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02-05-2019 Minutes MINUTES REGULAR CITY COMMISSION MEETING FEBRUARY 5, 2019 5:45 P.M. STATE OF THE CITY REPORT Video Presentation of the State of the City Report CALL TO ORDER- 6:23 PM Mayor Johnson called the regular session to order at 6:23 PM in the Commission Chambers of City Hall. The invocation was led by Mayor Johnson, followed by the Pledge of Allegiance to the Flag led by Commission Grogan. City Clerk Sibbitt called roll and declared a quorum present. Present: Commissioner Grogan, Commissioner Wilsen, Mayor Johnson, Commissioner Firstner, Commissioner Oliver Also Present: City Manager Frank, City Attorney Cookson, City Clerk Sibbitt PRESENTATIONS AND PROCLAMATIONS - 6:25 PM Proclamations—Black History Month -read and proclaimed by Mayor Johnson. COMMENTS FROM CITIZENS/PUBLIC - 6:28 PM Vernard A. Batson, Orange County employee, inquired if the City would be interested in supporting the African American History Gala Scholarship. Scholarships are based on academic achievement and financial need. They are awarded to African American Students who graduated from an Orange County Public High School and are planning to attend a Florida College. Commissioner Oliver indicated that he believed the Commission should support this organization. Commissioner Wilsen shared that recently there has been in increase in requests for funding. She acknowledged that given the Merit Program is no longer available a new approach needs to be considered. She believes that the Commission as a whole should be informed of the requests coming before them prior to the meeting to allow ample time to research the request and make an educated decision. She reminded everyone that they have been entrusted to make sound decisions and be good stewards with the City's funds. Commissioner Grogan suggested a citizen involved grant program allowing the citizens to choose the organizations the City awards funds to. Mayor Johnson shared Commissioner Wilsen's sentiments and requested that suggestions should be presented to the staff. The staff could then share the information with the Commission allowing ample time to research prior to awarding City funds. Commissioner Oliver agreed that some sort of program needs to be implemented for future request. Mayor Johnson suggested that when it is budget time, they should consider setting aside a discretionary fund for each elected official, allowing for a small amount that they could each give as they see fit. His main concern was that the funding should support citizens of Ocoee as a whole. City Commission Meeting February 5,2019 Mayor Johnson offered an apology to Mr. Batson as no motion was made. STAFF REPORTS AND AGENDA REVIEW - None COMMISSIONERS ANNOUNCEMENTS - 6:39 PM Commissioner Oliver—None Commissioner Firstner—None Commissioner Wilsen —requested to pull Item #4 from the Consent Agenda for discussion and separate consideration. Commissioner Grogan—None The Mayor's comments occurred out of agenda order;prior to Item #12 Mayor Johnson—) The City's General Municipal Election for Commissioner District 1 will be held on Tuesday, March 12th. To view a sample ballot, please visit the Elections page on the City's website. 2) The Woman's Club will host their Political Forum next week on Wednesday, February 13th at 6:30 PM, in the Ocoee City Hall Commission Chambers. The public is invited to meet and hear the candidates for City Commission District 1. Those attending will have the opportunity to submit written questions for the candidates. The forum will be televised on Spectrum — Channel 493, at which time questions from residents may be called in during the broadcast at (407) 554-7118 or emailed to citizens@ocoee.org. 3) The Community Redevelopment Agency's next meeting will be held in the Commission Chambers prior to the next City Commission meeting on Tuesday, February 19th at 5:00 PM. CONSENT AGENDA- 6:39 PM Consent Agenda Motion Motion: Move to adopt the Consent Agenda Items #1 - #10 with Item #4 being pulled for discussion and separate consideration. Moved by Commissioner Oliver, seconded by Commissioner Wilsen ; Motion carried unanimously. 1. Approval of the Minutes for the Regular City Commission Meeting held January 15, 2019. (City Clerk Sibbitt) Approved on Consent. Motion carried 5-0. 2. Approval of Reappointments to the Citizen Advisory Council for Ocoee Fire • Department(CACOFD). (City Clerk Sibbitt) Members of the Citizen Advisory Council for Ocoee Fire Department(CACOFD) serve three-year terms. The Resolution creating the Board allows no more than fifteen (15) members. Currently the board has ten (10) members and no applications on file. The terms of Members Glenn Richardson and Wayne Vaughn expired in November of 2018. Members Richardson and Vaughn have expressed an interest in being considered for 2IPage City Commission Meeting February 5, 2019 reappointment. The CACOFD Board meets quarterly, and the following reflects the 2018 attendance of the board members: Glenn Richardson attended 2 of 3 meetings and Wayne Vaughn attended 3 of 3 meetings. There are no applications currently on file. Approved on Consent. Motion carried 5-0. 3. Approval of New Appointment and Reappointment to the Citizen Advisory Council for Ocoee Police Department(CACOPD). (City Clerk Sibbitt) Members of the Citizen Advisory Council for Ocoee Police Department (CACOPD) serve three-year terms. The Resolution creating the Board allows no more than fifteen (15) members. Currently the board has eight (8) members and one application on file. The term of Member Victoria Laney expired in January of 2019. Member Laney attended 3 of 3 meetings in 2018 and has indicated she is willing to serve another three-year term, if reappointed. One application has been received by William Simon who has shown an interest in being appointed to the CACOPD for a term ending January 2022. Approved on Consent. Motion carried 5-0. 4. Approval to Fund the Printing and Mailing of a Citywide "Transportation Improvements"Flyer for an Amount not to Exceed $10,000. (City Planner Rumer) The City is in the process of updating its long range transportation plan to include capital projects that support the City's efforts in implementing the Downtown Master Plan as well as the 429 corridor development areas and the CRA. As a means of updating the public on short and medium range transportation projects, a flyer will be designed to deliver information on potential transportation improvements. The flyer can be given out at public meetings or inserted into the mail. This flyer may be updated as projects are identified and/or implemented. Attached is an example flyer showing the Clarke Road Corridor. If approved, additional corridors and transportation projects will be added to the flyer. Information prepared for the final flyer will also be added to the Development Services web page as a means of continued coverage and information. This item was pulled for discussion. Commissioner Wilsen commented she is not in favor of the $10,000 cost for printing and mailing when the City has other methods of providing information to residents such as the website, water bill, and press release. City Planner Rumer answered the amount was not to exceed $10,000 and agreed with the Commissioner that there are other options. Mayor Johnson confirmed this information is to be provided citywide and further suggested providing the information on OcoeeTV. Brief discussion ensued with regards to placing information on the water bill, for which staff was asked to research cost. Commissioner Grogan inquired if the transportation improvements could be shared in a presentation as was done with the downtown development. City Planner Rumer shared that could be done. Commissioner Oliver shared he likes the idea of social media being used as an outlet to reach residents and inquired if that is possibility. City Planner Rumer answered in the affirmative; and further, shared staff can also make handouts to be distributed by the elected officials at homeowners association meetings or any other group meetings they may attend. Brief discussion ensued. Motion: Move to bring a presentation to the March 5, 2019, Regular City Commission Meeting with regards to Item #4; Moved by Commissioner Wilsen, seconded by Commissioner Grogan; Motion carried 5-0. 31 Page City Commission Meeting February 5, 2019 5. Approval of Development Agreement Establishing a Temporary Approval for an Automobile Parking Lot— Mike Dinkel with Gatorbruno Properties; Project No: SS- 2019-001. (City Planner Rumer) The Subject property is located on Maguire Road just north of the CSX Railroad tracks and south of Franklin Street. The parcel is located within the Gateway Character Area of the SR 429 Overlay. The parcel contains one(1)existing metal industrial building. The total parcel acreage is 3.63 acres and is zoned I-1. Access to the site is via a driveway located on Maguire Road. The applicant requests to use the property for a temporary use of automobile parking lot for a period of three (3)years. The applicant would use the property as is with the following improvements: 200 15-gallon podocarpus at 40-inches tall and 25-inches wide would be planted in order to shield Maguire Road; a six (6) foot black chain-link fence would be installed with a 20-foot rolling gate; proper irrigation for the plantings would be installed. A Development Agreement, which will provide for the terms of the approval,will be recorded. Approved on Consent. Motion carried 5-0. 6. Approval of the Ocoee Reserve Subdivision Plat. (Development Engineer Womack) The Ocoee Reserve Subdivision is located on the south side of Silver Star Road, approximately 1,200 feet east of Johio Shores Road and 900 feet west of Good Homes Road at 8600 Silver Star Road. The subject site is currently identified as Parcel Number 15-22-28-4716-00-142 and is approximately 10.91 acres in size. This plat is required in order to create 43 lots for the residential subdivision, associated right-of-ways for public streets, and tracts for open space and recreation. The plat also includes easements for emergency vehicle access, drainage, and other public utilities. The Ocoee Reserve Subdivision is platting prior to receiving a Certificate of Completion; therefore, the developer is typically required to provide a Surety covering the outstanding proposed improvements as approved in the Final Site Plan for Ocoee Reserve (FKA Silver Star PD). However, the subdivision is nearly complete and is in the process of completing the final items to be issued a Certificate of Completion for the site work. The Developer will be providing the City with a Maintenance Agreement with Letter of Credit covering the public improvements in the near future. It is expected that the Certificate of Completion for the site work will be issued within the next month. Therefore, a Platting Surety will not be required. Approved on Consent. Motion carried 5-0. 7. Approval of Terminating the City's Mental Health Services Contract with Heartspoken/Gilstrap Counseling, Inc., Effective May 1, 2019. (Human Resources Director Williford) The City's Health insurance agent,The Crowne Group, is recommending the termination of the City's contract with Heartspoken/Gilstrap Counseling, Inc.,due to the implementation by Florida Blue of a capitation program on Mental Health and Substance Abuse coverage on group health plans like the City's. Approved on Consent. Motion carried 5-0. 8. Approval of 2018/2019 Budget Vehicle/Equipment Purchase. (Public Works Director Krug) The City traditionally purchases vehicles and equipment through various competitively bid annual contracts. Public Works has researched pricing and has found the Florida Sheriffs Association and the Florida Department of Management Services continue to provide the lowest competitively bid pricing for vehicles and equipment utilizing competitively bid contracts. The following vehicles and equipment are incorporated in the approved budget for purchase: One(1)Ford Escape 4WD @$21,803.00(Utilities—New); One(1)Ford F-350 4x4 with Service Box @ $37,365.00 (Utilities—Replacement); One (1) Ford F-350 4x4 with Service Box @ $37,365.00(Utilities—Replacement); One (1)Ford F-350 4x4 HD with Service Box @$46,465.00 (Utilities- Replacement); One (1) Ford F-150 4x4 Pick Up @ $23,476.00 (Utilities - Replacement); One (1) Toro Workman MDX Utility Vehicle @ $10,944.91 (Waste Water-New). Public Works recommends approval to 4IPage City Commission Meeting February 5, 2019 purchase the above vehicles and equipment based on published pricing for the 2018/2019 term contracts from the Florida Sheriffs Association and the Florida Department of Management Services. Approved on Consent. Motion carried 5-0. 9. Approval of Change Order No. 2 to Extend the Period of Construction for the Lakeshore Center Expansion Project. (Support Services Director Butler) The contractor working on the Lakeshore Center Expansion project, The Collage Companies, has requested a two-month time extension to complete the project without liquidated damages. There have been numerous sources of project delay, ranging from issues with the construction plans to subcontractors not honoring their agreements. The most recent serious issue was a delay in receiving the raw materials needed to fabricate the roof panels. Since the Guaranteed Maximum Price (GMP) was set based on the February 14, 2018, 95% construction documents, the Central Florida area has experienced a 25% increase in construction costs. Some high-demand subcontractors simply left the project rather than honor their original price commitments. A prime example of the current construction market was the initial absence of responsive bids for the adjacent Lakefront Park Improvements — Phase 1 work, which required a second bidding process in order to get multiple offers. The delay in completing the Lakeshore Center Expansion project actually works to the advantage of the City in that it keeps the contractor onsite in order to better coordinate the work of these two projects within the City Hall Campus. The time extension also recognizes that the project was originally conceived as requiring 11 months for construction, with a starting date in mid-March 2018 and substantial completion in mid-February 2019. However, the Notice to Proceed was not issued until May 17, 2018, almost two months later due to a conflict with underground powerlines. This reduced the contract time to nine months. The revised completion dates restores the original 11-month time period. No facility rentals are impacted by the time extension. The adjacent Lakefront Park Improvements project will actually have a more significant impact on event scheduling. Approved on Consent. Motion carried 5-0. 10. Approval of Resolution to Establish the General Purpose and Bylaws for the Ocoee Youth Council (OYC) by Amending Resolution No. 2019-002. (Commissioner Oliver) Article II, Section C-8.0 of the Charter of the City of Ocoee, Florida, provides that the City of Ocoee has the power to create boards, commissions and committees to advise and assist the City in carrying out municipal functions. At the Regular City Commission Meeting held on January 15, 2019,the City Commission approved Resolution 2019-002 establishing the Ocoee Youth Council (OYC). The resolution adopted was to create and establish the composition of the OYC. The City Commission was advised that by separate Resolution the general purpose and bylaws would be brought back before them for consideration and adoption. Approved on Consent. Motion carried 5-0. PUBLIC HEARING - 6:46 PM 11. Arden Park Phase 4A Large Scale Preliminary & Final Site Plan (PSP/FSP); Project No: LS-2018-014. (Advertised in the West Orange Times on Thursday, January 24, 2019.) (City Planner Rumer) The Arden Park PUD (Planned Unit Development) was originally approved by the City Commission on November 21,2006, and amended on February 19,2013. Arden Park North consists of the northern phases(2- 6) of the PUD. Arden Park North is identified as Parcel ID Number 04-22-28-0000-00-001 (9421 Clarcona Ocoee Road) located on the north side of Clarcona Ocoee Road and situated between Hobson Road and Ingram Road. Arden Park North Phase 4A is currently undeveloped with mostly planted pine trees. The Future Land Use Map designates the property as "Low Density Residential," with an area around Lake Sims designated as "Conservation/Floodplains." The Arden Park North Phase 4A (PSP/FSP) is a residential subdivision that proposes a total of 90 single-family residential lots. The minimum residential lot standards are SIPage City Commission Meeting February 5, 2019 from 45 feet by 120 feet, 55 feet by 120 feet and 65 feet by 120 feet. All corner lots in the development will be required to maintain a 20-foot setback from the side streets. All streets in Arden Park North will be private, with the road network contained in tracts that will be owned and maintained by the homeowner's association. Phase 4A of the Arden Park North will have one main access point until the later phases develop. The Arden Park North Phase 4A PSP/FSP proposes a six (6) foot high cementitious (or precast) wall system with pedestrian access and associated buffer plantings along the portions of the development that front Ingram Road. Minor wetland impacts are proposed. The wetlands and upland buffers will be preserved via a conservation easement dedicated to the City of Ocoee and SJRWMD. Potable water and sewer services will be provided by Orange County. The City of Ocoee will provide solid waste services, reclaimed water, police and fire protection. Finally, the Applicant has requested no waivers from the Land Development Code for this project phase. City Planner Rumer presented a brief overview of this preliminary and final site plan for Arden Park, which is located on the north side of Clarcona Ocoee Road and situated between Hobson Road and Ingram Road. The Arden Park North Phase 4A (PSP/FSP) is a residential subdivision that proposes a total of 90 single-family residential lots. The minimum residential lot standards are from 45 feet by 120 feet, 55 feet by 120 feet, and 65 feet by 120 feet. Commissioner Oliver inquired if Phase 4A includes any information on the continuation of Clarke Road to McCormick Road. City Planner Rumer explained as part of the Development Agreement, the developers have to design and engineer the plans for the west two lanes of Clarke Road along with finishing the Clarke Road extension; however, they do not have to construct it until they break ground on Phase 4A of the development. He advised Phase 4B and Phase 5, which is the final build-out of the subdivision, will include a schedule of how Clarke Road will be constructed. Commissioner Oliver inquired if they could have the developer start on the Clarke Road construction before they get to Phase 5. City Planner Rumer answered in the affirmative advising when Phase 4B is received they can discuss that possibility. He also indicated with the upcoming 5-Year Capital Improvement Plan (CIP) process the City can consider placing this project into the CIP which allows the City to assist with funding. The public hearing was opened. Eddie Ortiz, 2420 Johio Bay Drive, inquired if the road will be widened from Clarke Road to A.D. Mims to Clarcona-Ocoee Road as the traffic is really bad on that road. City Planner Rumer explained that a traffic signal analysis was recently completed from Clarke Road from Hwy 50 to Clarcona-Ocoee Road. In the traffic analysis, they have identified that by changing some of the signal timing it can save drive time during the peak which is an immediate resolution to relieve traffic issues. The actual widening of Clarke Road will occur in the future as the City owns all of the right-of-way; however, at this time the City does not have the design or engineered plans which will need to be budgeted. Chris Atkins, 606 Ridgefield Avenue, remarked that since the developer will not be widening Clarke Road perhaps they could add a second entrance and contribute additional impact fees to help alleviate the traffic congestion. The public hearing was closed. 61 Page City Commission Meeting February 5, 2019 Commissioner Oliver commented that the discussion and comments they have heard regarding traffic concerns confirms Item #4 on the Consent Agenda is needed. Mayor Johnson added it is also important for the elected officials to attend HOA meetings within their districts and inform the residents on what the City is doing to help relieve traffic issues. Motion: Move to approve Arden Park Phase 4A Large Scale Preliminary & Final Site Plan (PSP/FSP); Project No: LS-2018-014; Moved by Commissioner Oliver, seconded by Commissioner Wilsen; Motion carried unanimously. FIRST READING OF ORDINANCE - 7:03 PM 12. First Reading of Ordinance for 3872 Old Winter Garden Road Annexation, Small Scale Comprehensive Plan Amendment and Rezoning to Planned Unit Development (PUD); Project No(s): AX-07-18-75, CPA-2018-007, RZ-18-07-12. (Second Reading and Public Hearing Date scheduled for February 19, 2019, Regular Commission Meeting at 6.•15 PM or soon thereafter.) (City Planner Rumer) The subject site is approximately 1.25 acres in size and is located on the south side of Old Winter Garden Road, east side of Hempel Avenue. The subject site is currently undeveloped. The subject site parcel ID number is 28-22-28-0000-00-019. The parcel is currently zoned A-1 and has a Low Density Residential Land Use designation. A new 7-Eleven convenience store and gas station were constructed on the west side of the parcel. The parcel is adjacent to two paper right of ways on the south and east side. The applicant will be required to petition Orange County to vacate the adjacent right of ways in order to meet the proposed development on the PUD Land Use Plan associated with the rezoning. The applicant is proposing to develop a 33,200 SF medical office complex on 1.25 acres. The applicant is requesting that the PUD allow a front setback of ten(10)feet, side setbacks of five(5)feet and a rear setback of 118 feet. The applicant is proposing to rezone the property to Planned Unit Development(PUD). A Small Scale Comprehensive Map Amendment is requested with this application to change the Future Land Use from Low Density to Professional Office. Utilities will be provided by Orange County via an eight-inch water line on the south side of Old Winter Garden Road and an extension to the east for Orange County sewer. Parking is being provided with 166 parking spaces meeting a ratio of one (1) space for every 200 SF feet of office space. Parking is provided via surface lot under the building and in the rear. A bicycle rack is also required. Stormwater management will be provided in underground vaults under the drive isles. Landscape buffers on the front side and rear will be provided. Since the proposed Office use is located adjacent to existing single-family dwellings, a six (6) foot wall and landscaping are required on the rear. a) First Reading of Annexation Ordinance b) First Reading of Small Scale Comp Plan Amendment c) First Reading of Rezoning Ordinance City Attorney Cookson read the titles of the Ordinances. Mayor Johnson announced that this will be presented as a second reading and public hearing at the next scheduled City Commission meeting on February 19, 2019 at 6:15 PM or soon thereafter. 71 Page City Commission Meeting February 5, 2019 13. First Reading of Ordinance for Ocoee Town Shops PUD - Substantial Amendment to the Planned Unit Development/Land Use Plan (PUD/LUP); Project No: RZ-18-06-08. (Second Reading and Public Hearing Date scheduled for February 19, 2019, Regular Commission Meeting at 6:15 PM or soon thereafter.) (City Planner Rumer) The subject site is approximately 3.39 acres in size and is located on the northwest corner of Clarke Road and W. Colonial Drive(SR 50). The subject site Parcel ID Number is 21-22-28-6328-00-070. This site is currently undeveloped and located on the northwest corner of Clarke Road and W. Colonial Drive (SR 50). There is an existing left-turn lane on Clarke Road that is planned to be used for the project's main entrance. Water, sanitary sewer, reclaimed water, solid waste, police and fire protection will be provided by the City. On December 1,2009,the Ocoee City Commission approved the rezoning of the parcel to PUD with a PUD Land Use Plan. The approved Land Use Plan proposes a mixture of uses which are Commercial, Retail, Restaurant, Restaurant with a drive-thru facility,Medical Offices,and Financial Services. All other uses are proposed to be prohibited. The Preliminary Subdivision Plan proposes three (3) commercial lots, which are sized to fit the proposed building structures. All of the lots will be serviced by Tract "A," which will address the requisite infrastructure (access, parking, sidewalks, landscaping, etc.) improvements. The Preliminary Site Plan proposes three(3)one-story structures with a total gross floor area of 30,443 square feet.The allocation for the total square footage for each use proposed is 16,358 square feet of Commercial, 4,500 square feet of Financial Services/Commercial/Drive-thru Restaurant, and 9,585 square feet of Restaurant space. The applicant is proposing to amend the PUD Land Use plan by reducing the overall square footage from 30,443 SF to 27,750 SF in order to accommodate a revision to Lot 1.Lot 1 is only approved for a combined 3,285 SF restaurant and a 6,300 SF restaurant. The applicant proposes to amend the plan to change from a restaurant use to a 15,750 SF strip retail/restaurant building. Also, the Land Use Plan is being revised to move the stormwater from under the parking to a retention pond. City Attorney Cookson read the title of the Ordinance. Mayor Johnson announced that this will be presented as a second reading and public hearing at the next scheduled City Commission meeting on February 19, 2019 at 6:15 PM or soon thereafter. SECOND READING OF ORDINANCE—PUBLIC HEARING - 7:07 PM 14. Second Reading of Ordinance for Ocoee Landings PUD - Substantial Amendment to the Approved Planned Unit Development/Land Use Plan (PUD/LUP); Project No: RZ-18-09-14. (Advertised in the West Orange Times on Thursday, January 24, 2019.) (City Planner Rumer) The Ocoee Landings Planned Unit Development(PUD)which was approved on October 20,2015 consists of a mixed-use development consisting of 9.15 acres of residential and 6.89 acres of commercial. The residential portion of the project is proposed at a maximum of fifty (50) dwelling units. The typical lot size proposed is 50' x 110' (5,500 sq. ft.).The minimum living area is 1,400 sq. ft. There are three passive recreation areas with two tot-lots proposed on the LUP/PSP. The subdivision will be un-gated with public streets. As shown on the plans, the four (4) commercial lots will have access on Silver Star Road and Lake Johio Drive. The commercial portion will consist of 6.89 acres of C-2 (Community Commercial) uses with certain uses (Automobile Sales, Hotel, Motel) excluded. Special Exception uses allowed will require a Special Exception Site Plan approval before permitting. The Future Land Use designation is "Low Density Residential" which allows up to 4 dwelling units per acre. On April 19,2016,the City Commission reviewed and approved a non- substantial amendment to the PUD/Land Use Plan for Oak Trail Reserve PUD. There were three (3) waivers from the Land Development Code that were approved. First, the Applicant received a waiver from Table 5-1 Permitted Use Regulations to allow drive-in restaurants within two hundred(200) feet of residential property. The reason for the waiver is because of the mixed-use characteristics of the PUD, the residential lots will be less than 200 feet from the commercial out parcels. The second waiver approved is for the commercial building setback of 50 feet against residential use to be reduced to 25 feet on Lots 3 and 4 only. Again, the 81 Page City Commission Meeting February 5, 2019 mixed-use characteristic of the PUD makes for a more compact development pattern. The third and final waiver granted reducing the PUD 25 feet minimum building setbacks for the residential portion of the PUD. Staff supports all waivers as requested on the LUP/PSP. The Developer of the PUD has brought in KHovnanian Homes as the builder of the residential section of the PUD. The builder is requesting a change to the front setback from its current 25 feet to a reduced setback of 20 feet. The request is to provide enough lot coverage for a popular model home which will upgrade the community. City Attorney Cookson read the title of the ordinance. City Planner Rumer presented a brief overview of this proposed substantial amendment to the Ocoee Landings PUD. The Ocoee Landings PUD was approved on October 20, 2015 and consisted of a maximum of fifty (50) residential dwelling units with access onto Silver Star Road as well as four (4) commercial lots. The Developer has brought in KHovnanian Homes as the builder of the residential section of this PUD. The builder was initially requesting a change to the rear setback from its current 20 feet to a reduced setback of 10 feet, but this request was modified at the November 13, 2018 Planning and Zoning Commission meeting due to feedback from the residents within the Johio Bay and Willows on the Lake communities who stated their concerns and overall dislikes with the potential rear setback of 10 feet. As a result, the Applicant has since amended the requested substantial amendment to reduce the front yard setback from 25 feet to 20 feet. City Planner Rumer further explained during the Planning and Zoning Commission Meeting, residents of the Johio Bay subdivision made an additional request to require lots 14 through 25 to be only single-story. He advised staff does not recommend the new condition of single-story homes along lots 14 through 25 of the Johio Bay subdivision as they have never required limitations on one-story or two-story for a detached single-family home. Brief discussion ensued on the right-of-way vacate that was provided to the single-family homes on Johio Bay Drive that abut the northwest portion of this PUD site. The public hearing was opened. Socrates Perez, 2412 Johio Bay Drive, expressed his concern over the electrical pole in his backyard, which was stated to him would be an underground utility pole. City Planner Rumer shared staff is looking into this matter as they received a letter from Duke Energy advising they did not have an objection with the vacation of right-of-way. Mayor Johnson advised Mr. Perez that City staff will be meeting with Duke Energy to rectify his issue. Mr. Perez further expressed his support on having one-story homes behind his property as it will allow him to have privacy. He has resided in his home for over 20 years with no issues. Eddie Ortiz, 2420 Johio Bay Drive, expressed his concern about the privacy of his home. He requested that only single-story homes be built next to their homes to preserve their privacy. David Swisher, 2432 Johio Bay Drive, indicated he attended the Planning and Zoning Commission meeting on November 13, 2018 and during that meeting the board approved the request for one-story homes. He inquired why staff is going against that recommendation. City Planner Rumer explained there are no buffering requirements in the Comprehensive plan for single-family homes that abut each other as well as no requirements for limitations on one-story or two-story for a detached single-family home. He shared it can be a condition of approval that 91 Page City Commission Meeting February 5, 2019 is placed by the City Commission but staff has to follow the regulatory requirements of their position. Mayor Johnson informed Mr. Swisher that the Planning and Zoning Commission is a recommendation board to assist staff but the City Commission will make the final determination. Jim Gorman, applicant, KHovnanian Homes, introduced himself. Mayor Johnson inquired about the rear buffer. Mr. Gorman shared they provided an additional 30 feet. City Planner Rumer briefly explained the rear buffer advising that the intent is to save as many existing trees as they can, and the developer will also have to plant additional trees. Commissioner Firstner asked the developer if there would be a significant impact to them if they made the lots adjacent to Johio Bay subdivision one-story homes rather than two-story homes. Mr. Gorman shared it would not be a significant impact to them. He further commented that the combination of the buffer and reducing the front yard setback from 25 feet to 20 feet helps protect every home in the subdivision. Therefore, if the City Commission was to put a condition of approval for lots 14-25 to be one-story, they would be in agreeance. City Planner Rumer added there would be no objection from staff if that is what the City Commission proposed. Commissioner Wilsen inquired about the square footage of the homes and the price range. Mr. Gorman said the minimum living area is 1,400 sq. ft. and pricing has not been released at this time, but would start in the mid to upper$200,000. Commissioner Oliver inquired about the commercial side of the project and if it would be prefabricated until there are actual tenants in the building. City Planner Rumer shared they would be pad-ready with access points to the plaza. The public hearing was closed. Motion: Move to adopt Ordinance No. 2019-002, Ocoee Landings PUD - Substantial Amendment to the Approved Planned Unit Development Land Use Plan/Preliminary Subdivision Plan (PUD LUP/PSP); Project No: RZ-18-09-14 subject to staffs recommendation; and further, including the condition of approval that Lots 14 through 25 be limited to single-story homes. Moved by Commissioner Grogan, seconded by Commissioner Firstner; Motion carried unanimously. REGULAR AGENDA - 7:33 PM 15. Discussion and Direction Regarding the Bluford Avenue Streetscape Modifications for the Purpose of Addressing Public Safety Concerns between Delaware Street and McKey Street. (Deputy Development Services Director/CRA Administrator Corless) City staff has completed their walkability and public safety assessment of Bluford Avenue between Delaware Street and McKey Street and found the following: (1) The crape myrtles planted at each intersection are causing pedestrian and bicycle conflicts due to the location of the planters. (2) There are palms that conflict with signage,street lighting, connecting walkways,driveways and/or ramps. Streetscape modifications are needed for Bluford Avenue Streetscape in order to improve overall walkability and safety, and to increase pedestrian and bicycle capacity of the sidewalks between Delaware Street and Lafayette Street(the block adjacent to Ocoee Middle School). Steps to correct the issues include the following: 10IPage City Commission Meeting February 5, 2019 (1) Remove the existing seven (7) crape myrtles south of McKey Street and fill planters with concrete to provide increased sidewalk area. Do not plant the eight (8) crape myrtles north of McKey Street that are located in a sidewalk planter. Crape myrtles will remain in the larger planting beds on the east side of Bluford Avenue, north of McKey Street, as shown on the plans. (2) Remove the twelve(12)palms that are conflicting with street lights, signage, ramps and/or connecting sidewalks between Delaware Street and McKey Street and fill planters with concrete to provide increased sidewalk area. These twelve (12) palms can be relocated north of McKey Street in locations that do not create safety issues or walkability conflicts. Deputy Development Services Director/CRA Administrator Corless provided a PowerPoint presentation highlighting the Bluford Avenue Corridor, and the recommendations made by the Assessment Team on the elements in that area which may impede mobility on the sidewalk. Commissioner Wilsen commented she has noticed some of the issues covered in the presentation and agrees that the recommendation this evening is justified. Mayor Johnson concurred advising he has witnessed residents having issues with getting around the existing streetscape. Motion: Move to approve the Bluford Avenue Streetscape Modifications for the Purpose of Addressing Public Safety Concerns between Delaware Street and McKey Street as presented by staff; Moved by Commissioner Firstner, seconded by Commissioner Wilsen; Motion carried unanimously. 16. Discussion and Direction Regarding Potential Properties Available for Acquisition. (Assistant City Manager Shadrix) There are several properties in which the property owners have contacted the City with proposals/offers to sell. Each of the properties meets one or more goals in the City's Comprehensive Plan and other documents such as the Downtown Master Plan. Staff believes it is in the City's interest to discuss the opportunities and to seek direction. The properties which have indicated an interest include the following: (1)Forest Lake Golf Course; (2)Recording Studio on Starke Lake; (3)Church of Christ Property in the Downtown. Assistant City Manager Shadrix explained property is becoming more valuable within the Downtown area and the City is seeing more opportunities to acquire properties. He briefly shared a correction to his staff report as he will not be discussing the Recording Studio on Starke Lake. He proceeded with a PowerPoint presentation which gave an overview of the Forest Lake Golf Course and further explained the City was recently approached about buying out the management of the golf course. The request before the City Commission this evening would be to direct staff to proceed with a business valuation with GAI Consultants to determine how to maintain the golf course. The cost to do a full business valuation will be about $19,500. Commissioner Firstner inquired if the City purchased the golf course would they have to staff the golf course. Assistant City Manager Shadrix answered in the affirmative and shared an option could be for the City to negotiate to keep the existing staff until such time someone is hired to operate the golf course. He advised there are other options the City can consider for the operational management of the golf course which he can bring back before them. Commissioner Oliver inquired if they could request the seller to contribute to the business valuation. Assistant City Manager Shadrix shared that the Commission could direct staff to do that; however, the owners have already prepared their own business assessment. He believes it is 11IPage City Commission Meeting February 5, 2019 imperative for the City to conduct its own study. Mayor Johnson strongly agreed that the City must do its due diligence to confirm that this purchase would benefit the City. Commission Oliver agreed that prior to purchase a second appraisal would need to be done. Assistant City Manager Shadrix confirmed that the City currently has funding in the Contractual Services account within Development Services budget that could be used. Commissioner Grogan asked for clarification that given the City owns the land and this acquisition is to take over their lease, what options do the owners have? It was explained that the current owners could choose to transfer their current lease to another individual who may choose to close the golf course and open a different business. It was collectively agreed that keeping the golf course open was in the best interest of the City. Commissioner Oliver presented the question again about possibly asking the current owners to absorb some of the cost. Mayor Johnson shared that he believes they might be willing to pay a portion assuming the City purchases the golf course. Commissioner Wilsen maintained that spending the $19,000 would substantiate if this is a feasible purchase, and expressed that while it is a large amount it could be a project that would be extremely beneficial. She noted the success of Dubsdread Golf Course, which was taken over by the City of Orlando. The City Commission collectively agreed that the golf course is a main focal point for some residents within the City. Commission Grogan made a recommendation for the Commission to approve leaving the option open for staff to approach the owners for assistance with business valuation. City Manager Frank shared that the funds are available in the contingency, and if needed, funds could be pulled from a Development Services account. He expressed confidence in GAI consultants, sharing that they have worked on other projects within the City. He noted they have a good understanding of the current situation, and strongly believes they will be able to give the City a fair and accurate business valuation. He then looked to the Commission for confirmation that interest has been shown in past years for purchasing this golf course, and acknowledged if this is a project they would like, it would need to be addressed quickly prior to someone else showing interest. Mayor Johnson noted that recently he has received complaints from concerned residents that the prices are constantly increasing. If the City purchased the golf course, the prices could be controlled. City Manager Frank then proceeded to share that there are out parcels along the golf course that could be sold to recoup some if not all of the cost to purchase the golf course. Commissioner Oliver asked how much would be left in contingency if the $19,500 was approved to which Assistant City Manager Shadrix answered roughly $25,000. Commissioner Oliver expressed concern for making it through to the end of the budget year if approved. 12IPage City Commission Meeting February 5, 2019 Chris Adkins, 606 Ridgefield Ave., inquired if the facility was once owned by the City of Ocoee. Mayor Johnson briefly explained the history and why it is under lease by the current owners. Mr. Atkins shared he does not see any issue with the funding, and would like to see the golf course stay as it is a staple to the community. Mayor Johnson reiterated that there are several large parcels along the course that could be sold to recover the cost to purchase the course. Motion: Move to approve up to $19,500 from Contingency Fund and/or Development Service line item for GAI Consultants to provide a Business Valuation on the Forest Lake Golf Course property; Moved by Commissioner Grogan, seconded by Commissioner Wilsen; Motion carried unanimously. Assistant City Manager Shadrix continued his presentation advising the Church of Christ has approached the City with regards to an interest in selling their property which is located on the east corner of McKey and Bluford Avenue. This is a significant piece of property, as it is located in the Downtown area and would incorporate well with the goals of the redevelopment project. Staff needs direction on whether to move forward with an appraisal and believes $5000 would cover the cost. Brief discussion ensued with regards to the contingency fund and putting additional funds back into that account at a future date, if needed. Motion: Move to approve up to $5000 from the Contingency Fund for appraisal of Church of Christ Property; Moved by Commissioner Wilsen, seconded by Commissioner Firstner; Motion carried unanimously. 17. Discussion and Direction Regarding the Bed and Breakfast Proposal for the City- Owned House Located at 2 North Bluford Avenue. (Assistant City Manager Shadrix) During the August 7, 2018 City Commission meeting, the City Commission by consensus authorized Dr. Kathleen Crown to have a construction expert evaluate the City-owned home located at 2 North Bluford Avenue following a lengthy discussion based on a proposal by Dr. Crown to lease the property and renovate the home for use as a bed and breakfast venue. Dr. Crown subsequently appeared before the City Commission at the October 16, 2018 City Commission meeting and reported that the building, which is currently being occupied by Oelrich Construction as a free of charge lease as a construction headquarters for its work on Downtown Masterplan projects, was in a state of disrepair and requested that the City make some of the repairs. From that point, the City made some minimal general repairs to improve the overall condition of the building: however, from the discussion between Dr. Crown and City staff to this point, renovation of the structure to accommodate a commercial bed and breakfast would be considered a non-trivial undertaking. To date,the City has not heard from Dr. Crown on further interest in the building or property. Given the timing of City Hall construction and the City's ongoing efforts to promote economic development in the Downtown Redevelopment Area, it is recommended that the City Commission formally dismiss the bed and breakfast proposal for this site and authorize funding to demolish or move the structure from the site upon completion of duties by Oelrich Construction. Staff has received queries about this property from various developers and is unable to provide definitive guidance on pursuing redevelopment opportunities. Assistant City Manager Shadrix explained that during the August 7, 2018 City Commission meeting, the City Commission by consensus authorized Dr. Kathleen Crown to have a construction expert evaluate the City-owned home located at 2 North Bluford Avenue following a lengthy discussion based on her proposal to lease the property and renovate the home for use as 13IPage City Commission Meeting February 5, 2019 a Bed and Breakfast venue. Dr. Crown subsequently appeared before the City Commission at the October 16, 2018 City Commission meeting and reported that the building was in a state of disrepair and requested that the City make some of the repairs. The City made some minimal general repairs to improve the overall condition of the building. Staff would like to pursue some redevelopment opportunities with this property but would need the City Commission to formally dismiss the Bed and Breakfast proposal for this site and authorize funding to demolish or move the structure from the site upon completion of duties by Oelrich Construction. Commissioner Oliver inquired if Dr. Crown still had an interest in the house for the bed and breakfast. Assistant City Manager Shadrix advised that Dr. Crown was directed in October to come back to the City once she had a construction expert provide her a report. City staff has not heard back from her. Mayor Johnson noted that the City Manager had also approved to give the house to Dr. Crown if she wanted to cover the expenses to move it to another location. He further opined that he does not believe the home would be able to handle the move in the condition it is in. Motion: Move to direct staff to demolish the City-owned home located at 2 North Bluford Avenue, if Dr. Crown has not removed the structure at her expense, by June 1, 2019; Moved by Commissioner Grogan, seconded by Commissioner Oliver; Motion carried unanimously. STAFF ACTION ITEMS - None COMMENTS FROM COMMISSIONERS - 8:23 PM Commissioner Grogan — Announced March 12th is General Election and encouraged everyone to go out and vote. Commissioner Wilsen — 1) Announced that the Woman's Club will host a Political Forum on February 13th at 6:30 PM in the Chambers at City Hall. It will be televised for those who cannot attend in person. 2) Inquired if staff would be able to bring an item forward to discuss the MVP Grant. 3) Announced the 14th Annual Safety Spring Fling Event will be held on March 9th from 10 AM — 2 PM at Bill Breeze Park. She encouraged everyone to come out and enjoy this free event for the community. 4) Shared the Ocoee Rotary Club, Ocoee Woman's Club, and Ocoee Lion Club have partnered together to hold a "Shred to Protect" event. This program will offer the residents a safe place to shred their personal documents that if not disposed of properly could be very harmful. It will be held on Saturday, March 30th from 9:00 AM - 12:00 PM at the Police Department. She was seeking to have the City support the program. Commission Oliver commented that he has participated in programs similar to this and agrees they are extremely beneficial for the community at large. Police Chief Brown shared that the Police Department will be doing an identity theft theme for the month of March. He believes the proposed shred program will go along nicely offering a solution for proper document destruction. They also intend to offer a program on the same day regarding the importance of disposing personal documents which will educate the citizens about fraud and identity thief He recommended using funds from their Community Affair's Account. City Manager Frank requested approval for a Special Event Permit. 14 ' Page City Commission Meeting February 5, 2019 Consensus of the Board, with Commissioner Wilsen abstaining, was to allow the Police Department to partner with the Ocoee Rotary Club, Ocoee Woman's Club, and Ocoee Lion Club for their "Shred to Protect" event and allow funding up to $500 from the Police Department's Community Affairs Budget; and further approve a Special Event permit for street closure, if needed. (Form 88 is filed with the City Clerk's Department.) Commissioner Firstner — 1) Inquired to the status of the previously suggested relief that was offered to federal employees impacted by the Government shut down. City Manager Frank shared that at this time no one has come forward requesting assistance. Commissioner Oliver — 1) Expressed delight in the number of requests he has received for the Ocoee Youth Counsel which includes submitted applications. He then asked Dorcas Dillard, OYC Coordinator, to please brief the Commission and young members of the audience on the next step. Mayor Johnson confirmed with Ms. Dillard that she was contracted to work 14 hours a month for $10,000 per year. He then expressed disfavor of having Valencia Community College select the applicants. He would like the Commission to be allowed to make the final decision on member selection. City Manager Frank explained that outside organizations are only assisting with the screening of applicants. Commissioner Wilsen read the resolution confirming that the City Commission will appoint the official members based on the recommendations of the OYC Coordinator. Mayor Johnson emphasized his desire to have access to all applications not just those selected, as he strongly believed the appointment should come from the Commission, and he would like to have the appointees evenly divided among all of the high school within Ocoee. Ms. Dillard acknowledged his concerns and agreed to make sure the Commission had access to all applications. She further explained that she has e-mailed the Principals at all three high schools. She further explained that currently the only applicants are from Ocoee High School. Mayor Johnson offered to personally contact West Orange and Wekiva to ensure all students had knowledge of the program. Commissioner Wilsen commended the students present at the meeting, noting their desire to be a part of the group. Mayor Johnson—None ADJOURNMENT - 8:43 PM APPROVED: est: (idthy„ Melanie Sibbitt, City Clerk Rusty Johnso 1, 'r 15 I Page FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAME—FIRST NAME—MIDDLE NAME NAME OF BOARD,COUNCIL,COMMISSION,AUTHORITY,OR COMMITTEE Kasen ,8b 5. G'('f�-� Camrn(, [6n MAILING ADDRESS THE BOAR COUNCIL,COMMISSION,AUTHORITY OR COMMITTEE ON { nr. 0 �/��� I r. Craw ICH I SERVE IS A UNIT OF: CITY /V (C (,(�L/ COUNTY �L `'N ❑COUNTY ❑OTHER LOCAL AGENCY a 5/j q NA E OF POLITICAL SUBDIVISION: DATE ON WHICH VOTE OCCURRED MY POSITION IS: / �i ELECTIVE ❑ APPOINTIVE WHO MUST FILE FORM 8B This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent, subsidiary, or sibling organization of a principal by which he or she is retained);to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies(CRAB)under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A"business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner,joint venturer, coowner of property, or corporate shareholder(where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above,you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting,who should incorporate the form in the minutes. * * * * * * * * * * * * * * * * APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form(before making any attempt to influence the decision)with the person responsible for recording the minutes of the meeting,who will incorporate the form in the minutes. (Continued on page 2) CE FORM 8B-EFF.11/2013 PAGE 1 Adopted by reference in Rule 34-7.010(1)(f),F.A.C. APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting,who must incorporate the form in the minutes.A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. I DISCLOSURE OF LOCAL OFFICER'S /,INTEREST I, I l/ L5- �I l , hereby disclose that on `eb (�f(.�/ , 20 /q : (a)A measurb�ame or will come before myagency which(check one or more) 9 Y inured to my special private gain or loss; inured to the special gain or loss of my business associate, inured to the special gain or loss of my relative, alb / /1 � � " II ; inured to the special gain or loss of womieb alb at& , 06 Li_ ir,', CL[jb , by whom I am retained; or bel rrL�%Yl, f inured to the special gain or loss of ,which is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me. (b)The measure before my agency and the nature of my conflicting interest in the measure is as follows: rnefnber of Ocie and Ceoee Club (GOB S Glib Deoto ') — Cenetous Vole rejacdiric ''�hrrd-/o Pral�d Pregran ' J If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. 4110 Date Filed Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED$10,000. CE FORM 8B-EFF. 11/2013 PAGE 2 Adopted by reference in Rule 34-7.010(1)(f),F.A.C.