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Item III (A) Approval and Acceptance of Minutes of City Commission Regular Meetings of October 19, 1999 and September 21, 1999 Agenda 11-02-99 ! m III A J� ft MINUTES OF THE OCOEE CITY COMMISSION REGULAR MEETING HELD SEPTEMBER 21, 1999 CALL TO ORDER Mayor Vandergrift called the regular meeting to order at 7:15 p.m. in the Commission Chambers. Ron Cox, former director of the City's television broadcast, and the family of Ed White, former dispatcher in the police department, who had passed away, were remembered in a moment of silent prayer. Frances Watts led in the Pledge of Allegiance to the Flag. The roll was called and a quorum was declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Howell, Johnson and Parker. Also present were City Manager Shapiro, City Attorney Rosenthal, City Engineer/Utilities Director Shira, Public Works Director Smith, Community Relations/Projects Director Shira, Human Resources Director Psaledakis, Fire Chief Strosnider, Police Chief Mark, Acting Planning Director Lewis, Recreation Director Nordquist, and Acting City Clerk Green. ABSENT: None. PRESENTATIONS AND PROCLAMATIONS CITIZEN AWARDS Mr. Justin Buckew, of Orlando, and Mr. James Darden, of Ocoee, were honored with Citizen Awards for their heroic efforts on July 20, 1999 in rescuing a woman trapped in a burning car at the intersection of Clarke and White Roads. Chief Mark and Chief Strosnider presented a plaque to Mr. Buckew. Mayor Vandergrift said he hoped Mr. Darden could attend a future meeting to be publicly recognized for his deed. PROCLAMATIONS Mayor Vandergrift proclaimed the following: Constitution Week- September 17 thru 23, 1999 International Day of Peace- September 21, 1999 National Techies Day - October 5, 1999 PRESENTATION RE: HURRICANE FLOYD In a power point presentation, Mayor Vandergrift showed pictures depicting preparations for the storm in and around Ocoee and tree limbs and debris around the City after the storm had passed. He pointed out a tree down on Lakeshore Drive at McKey and asked that it be removed or propped up and trimmed. CONSENT AGENDA The consent agenda consisted of: Approval and Acceptance of Minutes of City Commission Regular Meeting of September 7, 1999, and Minutes of City Commission Budget Workshop of August 11, 1999. Ocoee City Commission Regular Meeting / 1 7 September 21, 1999 J u L Commissioner Anderson, seconded by Commissioner Parker, moved to approve the Consent Agenda as presented. Motion carried 4-0. (Commissioner Howell was away from the dais.) COMMENTS FROM CITIZENS/PUBLIC Frances Watts, 43 Shell Key Court, asked if it would be possible to pay the school crossing guards for work days missed due to the storms Floyd and Harvey. City Manager Shapiro explained the far-reaching consequences of setting a precedent of paying part-time workers for missed work days. Mayor Vandergrift requested information about the cost if those who would have worked were paid for the two storm days. R.P. Mohnacky, 1820 Prairie Lake Boulevard, asked about replacement of the fire station. Mr. Shapiro explained the reasons the new station was needed, especially noting the danger of the current station's exit/entrance on Bluford. Mark Fredericksen (call-in) 623 Safe Harbor Drive, president of Highlands of Ocoee HOA, thanked the City and Commissioners for allowing their HOA to make their presentation regarding the proposed fire station at the last Commission meeting. He asked what permits and permission would be needed for the HOA to hold a picnic as an appreciation event for all the surrounding neighborhoods on the vacant land. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Parker announced The McKesson General Medical Golf Tournament sponsored by Health Central Foundation to benefit the School Nurse Program. It will be held Monday, October 4, 1999 at 12:00 p.m. at Keene's Point Golf Course in Windermere. Commissioner Parker, seconded by Commissioner Howell, moved to sponsor a hole at $650.00 and that the funds should be taken from contingency. Motion carried 5-0. Mayor Vandergrift: 1. Announced the RSVP line is 656-2218. 2. Announced the video of the Big League Team vs Hawaii game played in Tucson would be run at the end of the meeting. 3. Announced Founders' Day to be held on October 16th and named the various events that are planned. PUBLIC HEARINGS ORDINANCE No. 99-26 - CABLE TELEVISION FRANCHISE. (Second Reading continued from August 17, 1999) City Attorney Rosenthal read proposed Ordinance No. 99-26 by title only, and Mayor Vandergrift announced that it was the recommendation of staff to continue the public hearing to November 2, 1999. 2 1„ R Ocoee City Commission Regular Meeting U Lu L`;\ September 21, 1999 Community Relations/Projects Director Shira directed attention to a letter received from Time Warner outlining some of the major items on which staff and Time Warner have agreed. She said much of the language needs to be amended based on continuing discussions between staff and Time Warner. She said she thought the final draft will be ready for November 2. Ms. Shira said Braulio Baez, of Leibowitz & Associates, the City's telecommunications counsel, and representatives from Time Warner were present to answer questions. Mayor Vandergrift reopened the public hearing. Discussion ensued about making available the City of Ocoee government channel in other communities in west Orange County where it was previously available. Ms. Shira said Time Warner has agreed to work with the individual municipalities to reinstate the Ocoee broadcasts if they want it. Commissioners suggested that the other cities should have been asked before the Ocoee broadcasts were removed. Mayor Vandergrift said he hoped other cities could be involved in future broadcasts on the Ocoee channel. City Manager Shapiro said staff will send letters to the other cities and the County to determine if they want to receive it. Commissioner Johnson reported complaints about Time Warner customer service, especially problems with the new"smart boxes" not working. Frank Kruppenbacher, general counsel for Time Warner, asked that specific addresses of those who are having problems would be given to him so he can look into the problems. He thanked the Commission and staff for their input. Mayor Vandergrift said he had observed a proliferation of antennas around the City and urged Time Warner to take care of the customer problems and return government channel service to all of West Orange County to help stem their expansion. R. P. Mohnacky, 1820 Prairie Lake Boulevard, said he had a satellite, but suggested that cable customers should be able to select and pay for only those channels they wished to receive. In response to a question by Commissioner Anderson, Mr. Kruppenbacher said requests for "Road Runner" had exceeded their ability to respond and he will let Ms. Shira know this week when it will be available in Ocoee. Commissioner Anderson asked if the complaint log would be included in the ordinance and if an on-going complaint log with some "teeth" . Ms. Shira explained that staff now maintains a complaint log and the complaints are regularly e-mailed to David Spencer, manager of operations for Time Warner. She said he responds and staff follows up with the citizen to make sure that person is satisfied. Ms. Shira explained that under the FCC the City can enforce certain customer service standards and penalties if those standards are not met, but has no control over costs. Mr. Shapiro explained that service and reliability issue will be included in the ordinance but it is not necessary to include the log in the ordinance. 3 17, -7 Ocoee City Commission Regular MeetingLL: Li r �I September 21, 1999 L Commissioner Anderson said he thinks that in the next ten years Time Warner will no longer charge for cable television and felt the City needed to have an alternative means of collecting money from the cable company if in the future there should be no gross revenues. Braulio Baez said the proposed ordinance provides for revenues from subscriber fees and from advertising, etc. He said they had done their best to recognize every possible source of revenue that comes from cable service. In response to a question by Commissioner Anderson, Mr. Baez said there have been no legal ramifications for other clients who had implemented ordinances similar to the one proposed for Ocoee. Commissioner Anderson, seconded by Mayor Vandergrift, moved to continue the public hearing for Ordinance No. 99-26 to the City Commission meeting to be held on November 2, 1999 at 7:30 p.m. or as soon thereafter as practical. Motion carried 5-0. RESOLUTION No. 99-14 - EXTENSION OF THE CABLE FRANCHISE WITH TIME WARNER UNTIL NOVEMBER 2, 1999. (This item is not a Public Hearing but was considered at this time.) City Attorney Rosenthal read Resolution No. 99 - 14 by title only. Mayor Vandergrift, seconded by Commissioner Parker, moved to adopt Resolution No. 99-14 extending the existing franchise agreement with Cablevision Industries of Florida, Inc., D/B/A Time Warner Communications, to November 2, 1999. Motion carried 5-0. ORDINANCE No. 99-28-AMEND LAND DEVELOPMENT CODE RE: TEMPORARY BALLFIELDS AND PLAYFIELDS. (Second Reading) City Attorney Rosenthal read the proposed ordinance by title only. The public hearing was opened. Rusty Burrell, 267 Robinson Road, (Whitehill Subdivision) shared problems he is having with the ballfield near his back yard and asked that language would be changed in the proposed ordinance to limit fields in back yards of residential areas. He suggested that other lots should be found. In lengthy discussion, City Manager Shapiro explained that the purpose of the ordinance was to remove the City from dealings between the Little League and the private landowners and to allow temporary fields that can be used with the necessity of enforcing the codes which would be required for permanent structures. City Manager Shapiro and City Attorney Rosenthal explained that the proposed ordinance had been written to reflect what they understood to be the wishes of the City Commission, and it could be rewritten if Commission so directed. Mr. Rosenthal said if Commission adopts this 4 Ocoee City Commission Regular Meeting September 21, 1999 L ` u ordinance, it is his opinion that the City would not be able to use its nuisance ordinance to address complaints about the ballfields, and that if that was Commission's intent, they should not adopt this ordinance, but should tell staff to enforce the zoning codes on these properties.. Mayor Vandergrift said he disagreed with Mr. Rosenthal's opinion about use of the nuisance ordinance. Commissioner Parker said the ordinance needed to provide that a nuisance that disrupts a neighborhood would not be permitted. City Manager Shapiro explained the difficulties which would be encountered in enforcing such an ordinance. There were seven call-ins and e-mails in support of using the City property on Montgomery for ballfields. The public hearing was closed. Commissioner Johnson pointed out that the real problem was a lack of city-owned ballfields, which was a chronic Ocoee problem. He suggested that the City needed to raise money and buy some new land. After further discussion, Commissioner Anderson, second by Commissioner Howell, moved to approve Ordinance No. 99-28. Motion carried 3-2, with Commissioner Johnson and Commissioner Parker voting no. RECESS 9:15 p.m. - 9:27 p.m. ORDINANCE No. 99-29 - AMEND LAND DEVELOPMENT CODE RE: OPEN REAR YARD PoRCHEs.(Second reading) City Attorney Rosenthal read Ordinance No. 99-29 by title only. The public hearing was opened Rosemary Morganto, 11012 Groveshire Court., asked the reason for the ordinance. Commissioner Parker responded that the ordinance would permit residents with small sized rear yards to be able to have a roofed over screened enclosure as long as they do not come within 7 '/2 feet of the property line. The public hearing was closed. Commissioner Howell, seconded by Commissioner Parker, moved to approve Ordinance No. 99-29. Motion carried 5-0. 5 Ocoee City Commission Regular Meeting u j u L.\ September 21, 1999 VILLAGES OF WEST OAK-PRELIMINARY/FINAL SUBDIVISION PLAN, PROJECT LS-99-005 Due to the hurricane alert on September 14, 1999, the Planning and Zoning Commission meeting was continued until September 29, 1999. Accordingly, it will be necessary for City Commission to continue the public hearing for this matter to the October 5, 1999 meeting. The public hearing was opened, and as had been recommended, Mayor Vandergrift, seconded by Commissioner Howell, moved to continue the public hearing to October 5, 1999 at 7:15 p.m. or as soon thereafter as practical. Motion carried 5-0. OTHER BUSINESS AWARD RFQ #9902 TO ARCHITECTS DESIGN (ADG) TO DESIGN PLANS FOR MAIN FIRE AND ADMINISTRATION STATION. Commissioner Johnson, who had served on the selection committee, said it was the consensus of the committee to recommend Architects Design Group, Inc. to design plans for the City's Main Fire and Administration Station. Commissioner Johnson, seconded by Commissioner Parker, moved to award RFQ #9902 to Architects Design Group, Inc., and to authorize contract negotiations to begin with the City and Architects Design Group, Inc. and further authorize the Mayor and City Clerk to execute all documents necessary to consummate the transaction contemplated by the agreement. Motion carried 5-0. TRAFFIC ENFORCEMENT AGREEMENT WITH CROSS CREEK OF OCOEE HOMEOWNERS' ASSOCIATION City Attorney Rosenthal presented the staff report, explaining that the terms of this Agreement are identical to the terms of the Traffic Enforcement Agreement entered into with the Wesmere Subdivision earlier this year with the exception of the amount of the Initial Fee. Cross Creek has agreed to pay an initial fee of$1,328.50 and an annual fee of$750.00, which may be adjusted after the first six months. Commissioner Anderson expressed concern about the road sign meeting D.O.T. requirements, and City Manager Shapiro replied that Cross Creek will be covering the costs of the signs in question. Commissioner Howell, seconded by Commissioner Johnson, moved to approve the Traffic Enforcement Agreement with Cross Creek of Ocoee Homeowners' Association. Motion carried 5-0. RESOLUTION No. 99-15: JOB DESCRIPTIONS City Attorney Rosenthal read Resolution No. 99-15 by title only. 6 Ocoee City Commission Regular Meeting :+'d u� September 21, 1999 Human Resources Director Psaledakis explained that the Custodial Worker I and Accountant job descriptions were revised and new job descriptions are set forth for Pool Maintenance Technician-Certified, Athletic Aide and Audio Visual Producer. Ms. Psaledakis responded to several questions from Commissioners, then Commissioner Johnson, seconded by Commissioner Howell, moved to adopt Resolution No. 99-15, Job Descriptions. Motion carried 5-0. NETTING FOR BOB SORENSON FIELD As had been recommended by staff, Commissioner Howell, seconded by Commissioner Johnson, moved to approve the netting project for Bob Sorenson Field to be given to Modern Lighting for$5,300.00 with funds to be taken from contingency. Motion carried 5-0. BLEACHERS FOR BEECH RECREATION CENTER Commissioner Anderson asked where the money came from for the bleachers. Commissioner Johnson explained that the funds would come from the Jeld-Wen Foundation Grant ($10,000.00), Ocoee Youth Dance Donation ($20,000.00) and the balance of $2,200.00 from impact fees. As had been recommended by staff, Commissioner Johnson, seconded by Commissioner Parker, moved to approve the purchase of bleachers for Beech Recreation Center. Motion carried 5-0. DISCUSSION/ACTION RE: APPROVAL OF IAFF CONTRACT. Human Resource Director Psaledakis presented the staff report. City Manager Shapiro commended the firefighters and staff for their efforts in reaching agreement on the contract. Commissioner Anderson, seconded by Commissioner Johnson , moved to approve the IAFF ( contract. Motion carried 5-0. FIRST READING: ORDINANCE No. 99-32, AMENDING PERSONNEL RULES AND REGULATIONS. City Attorney Rosenthal read Ordinance No. 99-32, relating to temporary assignment pay, by title only. Mayor Vandergrift announced that the second reading and public hearing will be held on October 5, 1999. APPOINTMENTS/REAPPOINTMENTS TO BOARDS 7 Ocoee City Commission Regular Meeting 1 r September 21, 1999 Code Enforcement Board Replacement for Alternate Member Dean Hall whose term expires October, 2001. (Tabled from September 7, 1999) Commissioner Johnson, seconded by Commissioner Howell moved to appoint Spencer Solomon as an alternate member on the Code Enforcement Board to complete a term to expire October, 2001. Motion carried 5-0. Board of Adjustment Commissioner Johnson, seconded by Commissioner Howell moved to appoint Jeffrey Cox as an alternate member on the Board of Adjustment for a term to expire May, 2002. Motion carried 5-0. STAFF REPORTS Without objection, the Public Information Meeting concerning the widening of Maguire Road which had been set for September 13, 1999 was rescheduled to October 11, 1999 at 7:00 p.m. COMMENTS FROM COMMISSIONERS Commissioner Parker: 1. Reported calls from residents in Forest Oaks asking if the area near railroad tracks with drainage problem had been cleaned out. Mayor suggested that each Commissioner consider the top five areas at risk for flooding, and recommended a remedy for the Forest Oaks problem would be to clean out the area, make a retention ditch and sand bag the side of the railroad to form a dam. Mr. Shapiro said the ultimate engineering design would be to install a major pipe down to the lake so there is no headwater build up, but this is the project the City cannot afford. Staff will look into it and report back with (1) whether something has been done, (2) if there should have been something done maybe in protocol in the future we will, and (3)what can we do to make it better for the time being.. 2. Said she received the memo about the teen program but was still confused. She said this was for the middle school, but that a program was needed for the 15 and 16 year olds, as they are the ones who have been approaching Commissioners about helping to organize some activities for themselves as they don't have anything to do. Commissioner Howell agreed that a program was needed for the high school students. Recreation Director Nordquist said there is a teen club through the West Orange High School called Weekenders. Commissioner Parker said she was under the impression that we were looking at that as a model, but felt something was needed here in Ocoee, such as the dances which had been held in the past. She said other cities have teen board advisory councils. Mr. Nordquist said he has hired someone who has experience in teen clubs. Mr. Shapiro asked that Mr. Nordquist meet with him to develop a senior high school program which will be brought back to Commission for their approval. 8 Ocoee City Commission Regular Meeting September 21, 1999 L ,_j Commissioner Johnson: 1. Inquired about a performance bond for Carlman Booker Reis, the public relations firm for the water conservation program. Mr. Rosenthal said the performance bond is not applicable for professional services. Mr. Johnson asked to see the contract, asked about getting out of the contract, and asked for a report on what the City has spent for what the firm has done. City Manager Shapiro said he is awaiting a report from the rate company. 2. Asked about the West Orange Chamber. Mr. Shapiro said in response to Commission request staff has determined that the City has spent about $39,000.00 with the Chamber over three years, but he does not have the yearly figure yet. Mr. Johnson said he would like a report from the Chamber about what they have spent to benefit citizens of Ocoee. Mr. Shapiro said Ocoee has given the most money of any City and he has yet to get a phone call from their new director. Mr. Johnson said he was going to write a letter voicing his opinion, that he thought the Chamber needed to be more responsive to Ocoee and asked that the Mayor pass that message along as the City's representative to the Chamber. 3. Said he realized pick up of tree limbs and debris was running behind. Mr. Shapiro confirmed that Jennings was advised to step up the clean up. 4. Provided pictures and pointed out areas of the City needing maintenance including: (1) the area around the "City of Ocoee Center of Good Living" sign at the entrance to the City, (2) the strip adjacent to the fire hydrant near the Withers Maguire House which needs to be mowed, and (3) an area near Good Homes Plaza. Mr. Shapiro thanked him for the pictures and said he will look into them at the staff meeting on Thursday. 5. Said the surplus auction on Saturday had raised about $20,000.00. 6. Asked Mr. Shapiro to explain for Mrs. Morganto's benefit the situation on Cross Creek. Mr. Shapiro said they have the right to put whatever they want on that bridge. He said the only thing the Commission required was what they put on the outside brick wall area. He said a review of the minutes of all the meetings as well as the plat and had found nothing that had been said about color of the interior or of the bridge area except for the one section of the wall. The City had no legal way of asking them to change it, and they have no intent of changing it. Rosemary Morganto, asked about the red brick wall on Maguire and the additional white area. Mr. Shapiro confirmed that they do not have to have a brick wall there. Mrs. Morganto said when they had had the informational meeting Mr. Dailey had said they would have something consistent with the bridge. She suggested in future there should be an inch by inch commitment to avoid confusion and misunderstanding. After further discussion, Mr. Shapiro said he will provide copies of the minutes and information from the plat on the bridge/brick issue. Commissioner Johnson said he had been told that Ms. Christoefl had tried to call him but he had received no call or message from her, that his phone number is 656-2034 and he has an answering machine. 9 Ocoee City Commission Regular Meeting o September 21, 1999 L; I' Commissioner Anderson: 1. Thanked staff and EOC Committee for preparation for emergencies in last two weeks. He expressed confidence that in an emergency things would be dealt with swiftly and efficiently. Mr. Shapiro pointed out that Chief Strosnider was in charge. 2. Said in a tour with the Mayor before the storms he had seen areas where grates clogged with leaves and trash would have caused flooding if there had been heavy rains. 3. Asked what was happening with "Fish Ocoee." Mr. Shapiro said they now want to build a boardwalk. In response to a question about the status of the restrooms for the lakefront, Mr. Shapiro said the City has applied to the County for $54,000.00 through the boat registration grant to build the restrooms. He apologized for the delay on this project. 4. Asked status on White Road contract. Mr. Shapiro said the City was withholding payment and eventually will be discussing the matter with the bonding company. 5. Reported correspondence from the Highlands, Shoal Creek and Sleepy Harbour subdivisions concerning grass next to the road which appears to be crabgrass or weeds. Mr. Shapiro asked Mr. Anderson to give him the letters and he will pass them on. 6. Said Shoal Creek HOA wants to close Chicago Avenue, and he will provide the details to Mr. Shapiro. 7. Wants to attend an E-Commerce convention to be held in two weeks at Orange County Convention Center. Mr. Shapiro said to see Fran about it and that Mr. Tartar is probably attending. Commissioner Howell: 1. Asked about the Taylor Street sign. Mr. Shapiro said it is on the "To-Do" list, and he will see Acting Director Music about it. 2. Asked about the status of Wurst Road matter. Mr. Shapiro asked Mr. Howell to meet with him and Public Works Director Smith about it. 3. Said there was a call-in from Lynn McWilliams of Marlene Drive thanking Commission for approving netting at Sorenson and Mr. Nordquist for the work he has done on that project. 4. Said citizens had reported problems getting through on the phones to City Hall today. 5. Thanked those citizens who called in tonight. 6. Announced the RSVP line is 656-2218. Mayor Vandergrift: 1. Said the mini park on the trail in Ocoee was not included on the Planning Department Quarterly Report. Mr. Shapiro will check into the reason it was omitted. 2. Said we need to spruce up the park along the lake shore, that a number of trees need to be trimmed. 3. Said the Big League Team game with Hawaii will be shown after the meeting. 4. Said the West Orange Chamber Membership Drive is scheduled for September 22°a at 8:00 a.m. at Health Central. Mr. Shapiro asked Mayor to ask the director to call him. Commissioner Anderson said he was gathering information about the possibility of allowing individuals without cable to watch the Commission meeting on their computers. to Ocoee City Commission Regular Meeting September 21, 1999To 7 -a a LL ADJOURNMENT The meeting adjourned at 10:50 p.m. APPROVED Attest: City of Ocoee Marian Green, Acting City Clerk S. Scott Vandergrift, Mayor 11 Agenda 10-19-99 Item III A L1E1UU7 MINUTES OF THE OCOEE CITY COMMISSION EMERGENCY SPECIAL SESSION ADDRESSING THE WEST ORANGE COUNTY RODENT PROBLEM HELD OCTOBER 12, 1999 Mayor Vandergrift called the Special Session to order at 6:33 p.m. in the Commission Conference Room. The roll was called and a quorum declared present. Mayor Vandergrift announced that this was an emergency special session to address the rodent problem in West Orange County. PRESENT: Mayor Vandergrift, Commissioners Anderson, Johnson, Howell (arrived at 6:40 p.m.) and Parker. Also present were City Attorney Rosenthal, City Manager Shapiro, Garry Schneider - Environmental Administrator for Orange County Health Department, Wilbur S. Gary, II - Assistant to County Chairman Mel Martinez, Public Works Director Smith, Building & Zoning Official Flippen, Code Enforcement Supervisor Simon, and Administrative Secretary Dawson. ABSENT: None Mayor Vandergrift played a tape recording of a citizen requesting information on the mouse problem, and stated that we need to respond to our citizen's requests. The Mayor stated that after speaking with the citizen he feels that the City needs to play an active role in this problem. City Manager Shapiro responded that the City had contacted the County and was advised that mouse control material would not be in until Thursday or Friday. He stated that the County advised him that the majority of the materials were for Apopka and Zellwood, and that the County could not guarantee that there would be enough materials for Ocoee. Until now, our only option has been to refer citizens to the County, since we were not able to access the materials, and the County has been so inundated with calls that we have not been able to get through to them. Garry Schneider, Environmental Administrator for Orange County Health Department stated that he has only two people right now to address this issue throughout the County. He stated that they have received calls from the outskirts of Ocoee, so they know that the City is not immune to the problem. He stated that the County Commission has allocated $400,000 for bait and traps, and the State has allocated $200,000 - $100,000 from St. Johns Water Management and $100,000 from the Department of Health. Mr. Schneider also stated that he met with the Agriculture Department today. They are going to address the immediate residential problems, and then try to set up a zone of control to prevent the problem from spreading. He stated that they have been working with experts from the University of Florida and the Agricultural Department sent out a fact finding team today to look at the problem. The Agricultural Department will also be bringing in the Division of Forestry and even OCOEE CITY COMMISSION SPECIAL SESSION October 12, 1999 possibly the U.S. Navy. By the end of the week he expects the first order of bait to arrive, which is Quintox and is more environmentally friendly since it does not go up the food chain. However, the County will not be handing out bait until they have sufficient bait stations so that bait can be placed out safely. He stated that they have ordered traps as well, which should be arriving the beginning of next week. Distribution sites have not yet been designated, but the County is probably going to use County Fire/Rescue stations, however, they want to put educational information together with the materials for distribution, which they are working on now. Wilbur S. Gary,II, Assistant to County Chairman Mel Martinez, stated that his direct line is 836-7355. He advised the Commission that the Governor has said that the Department of Agriculture will take the lead on the eradication of the mice. They are going to open up an emergency operations center in the area to supervise the efforts. He stated that the County advised the St. John's Water Management District that their $100,000 contribution is appreciated, but inadequate. The county will be using snap traps which kill mice, and "tin cats" which catch mice. The county is working on a comprehensive plan to implement once the immediate infestation is under control. Dr. Bill Kerns of the University of Florida is the recognized expert in this area, and he advised the County that a case like this has never happened in the State of Florida, so this is totally new to everyone. The City will be included in the County's plans. The County's priority is to eradicate the rodent population, which is why it has already allocated more money than the State, and then it will look to recover the funds later. City Manager Shapiro requested that once the County comes up with a firm distribution plan, that the City be notified. The mouse problem is now in the northern side of the City. Building Official Flippen will be the City's rodent coordinator. The City's weekday distribution point will be the Building Department at City Hall, and the Fire Department will handle evening and weekend distribution. Commissioner Parker stated that she believes that the City will find more mice than it is currently aware of She has had mice in her neighborhood for several weeks, but no one wanted to tell their neighbors that they were having a mouse problem because of the stigma attached. Mr. Schneider responded that this stigma was a common problem in the beginning. The County was not aware of the problem because people didn't call until July, even though the nurseries were seeing a problem as early as March. City Manager Shapiro stated that the City is already mowing and that Code Enforcement is out doing weed abatement, especially in the northern part of the City. He asked what other steps the City could take to help the County. 2 OCOEE CITY COMMISSION SPECIAL SESSION October 12, 1999 Ms. Schneider replied that the County is working on a impact assessment of the problem, and would like to know what areas in Ocoee are the hardest hit. Commissioner Howell asked about the enclaves that look like junkyards. Mr. Schneider replied that the County needs a list of these locations. City Manager Shapiro stated that the City and County animal control teams work closely together, and that the City's code enforcement team will be able to generate a list of the problem areas that are in the enclaves. Mr. Gary stated that the Sheriff's Department and others have committed to mowing and other assistance. Mayor Vandergrift stated that this is a safety issue even though there have been no diseases reported so far. He has spoken with several retailers about traps, and suggested that the City allocate $5,000 towards the purchase of traps. Mr. Schneider stated that $5,000 will buy a lot of bait and traps. Mr. Gary stated that every little bit helps, and that the City should document its expenditures for possible future reimbursement. City Manager Shapiro stated that he supports the Mayor's position, and that he is learning a lot tonight. He stated that the Commission can take the funds out of the contingency account, and the City can already get going until the County is ready with its supplies and distribution plan. Commissioner Howell, seconded by Commissioner Parker, moved to allocate $5,000.00 for the purchase of rodent traps. Motion carried 5-0. City Manager Shapiro thanked the Mayor on the behalf of the staff for organizing the meeting so quickly and thanked Mr. Schneider and Mr. Gary for attending. Mayor Vandergrift stated that the public needs to be advised of the availability of traps for citizens. Mr. Gary advised Commissioner Anderson that one breeding pair of mice can produce 15,000 mice in one year. He also stated that Orange County TV will be running a tape by Dr. Kerns on rodent proofing. He stated that the County will have copies of the video tape ready tomorrow or the next day. City Manager Shapiro requested a copy and stated that he will send someone from the City to pick up a copy when it is ready. 3 OCOEE CITY COMMISSION SPECIAL SESSION October 12, 1999 After some additional discussion, the meeting adjourned at 7:20 p.m. APPROVED Attest: City of Ocoee Marisa Dawson, Administrative Secretary S. Scott Vandergrift, Mayor SS Rodents 10 12 99M.doc 4 Agenda 10-19-99 O2 link c? MINUTES OF THE OCOEE CITY COMMISSION REGULAR MEETING HELD OCTOBER 5, 1999 CALL TO ORDER Mayor Vandergrift called the regular meeting to order at 7:15 p.m. in the Commission Chambers. Commissioner Anderson led in prayer and Frances Watts led in the Pledge of Allegiance to the Flag. The roll was called and a quorum was declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Howell, Johnson and Parker. Also present were City Manager Shapiro, City Attorney Rosenthal, City Engineer/Utilities Director Shira, Community Relations/Projects Director Shira, Fire Chief Strosnider, Planning Director Wagner, Building and Zoning Official Flippen, Human Resources Director Psaledakis, Assistant City Engineer/Utilities Director Wheeler, Police Lieutenant Seaver, Principal Planner Lewis, Capital Projects/Transportation Planner Friel, and Acting City Clerk Green. ABSENT: None. PRESENTATIONS AND PROCLAMATIONS Presentation Orange County 2000 Charter Review Commission (CRC)-Jim Karr and Jim Riffle Mr. Jim Karr and Mr. Jim Riffle, two of fifteen Commissioners serving on the CRC, distributed a packet which included the current County Charter, a schedule of meeting dates, and past ballot amendments. Mr. Riffle said the CRC is seeking input from county officials and staff, constitutional officers, organizations, municipalities and citizens. He said their goal is to stress county/municipality interaction, land use and utility issues, long term planning and any suggestions for county government structure.. He said the review is in the early stage but views expressed thus far largely support the current charter with no significant change. Mr. Riffle said changes which have been suggested include: a return to partisan elections at the county level (supported by local political groups), an increase in the interval between reviews of the Charter from four to six years, and a change of County Chairman's title to "Mayor." Mr. Karr said two other issues which have been mentioned are continuation of single member districts and adding Commissioners in the future as population grows. He said in the testimony they have taken thus far, the prevailing opinion is "If it is not broke, don't fix it." He said they are available to receive comments from Ocoee Commissioners and citizens, and input may be given on the CRC's web address at onetgov.net. Mayor Vandergrift said he would be appearing before the CRC on October 25 and asked Commissioners to share any comments they wish to have relayed. He thanked Mr. Riffle and Mr. Karr for their presentation. Mr. Riffle announced that the CRC will meet in Ocoee Commission Chambers at 5:00 p.m. on January 10, 2000 with a public hearing to follow at 6:00 p.m. at which they might receive input rp (FOcoee City Commission Regular Meeting ! October 5, 1999 from area residents. In discussion about the possibility of televising the hearing City Manager Shapiro pointed out that it could be arranged if the CRC wanted to pay the crew. Proclamation Mayor Vandergrift proclaimed October 3-9, 1999 as Fire Prevention Week in Ocoee and presented the proclamation to Fire Chief Strosnider. CONSENT AGENDA The consent agenda consisted of items A, B, C, and D. Commissioner Anderson pulled Item D for discussion and Mayor Vandergrift asked, concerning Item B, if there would be a conflict of interest in a retiree from the Fire Department serving as trustee on the Police/Fire Board. Attorney Rosenthal said he did not believe there would be a conflict but advised Commission to consult Attorney Lee Denner, the counsel for the board. A. Approval and Acceptance of Minutes of City Commission Special Sessions of September 9, 1999 and September 22, 1999. B. Approval and Certification of Appointment of James Coschignano as Fifth Trustee on Police Officers'/Firefighters' Retirement Trust Fund Board of Trustees. C. Approval and Authorization for Closing of Sandy Beach Drive for Halloween Block Party on October 30, 1999 from 11:00 a.m. until 11:00 p.m. Commissioner Johnson, seconded by Commissioner Howell, moved to approve Consent Agenda Items A, B, and C as presented subject to confirmation by Attorney Lee Denner that there was no conflict in a retiree from the Fire Department serving as trustee on the Police/Fire Board. Motion carried 5-0. (Clerk's Note: On October 6, 1999, Attorney Dehner confirmed there would be no conflict.) D. Approval of Lease/Purchase Agreement with GE Capital Public Finance, Inc. for Purchase of City Telephone System. Noting a listing of expansion items, Commissioner Anderson expressed concern that the amount of the Lease/Purchase Agreement ($338,342.46) might exceed the amount in the Sprint proposal which Commission had originally approved. City Attorney Rosenthal and City Manager Shapiro addressed his concerns but did not have immediate access to the specific dollar amount of the original proposal. After further discussion, Mayor Vandergrift, seconded by Commissioner Parker, moved to approve Item D, the Lease/Purchase Agreement between the City and GE Capital Public Finance, Inc., and to authorize execution by the Mayor and City Clerk and further authorize the Mayor, City Clerk and Staff to execute all documents necessary to consummate the transaction contemplated by the Agreement subject to the Director of Finance confirming that the dollar amount set forth in the lease agreement does not exceed the prior dollar amount approved by the City Commission in approving the award to Sprint. Motion carried 3-2 with Commissioners Anderson and Howell voting "No." Commissioner Howell said he was not voting against the Lease/Purchase Agreement, but he wanted to see what the original price was. 2 Ocoee City Commission Regular Meeting ' D' ii October 5, 1999 U J , The following item was taken out of agenda order for consideration at this point in the meeting. Resolution No. 99-16, relating to Commitment for SR 50 Congestion Management Study Mr. Jon VanderLey, spoke in his capacity as Mayor of Oakland as well as the Chairman of the Transportation Task Force for the West Orange Chamber of Commerce. He asked Commission to approve sharing in the cost of a study so safety modifications to Highway 50 may be implemented. As major modifications to Highway 50 are so far in the future, the Task Force wants to implement measures such as traffic light timing, intersection improvements, and lengthening storage lanes for left turns to alleviate some of the traffic problems. He said the total cost of the design is about $150,000.00 and Orange County has committed to paying one half of it with the other half to be paid by the cities of Ocoee, Winter Garden and Oakland on a front mile basis.. Mayor VanderLey said Metroplan has already approved $2,500,000.00 toward those improvements out of their safety budget for the next two years. City Attorney Rosenthal read Resolution No. 99-16 by title only. Mayor Vandergrift pointed out that Ocoee already has a study and the resolution provides that if that study can be used, Ocoee will be compensated for the cost to the City for it. In response to questions from Commissioners Anderson, Howell and Johnson, Transportation Planner Friel said that Ocoee's SR 50 study was complete and had been adopted last summer and is used on an on-going basis as development occurs along the SR50 corridor. He said he thought the majority of the study could be used if some calculations and assumptions are updated, and the request for credit could be worked out when the scope of services is determined. He clarified that Orange County would be leading the CMS (congestion management study) and the more technical PD&E study would occur later. He said the actual construction or widening of SR50 will be ten years out, and that is why the County and cities need to extend the life of the 4 lane road the best that they can. Commissioner Johnson expressed concerns about the County's lack of planning and foresight concerning area roads. Mayor Vandergrift, seconded by Commissioner Anderson, moved to approve Resolution No. 99-16. Motion carried 5-0. COMMENTS FROM CITIZENS/PUBLIC John Brady, 210 Franklin Street, reported problems with stormwater drainage from the road and garbage from a neighbor's home flowing into his driveway. He also reported problems with overcrowding and junk vehicles at 205 Franklin. Pertaining to stormwater, David Hamstra, of PEC, said establishment of legal ownership of the right-of-way on Franklin was needed and that could be accomplished through coordination between the City and DOT. Mr. Shapiro said the right-of-way ownership issue would be addressed with the City Attorney on Thursday and asked Mr. Flippen to look into the code enforcement issues on Wednesday. 3 rn ir-\\ Ocoee City Commission Regular Meeting October 5, 1999 Richard Tomaino, 209 Franklin Street, expressed concern about problems on Franklin with drainage, code enforcement at 205, parking on the street blocking traffic, trash cans which were not put away according to City guidelines, and the need for speed signs. He also suggested synchronization of the traffic light at Ocoee-Apopka and Silver Star in order to expedite traffic. Commissioner Johnson pointed out that this was a state road and the City can only make recommendations and he asked staff to address the state about the light. City Engineer/Utilities Director Shira pointed out that DOT has pledged funds for this project and the Orlando/Bluford intersection project and there would not be sufficient funds to do both. He said this was another reason that the Franklin Street area project has not proceeded. Michael Miller, 1305 Ridgefield Avenue, (call-in) reported that Lynx buses are traveling through residential neighborhood at excessive speeds - over 45 mph in areas of 25 to 30 mph speed limits Wurst and Adair) and asked what could be done. Mayor Vandergrift suggested having police watch that area and sending a letter to Lynx making note of the complaint. Commissioner Anderson said that the City had written to Lynx with concerns about buses stopping on the road and asked that staff check on that again. Martha Lopez-Anderson, 2438 Alclobe Circle, on behalf on the Silver Bend HOA, expressed their appreciation to Assistant City Engineer Wheeler for an outstanding POWR presentation to their homeowners at their last quarterly meeting. She strongly encouraged other homeowners' associations to become aware of wasting water when irrigating lawns and association common areas. Mrs. Anderson also reminded everyone about Ocoee Founders' Day events to be held on Saturday, October 16 and encouraged everyone to participate. Allen Bond, 295 N. Lakeshore Drive, (e-mail) asked about the City's preparation to control water elevation in Starke Lake: (1) How long before a potential flood event (such as hurricane) does the City open the deep wells, (2) How many wells are in operation on Starke Lake, and (3) Do other regulatory bodies have to be consulted prior to activation of wells? Mr. Shira responded that the maintenance of the wells was Public Works Director Bob Smith's department and he does have a regular maintenance schedule for the wells. Mr. Shira said that both wells are open and have been open for several months. They are ordinarily closed only when the water level starts to drop. He said the City is working with EPA and St. John's to find funds for the cleaning of both wells as well as installation of new intake structures and gate valves. He confirmed that St. John's had issued a permit in 86/87 that established elevations on Lake Olympia and Starke Lake and there is a fairly complex balance between the two. Mayor Vandergrift said the inquiry would be turned over to Public Works for further response. Howard Gross, 18 Moor Green Court, (e-mail) said he had previously complained that his trash container, after being emptied, was either left in the street or blocking the driveway. He said since his complaint it has been left in the street and that today his was the only container on his street which had been left in the street. He asked for help in resolving this annoyance. 4 Ocoee City Commission Regular Meeting n October 5, 1999 Commissioner Anderson said this seemed to be a previous RSVP complaint and asked that it be checked out. Mayor Vandergrift asked that any repercussions to RSVP complaints be checked into. Mike Hone, 375 Kaila Court, (call-in) asked what it would take to get lights on the power poles along Montgomery Avenue that leads into Admiral Pointe. Mr. Shapiro said there was a problem on the left side with the distance between the sidewalk and the wall and the trees are the problem on the right side, but staff will look into it. Dunstan Amburgey, 503 2"d Street, (call-in) asked about areas which may be annexed into the City and when more affordable homes would be built in the City. Mayor suggested that the requests should be referred to the Planning Department. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Parker announced that Ocoee's golf team had won the trophy in The McKesson General Medical Golf Tournament sponsored by Health Central Foundation which was held on October 4. Commissioners Johnson and Howell, Recreation Director Nordquist and John Klingman (filling in for Commissioner Anderson) had comprised the team. Commissioner Howell pointed out that the school nurse program had expanded from 4 school nurses to 20. Mr. Shapiro said that Mr. Gleason had said Commissioner Parker had done a great job running the tournament, and Commissioner Johnson also gave kudos for her exemplary accomplishment. Commissioner Howell thanked Public Works Director Smith for the signs placed on Taylor, Bluford, Kissimmee and Franklin Streets. Mayor Vandergrift said a sample letter concerning negotiations on cable television had been placed before Commissioners on the dais and he would be referring to it at the end of the meeting. PUBLIC HEARINGS ORDINANCE No. 99-32 - AMENDING PERSONNEL RULES AND REGULATIONS City Attorney Rosenthal read Ordinance No. 99-32 by title only. Human Resources Director Psaledakis explained that the Temporary Assignment Pay section had been revised to coincide with the IAFF Contract which Commission had approved at the last meeting. The change provides for temporary assignment pay for Fire personnel to become effective with three consecutive shifts instead of five and a commensurate change for general employees to seven consecutive days from ten. The public hearing was opened. As no one wished to speak, the public hearing was closed. Commissioner Parker, seconded by Commissioner Howell, moved to adopt Ordinance No. 99- 32. Motion carried 5-0. 5 Ocoee City Commission Regular Meeting I: } � ` 6 October 5, 1999 ` ' J VILLAGES OF WEST OAK- PRELIMINARY/FINAL SUBDIVISION PLAN, PROJECT LS-99-005. Principal Planner Lewis presented the staff report for the proposed subdivision to be located at the southeast corner of the intersection of Clarke Road and White Road. The project will contain approximately 33 single family residential lots. The subject property is part of the Lake Lotta Center DRI/PUD so it has PUD zoning. He explained that most of the lots are 50' x 110' but the minimum living area of the homes will be 1,200 square feet. He concluded with staff's recommendation for approval subject to three proposed waivers from Code requirements as included in the Waiver Table on Sheet 11 of the Plan: 1) The 800 foot maximum cul-de-sac length- 1,100 feet proposed; 2) The 25 foot front building setback - 20 feet proposed; and 3) The 25 foot PUD buffer along all PUD boundaries - no PUD buffer proposed along the east side of Lot 33. The public hearing was opened. R. P. Mohnacky, 1820 Prairie Lake Boulevard, asked what the City gained in return for allowing 50 foot lots in this PUD, and City Attorney Rosenthal said the City gained the mall. Mr. Mohnacky asked the reason for the waiver to 20 feet, and Mr. Lewis said the smaller front setback would permit larger homes to be built on the lots and it was his understanding that the homes they were planning to build were starting at 1,500 square feet. Richard Tomaino said he thought it would be better to allow only 27 homes on the nine acre parcel. The public hearing was closed. Richard Wark, Errol Estates, Apopka, a general partner for Village Construction, said he hopes to be the developer and builder of the project. He said it is their intent to build homes in the range of 1,515 to 2,050 square feet with an average of 1,734 with price range from $125,000 to $155,000 with an average of$138,600. Mr. Wark said the homes they propose to build will be concrete block and will have pools. In further discussion about details of the Plan, Commissioner Parker stated for the record that, as she had experience with large houses on small lots, she thought on-site sales people should be required to be forthright so prospective home buyers know what they can do in future. Mayor Vandergrift said sales people should also warn if the lot is not large enough for a pool. Commissioner Anderson suggested drafting an ordinance to require builders to notify prospective owners how much build out is allowed on a property. Commissioner Johnson suggested providing allowances for installation of paver streets in small subdivisions. As had been recommended by staff, Mayor Vandergrift, seconded by Commissioner Johnson, moved to approve the Preliminary/Final Subdivision Plan for the Villages of West Oak subdivision, including all three proposed waivers noted above, as date stamped received by the City on September 9, 1999. 6 Ocoee City Commission Regular Meeting � < ti\ October 5, 1999 Commissioner Anderson moved that minimum house size on any lot should be 1515 square feet in order to grant the waivers. Motion died for lack of a second. Commissioner Johnson pointed out that the City cannot command contract zoning. The vote on the original motion carried 4-1 with Commissioner Anderson voting "No." RECESS - 9:18 p.m. - 9:29 p.m. OTHER BUSINESS The following items are listed in the order considered. DISCUSSION/ACTION RE: PAY FOR PART-TIME EMPLOYEES AWAY FROM WORK AND FOR HOLIDAYS Human Resources Director Psaledakis said Mrs. Watts does understand that part-time employees who work 20 hours or more a week do in fact receive holiday pay. She said.as far as paying anyone over the 20 hours or paying them for being out during the storms, she said the County does not pay the school crossing guards who were off for the storms. City Manager Shapiro said the City would be treading on dangerous ground in setting precedent for at-will employees in future as the number of at-will employees will be likely to increase in number in the future. Commissioner Anderson commented "if it is not broke, don't fix it." There were no comments on this issue by other members of the Commission. SPECIAL EVENTS PERMIT FOR FOUNDER'S DAY ACTIVITIES Community Relations/Projects Director Shira introduced Mary Melvin, who has planned the road race, and Lieutenant Chuck Seaver, who will be overseeing police coverage for the various Founder's Day activities. She said the re-enactors have requested to move to McKey Street behind Betty J's Florist, so staff is requesting that Commission approve the closing of McKey Street from Bluford to Lakewood in addition to those streets listed in the permit. Mayor Vandergrift, seconded by Commissioner Anderson, moved to approve the special events permit application for Founder's Day along with the specified road closings, including McKey Street from Bluford to Lakewood. Motion carried 5-0. APPROVAL OF 1999 NPDES ANNUAL REPORT City Engineer/Utilities Director Shira presented the report. He said David Hamstra, of PEC, was present to answer questions. Mayor Vandergrift said he had questions but he would address them to Mr. Hamstra later. Commissioner Anderson asked if clean out and maintenance should not have been addressed in the report, and Mr. Hamstra said that was an internal situation to be resolved within the City. Ocoee City Commission Regular Meeting October 5, 1999 Commissioner Howell, seconded by Commissioner Johnson moved to approve the 1999 NPDES Annual Report and to Authorize the Mayor to sign the Certification Statement. Motion carried 5-0. FIRST READINGS OF ORDINANCES ORDINANCE No. 99-33, RE: POLICE OFFICERS'/FIREFIGHTERS' RETIREMENT TRUST FUND DEFERRED RETIREMENT OPTION PLAN(DROP) ORDINANCE No. 99-34, RE: GENERAL EMPLOYEES RETIREMENT TRUST FUND DEFERRED RETIREMENT OPTION PLAN(DROP) City Attorney Rosenthal read Ordinance Nos. 99-33 and 99-34 by title only, and Mayor Vandergrift announced that the second readings and public hearings will be scheduled for October 19, 1999 beginning at 7:15 p.m. MAGUIRE ROAD WIDENING PROJECT APPROVAL OF DRAINAGE AND ACCESS EASEMENT, THE NON-EXCLUSIVE PERPETUAL SLOPE EASEMENT,AND NON-EXCLUSIVE TEMPORARY EASEMENT. AUTHORIZE PAYMENT OF $250.00 TO DAN J. STEELE TO COVER COSTS IN REVIEWING AND EXECUTING THE AGREEMENTS. City Attorney Rosenthal presented the staff report. He said this was the first of similar agreements that will be coming before Commission with a payment of$250.00 to the property owners. He concluded with staff's recommendation for approval of the three agreements and the payment of$250.00 to Mr. Steele. As had been recommended by staff, Commissioner Anderson, seconded by Mayor Vandergrift, moved to approve the Drainage and Access Easement, the Non-Exclusive Perpetual Slope Easement, and the Non-Exclusive Temporary Easement, authorizing execution there by the Mayor and City Clerk; and the payment of$250.00 to Mr. Steele to cover his costs in reviewing and executing the agreements. Motion carried 5-0. AWARD OF CONSTRUCTION CONTRACT FOR PHASE 3 PART 3 WATER DISTRIBUTION MAINS PROJECT Assistant City Engineer/Utilities Director Wheeler presented staff report. As had been recommended by staff, Commissioner Howell, seconded by Commissioner Parker moved to authorize the Mayor and City Clerk to execute a contract with Prime Construction Group, Inc. in the amount of $192,692.00 for Phase 3 Part 3 Water Distribution Main Project in accordance with the following steps: (1) Authorize the Engineering Department to execute the Notices of Intent to Award and secure executed contract documents, bonds and insurance from the contractor; and (2) Authorize the Mayor and City Clerk to execute the contracts with Prime Construction Group, Inc. at such time as the contract documents are reviewed for compliance by staff and legal counsel, as needed. .Motion carried 5-0. FUNDING OF SENIOR PROGRAM WATER FEES, WATER TAX, AND SOLID WASTE FEES. Commissioner Howell, seconded by Commissioner Johnson, moved to approve the funding of Senior Program Water Fees, Water Tax, and Solid Waste Fees with the funds to be taken from 8 r� Ocoee City Commission Regular Meeting �``� October 5, 1999 contingency and placed in the appropriate line items in the budget. Motion carried. 4-1 with Commissioner Parker voting "No." Commissioner Parker said she did not object to the program but felt the it could be administered in a more fair manner. APPOINTMENT OF REPRESENTATIVE TO WEST ORANGE AIRPORT AUTHORITY Commissioner Howell, seconded by Commissioner Johnson, moved to appoint Harold Maguire as Ocoee's representative on the Airport Authority as had been recommended by the Mayor. Motion carried 5-0. PREEMPTION OF NOVEMBER 15, 1999 CITY COMMISSION WORKSHOP AT 6:00 P.M. FOR CODE ENFORCEMENT BOARD WORKSHOP, 5:00 P.M. TO 8:00 P.M. Mayor Vandergrift, seconded by Commissioner Johnson, moved to approve the November 15 change as requested. Commissioner Parker, seconded by Commissioner Howell, moved to amend the motion to do away with the pre-meeting Commission Workshops as she believed they were not productive. Motion carried 3-2, with Commissioner Anderson and Mayor Vandergrift voting "No." The vote on the original motion to preempt the November 15 Workshop carried 5-0. In discussion about the workshops, it was agreed that a workshop could be called if needed. And City Manger Shapiro said that agenda packet deadlines would be changed so that Commissioners could have their packets on the Wednesday preceding the next Commission meeting. This change will take effect following the first five Tuesday month, and that will be November, 1999. The new deadline will be in effect for the first meeting in December. EMERGENCY ITEM JOINT OCOEE/WINTER GARDEN/SJRWMD AGREEMENT FOR PREPARATION OF A REGIONAL RECLAIMED WATER MASER PLAN City Engineer/Utilities Director Shira presented the staff report explaining the emergency nature of the item. He explained that SJRWMD agreed that if Winter Garden and Ocoee would jointly prepare a master plan for reclaimed water use within their boundaries, the District would use some of its Alternative Water Construction Cost Sharing Program funds to fund a portion of the cost of the preparation of the plan. Under the proposed Agreement, the District will fund $37,500 of the total fee of $75,500, but the funds must come from the District's FY 98/99 budget, so the Agreement must be executed by the City and returned to the District promptly in order for them to get it approved by their board for payment from FY 98/99 funds. As had been recommended by staff, Commissioner Howell, seconded by Commissioner Anderson, moved to approve the Cost Share Agreement Between the St. John's River Water Management District and City of Ocoee for Development of a Reuse Master Pland and authorize the Mayor and City Clerk to execute same and approve Addendum No. 99-13 to the Agreement Between City of Ocoee and Professional Engineering Consultants, Inc. for Engineering Services for Regional Reuse Water Master Plan in the not-to-exceed amount of$75,500.00 and authorize the Mayor and City Clerk to execute same. Motion carried 5-0. 9 Ocoee City Commission Regular Meeting r. October 5, 1999 i \ �;r COMMENTS FROM COMMISSIONERS Commissioner Howell: 1. Asked if we have system set up to install water meters for irrigation for yards. Mr. Shira said we don't have a system for that and actually discourage it, because the City's rate is set up now so that the wastewater charge is capped at 12,000 gallons, and most homes use more than that. If the homeowner uses less than that amount, the irrigation meter might be a savings, but the cost of installation is $150.00 and it would take many months to offset the initial cost. 2. Asked the status of the Pig Path at the elementary school. Mr. Rosenthal recalled that the agreement was under revision, and Mr. Shapiro will check with Community Relations/Projects Director Shira about it. 3. Said the Founders' Day Golf Tournament was scheduled at Forest Lake on October 15 and those who wished to participate could contact Jim Beech at 656-2669 or Vicki Prettyman at Vignetti Park. 4. Asked about a straw ballot to determine the will of the citizens concerning bonds for projects such as property for practice fields and other improvements. Commissioner Parker suggested a survey at Founders' Day, but Mr. Shapiro thought it would be too late to do that now. Mr. Shapiro suggested that Commission might begin with a work session to discuss their wish lists, give staff time to determine the price for it and for Finance Director Horton to determine the ad valorem rate that would be needed, and then to send out a questionnaire. He said that depending on that response, Commission might wish to proceed to a straw ballot or a GOB ballot. He pointed out political considerations and suggested that other cities might be consulted about their experience. 5. Extended condolences to his brother's wife who had lost her mother today. . Commissioner Anderson: 1. Asked about Fire Department collector trading cards which had been distributed in the meeting. Mr. Shapiro said they would be given out during Fire Prevention Week. Commissioner Johnson: 1. Thanked the Public Works Department for the excellent job they had done in tree trimming and clean up following the storm. Commissioner Howell also expressed kudos to Mr. Smith. Commissioner Parker: 1. Announced the RSVP line is 656-2218. 2. Encouraged"Trading Cards"to be distributed by Fire and Police personnel Mayor Vandergrift: 1. Noting that civility on the County Commission was one of the themes of Chairman Martinez' State of the County address today, he complimented the other Commissioners for the civility they have shown. 10 r 17\ � j H Ocoee City Commission Regular Meeting I - 1 H ; , October 5, 1999 2. Reported a hazard at the Bulldog Field with the step up to the concession stand. Noting that he had fallen there, he suggested it might be rounded out or a ramp installed. 3. Directed attention to the sample letter to Time Warner concerning establishing what other jurisdictions need/want on a government access channel in West Orange. He offered to go to the other cities to talk with them about it. 4. Said he has been appointed to the Community Action Board of Orange County and needs to talk with Commissioner Johnson about it. ADJOURNMENT The meeting adjourned at 10:57 p.m. APPROVED Attest: City of Ocoee Marian Green, Acting City Clerk S. Scott Vandergrift, Mayor 11