Loading...
HomeMy WebLinkAbout11-01-2018 Minutes CITY OF OCOEE Minutes of the Human Relations Diversity Board Regular Meeting Held November 01,2018 I:CALL TO ORDER HRDB meeting was called to order by Chair-Elect Dawkins at 7:00 p.m. in Room 109 of Ocoee City Hall located at 150 North Lakeshore Drive,Ocoee, Florida. A. Pledge of Allegiance and Moment of Personal Reflection: Member Maxwell led the Board in the Pledge of Allegiance to the U.S.flag;followed by Chair-Elect Dawkins asking for moment of personal reflection. B. Roll Call and Determination of Quorum: Clerk Mieras performed roll call and declared quorum (7) not met during roll call.Quorum met at 7:09 p.m. Quorum lost 8:39 p.m. In Attendance(9): Chair-Elect Dawkins and Members: Calloway, Maxwell, Crown, & Hershaw. Member Daily arrived 7:07 p.m., Member Anderson-Robinson arrived 7:09, p.m., Member Foster arrived 7:11 p.m., & Member Hart arrived 7:31 p.m. Member Calloway left 7:59 p.m. & Foster left 8:39 p.m. Non-Voting Present: Clerk Mieras, Mayor Johnson,Support Services Director Al Butler, & Ex-Officio Member Wright. Mayor Johnson left 7:30 p.m. Commissioner Oliver arrived 8:35 p.m. Absent (2): Chair Brown and Member Etienne. C. Review of Excused Absences: Chair Brown was an excused absence. D. Review Agenda for Tonight's Meeting: Chair-Elect Dawkins reviewed the agenda for tonight. E. Review of Minutes: Minutes from the September 6th meeting were reviewed. Motion made by Member Crown,seconded by Member Hershaw, and unanimously passed to approve the September 6th Minutes. II: BUSINESS FOR DISCUSSION A. Comments from Citizens/Public: Guests Jay Carr, Pam Grady, Hanna McCann, and Larry Brinson introduced themselves. B. Budget Report: Ex-Officio Member Wright reported a balance of$12,338.65 as of September. Ex-Officio Member Wright asked all members provide their sizes for new shirts. C. Historical Memorial Subcommittee Report: Member Maxwell presented the minutes and recapped the September 20,2018, subcommittee meeting. Member Maxwell discussed asking the City to approve hiring Hannah McCann to prepare the graphics and models for the Historical Marker Program. Director of Support Services,Al Butler, explained Hannah is already a City of Ocoee employee working under the Support Services department; as such, he can approve this additional work as an extension of her current City duties. Bill Maxwell introduced an invitation to speak in a panel on March 23`d, 2019,for a Symposium sponsored by the University of Florida.This panel theme would be "Ocoee—100 Years of Accountability and Reconciliation." Director of Support Services AL Butler informed the Board this type of expenditure needs City Commission approval. Motion made by Member Hershaw, seconded by Member Crown, and unanimously passed to ask the City Commission for permission to send five Board members to represent the City at the University of Florida Symposium on March 23`d, 2019,and for up to$3,000 of financial assistance (hotel, parking, meals,gas,etc.). No further subcommittee meetings are scheduled at this time. D. Founder's Day Information Table: The City of Ocoee has reserved a booth for Human Relations Diversity Board members to pass out and discuss City of Ocoee's history during the 2018 Founder's Day event. Discussion ensued concerning the items the Board and city staff would prepare for the tabling event. Volunteer Schedule: Friday Evening Saturday 12:00—5:00 p.m. (Setup) Member Maxwell 9:00 a.m. - 11:00 a.m. Members Dawkins& Daily 5:00-7:00 p.m. Members Maxwell and Crown 11:00 a.m. -2:00 p.m. Member Hart 2:00-6:00 p.m. Members Crown & Maxwell E. MLK Preparation Discussion: Member Crown asked if the City was forming a committee to help with MLK parade planning and implementation.The Board recognized the need for more staff help with the parade. Further discussion tabled until the December meeting. F. Other Business: The Mayor introduced a draft proclamation the City plans to present during the November 20, 2018, city commission meeting. He explained how HRDB Members,city staff, and other elected officials worked together to make this draft. Discussion ensued about final wording for the proclamation. Motion made by Member Hershaw, seconded by Member Crown, and unanimously passed to approve,with the additions mentioned in this meeting,the 1920 proclamation made by Mayor Johnson, Member Bill Maxwell, Member Crown, Support Services Director Al Butler, and Commissioner George Oliver. Motion made by Member Crown, seconded by Member Maxwell, and unanimously passed for the HRDB Board to host an open forum on the first Thursday of every November to educate the public on the 1920 events. The Mayor recommended inviting the local schools and media to the open forum. Member Foster asked to invite the legacy families to this event. Ex-Officio Member Wright read Chair Brown's resignation letter and noted December 6th will be his last day. G. Set Next Agenda: Chair-Elect Dawkins, along with input from the board, set the agenda for the next meeting, which will be held on December 6th, 2018, said Agenda was established as listed below: I. CALL TO ORDER A. Pledge of Allegiance and Moment of Personal Reflection B. Roll Call and Determination of Quorum C. Review of Excused Absence(s) D. Review Agenda for Tonight's Meeting E. Review of Minutes from November 15`, 2018 II. BUSINESS FOR DISCUSSION a. Comments From Citizens/Public b. Budget Report c. MLK d. Founder's Day Recap e. Other Business f. Set Next Agenda for January 3'd, 2018 III. QUESTIONS/COMMENTS IV. ADJOURNMENT III:QUESTIONS/COMMENTS: None IV:ADJOURNMENT: Meeting adjourned at 8:52 p.m. AUTHENTICATION: These are the official minutes of the Ocoee Human Relations Diversity Board, as accepted by the Board at a meeting held on the date shown below. Any amendments to the minutes as originally prepared by the Secretary are indicated able. D .ing O • -r Date