Item 13 City of Ocoee vs. Oak Forest Partners and Westlake Partners: Proposed Settlement of Certain Experts’ Fees and Costs for Parcels 110A, 110B, 708A, and 708B
: FOLEY
AGENDA ITEM COVER SHEET
Meeting Date: August 16, 2005
Item # 13
Contact Name:
Contact Number:
Daniel N. Gasti,
Assistant City Attorney
407 -244-3223
Reviewed By:
Department Director:
City Manager:
Paul E. Rosenthal,
Cit~ttornE;./,,
, ~~/It
;'
Subject: Settlement of certain expert fees and costs claimed by Oak Forest Partners and Westlake
Partners in connection with eminent domain proceedings relating to the Old Winter Garden
Road Widening Project
Background Summary:
As part of the Old Winter Garden Road Widening Project, the City acquired Parcels 110A, 110B,
708A, and 708B through condemnation. The property falls within Part A of the Old Winter Garden
Road Widening Project. Thus, the City is responsible for 54% of the project costs under an Interlocal
Agreement with Orange County. Pursuant to Florida Statutes, the City is responsible for the
reasonable expert fees and costs incurred by Oak Forest Partners and Westlake Partners in the
eminent domain proceedings. The City Attorney has concluded that it is in the best interests of the
City to settle Oak Forest Partners' and Westlake Partners' claim for expert services rendered by
Buchheit Associates, Inc. and W.D. Richardi, Inc..
Issue:
Should the City settle certain expert fees and costs claimed by Oak Forest Partners and Westlake
Partners in connection with the eminent domain acquisition of Parcels 110A, 110B, 708A, and 708B for
the Old Winter Garden Road Widening Project?
Recommendations:
The City Attorney recommends that the City Commission approve settlement of certain expert fees
and costs in connection with the acquisition of Parcels 110A, 110B, 708A, and 708B by payment of
$4,725.00 for Buchheit Associates Inc.'s services and $1,500.00 for W.D. Richardi, Inc.'s services and
authorizing the City Attorney or Assistant City Attorney to execute a final judgment for these
amounts.
Attach ments:
Staff report, including applicable Buchheit Associates, Inc. and W.D. Richardi, Inc. invoices.
006.382014.2
Financial Impact:
Some additional expenses will be incurred by the City for legal services associated with securing the
final judgment applicable to these particular expert fees and costs.
Type of Item:
o Public Hearing
o Ordinance First Reading
o Ordinance First Reading
o Resolution
xxD Commission Approval
o Discussion & Direction
For Clerk's Dept Use:
o Consent Agenda
o Public Hearing
o Regular Agenda
o Original Document/Contract Attached for Execution by City Clerk
o Original Document/Contract Held by Department for Execution
Reviewed by City Attorney Paul E. Rosenthal
Reviewed by Finance Dept.
Reviewed by ( )
D N/A
D N/A
D N/A
006.382014.2
:FOLEY
FOLEY & LARDNER LLP
ATTORNEYS AT LAW
MEMORANDUM
ClIENT.MATTER NUMBER
020377-0547
FROM:
The Honorable Mayor and City Commissioners of the City ofOcoee
Daniel N. Gasti, Assistant City Attorne~
TO:
THROUGH:
Paul E. Rosenthal, City Attorney
DATE:
August 8, 2005
RE:
City of Ocoee VS. Oak Forest Partners and Westlake Partners: Proposed
Settlement of Certain Experts' Fees and Costs for Parcels II0A, 110B, 708A,
and 708B
Staff Re~
ISSUE
Should the City settle certain expert fees and costs claimed by Oak Forest Partners and Westlake
Partners in the referenced eminent domain litigation?
BACKGROUND/DISCUSSION
As part of the Old Winter Garden Road Widening Project, the City acquired Parcels 110A, 110B,
708A, and 708B through condemnation. Parcels 110A and 708A were owned by Westlake Partners. Parcels
110B and 708B were owned by Oak Forest Partners. Parcels 110A and 110B were right-of-way takings.
Parcels 708A and 708B were temporary construction easements. The property falls within Part A of the Old
Winter Garden Road Widening Project which means that the City of Ocoee pays 54% of the project costs
pursuant to the Interlocal Agreement with Orange County. .
The case was mediated on October 22, 2004. David Wheeler and Mary Doty Solik attended on
behalf of the City. The mediation resulted in an impasse. After service of offers of judgments by the City and
further negotiations with Oak Forest Partners and Westlake Partners, the parties proffered and the court entered
a Stipulated Final Judgment as to Parcels 110A, 110B, 708A, and 708B on January 13, 2005, reserving
jurisdiction as to a determination of experts' fees and costs. Pursuant to Florida Statutes, the City is responsible
for the reasonable expert fees and costs incurred on behalf of Oak Forest Partners and Westlake Partners in the
eminent domain proceedings. Oak Forest Partners and Westlake Partners utilized the services of the same five
:xperts: Buchheit Associates, Inc. (surveyor), WD Richardi, Inc. (contractor), Morris Engineering, Inc.
(engineer), Samnik & Associates, LLC (arborist), and The Spivey Group (appraiser). All totaled, Oak Forest
Partners and Westlake Partners has submitted experts' fees and costs in the amount of$46,756.76.
006.382014.2
After review of the invoices, Buchheit Associates, Inc.'s fee of $4,725.00 appears reasonable
under the circumstances. A copy of its invoices is attached as Exhibit "A." On the other hand, WD Richardi,
Inc.'s fee of $2,193.01 appears high. Thus, Mrs. Solik negotiated a reduction to $1,500.00 with regard to this
fee. A copy of this invoice is attached as Exhibit "B." Negotiations are on-going with Oak Forest Partners and
Westlake Partners concerning reasonable fee amounts for the remaining experts.
RECOMMENDATION
It is respectfully recommended that the Mayor and City Commissioners approve settlement of
certain expert fees and costs for Parcels 110A, 110B, 708A, and 708B by payment of $4,725.00 for Buchheit
Associates, Inc.'s services and $1,500.00 for WD Richardi, Inc.'s services and authorizing the City Attorney or
Assistant City Attorney to execute a final judgment for these amounts.
cc: Robert Frank, City Manager
006.382014.2
006.382014.2
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pERSONNt:~ '" 'I:iOURS , RATe...... AMOU~T'.
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EXHIBIT A
Page 1 of 2
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.' 300 S6~ Orang~:~vei1u~~'sUite 1000
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Amount '~einaining .
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$:' . 3.~gq;OD
$830.00
mcr\u:\invoices\200i\oc~030014in"<l(l ).ikx:
Bl..JOHHErr ASSOCiATEs. INC.
Sl.JR'VEYORS& MAPPERS
Mt.David Shomz
stnm'S .t BOW13.N. u::.P
300 SoudI OraAJpA~. SUicotOOO
0d.Qld0" FL 32802
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. EXHIBIT A
Page2ot2
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006.382014.2
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p~ O.Box 140631
Orlaado. FL 32814
SILL TO
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0dInd0. F132804
DESCRIPTION
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EXHIBIT B
006.382014.2
Total
.
Invoice
QA'M INVO!Ca,
SJ211200C 1922
PAOJECT
OakFQnR~
QlY RAte
AMOUNT
Q.5 91(.,.'W 49,t?
2 91.34 1,"*
2 504.64 109.21
il 9U4 ~'t1O.12
2 3'." 6'1.16
$2.193.01