III (A) Acceptance and Approval of Minutes of the Regular Meeting held July 18, 1995, Special Session held July 31, 1995, Budget Workshops held August 4 & 6, 1995 AGENDA 8-15-95
MItem III A
D
MINUTES OF THE CITY OF OCOEE BOARD OF CITY COMMISSIONERS REGULAR
MEETING HELD July 18, 1995
CALL TO ORDER
Mayor Vandergrift called the regular meeting to order at 7:30 p.m. in the commission
chambers. Commissioner Foster led in the prayer and Mrs. Hilda Ems led in the pledge of
allegiance. The roll was called and a quorum declared present.
PRESENT: Mayor Vandergrift, Commissioners Foster, Glass, Gleason, and Johnson. Also
present were City Manager Shapiro, City Attorney Rosenthal, Administrative
Services Director Beamer, Planning Director Wagner, Building Official Flippen,
City Engineer/Utilities Director Shira, Concurrency Analyst Resnik, Special
Counsel (for the Heller Bros. item) Carole Barice, and City Clerk Grafton.
ABSENT: None
PRESENTATIONS AND PROCLAMATIONS
TURNPIKE TOLL COLLECTION CHANGE TO COIN SYSTEM
Mr. Steve Pustelnyk distributed a handout to Commission showing the details of a change from
the ticket system to coin system for collecting toll fees on Florida's Turnpike and explained the
transition which is already in progress. In response to Mayor Vandergrift's comment that a
south exit connecting with the East/West Expressway and Ocoee was needed, Mr. Pustelnyk
said that a feasibility study would have to be done, and if the City has a strong desire for this,
Staff should be directed to contact their staff to work on it.
CONSENT AGENDA
The consent agenda consisted of items A and B. Commissioner Foster, seconded by
Commissioner Glass, moved to approve the consent agenda as presented. Motion carried 5-0.
A. Acceptance and Approval of Minutes of the Regular Meeting held July 5, 1995.
B. Acceptance and Approval of West End Professional Park Unit 1 Final Plat.
COMMENTS FROM CITIZENS/PUBLIC
Mr. Gary Hood, 2028 Hedgerow Circle, representing the Ocoee Junior League All-Stars
(winners of the district championship), asked for financial support to take the team to Tampa for
further competition in the sectional tournament. After introducing those team members who
were present, Mr. Hood advised that their playing schedule will start Saturday at Gibsonton and
they would play Sunday as well. Mr. Hood asked City Manager Shapiro if the City would mow
the practice field for at least one more week as they are three tournaments away from going to
the world series, and Mr. Shapiro agreed to have that done. Mr. Hood asked for the use of the
recreation bus and Mr. Shapiro declined because of the insurance. Mr. Hood asked that the
City set aside money in future budgets for the Little League and football programs when they
accomplish so much in the tournaments. Mayor Vandergrift, seconded by Commissioner
Johnson, first moved to give $200. then amended the amount to $400. to offset the housing and
food expenses of the group for this weekend. Motion carried 5-0.
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Ocoee City Commission Regular Meeting
July 18, 1995
Mr. Mike McEvers, 909 Hyland Springs Drive, representing Orange County Charter Study
Commission, announced that their public hearings will be held soon and he asked permission to
use the Commission Chambers for some of the hearings. Commissioner Gleason, seconded
by Commissioner Glass, moved to direct Staff to cooperate with the Orange County Charter
Study Commission to make the Commission Chambers available for the public hearings. Motion
carried 5-0.
PUBLIC HEARINGS
RESOLUTION No. 95-09, VACATING AND ABANDONING A PORTION OF MAINE STREET - ZOM
LAKE BENNET, LTD.
The resolution was presented by title only. Planning Director Wagner displayed two maps on
the overhead showing the proposed vacation as a portion of Maine Street situated just west of
what would be the extension of Blackwood Avenue. Mr. Wagner noted that in the area there
is a jurisdictional wetland and a one hundred year flood plain where the Comprehensive Plan
shows a road, and that renders a portion of the proposed road unnecessary. The developer has
curved the road around the wetland in accordance with the Code and he will use a portion of that
area in his fmal plan for a retention area, which is the basic purpose behind the vacation. Staff
has reviewed the plan and determined that the road is not necessary in that area, and that the
proposed plan is sound both from an engineering and a planning standpoint. Mr. Wagner
reported that none of the utility companies have expressed any concern; however one objection
was raised by an adjoining property owner (Kazaros) on the east who was concerned that the
extension of Maine Street would prevent him from having access. Mr. Wagner said that there
are three opportunities for access from that property with the proposed vacation.
The public hearing was opened.
Mr. R. P. Mohnacky, 1820 Prairie Lake Boulevard, asked which part is being closed and Mr.
Wagner pointed out the location on the map again and explained that it was just a paper road.
Miss Ruth Grafton, speaking for the Ocoee Historical Commission, said that Maine Street and
Richmond Avenue are being researched at this time for historical significance and asked that
they be notified of any activity in that area.
Mr. Jim Slater, Broad and Casell Law Firm, representing ZOM, Lake Bennet, Ltd., said the
Kazaros' objection does not address the vacation of Maine Street, but rather the alignment of
Blackwood Street which was done months ago to avoid the wetland. He assured Commission
that there would be adequate access to/from their property.
The public hearing was closed.
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Ocoee City Commission Regular Meeting
July 18, 1995
Mayor Vandergrift, seconded by Commissioner Johnson, moved to approve Resolution No.
95-09 vacating a 434' portion of Maine Street as identified in the ZOM Lake Bennet, Ltd.
application, subject to the reservation of a drainage and utility easement across the north 30' of
the vacated roadway. Motion carried 5-0.
ORDINANCE No. 95-19, APPROVING REVISIONS TO THE LAND USE PLAN FOR LAKE LOTTA
MALL PUD RELATING TO BUILDING HEIGHTS, PARKING SPACE SIZE, AND NAME CHANGE.
The ordinance was presented by title only for the second reading and public hearing. Planning
Director Wagner explained that because this project is part of a PUD the requested change must
be made by ordinance. He presented the three items of concern and stated that Staff
recommends approval:
(1) Portions of the habitable building go up to 52' and other uninhabitable portions to 72'.
Staff believes the changes are in keeping with a regional mall, but have included a
provision that the developer assure that there are no adverse effects on surrounding
properties due to the glass.
(2) A change in parking space sizes from the previously approved 18' x 9' to 14' x 9' (really
16' x 9' due to the 2' overhang into the linear landscaped islands).
(3) A change in the name from Lake Lotta Mall to West Oaks Mall.
The public hearing was opened.
Mrs. Gretchen Jacobs, 9127 Queen Elizabeth Court, Orlando, 32818, expressed concern about
the height and glass and wanted to ensure that the glass used would not cause glare or light from
the structure.
The public hearing was closed.
Commissioner Gleason noted that Mrs. Jacobs had made a request at an earlier meeting
regarding the relocation of trees and asked if that has been formalized. Mr. Wagner responded
that it will be handled in the plan.
Commissioner Gleason, seconded by Commissioner Foster, moved to enact Ordinance No. 95-
19 as recommended by Staff; i.e., to amend the Lake Lotta Mall PUD Land Use Plan as
specified in the following:
1. Condition of A. ,royal #6 to be amended to read as follows: "Buildin. Hei.hts -
Building Heights will not exceed forty five feet for structures constructed on any
ou ,arcel• I rovided however that structures within the mall buildin. itself ma
reach a maximum height of 1) 52 feet for any portion of the building used for
human occupancy and 2) 72 feet for any portion of the building not used for
human occu I anc . An li!ht emanatin. from buildin' •ro'ections exceedin. 52
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Ocoee City Commission Regular Meeting
July 18, 1995
feet in height shall be designed to prevent adverse glare from affecting
surrounding properties."
2. Waiver No. 1 of the list of "Waivers from Land Development Code Requested
by the Developer" to be amended by adding the following: "Parking spaces
adjoining linear landscaped islands may be reduced in size to 9' x 14' where a 2'
bumper overhang is provided. These spaces will not be labeled in any way to
restrict their use to compact cars only."
3. The project name "Lake Lotta Mall PUD shall be amended to be "West Oaks
Mall PUD," and all project plans and documents submitted hereafter to the City
shall utilize this name; provided, however, that this name change will not apply
to the Lake Lotta Mall DRI or any documents pertaining thereto.
Motion carried 5-0.
OTHER BUSINESS
WEST OAKS MALL PUD. (F/K/A LAKE LOTTA MALL PUD)
FIRST AMENDMENT TO DEVELOPMENT AGREEMENT.
City Attorney Rosenthal explained that Ordinance 95-19 just adopted amends the Land Use
Plan for the Lake Lotta Mall PUD and in order to for the Development Agreement between the
City, Homart Development Co. and Lake Lotta, Ltd to be consistent with the revised Land Use
Plan this proposed first amendment is necessary.
Commissioner Gleason, seconded by Commissioner Johnson, moved to approve the First
Amendment to Development Agreement(West Oaks Mall PUD) between Homart Development
Co. and the City, authorizing execution thereof by the Mayor and City Clerk. Motion carried
5-0.
REVISED PROCESSING AGREEMENT.
City Attorney Rosenthal noted the highlights of the changes between the current agreement and
the revised agreement, pointing out that this revision provides for the approval of certain
additional plans and the issuance of building permits prior to approval of the Final Subdivision
Plan and the Final Site Plan for the mall. He pointed out also that Homart is proceeding at its
own risk. Administrative Services Director Beamer clarified several points. Mayor
Vandergrift, seconded by Commissioner Glass, moved to an'rove the Revised West Oaks
Mall PUD (f/k/a Lake Lotta Mall PUD) Final Subdivision Plan/Final Site Plan Processin•
A.reement between the Ci and Homart Develo a ment Co. and authorize execution thereof b
the Mayor and City Clerk. Motion carried 5-0.
SECOND INCREMENTAL PORTION OF FINAL PLANS
A PORTION OF FINAL SUBDIVISION PLAN FOR WEST OAKS MALL PUD INCLUDING PAVING &
UTILITIES, LANDSCAPE & IRRIGATION AND SIGN CRITERIA PLANS.
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Ocoee City Commission Regular Meeting
July 18, 1995
City Attorney Rosenthal explained that the documents approved just prior to this item put the
City and Developer in a position to consider the Final Plans in increments.
Planning Director Wagner said that this is the main approval of the mall and that Staff has
reviewed the plans at length. He said that the changes requested by DRC were made before
presentation to Planning and Zoning Commission, and that Commission unanimously
recommended approval. Staff also recommends approval as submitted.
(Mayor Vandergrift and Commissioner Glass left the dais at this point in the presentation.)
Mayor pro tern Johnson opened the public hearing. Mrs. Jacobs expressed concern that the
trees near the wall next to their homes in Rose Hill should be the kind that will not lose their
leaves. She said they also wanted to be sure that the 5 homes with higher elevation would be
protected as much as possible.
Mr. Jim Grant, Homart Development Co., said he was aware that Mrs. Jacobs had been
moving trees around on the plan and their intent was to cooperate as much as possible.
(Mayor Vandergrift and Commissioner Glass returned to the dais.)
Mr. Grant introduced Mr. Rob Ryan, landscape artist, who gave a thorough overview of the
landscaping plan.
Following a discussion about the use of plants, Commissioner Foster, seconded by
Commissioner Johnson, moved to a. 'rove the Pavin• & Utilities Landsca.e & Irri.ation and
Si.n Criteria portion of the Final Subdivision Plan of Lake Lotta Mall PUD est Oaks Mall
as date stamped received by the City on July 6, 1995. Motion carried 5-0.
A PORTION OF FINAL SITE PLAN FOR LOTS 1, 2, 3, 4 & 5 OF WEST OAKS MALL PUP
INCLUDING PAVING & UTILITIES, LANDSCAPE & IRRIGATION AND SIGN CRITERIA PLANS.
Commissioner Foster, seconded by Conunissioner Glass, moved to approve the Paving &
Utilities, Landscape & Irrigation and Sign Criteria portion of the Final Subdivision Plan of Lots
1, 2, 3, 4, & 5 of Lake Lotta Mall PUD (West Oaks Mall) as date stamped received by the City
on July 6, 1995. Motion carried 5-0.
RECESS 9:20 P.M. TO 9:38 P.M.
Upon calling the meeting back to order, Mayor Vandergrift acknowledged Mr. and Mrs. Ems
who were awarded a certificate for "Super Sleuthing" by the Attorney General, and then made
the following announcements:
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Ocoee City Commission Regular Meeting
July 18, 1995
1) Hurricane guide maps for the public have been placed on the receptionist's counter in the
lobby, provided by the Jaycees as a public service.
2) Craig Shirgold, 7 year old boy in Keene, N.H. is dying from an inoperable brain tumor
and has asked for one million get well cards to be sent to him by August 15 so he can
make the World Book of Records before he dies.
Address: c/o Children's Wish Foundation
32 Perimeter Center East
Atlanta, Georgia 30346
3) Sponsors and donations for Josh Lewis, excellent student and athlete, are being requested
by Clinton Lott and Kevin Wiedecker, 3100 Old Winter Garden Road #412, Ocoee, to
enable him to attend the National AAU Jr. Olympic Championships to be held in Des
Moines, Iowa August 1-5.
DISCUSSION TO SET PUBLIC HEARING DATE TO DISCUSS SENIOR PROGRAM.
City Attorney Rosenthal briefed Commission regarding the memoranda he had sent in the past
regarding the Senior Program and the legal options he had presented:
1) Funding the program as in the past.
2) Modifying the program and providing funding for a modified program.
3) Terminating the program by repealing Resolution No. 90-06.
4) Declining to fund the program but keeping Resolution No. 90-06 in place to allow
the possibility of funding in subsequent years.
Mr. Rosenthal pointed out that when the current form of the Senior Program was adopted in
1990, section 4 of the program provided that continuation of the Senior Program would be
subject to annual appropriation of funds by the City Commission in accordance with applicable
provisions of Florida Law and the City Charter, and also reserved the right to terminate or
modify the Program at any time, with the only requirement being that any such termination or
modification would be done at an advertised public hearing. Mr. Rosenthal pointed out that,
as the budget workshops begin August 2, any consideration to be given to modifying or
terminating the Program should be scheduled for an earlier date. He noted also that Mr. Shapiro
has advised that the budget submitted by him will not include funding for the Program.
However, if the Commission so directs, the funds will be placed in the budget. Mr. Shapiro
added for the record "While he's absolutely correct, that's what I said, it would be 'in lieu of
other.' In other words, I don't have the ability to fund the Program without taking something
out, because you will be given a balanced budget."
Mayor Vandergrift asked if there had been a response to Commissioner Glass's letter to the
Attorney General. Commissioner Glass said the Commission had not asked for an opinion but
that he had and the correspondence from the Attorney General's office indicated that the
6
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Ocoee City Commission Regular Meeting
July 18, 1995
Attorney General has declined to issue a formal opinion until he receives a request from the
majority of the Commission. He had, however, sent copies of several Attorney General opinions
regarding refunding of ad valorem taxes and the unconstitutionality thereof for his guidance.
Mayor Vandergrift said that he had contacted the Attorney General's office as well and was
disturbed to learn that there had been an opinion that had not been distributed to the entire
Commission. Commissioner Glass said that the response was to him and that with the
escalation of personal feelings he had felt it inappropriate to share the response, and he pointed
out that it was just a response, not an opinion. He said further that the information provided
caused him to continue to believe that the Program is, as currently constructed, unconstitutional.
Mayor Vandergrift distributed copies of the response to Commissioner Glass.
Mr. Shapiro said that the reality of the situation is that with the Senior Program the insurance
rates will be affected. He noted for the record his response to remarks that Mayor Vandergrift
had made in his letter, "I don't appreciate you considering administrators attacking anything.
That's our professional opinion. That's what you pay us for. You can just disregard it, but it's
not an attack."
Stating that he would like to see this divisive issue resolved, Commissioner Foster. seconded
by Commissioner Glass. moved to establish a public hearing to modify or terminate the Over
65 Program at the regularly scheduled meeting of August 1. 1995 at 7:30 p.m. Motion carried
3-2 with Mayor Vandergrift and Commissioner Johnson voting no.
Mayor Vandergrift asked for another copy of the report on how many senior citizens had been
added to/removed from the Program in April and the cost for this year.
SET TENTATIVE MILLAGE RATE.
City Manager Shapiro advised that in order to not raise taxes, he recommended keeping the
millage at 4 mills. Commissioner Gleason, seconded by Commissioner Johnson, moved to
set the millage at 4 mills for the tentative millage rate and to advise the Property AD praiser that
is the proposed millage rate for FY95-96. Motion carried 5-0
FIRST READING OF ORDINANCE. SECOND READING/PUBLIC HEARING SCHEDULED FOR
AUGUST 15, 1995.
ORDINANCE No. 95-20, REPEALING ORD. No. 95-18, OCCUPATIONAL LICENSE
RECLASSIFICATIONS AND RATES AND ADOPTING NEW RECLASSIFICATIONS AND RATES.
City Attorney Rosenthal announced that adoption of this ordinance is necessary to make sure
there is no basis to challenge the noticing provisions of the occupational license tax, and he then
read the title of the ordinance. Mayor Vandergrift announced the time and place of the second
reading and public hearing.
7
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Ocoee City Commission Regular Meeting
July 18, 1995
AGREEMENT FOR FINANCIAL SERVICES.
Administrative Services Director Beamer advised that First Union Capital Markets Corp. had
confirmed that the terms and conditions of the agreement as included in their Expression of
Interest were acceptable and they had submitted all necessary information to execute the
agreement. Commissioner Johnson, seconded by Commissioner Gleason, moved to approve
the Financial Services Consultant Agreement with First Union Capital Markets Corp. and to
authorize the Mayor and City Clerk to execute. Motion carried 5-0.
RESOLUTION No. 95-10, APPROVING THE TRANSFER OF THE CABLEVISION FRANCHISE TO
TIME WARNER.
City Attorney Rosenthal presented the resolution by title only. Concurrency Analyst Resnik
advised that, although Time Warner, Inc. did not wish to have it included in the resolution, they
have provided a letter guaranteeing that the connections to West Orange High School and West
Side Vo-Tech allowing them to cablecast original programming from each school would be in
place prior to the closing of the transaction contemplated between Time Warner, Inc. and CVI.
Mr. Shapiro added that Vo-Tech will not broadcast but will need cable services so that they
can have classes.
(Mayor Vandergrift left the dais.)
Ms. Resnik said that Mr. Rick Gunter, CVI, was present to respond to questions. She called
attention to a change in Section 3 item b "It shall cause Franchisee
to satisfy all of Franchisee's obligations...". She said that Time Warner, Inc. has promised to
provide written consent to the items in the resolution.
Commissioner Gleason asked for public clarification regarding an issue brought to his attention
regarding a citizen who asked for service to Temple Grove and was advised by CVI that it
would be a minimum of 4 months before he could get service due to this merger. Mr. Gunter
said he had no knowledge of this case but that they had a commitment to serve an area where
there were 50 or more homes in an area and they had always filled that commitment. Ms.
Resnik said that she had contacted the manager this morning and he apologized that the person
had been told 4 months and he expects that that phase will be done within 2 months.
Commissioner Glass, seconded by Mayor Vandergrift, moved to adopt Resolution No. 95-10
with the modification as quoted above. "It shall cause franchisee to
satisfy all of Franchisee's obligations...". Motion carried 5-0.
RECESS 10:40 P.M. TO 10:50 P.M.
8
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Ocoee City Commission Regular Meeting
July 18, 1995
Mayor Vandergrift read a question from an unidentified telephone caller asking whether the
street department work would be franchised out. City Manager Shapiro responded that he did
not know of anything to be franchised out this year.
REVIEW AND ADOPT CAPITAL IMPROVEMENT PLAN.
City Manager Shapiro presented the CIP and prepared to respond to Commission's questions
on each page. At 10:55 p.m. Commissioner Johnson asked if he could make his comments at
this time and be excused as he was not feeling well. His comments appear under Comments
from Commissioners. The review of the CIP began with page 1 and progressed through page
12. At that point in the review, (11:55 p.m.) Commissioner Gleason asked if it were absolutely
necessary to finish the CIP at this time as he was exceptionally weary. When it was determined
that the review of the CIP could be continued until another date, Commissioner Gleason,
seconded by Commissioner Glass, moved to call a Special Meeting Monday, Jul 31 at 7:00
p.m. to continue the review of the CIP. Motion carried 4-0.
STAFF REPORTS
There were no staff reports at this time.
COMMENTS FROM COMMISSIONERS
Commissioner Johnson: (These comments were made at 10:55 p.m. when Commissioner
Johnson, not feeling well, excused himself from the meeting).
1) Had received letters from Commissioner Gleason's district and announced again that the
Commission had not voted to open that road.
2) Asked for any changes made in the CIP.
3) Wanted to have a time limit on the Budget Workshops.
4) Will be in Kansas August 9.
ADJOURNMENT
The meeting adjourned at 11:55 p.m.
APPROVED
Attest: City of Ocoee
Jean Grafton, City Clerk S. Scott Vandergrift, Mayor
9
AGENDA 8-15-95
DA rt Item III A
Subject to Board
Approval
MINUTES OF THE CITY OF OCOEE BOARD OF CITY COMMISSIONERS
SPECIAL SESSION HELD JULY 31, 1995
This Special Session was called to complete the review of the Capital Improvement Plan which
was on the Commission Regular Meeting Agenda of July 18, 1995. The review was started
at that time and the first twelve pages completed before adjourning due to the lateness of the
hour.
CALL TO ORDER
Mayor Vandergrift called the Special Session to order at 7:05 p.m. and, upon calling the roll,
declared a quorum present.
PRESENT: Mayor Vandergrift, Commissioners Foster, Glass, Gleason, and Johnson. Also
present were City Manager Shapiro, Administrative Services Director Beamer and
City Clerk Grafton.
ABSENT: None
REVIEW AND ADOPT: CAPITAL IMPROVEMENT PLAN 1996-2000
(Continued from July 18, 1995 Regular Meeting)
The review of the CIP was continued beginning on page 12, with City Manager Shapiro briefing
Commission on each line item. He advised that many items that had been rated 1 (indicating
the highest need) would not be funded due to budget constraints.
Commissioner Johnson, seconded by Commissioner Foster, moved to approve the Ca.ital
Im.rovement Plan as rated b the Plannin l and Zonin l Commission and Ci Mana er Sha I iro.
Motion carried 5-0.
ADJOURNMENT
APPROVED
Attest: City of Ocoee
Jean Grafton, City Clerk S. Scott Vandergrift, Mayor
AGENDA 8-15-95
M p� ZA1
CO Item III A
MINUTES OF THE CITY OF OCOEE BOARD OF CITY COMMISSIONERS
BUDGET WORKSHOP HELD AUGUST 2, 1995
The Budget Workshop was called to order at 7:00 p.m. by Mayor Vandergrift in the commission
chambers.
PRESENT: Mayor Vandergrift, Commissioners Foster, Glass, Gleason, and Johnson. Also
present were City Manager Shapiro, Administrative Services Director Beamer,
Finance Manager Horton, Chief Mark, and City Clerk Grafton.
ABSENT: None
Before beginning with the budget workshop, City Manager Shapiro asked for direction
regarding the rescheduling of the advertised public hearing for the Senior Program which was
scheduled for August 1 but was cancelled because of Hurricane Erin. He advised that setting
the date for August 15 would allow the necessary time for advertising. Consensus was
reached to hold the hearing on August 15 at 7:30 p.m. but to begin the regular meeting
at 7:00 p.m.
REVIEW AND DISCUSS: BUDGET FY 1995-96
Administrative Services Director Beamer announced that the Charter requirement to submit
the budget to Commission on or before August 1 had been met. She reviewed the 1996
Summary, noting that the building permits had not come in as anticipated in 1995; therefore,
activity had been kept conservative in this budget for 1996 with all the Mall building permit
monies currently being placed in the realignment of White Road. In her discussion regarding
the Solid Waste total, City Manager Shapiro interjected that all the equipment has been
recapitalized and the department is doing well. He announced for the record that the commercial
franchise fee has been received and if the low bid is successful the commercial accounts will
recognize a significant savings in their containers. Mayor Vandergrift said that the City of
Gainesville uses residential containers that are varied sizes and he asked that staff look into the
availability of different sized containers for our residents.
Ms. Beamer reviewed the elements that are consistent to all funds:
(1) 2.5% COLA
(2) Continue to pay same dollar amount on dependents' Health Insurance, with any
increase in family coverage passed on to employee in addition to the current 25%.
(3) Continue to pay 100% Dental/Vision for dependents.
(4) Discontinue merit system.
(5) Remove longevity from all current recipients.
(6) Reserve money for the Motorola 800 MH2 radio system.
(7) Continue to reserve funds for the Recreation/Youth Center.
(8) Place all of City Hall on the Emergency Generator.
(9) Remove funding for the Senior (Over-65) Program.
(10) Include Computer Equipment only for Planning and Law Enforcement.
(11) Increase Education Incentive by $2,000.
(12) Open Temporary Fire Station on Maguire Road - District 3.
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Ocoee City Commission Budget Workshop
August 2, 1995
Ms. Beamer then continued through the Budget Message reviewing each fund in turn, beginning
with General Fund. Mr. Shapiro interjected comments on some items. A question regarding
the procedure was posed by Mayor Vandergrift who called a recess.
RECESS 7:35 - 7:40 P.M.
Upon reconvening, the discussion focused on benefits, particularly COLA, merit system,
longevity, dependent health coverage, and pension. Mr. Shapiro advised Commission that
whatever Commission decided to do to the employees' salaries, he would do to his own salary
in order to be fair and equitable.
Mayor Vandergrift proposed that the Personnel Committee review the options.
RECESS 8:35 - 8:50 P.M.
Following further discussion during which Commissioners voiced reluctance to force any
hardship on the employees, as well as reluctance to impose any further expense on the taxpayer,
consensus was reached to continue with #2 as presented, turn the matter over to the
Personnel Committee and Employee/Citizen Committee for review, and notify the employees
there will be an increase next fiscal year as a greater percentage of the dependent health
coverage is shifted to the employee in increments.
Consensus was reached to discontinue the Merit System and Longevity for now and defer
solution until later, having the Committees include these along with the total employee
benefit plan in their review early in the next fiscal year.
When the Senior Program was discussed Commissioner Glass distributed a paper with his
thoughts on how to modify the program.
Mayor Vandergrift reserved the right to return to any of the items discussed as he was not
prepared for this meeting due to Hurricane Erin.
The majority supported the personnel position as presented.
There was consensus to exclude the non-profit organizations reserve for $10,000.
The majority agreed to retain the Road and Ditch Inspector as contractual rather than hire as
regular employee.
RECESS 10:05 - 10:10 P.M.
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Ocoee City Commission Budget Workshop
August 2, 1995
Upon returning from recess, Commission began a review of the line items and the changes made
are noted in the table following. During the discussion regarding the use of the Community
Center by homeowner associations, Ms. Beamer advised that the only user fee charged was to
cover the expenses incurred and she promised to provide the study on which the fees are based.
Page No. Acct. No. Classification Amount Approved
3-9 4000 Travel $5,000
3-9 4001 Mayor/Comm. Fund $7,500
3-9 4004 Ocoee Founder's Day $3,000
3-10 8200 Community Promo $10,000
3-10 8203 Non Profit Organization -0-
The review ended on page 3-24.
ADJOURNMENT
The meeting adjourned at 11:00 p.m.
APPROVED:
Attest: City of Ocoee
Jean Grafton, City Clerk S. Scott Vandergrift, Mayor
3
AGENDA 8-15-95
0 C'7 Item III A
MINUTES OF THE CITY OF OCOEE BOARD OF CITY COMMISSIONERS
BUDGET WORKSHOP HELD AUGUST 4, 1995
The Budget Workshop was called to order at 7:10 p.m. by Mayor Vandergrift in the commission
chambers.
PRESENT: Mayor Vandergrift, Commissioners Foster, Glass, Gleason, and Johnson. Also
present were City Manager Shapiro, Administrative Services Director Beamer,
Finance Manager Horton, Chief Mark, Lt. Wilson and City Clerk Grafton.
ABSENT: None
Administrative Services Director Beamer reviewed a chart she had distributed to Commission
showing the categories of salaries and the effect on each category that removing the longevity
benefit would have. She then discussed a second handout showing the reductions mentioned in
the August 2 Budget Workshop.
REVIEW AND DISCUSS: BUDGET FY 1995-96
Commission resumed the review of the line items on page 3-24 and proceded to page 3-45
without making any changes.
RECESS 8:30 - 8:40 P.M.
City Manager Shapiro advised that one more Budget Workshop will be needed following the
public hearing for the Senior Program and asked direction for setting the date for advertising
purposes. A consensus was reached that August 21 at 7:00 p.m. would be satisfactory and
City Clerk was directed to advertise.
BUDGET REVIEW CONTINUED
Upon reaching page 3-49 in the review of the line items a debate regarding whether the City or
the County should be paying the street crossing guards took place, with Mayor Vandergrift and
Commissioner Johnson wanting the responsibility returned to the County. However, a
consensus to pursue was not accomplished on this issue.
RECESS 8:50 - 8:55 P.M.
BUDGET REVIEW CONTINUED
Beginning again with the review on page 3-50 the following changes were made:
Page No. Acct. No. Classification Amount Approved
3-65 6400 Welcome to Ocoee Sign -0-
3-70 6304 Road Striping $1,100
RECESS 9:57 - 10:05 P.M.
The review continued through to the end of the Proposed Budget without further changes.
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Ocoee City Commission Budget Workshop
August 2, 1995
ADJOURNMENT
The meeting adjourned at 10:35 p.m.
APPROVED:
Attest: City of Ocoee
Jean Grafton, City Clerk S. Scott Vandergrift, Mayor
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