Item 01 Approval and Acceptance of the Regular City Commission Minutes of July 19, 2005 and August 2, 2005
MINUTES
OCOEE CITY COMMISSION
July 19, 2005 at 7:15 P.M.
REGULAR CITY COMMISSION MEETING
I A. CALL TO ORDER
Mayor Vandergrift called the regular session to order at 7: 15 p.m. in the Commission
Chambers of City Hall. Commissioner Parker gave the Invocation and Board member Debra
Booth, led the Pledge of Allegiance to the Flag. City Clerk Eikenberry called roll and declared
a quorum present.
Roll Call: Mayor Vandergrift, Commissioner Anderson, Commissioner Howell, Commissioner
Johnson, and Commissioner Parker.
I B. PRESENTATIONS AND PROCLAMATIONS
Proclamation - National Night Out - August 2, 2005. (Mayor Vandergrift)
Presentation of Chair to John Linebarier in Appreciation of His Years of Service as Code
Enforcement Board Member and Chairman. (Mayor Vandergrift)
I C. COMMENTS FROM CITIZENS/PUBLIC I
Debra Booth, 917 Bloomington Court - asked that the City be more cautious cutting back
vegetation around the Northwest side of Starke Lake, some of the trees were removed and it was
cut to deep into the marsh area.
R.P. Monacky, 1820 Prairie Lake Blvd.- discussed the repair of potholes on Prairie Lake Blvd.
Rosemary Wilson, 1019 Shady Maple Circle -announced she is selling license plates, tote bags,
and t-shirts as a member of the Ocoee High School PTSA. The funds will be used for the school
nurse program.
I D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE
Mayor Vandergrift - 1) announced the Open House at Ocoee High School on July 30, 10:00
a.m. to 4:00 p.m. Lunch (old fashioned fish fry) will be served from 11:00 p.m. - 2:00 p.m., and
2) said West Oaks Elementary school will have school immunizations on July 30, 2005, from
10:00 a.m. to 7:00 p.m.
Commissioner Johnson - none
Commissioner Parker - said the CACOPD Board is asking for sponsorship funds for the
National Night Out event and to purchase the Angel Alert and other items to distribute to
members of the community.
Commissioner Parker. seconded bv Commissioner Anderson. moved to approve
the City donate sponsorship funds to the Citizens Advisory Council of the Ocoee
Police Department (CACOPD). expendina $750.00 from the Commission
Continaencv Fund. Motion carried 5-0.
Commission Anderson - none
Commissioner Howell- thanked the Fire Department for their quick response to his son's
accident on Friday, who was struck on his bicycle by a hit and run vehicle. His son was not
seriously injured.
City Commission Regular Meeting
July 19, 2005
I E. CONSENT AGENDA
1. Approval and Acceptance of the Regular City Commission Minutes of July 5, 2005.
(City Clerk Eikenberry)
2. Resolution Accepting the FDOT Surplus Property. (Physical Address 9969 . West
Colonial Drive) for Public Purpose of a Future Public Roadway. (Senior Planner
fib~ .
The City ofOcoee has petitioned Florida Department of Transportation (FDOT) for approximately four (4) acres of
land along SR 50 (West Colonial Drive). The City has requested this land to facilitate a fuJ;ure (north-south) public
roadway that will eventually link with Montgomery Avenue (Ocoee Commons PUD) and SR 50. Specifically, the
subject property is located on the north side of SR 50 (W. Colonial Drive) and between Blackwood Avenue and
Clark Road. The property's physical address is 9969 W. Colonial Drive and is identified by the parcel ID # 21-22-
28-0000-00-008. Resolution 2005-008 adopted on Consent Agenda
3. Resolution for School Nurse Program. (Multimedia/Community Events Manager
Elliott) (This item pulled for discussion, and then voted on as part of the Consent Agenda)
Health Central has been assisting with the School Nurse program over the years; however, some funding for this
program is being reduced. The Education Commission feels that the School Nurse Program is vital to the education
system and the well being of our community children. In support of the program they have created a School Nurse
Resolution and are asking for the City Commissions approval and support of the resolution.
Resolution 2005-009 adopted on Consent Agenda
4. Resolution to Implement a K-8 Model School in Ocoee. (Multimedia/Community
Events Manager Elliott)
The Ocoee Education Commission desires to specifically urge the Orange County School Board to consider
implementing a K-8 school in lieu of any proposed or future elementary or middle schools in the City of Ocoee. In
support of this desire, they have created a K-8 School Resolution and are asking for the City Commissions approval and
support of the resolution. Resolution 2005-010 adopted on Consent Agenda
5. Consideration of Florida Cities of Excellence Awards. (Multimedia/Community
Events Manager Elliott)
This city is submitting a nomination form for the Florida Cities of Excellence Awards in the City Spirit category.
The rules and regulations for the award program mandate that City Commission vote on the nomination form and
that a majority approve the award submittal. The submittal packet must be submitted to the Florida League of Cities
by August 20, 2005.
6. Consideration of MVP Change of Scope - Lake Olympia Home Owner's Association
(HOA). (Multimedia/Community Events Manager Elliott)
Due to the Hurricane devastation last year, Lake Olympia HOA has approached city staff about changing the scope
of the originally approved project. The new scope includes repair of the associations flagpole located in the median
at the entranceway of Olympia and Silver Star. The cost to replace the flagpole is $1600. With the remaining funds
in the amount of $900 from the MVP grant amount of $2500 they wish to upgrade and enhance their entranceway at
Adriatic and Clarke.
7. Consideration of Additional Funds for Cost Overrun for FY 04-05 Resurfacing
Projects. (Public Works Director Zaitooni)
On February 1, 2005, City Commission authorized $161,298 ($158,298 plus $3,000 contingencies) for the fiscal
year 04-05 resurfacing projects to Orlando Paving Company, Inc. The actual final cost is $165,119.92 due to
additional tonnage required for base repair for Spring Lake Circle. In order to pay the final invoice, staff is
requesting an additional $3,821.92 from the General Fund Contingency.
8. Consideration for Purchase of a Key Making Machine and Accessories. (public
Works Director Zaitooni)
City Facilities Maintenance Division spends substantial staff time and money on making copies of existing keys for
the City buildings and whenever a building is re-keyed. Staff recommends a one-time ~urchase of a key making
Page 2 of9
City Commission Regular Meeting
July 19,2005
machine and accessories estimated at $3,100 to (1) minimize the material costs & labor charged by vendors, and (2)
to reduce delays in copying keys and re-keying buildings. Staff recommends using the savings from the capital
purchase of an AC system for the Community Center, which was budgeted at $30,000 in fiscal year 04-05 with
actual cost of $24,630, a savin s of$5,370.
'9~
The specifications are for a solar powered, trailer-mounted, portable and changeable message sign with full matrix.
All LED capable of alphanumeric text and graphics. The budget includes $25,000 for this item, which includes the
cost of the sign and a laptop computer to be provided by the City. The bid was publicly advertised on June 5, 2005,
and opened on June 28, 2005. There were two (2) responses to this bid. The Public' Works Department and Finance
Department have reviewed all bids. Staff recommends awarding the bid to K&K Sy~tems, Inc. as the most
responsive an~responsible bidder.
'.:::
The specifications are for the purchase of a high-speed inkjet printing/cutting plotter to be completely compatible
with the existing sign fabrication software using FLEXIEXPERT 7.5N3. The budget includes $16,000 for this item.
The bid was publicly advertised on June 5,2005, and opened on June 29, 2005. There were two (2) responses to
this bid. The Public Works Department and Finance Department have reviewed all bids. Staff recommends
awarding the bid to Si Su 1 USA as the most r(lsponsive and res onsible bidder.
Commissioner Anderson, seconded bv Commissioner Howell, moved to pull
Items 3, 9, 10, and 11 from the Consent Aaenda for discussion. Motion carried 5-
O.
City Manager Frank advised that there had been a slight change to the resolution under Item
#4, and the amended resolution to be voted on has been distributed to the Commission.
Commissioner Anderson discussed items he pulled from the agenda 1) Item#3 had Debra
Booth explain the purpose and effect of the School Nurse Program, and why it needs additional
funding, and discussion followed regarding various other ways to fund the program 2) Item #9,
asked Public Works Director Zaitooni what we are using right now for changeable message
signs, to which Mr. Zaitooni advised at this time we rent them from FDOT on an as-needed
basis, and the cost is approximately $1000/wk. 3) Item #10, asked Public Works Director
Zaitooni to explain the $6,000.00 difference between two bids that were submitted, to which Mr.
Zaitooni advised staff was going to ask to pull this item from the agenda because they need to
clarify some of the specs in the bid. Consensus of the Commission, without obiection,
was to pull this item off the aaenda to be brouaht back at the next meetina.
4) Item #11, asked City Engineer Wheeler about his concerns with spending money and
resources on drainage issues for areas outside the City and not getting any reimbursement. Mr.
Wheeler advised that there is no money being spent, it will be done at the engineers expense,
who will pay for the permitting and the contractors; the agreement before the Commission is a
Construction Agreement to cover the City for any problems during construction, and to establish
that the Homeowners' Association will be responsible for maintaining it. Discussion followed
regarding: the annexation of the Oaks of Windermere into Ocoee; the overflow of stormwater
being routed through our system and the authority that we have to turn the pump off if problems
Page 3 of9
City Commission Regular Meeting
July 19, 2005
arise; the study done by PEC stating that the water would flow through the wetlands and
drainage system, including the City system, and would not have any effect on the system; the
City's only expense is staff time for Public Works Director Zaitooni, City Engineer Wheeler, and
City Attorney Rosenthal; the permitting will be done by Orange County, the City of Ocoee, and
St. Johns Water Management; the water will be coming from a County residential area, into a
County drainage system, and flowing into Lake Downs, which is controlled by the County. The
segment involving the City of Ocoee will be very small.
Consensus of the Commission to vote on Item #11 separate from the Consent
Aaenda.
City Attorney Rosenthal read the title of the resolutions for Items 2, 3, and 4.
:CotJsenIIAaetJaa",:'flote:
Commissioner Parker. seconded by Commissioner Anderson moved to approve
Consent Aaenda. Items #1 throuah #9 as presented. removina Item #10 from the
aaenda. movina Item #11 to the reaular aaenda be voted on separately. and
includina Resolution No. 2005-008. 2005-009. and 2005-010 under items 2. 3. and
4. Motion carried 4-1. with Commissioner Johnson opposed.
The Oaks of Windermere, a neighboring community to Ocoee is experiencing a stormwater flooding condition again
this year. The HOA is requesting that Ocoee allow the installation of an overflow pipe to allow their stormwater
system to discharge excess water through the City and on to Lake Down. Staff has negotiated a Construction and
Maintenance Agreement for the Oaks of Windermere Overflow Pipe. Staff recommends that the City Commission
approve the Agreement and authorize the Mayor and City Clerk to execute the Construction and Maintenance
Agreement Oaks of Windermere Overflow Pipe.
After the Consent Agenda vote, further discussion continued regarding Item #11, Construction
and Maintenance Agreement with Oaks of Windermere Subdivision.
Commissioner Anderson. seconded bv Commissioner Howell moved to decline
Item #11. advisina staff not to be a part of the maintenance aareement. No vote
was taken at this time. due to subseauent discussion.
Ann Popp, 1018 Parkwood Cove Court, Gotha, member of Oaks of Windermere HOA, said they
have been having flooding problems for a long time, even before the hurricanes, and are getting
no help from the County because they are a gated community. She said she would have no
problem with annexing into Ocoee, but cannot speak for the other 74 homes in the neighborhood.
Discussion occurred among the Commission, City Engineer Wheeler, and Ms. Popp.
After the discussion. a vote was taken on the motion. Motion failed 0-5.
Commissioner Anderson. seconded by Commissioner Howell. moved to approve
Item #11. based on staff recommendations. Motion carried 5-0.
Page 4 of9
City Commission Regular Meeting
July 19, 2005
I F. PUBLIC HEARING
The original approval of the Wal-Mart Supercenter provided for development restrictions relative to signage whereas each out
parcel is limited to 100 square feet for signage. If the outparcel includes a monument sign, the maximum copy area permitted is
36 square feet and that is subtracted from the overall 100 square feet. The Preliminary and Final Subdivision Plans will need to
be amended due to Condition of Approval # 18 which required all outparcels to conform to the Wal-Mart signage standards. The
Agreement for Modification of the Wal-Mart Master Signage Plan will allow the tenant spaces within Lot 5 to be subject to the
Land Development Code in regards to signage standards. Due to the amount of tenant spaces within Lot 5, staff supports the
signage modification.
a. Amendment to the Preliminary/Final Subdivision Plan (with Respec~ to Master Signage
Plan). (PUBLIC HEARING)
b. Agreement for Modification to the Wal-Mart Master Signage Plan. (NOT A PUBLIC
HEARING)
Planning Manager Armstrong gave a summary ofItems 12a & 12b.
Mayor Vandergrift opened the Public Hearing for Item 12a, Amendment to the
Preliminary/Final Subdivision Plan. There being no one wishing to speak, Mayor Vandergrift
closed the Public Hearing.
Commissioner Howell. seconded by Commissioner Parker. moved to approve
Item #12a. based on staff recommendations. Motion carried 5-0.
Commissioner Anderson. seconded by Commissioner Howell. moved to approve
Item #12b. based on staff recommendations. Motion carried 5-0.
I G. REGULAR AGENDA
1
to
The board consists of seven (7) regular members and two (2) alternate members. Chairman John Linebarier
(District 2) resigned effective May 17, 2005, leaving a regular member opening on the board and Member Konicek
(District 3) resigned effective June 27, 2005, leaving an alternate member opening on the board. Applicants, James
Morton and Steven Ballard, both from District 2 have indicated interest in serving on the Code Enforcement Board.
Commissioner Johnson. seconded by Commissioner Anderson. moved to
appoint Carol Nelson to a reaular position on the Code Enforcement Board.
Motion carried 3-1. with Commissioner Howell away from the dais. and Mayor
Vanderarift opposed.
Commissioner Anderson. seconded by Commissioner Howell. moved to appoint
James Morton to the alternate position. Motion carried 5-0.
Commissioner Anderson and Commissioner Howell rescinded their motion and
second.
Consensus of the Commission. without obiection. was to allow Commissioner
Howell to brina back the name of a person from his district to fill. the alternate
position.
Page 5 of9
City Commission Regular Meeting
July 19, 2005
1\4;:~PPbiJ:..tm~ntlto~l:1~III@1p.J:J.mg~d;;:;~oJ:..ing;:C9lJJ.m~~i9n~;:1:(Ci~I\\~I~ltl.~!k~p'b'crry~:
The Planning & Zoning Commission was created by Ordinance No. 516 on September 15, 1970. The purpose of this
commission is to guide action-affecting development in the City and its environs. It also determines whether special
proposed developments conform to the principles and requirements of the Comprehensive Plan and acts in advisory
capacity to the City Commission. The board consists of nine (9) regular members, who serve three (3) year terms. The
three (3) year term of Joel Keller (attended 22 of 24) ends July 2005. Staff recommends that the Honorable Mayor and
City Commissioners reappoint Joel Keller or appoint Conrad Taylor or Phyllis Neal-Wilson to serve a three-year term on
the Planning & Zoning Commission.
Commissioner Howell. seconded by Commissioner Johnson moved to reappoint
Joel Keller to the PlanninQ and ZoninQ Board. Motion carried 4-0. with Mayor
VanderQrift away from the dais.
o
1 ,...
The three parcels are adjacent to one another and located on the north side of Old Winter Garden Road at its intersection
with Arlington Avenue. Each parcel is a fifty-foot right-of-way acquisition. Parcels 122 and 123 are vacant and
unimproved. Parcel 124 is improved with a small single family dwelling built in 1966 containing 914 square feet. The
home was unoccupied at the time of taking and is in very poor condition. It is respectfully recommended that the
Commission file an Offer of Judgment in the aggregate amount of $110,000 for parcels 122, 123, and 124, previously
owned by Clifton and Lillie Belle Bowers.
Commissioner Johnson. seconded bv Commissioner Howell moved to serve an
Offer of JudQment on Clifton and Lillie Belle Bowers in the eminent domain
IitiQation case. per the recommendation of City Attornev Solik. Motion carried 4-
O. with Mayor Vanderarift away from the dais.
On June 7, 2005, staff presented the cost proposal submitted by Progress Energy for street lighting on South Maguire
Road. At the conclusion of the presentation, City Commission instructed staff to evaluate other significant street lighting
candidate locations in the order of priority for inclusion in future CIP program. Staff has evaluated all known locations
from the files and has formulated the following list in the order of priority: 1) Orlando Avenue, from east of Hammock
Drive to City limits east of Clarke Road - Estimated cost $60,000, 2) A.D. Mims Road, from Clarke Road east to City
Limits (upgrade and new) - estimated cost $50,000, and 3) Maguire Road, from end of current lighting south to City
Limits - estimated cost $48,000.
After a discussion on the three IiQhtinQ proiects. the Consensus of the
Commission was to brinQ back this item durinQ the budQet workshops and decide
what proiects can still be done this year.
Set
RQrt.n)
Workshops are held during August to discuss the proposed budget for the upcoming fiscal year. Public hearings are
required by the TRIM act and serve as a mechanism to notify the citizens of the proposed budget and allow their input.
Staff has reviewed the calendar and recommends at least two of the following dates be selected for the budget workshops:
August 4, 8, 17, 29, 30, and 31. Staff recommends the Commission select one combination of dates from the following for
the public hearings: a) September 14th and 28th, b) September 15th and 29th, or c) September 16th and 30th.
Mayor Vanderarift. seconded by Commissioner Parker moved to set the dates for
the budaet workshops for AUQust 10 & 17. 2005 at 7:00 p.m.. and to set the dates
for the Public HearinQs for September 15 & 29, 2005. Motion carried 5-0.
Page 6 of9
City Commission Regular Meeting
July 19,2005
1,S,..S~tMiJl~g~!lQ.a~~"fQr )f'Y',nQS.lQ6~,....:t~ity!Ml1.!ll1.g~rFraijlt),?....
The TRIM timetable requires the City to advise the County Property Appraiser of the FY 2006 proposed millage
rate by August 2,2005. The property value increase over last year is $256,040,472. One mil generates $1,643,617.
The rolled-back rate is 4.1158 per $1,000 of taxable value and would produce $6,764,797 in revenue. (This would
be an increase of $411 ,220 over current year revenue) The current rate of 4.5789 per $1,000 of taxable value would
produce $7,525,956 in revenue. (This would be an increase of$I,I72,379 over current year revenue.) An increased
millage rate of 4.7500 would generate $7,807,178 in revenue. (This would be an increase of $1,453,601 over
current year revenues) An increased millage rate of 4.9500 would generate $8,135,902 in revenue. (This would be
an increase of$1,782,325.)
Commissioner Anderson - said if we set the tentative millage rate high he is concerned that we
will try to balance the budget based on the higher rate. He said he would like to see the budget
balanced at the current millage rate of 4.5789, and then use the money from a higher millage rate
for acquisition of properties or specific projects.
Commissioner Johnson- said we need to set the millage rate high now, and we can reduce it
once we are in the budget process, as necessary. He is in favor of property acquisition, and
building a new police department, but feels another priority would be to set the employees
salaries to be more equitable throughout all departments in the City.
City Manager Frank- said we are not recommending the millage rate be set at 4.95, it is just the
highest we could go without notifying every taxpayer by first class mail. We can balance the
budget at the current millage 4.5789, and then give a list of optional projects, programs,
employee raises, and capital items that we can fund for any millage rate above that rate.
Commissioner Parker- said she does not want the millage rate to go up to 4.95, but she will
vote on that as a tentative rate to give them some parameters for the upcoming budget hearings.
Commissioner Johnson. seconded bv Commissioner Parker. moved to set the
proposed millaae rate at 4.95 mils for FY 05/06 per staff recommendation. Motion
failed 2.3. with Commission Howell. Commissioner Anderson. and Mavor
Vanderarift opposed.
Further discussion followed. City Manager Frank said they will balance the budget at the
current rate of 4.5789 mils and allow options for additional add-on projects, programs and capital
items that can be funded for any millage rate above that, up to 4.95 mils.
Mavor Vanderarift. seconded bv Commissioner Parker. moved to set the
proposed millaae rate for FY 05/06 at 4.95. per staff recommendation. Motion
carried 3.2 with Commission Howell. and Commissioner Anderson opposed.
Page 7 of9
City Commission Regular Meeting
July 19, 2005
19. Discussion Re:Prairie Lake Park. (City Engineer WheelerJ
City Manager Frank introduced the new Parks and Recreation Director, Vito Petrone. Mr.
Petrone thanked the Commission for the opportunity.
City Engineer David Wheeler and Parks and Recreation Director Petrone gave a
presentation on the proposed development phases of Prairie Lake Park.
Commissioner Parker said this property is a unique piece of property that we need to create
something special on, she likes the overall concept that has been presented, and she is in favor of
having staff move forward with the first phase.
Commissioner Parker, seconded by Commissioner Howell moved to direct staff
to proceed with Phase 1A, at a proposed cost of $220,000.00, using $75,000.00
from this year's capital budget and additional funding from the Recreational
Parks Impact Fees. Motion carried 4-0, with Mayor Vandergrift away from the
dais.
I H. STAFF REPORTS
City Manager Frank said he has gathered information from the survey for the naming of the
SeniorNeteran's Center and presented it to the Commission.
Commissioner Johnson, seconded by Commissioner Anderson, moved to name
the new SeniorNeteran's Center "Tom Ison Veterans & Senior Center". Motion
carried 5-0.
Mayor Vandergrift suggested we give the list of names in this survey, of those residents who
have contributed so much to the City, to developers who may be looking for street names.
City Manager Frank introduced the new Human Resources Director, Jim Carnicella. Mr.
Carnicella spoke to the Commission and gave some background information about himself and
thanked the Commission for the opportunity.
I I. COMMENTS FROM COMMISSIONERS
Commissioner Parker - none
Commissioner Johnson - stated he did not want the City to switch to a new health care provider
until it came before the Commission for discussion. Consensus of the Commission was
for staff to bring back a report to the Commission comparing the costs and
benefits of the proposed changes.
Commissioner Anderson-none
Commissioner Howell- asked if anything needed to be done at this time with regard to the City
Manager's Contract, to which City Attorney Rosenthal said that his memo stated that the only
action that would need to be taken tonight is if the intent is to inform the City Manager that you
do not wish to renew the contract, otherwise the evaluations and any action involving changes to
the contract before the current one expires on September 30,2005.
Page 8 of9
City Commission Regular Meeting
July 19,2005
Consensus of the Commission was to place an item on the next agenda to set a
date for a workshop to discuss the City Manager's Evaluation and Contract.
I ADJOURNMENT
The meeting adjourned at 10:05 p.m.
Attest:
APPROVED:
City of Ocoee
Beth Eikenberry, City Clerk
S. Scott Vandergrift, Mayor
Page 9 of9
MINUTES
OCOEE CITY COMMISSION
August 2, 2005 at 7:15 P.M.
REGULAR CITY COMMISSION MEETING
I A. CALL TO ORDER
Mayor Vandergrift called the regular session to order at 7:15 p.m. in the Commission
Chambers of City Hall. Commissioner Anderson gave the Invocation and Mayor Bruhn of
Windermere, led the Pledge of Allegiance to the Flag. City Clerk Eikenberry called roll and
determined a quorum was present.
Also Present: City Manager Frank, City Attorney Rosenthal, and City Clerk Eikenberry.
I B. PRESENTATIONS AND PROCLAMATIONS
Proclamation - Firefighter Appreciation Week - August 7th - 13th. (Mayor Vandergrift)
Proclamation - First Day of School Celebration, August 8, 2005
Mayor Vandergrift asked for assistance solving the problem for the students from
Forestbrooke. Students have to walk along Ocoee-Apopka Road, through tall grass, to get to
school. He said he is trying to resolve the problem of getting the grass mowed or getting the
children bussed.
Mayor Bruhn of the City of Windermere thanked the City and the Ocoee Firefighters for their
assistance in a house fire in the City of Windermere that occurred on June 27, 2005. He read a
proclamation that was presented to them at a recent Windermere Commission Meeting.
I C. COMMENTS FROM CITIZENS/PUBLIC - None
I D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE
Commissioner Parker - 1) asked to have staff look into the automatic stop sign speed
enforcements, and left an information packet from Laser Technology, Inc., 2) asked about the Septic
Tank Meeting from Orange County in our Commission Chambers tomorrow, and said she would like
them to hold another meeting in the evening and advertise it better, because it concerns Ocoee
residents and they should be able to have input. Mayor Vandergrift said he will be at the meeting
and he will ask them if they can schedule another meeting.
Commissioner Johnson - asked about the Tybrin Voting System that he presented to staff several
months ago and wanted to know why staff felt that the system would not work with our current set
up. City Clerk Eikenberry explained that Information Systems advised it would be cost prohibitive
due to the use of a laptop computer and hard wiring the Tybrin System to our current projector and
television systems. She said there is another alternative that we are looking at which uses a display
board similar to our existing one, but has remote control voting at each station. Commissioner
Johnson also mentioned looking at a system that would put agenda items up on the screen for public
viewing. City Manager Frank said we would bring back options for both systems at a later date.
Commissioner Anderson asked about placing web cams in different areas of the City that would
scan and be aired live on OGTV. Commissioner Howell said he would like to see ball games aired
live or taped and played later on OGTV. Mayor Vandergrift said he received an email from Sam
Woodson that said he would like closed caption if we install a new voting system. Mayor
City Commission Regular Meeting
August 2, 2005
Vandergrift also said he asked about getting an AM City Radio Station similar to the one Deltona got
with a $100,000.00 grant. City Manager Frank said we should reserve all of these ideas for the
budget workshops, because they all have costs associated with them. Mayor Vandergrift said he is
Chairman of an ad hoc media committee for West Orange Chamber of Commerce and at a meeting
last week Bill Suchi said he may be able to give us use of a mobile van for televising events in the
City.
Commissioner Howell- thanked the staff for putting in sidewalks between the Ocoee Villas and the
bus stop because handicapped people were having difficulty getting through in wheelchairs.
Mayor Vandergrift - 1) read an email from Frances Watts that said Senator Bill Nelson addressed
the Orange County Commission and said that $75,000,000.00 has been allocated for SR50, Sand
Lake Road, and Veteran's Hospital, 2) read a letter from Julie Jackson Butl~r regarding the new
Ocoee High School, and thanked the City for their involvement in the Open House on Saturday and
for caring about the education of the children, 3) said their is a government subsidized apartment,
Crown Point Apartments, and they accept Hun vouchers upon application approval, 4) answered an
email from Jimmy who wanted to know when they are going to put the no wake buoy back out in the
water at Starke Lake; the Mayor advised that was done today, 5) read a letter from Governor Bush
congratulating the City on its 80th Birthday Celebration.
Community Development Director Wagner introduced Ralph Jones, the new Building Official,
and gave a summary of his skills and experience.
I E. CONSENT AGENDA.
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Members of the Education Commission serve two-year terms. Currently the Education Commission has fourteen
(14) members and their resolution allows no less than seven (7) members and no more than fifteen (15) members.
One application was received from Mr. Gregory Murphy with interest in serving on the board.
Contract employment required to maintain Building Division operations exceeded $15,000.00 for Development
Compliance & Inspections, Inc. (DCI) to provide Interim Building Official services until a permanent employee was
appointed.
Due to constraints derived by work load and equipment availability, outsourcing of construction documents imaging
for record retention has been determined, by staff, to be the most effective method to reduce storage costs. The
building division has an annual cost of over $7,000.00 for record storage. With the recent addition of document
management software, they have the opportunity to maintain records electronically.
ire
In order for the Ocoee Fire Department to continue receiving the benefits of being a consortium member of the
Central Florida Fire Academy, the Interlocal Agreement with Central Florida Fire Academy must be executed
before September 30, 2005.
CottsetltAJ:iiiit8au\lote:
Commissioner Anderson, seconded by Commissioner Parker, moved to approve
Consent Aaenda, Items #1 throuah #4, as presented. Motion carried 5-0.
Page 2 of 4
City Commission Regular Meeting
August 2, 2005
I F. PUBLIC HEARINGS
None
I G. REGULAR AGENDA
The City Manager's contract expires on September 30, 2005. The evaluations and any action involving changes to
the City Manager's contract must be made before the current one expires; therefore, a workshop should be planned.
Consensus of the Commission, without objection, was to hold the Workshop on
September 7,2005, at 6:30 p.m.
t
o
The Code Enforcement Board was created by Ordinance No. 741 on June 16, 1981. The purpose of this board is to
review infractions of the City technical Codes, negotiate compliance and impose fines for failure to comply. The
board currently consists of seven (7) regular members and one (1) alternate member. It was determined that
Commissioner Howell would fill the alternate position with a citizen from his district.
Commissioner Howell advised he was unable to locate an applicant and would like to postpone
this item until the next Commission meeting to allow for more time. Consensus of the
Commission, without objection, was to brina this item back on Auaust 16, 2005.
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Florida League of Cities is holding their Annual Conference at Orlando World Center Marriott on August 18 - 20,
2005. One official from each City will make decisions that determine the direction of the League on issues such as
policy development, election of League leadership, and adoption of resolutions.
Consensus of the Commission, without objection, was to appoint Commissioner
Parker as the Votina Deleaate for the Florida Leaaue of Cities' Annual Business
Conference.
g
On May 17, 2005 Ocoee Youth Soccer approached City Commission about funding additional lighting at the Soccer
Fields at the Jim Beech Recreation Center. City Commission asked them to return with further information at a later
date, including information on the Field of Dreams Grant. Ocoee Youth Soccer has indeed been approved for a
Field of Dreams Grant in the amount of $90,000. However, the grant is also contingent upon the city providing
funding of up to $150,000.
At the May 17, 2005 Commission Meeting, Mr. V ogt of the Ocoee Youth Soccer League, gave a
presentation, the following is an excerpt of the minutes of that meeting:
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City Commission Regular Meeting
August 2, 2005
Mr. Vogt, President ofOYSL, said the current CIP budget has $145,000.00 allocated for lighting the
Beech Recreation Center Soccer Fields, designed to cover two fields. The Ocoee Youth Soccer
League is proposing to cover all fields at the Beech Center and they obtained an estimate for the job
for $206,200.00. They also applied for a Field of Dreams grant for $90,000 from the Orange County
Parks and Recreation, which would leave the project cost at $116,200.00. The City is not eligible to
apply for this grant, but the OYSL does meet the criteria for the grant and they will have to manage
the project. In order to receive the grant money, the City would have to I) commit the funds of
$116,200.00 to the OYSL, 2) commit to keeping the OYSL for five years, 3) upgrade the power
transformer, if necessary, and 4) remove dirt that is dug up to install the light poles.
Community Events Manager Elliott advised since that meeting on May 17, 2005, the OYSL
has been awarded $90,000.00 in grant funding from the Field of Dreams, contingent upon the
City's agreement to the above four stipulations. Commissioner Anderson was able to get Mr.
V ogt on the phone to answer some of the questions raised by the Commission, who reconfirmed
what he stated in his presentation on May 17, 2005.
Mayor Vanderarift, seconded by Commissioner Anderson, moved to approve
expenditures of up to $150.000.00, from the Recreational Parks Impact Fees, to be
used after the $90,000 Field of Dreams Grant money is expended. Money will be
used for the Iiahtina proiects for the four fields at Jim Beech Recreation Center.
Motion carried 4-0, with Commissioner Howell away from the dais.
I H. STAFF REPORTS - None
I I. COMMENTS FROM COMMISSIONERS
Commissioner Parker - none
Commissioner Johnson- none
Commissioner Anderson- reminded residents about the meeting in our Commission Chambers
tomorrow at 11 :00 a.m. with representatives from Orange County giving a presentation and
answering questions regarding future local legislation on septic tanks.
Mayor Vandergrift - reminded everyone that school opens on Monday.
I ADJOURNMENT
The meeting adjourned at 8: 17 p.m.
Attest:
APPROVED:
City of Ocoee
Beth Eikenberry, City Clerk
S. Scott Vandergrift, Mayor
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