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HomeMy WebLinkAboutItem 07 Appointment of a Voting Delegate For the National League of Cities Annual Business Meeting Center of Good AGENDA ITEM COVER SHEET Meeting Date: August 2, 2005 Item # 1 Reviewed By: Contact Name: Beth Eikenberry Department Director: - �- . Contact Number: X1022 City Manager: p Subject: Designation of Voting Delegate for the Florida League of Cities Annual Conference. Background Summary: Florida League of Cities is holding their Annual Conference at Orlando World Center Marriott on August 18 — 20, 2005. One official from each City will make decisions that determine the direction of the League on issues such as policy development, election of League leadership, and adoption of resolutions. Issue: Should the Mayor and Commission elect a voting delegate from the City of Ocoee for the Florida League of Cities Annual Conference? Recommendations Staff recommends one (1) voting delegate is elected from the City Commission to represent the City of Ocoee at the Florida League of Cities Annual Conference. Attachments: Letter from the Florida League of Cities, Inc. Financial Impact: None Type of Item: (please mark with an`x'v Public Hearing For Clerk's Dept Use: Ordinance First Reading Consent Agenda Ordinance Second Reading Public Hearing Resolution X Regular Agenda X Commission Approval Discussion&Direction X Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. N/A Reviewed by ( ) N/A r." a FLORIDA LEAGUE OF CITIES, INC. 301 South Bronough Street,Suite 300 • P.O. Box 1757 • Tallahassee, FL 32302-1757 (850)222-9684 • Suncom 278-5331 • Fax(850)222-3806 • Web site:www.flcities.com II TO: Municipal Key Official . Ir FROM: Michael Sittig, Executive Director DATE: June 6, 2005 SUBJECT: 79th Annual Conference—Face to Face! VOTING DELEGATE AND RESOLUTION INFORMATION August 18-20, 2005 Orlando World Center Marriott As you know, the Florida League of Cities' Annual Conference will be held at the Orlando World Center Marriott in Orlando, Florida on August 18-20. This year's theme, Face to Face will provide valuable educational opportunities to help Florida's city officials serve their citizenry more effectively. It is important that each city designate one person to be the voting delegate. Policy development, election of League leadership and adoption of resolutions are undertaken during the business meeting. One official from each city will make decisions that determine the direction of the League. In accordance with the League's by-laws, each city's vote is determined by population, and the League will use the Estimates of Population from the University of Florida for 2004. Registration materials have already been sent to each city. Call us if you need additional copies. We have attached the procedures your city should follow for presenting resolutions to the League membership. If you have any questions on voting delegates, please call Gail Dennard at the League at Suncom 278-5331 or (800) 616-1513, extension 256. If you have questions regarding resolutions, please call Allison Payne Suncom 278-5331 or (800) 616- 1513, extension 116. Resolutions forms must be received by the League no later than July 8, 2005 and Voting delegate forms must be received by the League no later than July 20, 2005. Attachments: Form Designating Voting Delegate Procedures for Submitting Conference Resolutions President Clay Ford, Mayor Pro Tern, Gulf Breeze First Vice President Julio Robaina, Council President, Hialeah • Second Vice President Rene Flowers, Councilwoman, St. Petersburg Executive Director Michael Sittig • General Counsel Harry Morrison,Jr. 79th Annual Conference Florida League of Cities, Inc. August 18-20, 2005 Hollywood, Florida It is important that each member city sending delegates to the Annual Conference of the Florida League of Cities, designate one of their officials to cast their votes at the Annual Business Session. League By-Laws requires that each city select one person to serve as the city's voting delegate. Please fill out this form and return it to the League office so that your voting delegate may be properly identified. Designation of Voting Delegate Name of Voting Delegate: Title: City of: AUTHORIZED BY: Name Title Return this form to: Gail Dennard Florida League of Cities, Inc. Post Office Box 1757 Tallahassee, FL 32302-1757 or Fax to Gail Dennard at (850) 222-3806 No later 41nan A u5k- 3, 2000. Procedures for Submitting Resolutions Florida League of Cities' 79th Annual Conference Orlando World Center Marriott, Orlando, Florida August 18-20, 2005 In order to fairly systematize the method for presenting resolutions to the League membership, the following procedures have been instituted: (1) Proposed resolutions must be submitted in writing, to be received in the League office by July 8, 2005, to guarantee that they will be included in the packet of proposed resolutions that will be submitted to the Resolutions Committee. (2) Proposed resolutions will be rewritten for proper form, duplicated by the League office and distributed to members of the Resolutions Committee. (Whenever possible, multiple resolutions on a similar issue will be rewritten to encompass the essential subject matter in a single resolution with a listing of original proposers.) (3) Proposed resolutions may be submitted directly to the Resolutions Committee at the conference; however, a favorable two-thirds vote of the committee will be necessary to consider such resolutions. (4) Proposed resolutions may be submitted directly to the business session of the conference without prior committee approval by a vote of two-thirds of the members present. In addition, a favorable weighted vote of a majority of members present will be required for adoption. (5) Proposed resolutions relating to state legislation will be referred to the appropriate standing policy committee. Such proposals will not be considered by the Resolutions Committee at the conference; however, all state legislative issues will be considered by the standing policy committees and the Legislative Committee, prior to the membership, at the annual Legislative Conference each fall. At that time, a state Legislative Policy Statement will be adopted. Cities unable to formally adopt a resolution before the deadline may submit a letter to the League office indicating their city is considering the adoption of a resolution, outlining the subject thereof in as much detail as possible, and this letter will be forwarded to the Resolutions Committee for consideration in anticipation of receipt of the formal resolution. Important Dates June 3, 2005 Notice to Local and Regional League Presidents and Municipal Associations regarding the Resolutions Committee July 8 Appointment of Resolutions Committee Members July 8 Deadline for Submitting Resolutions to the League office August 18 League Standing Committee Meetings Resolutions Committee Meeting Voting Delegates Registration August 20 Immediately Following Luncheon—Pick Up Voting Delegate Credentials Followed by Annual Business Session