive pricing in connection with the entity's submittal for the above project. This
statement restricts the discussion of pricing data until the completion of negotiations and
execution of the Agreement for this project.
The respondent certifies that no City Commissioner, other City Official or City employee
directly or indirectly owns assets or capital stock of the bidding entity, nor will directly or
indirectly benefit by the profits or emoluments of this proposal. (For purposes of this
paragraph, indirect ownership or benefit does not include ownership or benefit by a
spouse or minor child.)
The respondent certifies that no member of the entity's ownership or management is
presently applying for an employee position or actively seeking an elected position with
the City. In the event that a conflict of interest is identified in the provision of services,
the respondent agrees to immediately notify the City in writing.
The respondent further declares that a careful examination of the scope of services,
instructions, and terms and conditions of this bid has occurred, and that the bid is made
according to the provisions of the bid documents, and will meet or exceed the scope of
services, requirements, and standards contained in the Bid documents.
Respondent agrees to abide by all conditions of the negotiation process. In conducting
negotiations with the City, respondent offers and agrees that if this negotiation is
accepted, the respondent will convey, sell, assign, or transfer to the City all rights, title,
and interest in and to all causes of action it may now or hereafter acquire under the Anti-
trust laws of the United States and the State of Florida for price fixing relating to the
particular commodities or services purchased or acquired by the City. At the City's
discretion, such assignment shall be made and become effective at the time the City
tenders final payment to the respondent. The bid constitutes a firm and binding offer by
the respondent to perform the services as stated.
13. PUBLIC ENTITY CRIME STATEMENT:
All invitations to bid as defined by Section 287.012(11), Florida Statutes, requests for
proposals as defined by Section 287.012(16), Florida Statutes,. and any contract document
described by Section 287.058, Florida Statutes, shall contain a statement informing
persons of the provisions of paragraph (2)(a) of Section 287.133, Florida Statutes, which
reads as follows:
B05-14
11
"A person or affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a bid on a contract to provide any
goods or serv,ices to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of public building or public work, may not submit
bids on leases of real property to a public entity, may not be awarded or perform work as
a contractor, supplier, subcontractor, or consultant under a contract with any public
entity, and may not transact business with any public entity in excess of the threshold
amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months
from the date of being placed on the convicted vendor list."
All respondents who submit a Bid or Request for Proposal to the City of Ocoee are
guaranteeing that they have read the previous statement and by signing the bid
documents are qualified to submit a bid under Section 287.133, (2)(a), Florida
Statutes.
14. PERMITS/LICENSESIFEES:
a) Any permits, licenses or fees required will be the responsibility of the contractor; no
separate payments will be made.
b) The City requires a City of Ocoee registration if permitting is required. Please
contact the City's Protective Inspections Department at (407)905-3100, ext. 1000,
directly for information concerning this requirement.
c) Adherence to all applicable code regulations (Federal, State, County, and City) are
the responsibility of the contractor.
B05-14
12
15. LIST OF SUBCONTRACTORS:
SUBCONTRACTOR and/or TEMPORARY W RKER AGENCY
NAME/ADDRESS/FEDERAL J.D. NO.lCON ACT PERSON/PHONE #:
(Attach additional sheets if necessary)
The respondent certifies that the respondent has investigated each
subcontractor/temporary worker agency listed and has received and has in the
respondent's files evidence that each subcontractor/temporary worker agency maintains a
fully-equipped organization capable, technically and financially, of performing the
pertinent work and that the subcontractor/temporary agency has done similar work in a
satisfactory manner. It is further acknowledged by the contractor that any CHANGE
or OMISSIONS in the subcontractors listed above shall require the City of Ocoee's
approval before any work shall commence by the additional subcontractor on this
project.
16. SUMMARY OF LITIGATION:
Provide a summary of any litigation, claim(s), bid or contract dispute(s) filed by or
against the respondent in the past five (5) years which is related to the services that the
respondent provides in the regular course of business. The summary shall state the nature
of the litigation, claim, or contact dispute, a brief description of the case, the outcome or
projected outcome, and the monetary amounts involved. If none, please so state.
B05-14
13
17. REFERENCES/EXPERIENCE OF RESPONDENT WITH
SIMILAR WORK
The Respondent shall complete the following blanks regarding experience with similar
type of work. Respondent must demonstrate ability to perform services of similar
complexity, nature, and size of this project within past three years.
DATE OF CONTRACT/AMOUNT OF PROJECT/CLIENT'S NAME AND ADDRESS
(INCLUDE CONTACT):
Have you any similar work in progress at this time? Yes_ No _' Length of time in
business
Bank or other financial references:
(Attach additional sheets if necessary)
18. ACKNOWLEDGEMENT OF ADDENDA:
Bidder acknowledges receipt of the following addenda:
No.
No.
No.
No.
No.
Dated
Dated
Dated
Dated
Dated
B05-14
14
CITY OF OCOEE
INVITATION TO BID #B05-14
SIGN PRINTERlCUTTING PLOTTER
Minimum Product Specifications
City of Ocoee is soliciting bids for a high-speed inkjet printing/cutting plotter to be completely
compatible with the existing sign fabrication software using FLEXIEXPERT 7.5N3. The unit
must be complete with adjustable stand, all hardware & cables, full documentation, minimum
one (1) day training, shipping and handling, and one (1) year full warranty and support.
Minimum specifications shall include the following:
. 42" minimum printing/cutting width
. Accurate color reproduction, 600 dpi resolution
. High-speed output (204 square feet/hour in 300 dpi draft mode)
. Dual-head configuration for UV (Pigment) inks and Dye-based Inks
. Automated supply roll loading
. Interactive control panel with function buttons and LCD display
. Capable of printing on various media including self-adhesive vinyl film, high-reflective
film and laminated images
· Capable of cutting up to 0.25 mm thick (vinyl, fluorescent, reflective), and high-density
reflective sheets
· High-speed network connectivity with Ethernet card and interface with multiple stations
. Adjustable Stand.
. All hardware and cables.
. Full documentation.
· Training must be included in total price.
· One (1) year full warranty and support must be included in total price.
· Shipping and handling must be included in total price. Delivery shall be F.O.B.: City of
Ocoee, Public Works Facility, 301 Maguire Road, Ocoee, FL 34761.
Please note that the above specifications are intended as minimum and preferred guidelines;
and equipment meeting equivalent specifications will be accepted, provided it meets budgetary
constraints. Please submit a bid on only one (1) type of portable SIGN PRINTER/CUTTING
PLOTTER that best meets the specifications.
B05-14
15
CITY OF OCOEE
INVITATION TO BID #B05-14
SIGN PRINTER/CUTTING PLOTTER
BID FORM
Specify Make and Model to be supplied:
Specify Support Center Contact
Phone
Delivery Time:
calendar days after receipt of City Purchase Order.
"~",'.F"0f'~~'~~<"T~~KIt.leQj[itNGlir;~f~R=~~~cQE1SQ)i'ij{s
;.....it~~;?~;;~;~:~:~:~,;~;~~~~i~~~~;~)~~~~~i;J,:~~~yil~~iJ3:WI~1"~~:,~r~~;':~;~,~f~'i:r~~;:';';,';.~JjP!;7;~!~:\~:',;:~f~'~~;:~;;;j~F~';~~~ts
Company Name
Authorized Officer Signature
Name/Title (please print)
B05-14
16
BID #B05-14 COMPANY INFORMATION/SIGNATURE SHEET
FAILURE TO COMPLY WITH THESE BID INSTRUCTIONS WILL RESULT IN DISQUALIFICATION
OF YOUR BID. PLEASE SIGN BELOW ATTESTING THAT YOU HAVE READ AND UNDERSTAND
ALL BID INSTRUCTIONS AND THAT THE PRICES REFLECTED ON THE "SPECIFICA TIONS/BID
FORM" ARE ACCURATE AND WITHOUT COLLUSION.
COMPANY NAME
TELEPHONE (INCLUDE AREA CODE)
FAX (INCLUDE AREA CODE)
E-MAIL ADDRESS
IF REMITTANCE ADDRESS IS DIFFERENT
FROM PURCHASE ORDER ADDRESS,
PLEASE INDICATE BELOW:
AUTHORIZED SIGNATURE (manual)
NAME/TITLE (PLEASE PRINT)
STREET ADDRESS
CITY
STATE
ZIP
FEDERAL ID #
_Individual _Corporation _Partnership _Other (Specify)
Sworn to and subscribed before me this
day of
,20_
Personally Known
or
Produced Identification
Notary Public - State of
County of
(Type of Identification)
Signature of Notary Public
Printed, typed or stamped
Commissioned name of Notary Public
B05-14
17