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HomeMy WebLinkAboutItem 10 Ordinance Amending Chapter 21 Purchasing Code AGENDA ITEM COVER SHEET Meeting Date: 9/6/05 Item # 10 Re0eWedBY:~ ~ Contact Name: Wanda Horton Department Director~t. . _ ~ Contact Nurnber: 1520 City Manager: ~ ~ Subject: Ordinance Amending Chapter 21 Purchasing Policy - 2nd Reading & Public Hearing Background Summary: Staff recognizes that enhancements and reVISIOns to the existing purchasing ordinance are periodically necessary to streamline the procurement of commodities and contractual services for the City. The recommended changes address these issues and the increase in cost of items. The First Reading of this Ordinance was held on August 16,2005. Issue: Amend Chapter 21 (Purchasing Policy) of the Code of Ordinances. Recommendations Staff recommends adoption of this Ordinance to amend Chapter 21 Purchasing Policy and authorize execution thereof by the Mayor and City Clerk. Attachments: Ordinance Amending Chapter 21 Purchasing Code Financial Impact: None Type of Item: ~ o ~ o o Public Hearing Ordinance Fi[st .Reading Ordinance~eading Resolution Commission Approval Discussion & Direction For Clerk's Oeot Use: o Consent Agenda 12 Public Hearing o Regular Agenda [8] Original Document/Contract Attached for Execution by City Clerk D Original Document/Contract Held by Department for Execution Reviewed by City Attorney D N/A Reviewed by Finance Dept. Reviewed by ( ) d~ o N/A o N/A Mayor S. Scott Vandergrift Citv Manager Robert Frank Commissioners Dannv Howell. District 1 Scott Anderson. District 2 Rusty Johnson. District 3 Nancy J. Parker. District 4 STAFF REPORT TO: The Honorable Mayor and City Commissioners FROM: Joyce Tolbert, Purchasing Agent ~ . THROUGH: Wanda Horton, Finance Director~&:f- DATE: August 24, 2005 RE: Ordinance Amending Chapter 21 Purchasing Policy - 2nd Reading and Public Hearing ISSUE Amend Chapter 21 (Purchasing Policy) of the Code of Ordinances. BACKGROUND/DISCUSSION Staff recognizes that enhancements and reVlSlons to the existing purchasing ordinance are periodically necessary to streamline the procurement of commodities and contractual services for the City. The recommended changes address these issues and the increase in cost of items. The First Reading of this Ordinance was held on August 16,2005. The major revisions contained in this ordinance are: 1) The approval levels for purchases have been increased for department directors and the City Manager. 2) The number of quotes for each level has been revised. 3) Amends definitions. 4) Amends exemptions. 5) Clarifies some procedures. Procedures have been reviewed and will be updated to reflect the changes in this ordinance once adopted. In the past five years, there have been at least thirty bids and piggyback approvals or rejections by the City Commission between $15,000 and $25,000. ORDINANCE NO. 2005- AN ORDINANCE OF THE CITY OF OCOEE, FLORIDA, AMENDING AND RESTATING CHAPTER 21 OF THE CODE OF ORDINANCES OF THE CITY OF OCOEE REGARDING THE CITY'S PURCHASING POLICY; AMENDING AND RESTATING DEFINITIONS; ESTABLISHING A PURCHASING FUNCTION; RESTATING AUTHORITY; AMENDING THE MINIMUM STANDARDS; AMENDING AND RESTATING EXCEPTIONS TO MINIMUM ST ANDARDS; AMENDING AND REST A TING THE PROVISION OF EMERGENCY PURCHASES; AMENDING AND RESTATING PURCHASING PROCEDURES AND PRACTICES; AMENDING AND RESTATING EXEMPTIONS; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. BE IT ENACTED BY THE CITY COMMISSION OF THE CITY OF OCOEE, FLORIDA AS FOLLOWS: SECTION ONE. Authority. The City Commission of the City of Ocoee has the authority to adopt this Ordinance pursuant to Article VIII of the Constitution of the State of Florida and Chapter 166, Florida Statutes, and Section C-8E of the Charter of the City of Ocoee. SECTION TWO. Amended and Restated City Purchasin2 Policy. Chapter 21 of the Code of Ordinances of the City of Ocoee, Florida, is hereby amended to read as follows (with deletions stricken and additions underlined): CHAPTER 21 PURCHASING POLICY SECTION 21.1 Definitions. A. "Commodity" means any of the various supplies, materials, goods, merchandise, equipment, and other personal property. B. "Formal Invitation to Bid (ITB)" or "Formal Request for Proposal (RFP)"" refers to the procedure for soliciting two or more competitive sealed bids or proposals submitted by responsive, responsible, and qualified bidders or offerors. C. "Contractor" or "Vendor" means a party who contracts to sell commodities or contractual services to the City. D. "Contractual Services" means only those services rendered by individuals and firms who are independent contractors, and such services may include, but are not limited to, evaluations; consultations; maintenance; accounting; security; management systems; management consultants; educational training programs; research and development studies or reports on the findings of consultants engaged thereunder; and professional, technical, and social services. E. "Emergency Purchase" means those purchases occurring when certain conditions might adversely affect the life, health, safety, and welfare of City employees or its citizens, or when City property or equipment are endangered, or when it is necessary to maintain or restore vital services, to address non- compliance with Florida Statutes or other regulatory laws and permits, or situations which may cause a major adverse financial impact to the City should immediate action not be taken. F. "Government Contracts" includes contracts by other governmental agencies to include any political subdivision of the State of Florida or the United States, Special Districts, or special co-operative contracts provided such contracts are the result of a competitive bidding process. G. "Purchasing Manual" means the written purchasing procedures and practices which may be promulgated from time to time by the City Manager to implement and adhere to this Chapter. H. "Purchasing Card" is a Visa/Mastercard issued to designated employees to be used in compliance with this Chapter and the Purchasing Card Policies and Procedures. I. "Purchase Requisition" is a request for a PO to be issued and is required for all items that cannot be purchased using the City's Purchasing Card. J. "Purchase Order" (PO) is a signed, numbered document authorizing an employee to purchase goods or services. PO's are the result of the authorized Purchase Requisition. K. "Quotation" or "Quote" is an informal written or verbal price proposal for a commodity or contractual service as stated by the vendor to be used to determine the correct price for purchase. L. Request for Qualifications "RFQ" refers to the procurement of professional services, when requesting statements of qualifications only, and does not consider price in the ranking of firms. SECTION 21.2 Establishing Purchasing Function There is hereby established a Purchasing Function within the Finance Department of the City. The Purchasing Agent shall be a budgeted position and shall serve as the central procurement officer of the City. 006.184944.5 2 SECTION 21.3 Authority Subject to compliance with this Chapter and the Purchasing Manual, the Purchasing Agent or designee is hereby granted authority to purchase or contract for all commodities and contractual services required by the City or other agencies under cooperative purchasing agreements. . SECTION 21.4 Minimum Standards Unless otherwise provided by Florida Law or other provisions of the Code or waived as provided in this Chapter, all purchases by the City of commodities and contractual services shall be processed and approved in accordance with the following minimum standards: Level Value of Purchase Level One Individual Item and/or Total Purchase less than $1,000.00 Level Two Individual Item and/or Total Purchase $1,000.00 and over and less than $2,500.00 Level Three Individual Item and/or Total Purchase $2500.00 and over and less than $15,000.00 006.184944.5 Pricing Mechanism One Verbal Quote Two Verbal Quotes Three Written Quotes Authority to Approve Department Director or Designee Department Director or Designee Purchasing Agent (Requires City Commission approval for capital items if amount exceeds budgeted amount or has been changed from original budget) 3 Level Four Individual Item and/or Total Purchase $15,000.00 and over and less than $25,000.00 Level Five Individual Item And/or Total Purchase $25,000.00 and over Formal Invitation to Bid or Request for Proposal Formal Invitation to Bid Or Request for Proposal SECTION 21.5 Exceptions to Minimum Standards City Manager (Requires award or rejection by the City Commission if the purchase exceeds the original budgeted dollar amount, or has been changed from original budget) City Commission When it is determined to be in the best interest of the City, the mInimUm standards contained in Section 21.4 above may be waived on a case-by-case basis. The authority to waive the minimum standards is as follows: A. The Purchasing Agent may waive the minimum standards for any commodity or contractual service which is less than $15,000.00 in value. In such case, the Purchasing Agent shall attach a written explanation for waiver to the purchase order. B. The City Manager may waive the minimum standards for any commodity or contractual service which is over $15,000.00 and less than $25,000.00 in value. In such case, the City Manager or designee shall file a written explanation for waiver with the Purchasing Agent. C. The City Commission may waive the minimum standards for any commodity or contractual service in excess of $25,000.00 SECTION 21.6 Emergency Purchases 006.184944.5 4 A. The Department Director may make Emergency Purchases, with authorization of the City Manager, in accordance with emergency purchasing procedures set forth in the Purchasing Manual. A summary report of all emergency purchases shall be submitted to the City Manager on a monthly basis. B. Emergency purchases of $25,000.00 or more will require that the City Manager or the Department Director inform the City Commission regarding the purchase and the nature of the emergency, by submitting a report of all such emergency purchases at the next regularly scheduled City Commission meeting following the emergency. SECTION 21.7 Procedures and Practices A. The City Manager is hereby directed to establish a system, or amend the existing system, of uniform procurement procedures and practices to implement this Chapter. The purchasing procedures, as established by the City Manager above, are detailed as part of the Purchasing Manual. B. The adoption of a Purchasing Policy shall be made by City Ordinance. C. According to the City Charter, the Mayor and City Clerk shall execute all contracts. As set forth in Section 21.4, the purchase of commodities and contractual services with a value less than $25,000.00 do not require City Commission approval. If a contract is required in connection with such a purchase, then following compliance with Section 21.4, Minimum Standards, the Mayor and City Clerk shall execute all such contracts. D. Failure to comply with the Purchasing Ordinance or Purchasing Manual is a group I or group II offense as defined in the Personnel Rules and Regulations, and may result in removal of the employee's purchasing privileges and other disciplinary actions as detailed in the Personnel Rules and Regulations (PRR). SECTION 21.8 Exemptions A. The following commodities and contractual services shall not be procured subject to this Chapter: (1) APPRAISAL SERVICES (2) CA TERING/FOOD (3) COLLECTIVE BARGAINING AGREEMENTS (4) DUES (5) EMPLOYEE SCREENING SERVICES INCLUDING MEDICAL (6) ENTERTAINMENT (7) FINANCIAL SERVICES (8) FREELANCE SERVICES (9) LAND PURCHASES (10) LEGAL ADVERTISING 006.184944.5 5 (11) LEGAL SERVICES (12) POSTAGE/SHIPPING (13) TEMPORARY EMPLOYMENT CONTRACTS (14 ) TRAVEL/TRAINING (15) UTILITIES (16) VETERINARIAN SERVICES B. Professional architectural, engineering, landscape architectural, or surveying and mapping services shall be procured in accordance with the requirements of Section 287.055, Florida Statutes, and shall not be subject to the requirements of this Chapter. Section 287.055 is short-titled the "Consultants' Competitive Negotiation Act" (CCNA). C. Professional Auditing Services shall be procured in accordance with the requirements of Section 218.391, Florida Statutes, and shall not be subject to the requirements of this Chapter. Section 218.391 is short-titled "Auditor Selection Procedures", D. Professional Design-Build Construction Services shall be procured in accordance with Chapter 4 of the Code of Ordinances of the City of Ocoee, Florida, and shall not be subject to the requirements of this Chapter. Chapter 4 is titled "Design-Build Contracts". E. Group Insurance for Employees and Public Officers shall be procured in accordance with the requirements of Section 112.08, Florida Statutes, and shall not be subject to the requirements of this Chapter. Chapter 112.08 is short-titled "Group insurance for public officers, employees, and certain volunteers; physical examinations." SECTION THREE. Severability. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision and such holding shall not affect the validity of the remaining portion hereto. SECTION FOUR. Codification. It is the intention of the City Commission of the City that the provisions of this ordinance shall become and be made a part of the Code of Ordinances of the City; and that sections of this ordinance may be renumbered or re-Iettered and the word "ordinance" may be changed to "chapter," "section," "article," or such other appropriate word or phrase in order to accomplish such intentions; and regardless of whether such inclusion in the code is accomplished, sections of this ordinance may be renumbered or re-Iettered and the correction of typographical errors which do not affect the intent maybe authorized by the City Manager, without need of public hearing, by filing a corrected or re-codified copy of same with the City Clerk. 006.184944.5 6 SECTION FIVE. Effective Date. This Ordinance shall become effective upon passage and adoption. PASSED AND ADOPTED this day of ,2005. APPROVED: ATTEST: CITY OF OCOEE, FLORIDA Beth Eikenberry, City Clerk S. Scott Vandergrift, Mayor ADVERTISED , 2005 READ FIRST TIME , 2005 READ SECOND TIME AND ADOPTED , 2005 UNDER AGENDA ITEM NO. FOR USE AND RELIANCE ONLY BY THE CITY OF OCOEE, APPROVED AS TO FORM AND LEGALITY, THIS day of ,2005 FOLEY & LARDNER, LLP BY: CITY ATTORNEY 006.184944.5 7 RAFT ORDINANCE NO. 2005- AN ORDINANCE OF THE CITY OF OCOEE, FLORIDA, AMENDING AND RESTATING CHAPTER 21 OF THE CODE OF ORDINANCES OF THE CITY OF OCOEE REGARDING THE CITY'S PURCHASING POLICY; AMENDING AND RESTATING DEFINITIONS; ESTABLISHING A PURCHASING FUNCTION; RESTATING AUTHORITY; AMENDING THE MINIMUM STANDARDS; AMENDING AND RESTATING EXCEPTIONS TO MINIMUM STANDARDS; AMENDING AND RESTATING THE PROVISION OF EMERGENCY PURCHASES; AMENDING AND RESTATING PURCHASING PROCEDURES AND PRACTICES; AMENDING AND RESTATING EXEMPTIONS; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. - * - - • e-;-- - - • '- ' - ' - NOW, THEuEFO E, BE IT ENACTED BY THE CITY COMMISSION OF THE CITY OF OCOEE, FLORIDA AS FOLLOWS: SECTION ONE. Authority. The City Commission of the City of Ocoee has the authority to adopt this Ordinance pursuant to Article VIII of the Constitution of the State of Florida and Chapter 166, Florida Statutes, and Section C-8E of the Charter of the City of Ocoee. SECTION TWO. Amended and Restated City Purchasing Policy. Chapter 21 of the Code of Ordinances of the City of Ocoee, Florida, is hereby amended to read as follows (with deletions stricken and additions underlined): CHAPTER 21 PURCHASING POLICY SECTION 21.1 Definitions. A. "Commodity" means any of the various supplies, materials, goods, merchandise, equipment, and other personal property. B. "Competitive Scaled Bids Formal Invitation to Bid (ITB)' or " ete Formal Request for Proposal (RFP)" esals" refers to the receipt efprocedure for soliciting two or more competitive sealed bids or proposals submitted by responsive, responsible, and qualified bidders or offerors. C. "Contractor" or "Vendor" means a persen—party who contracts to sell commodities or contractual services to the City. D. "Contractual Services" means only those services rendered by individuals and firms who are independent contractors, and such services may include, but are not limited to, evaluations; consultations; maintenance; accounting; security; management systems; management consultants; educational training programs; research and development studies or reports on the findings of consultants engaged thereunder; and professional, technical, and social services. E. "Emergency Purchase" means those purchases occurring when certain conditions might adversely affect the life, health, safety, and welfare of City employees or its citizens, or when City property or equipment are endangered, or when it is necessary to maintain or restore vital services, to address non- compliance with Florida Statutes or other regulatory laws and permits, or situations which may cause a major adverse financial impact to the City should immediate action not be taken. F. "Government Contracts" includes contracts by other governmental agencies to include any political subdivision of the State of Florida or the United States, Special Districts, or special co-operative contracts provided such contracts are the result of a competitive bidding process. G. "Purchasing Manual" - • - - - -- :: : _ : . - .• . . . . -•: . •: - : - . • - - • : -means the written purchasing procedures and practices which may be promulgated from time to time by the City Manager to implement and adhere to this Chapter. H. " ' , • •. ' . . . . . -- - . . : .. - : "Purchasing Card" is a Visa/Mastercard issued to designated employees to be used in compliance with this Chapter and the Purchasing Card Policies and Procedures. I. "Purchase Requisition"is a request for a PO to be issued and is required for all items that cannot be purchased using the City's Purchasing Card. J. "Purchase Order" (PO) is a signed, numbered document authorizing an employee to purchase goods or services. PO's are the result of the authorized Purchase Requisition. K. "Quotation" or "Quote" is an informal written or verbal price proposal for a commodity or contractual service as stated by the vendor to be used to determine the correct price for purchase. L. Request for Qualifications "RFQ" refers to the procurement of professional services, when requesting statements of qualifications only, and does not consider price in the ranking of firms. SECTION 21.2 Establishing Purchasing Function There is hereby established a Purchasing Function within the Finance Department of the City. The Purchasing Agent shall be a budgeted position and shall serve as 006.184944892 , 184944.53 the central procurement officer of ' . • . -•• - - . • - -- . he City.; SECTION 21.3 Authority Subject to compliance with this Chapter; and the Purchasing Manual and the Purchasing Procedures and Practic , the Purchasing Agent or designee is hereby granted authority to purchase or contract for all commodities and contractual services required by the City or other agencies under cooperative purchasing agreements. . - - ; -- --': .. . . . : . - agreements. SECTION 21.4 Minimum Standards Unless otherwise provided by Florida Law or other provisions of the Code or waived as provided in this Chapter, all purchases by the City of commodities and contractual services shall be processed and approved in accordance with the following minimum standards: Level Value of Pricing Authority to Purchase Mechanism Approve Level One Individual Item Two One Verbal Department over$249.99 Quotes Director or and-less-than- Designee X00 and/or Total Purchase ever- $249.99 and less than $1,000.00$5,00 0:90 006.184944996, 3 184911.53 Level Two Individual Item Two Verbal Quotes Department and/or Total Director or Purchase Designee $1,000.00 and over and less than $2,500.00 Level Three Three Written Quotes Purchasing ItentIndividual Agent Item and/or (Requires City Total Purchase Commission ever- approval for $1,499.99$2500 capital items if .00 and over amount exceeds and less than budgeted $15,000.00 amount or has been changed Purchase over from original $5,000.00 and budget)City Manager or- $4-5000,00 Designee Level Four Individual Item Formal Invitation to Cly and/or Total Bid or Request for GerninissienCity Purchase over Proposal Manager $14,999.99$15, (Requires award 000.00 and over or rejection by and less than the City $25,000.00 Commission if the purchase exceeds the original budgeted dollar amount, or has been changed from original budget) Level Five Individual Item Formal Invitation to City 006.184944006 47 484944.53 Bid Commission And/or Total Or Request for Purchase Proposal $25,000.00 and over SECTION 21.5 Exceptions to Minimum Standards When it is determined to be in the best interest of the City, the minimum standards contained in Section 21.4 above may be waived on a case-by-case basis. The authority to waive the minimum standards is as follows: A. The Purchasing Agent may waive the minimum standards for any commodity or contractual service which is less than $15,000.00 in value. In such case, the Purchasing Agent shall file attach a written explanation for waiver with to the purchase order. dc3ignee unless the Purchasing Agent is the City Manager, in which case the B-B. The City Manager may waive the minimum standards for any commodity or contractual service which is over $15,000.00 and less than $25,000.00 in value. In such case, the City Manager or designee shall file a written explanation for waiver with the Purchasing Agent. C. The City Commission may waive the minimum standards for any commodity or contractual service in excess of$25,000.00: SECTION 21.6 Emergency Purchases A. The Department Director may make Emergency pu sesPurchases, - - , : . ; •- ; :.; with approval-authorization of the City Manager, in accordance with emergency purchasing procedures set forth in the Purchasing Manual. A summary report of all emergency purchases shall be submitted to the City Manager on a monthly basis. B-B. —Emergency purchases of$15,000.00$25,000.00 or more will require that the ity Manager or the Department Director; Wig; promptly inform the City Commission regarding the purchase and the nature of the emergency.-, by submitting a report, of all such emergency purchases at the next regularly scheduled City Commission meeting following the emergency. 5 006.1849440O€- 4-84944.53 • SECTION 21.7 Procedures and Practices A. The City Manager is hereby directed to establish a system, or amend the existing system, of uniform procurement procedures and practices to implement this Chapter. AdditiensTdeletieftsTer discretion of the City Manager. The purchasing procedures, as established by the City Manager above, are detailed as part of the Purchasing Manual. B. The adoption of a Ppurchasing Manual-Policy shall be made by Reselutien City Ordinance. of the City Commission. C. According to the City Charter, the Mayor and City Clerk shall execute all contracts. As set forth in Section 21.4, the purchase of commodities and contractual services with a value less than $ 000:O9$25,000.00 do not require City Commission approval. -If a contract is required in connection with such a purchase, then following : :: : : ; . . . ; ; - ompliance with Section 21.4, Minimum Standards, the Mayor and City Clerk shall execute all such contracts. and City Clerk shall execute all such contracts. D. Failure to comply with the Purchasing Ordinance or Purchasing Manual is a group I or group II offense as defined in the Personnel Rules and Regulations, and may result in removal of the employee's purchasing privileges and other disciplinary actions as detailed in the Personnel Rules and Regulations (PRR). SECTION 21.8 Exemptions A. The following commodities and contractual services shall not be procured subject to this Chapter.; (1) APPRAISAL SERVICES (2) AUDITING SERVICES (2) CATERING/FOOD (3(3) COLLECTIVE BARGAINING AGREEMENTS (4) DUES (5) EMPLOYEE SCREENING SERVICES INCLUDING MEDICAL (6) ENTERTAINMENT (7) FINANCIAL SERVICES (8) FREELANCE SERVICES (7) INSURANCE (8) INSURANCE SERVICES (9) LAND PURCHASES (10) LEGAL ADVERTISING 006.1849440E1676 184944.53 (11) LEGAL SERVICES (12) POSTAGE/SHIPPING (13) TEMPORARY EMPLOYMENT CONTRACTS (142)TRAVEL/TRAINING (153) UTILITIES (16) VETERINARIAN SERVICES B. The procurement of Professional architectural, engineering, landscape architectural, or surveying and mapping services : : •• : - : :.- : -; - • . services within the scope of the practice of architecture, professional shall be procured in accordance with the requirements of Section Section 287.055, Florida Statutes, and shall not be subject to the requirements of this Chapter. —Section 287.055 is short-titled the "Consultants' Competitive Negotiation Act" (CCNA). C. Professional Auditing Services shall be procured in accordance with the requirements of Section 218.391, Florida Statutes, and shall not be subject to the requirements of this Chapter. Section 218.391 is short-titled "Auditor Selection Procedures". D. Professional Design-Build Construction Services shall be procured in accordance with Chapter 4 of the Code of Ordinances of the City of Ocoee, Florida, and shall not be subject to the requirements of this Chapter. Chapter 4 is titled"Design-Build Contracts". E. Group Insurance for Employees and Public Officers shall be procured in accordance with the requirements of Section 112.08, Florida Statutes, and shall not be subject to the requirements of this Chapter. Chapter 112.08 is short-titled "Group insurance for public officers, employees, and certain volunteers; physical examinations." SECTION THREE.Severability. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision and such holding shall not affect the validity of the remaining portion hereto. SECTION FOUR. Codification. It is the intention of the City Commission of the City that the provisions of this ordinance shall become and be made a part of the Code of Ordinances of the City; and that sections of this ordinance may be renumbered or re-lettered and the word "ordinance" may be changed to "chapter," "section," "article," or such other appropriate word or phrase in order to accomplish such intentions; and regardless of whether such inclusion in the code is accomplished, sections of this ordinance may be renumbered or re-lettered and the correction of typographical errors which do not affect the intent maybe authorized by the City Manager, without need of public hearing, by filing a corrected or re-codified copy of same with the City Clerk. 006.1849440967 7 484944.53 SECTION FIVE. Effective Date. This Ordinance shall become effective upon passage and adoption. PASSED AND ADOPTED this day of , 20050. APPROVED: ATTEST: CITY OF OCOEE,FLORIDA Jettn-GfaftefiBeth Eikenberry, City Clerk S. Scott Vandergrift, Mayor ADVERTISED , 20050 READ FIRST TIME ,20050 READ SECOND TIME AND ADOPTED , 20050 UNDER AGENDA ITEM NO. FOR USE AND RELIANCE ONLY BY THE CITY OF OCOEE, APPROVED AS TO FORM AND LEGALITY,THIS day of ,20050 FOLEY & LARDNER,LLP BY: CITY ATTORNEY 006.184944006: g x-8.4944.53 Copy of Public Hearing Advertisement Date Published SUNDAY, AUGUST 2 , 2005 Advertisement CITY OF OCOEE NOTICED'room HEARING FOR AN AMENDMENT TO THE CODE Of ORDINANCES NOTICE IS HEREBY GIVEN,that on TUESDAY,SEPT 06.2005>a 7.15 P.M.or as soon thereaf-I ter as practical,the CITY OFF OCOEE CITY COMMISSION will' hold the a PUBLIC HEARING at' the City of Ocoee Commis-; sion Chambers_, 150 North: Lakeshore Drive, Ocoee,' Florida, to consider the adoption of the following Or-, dinance concerning the pur- chasing policy: AN ORDINANCE OF THE CITY OF, OCOEE,FLORIDA.AMENDING AND RESTATING CHAPTER 21 OF THE CODE OF ORDINANCES OF THE CITY OF OCOEE REGARDING TUE CITY'S PURCHASING POLICY:' AMENDING AND RESTATING DER- NITIONS;ESTABLISHING A PUR- CHASING FUNCTION RESTATING AUTHORITY;AMENDING TIE MINI- MUM STANDARDS; AMENDING AND RESTATING EXCEPTIONS TO MINIMUM STANDARDS;AMEND- ING AND RESTATING THE PROVI- SION OF EMEBGENCT PURCHASES; AMENDING AND RESTATING PUR- CHASING PROCEDURES AND PRACTICES;AMENDING ANO RE- STATING EXEMPTIONS;PROVID- ING FOR SEVERABIUTY;PROY10- INC FOR CODIFICATION;! PROVIDING AN EFFECTIVE DATE Interested parties may ap- pear at the public hearing, and be heard with respect to the proposed actions. The City Commission may continue the public hearings to other dates and times.as it deems necessary.Any in- terested party shall be ad- vised of the dates, times, and places of any continua- tion of these or continued public hearings.Any contin- uances shall be announced during these hearings and no further notices regarding these matters will be pub- lished. You are advised that any person who desires to ap- peal any decision made at the public hearings will need a record of the pro- ceedings and for this pur- pose may need to ensure thot a verbatim record of the proceedings is made which includes the testimo- ny and evidence upon which the appeal is based. Persons with disabilities needing assistance to partic- ipate in any of these Pro- ceedings should contact the City Clerk's Office 48 hours in advance of the meeting at 407-905-3105. Beth Eikenberry, City Clerk COR6335212 AUG21.200S