Item VII (I) Request for Qualifications for Transportation Planning Consulting Services Agenda 11-02-99
Item VII I
"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER
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Ocoee S.SCOTT VANDERORIFT
..� ri:j\sii.
CITY OF OCOEE COMMISSIONERSL
i r a 150 N.LAKESHORE DRIVE DANNY HOWELL
D SCOTT ANDERSON
Sty, OCOEE,FLORIDA 34761-2258
tit` JOHNSON
4, ,4' (407)656-2322 NANCY J.PARKER
of GOO`` CITY MANAGER
ELLIS SHAPIRO
STAFF REPORT
DATE: October 29, 1999
TO: The Honorable Mayor and City Commissioners
FROM: Bradley E. Friel, AICP, Capital Projects/Transportation Planner,
THROUGH: Russell B. Wagner, AICP, Director of Planning ]
SUBJECT: Request for Qualifications for Transportation Planning Consulting Services
ISSUE:
Should the Mayor and City Commissioners direct staff to advertise the attached Request For
Qualifications (RFQ) for Transportation Planning Consulting Services?
BACKGROUND:
In the fall of 1996, the City Commission directed staff to begin a process that would select a
transportation planning consultant who would assist staff in various transportation planning
related functions. In April of 1997, the City entered into a series of one year contracts with JHK
(TransCore) to provided the necessary transportation planning services. To date this effort has
been successful in developing the Ocoee Transportation Master Plan, the SR 50 Access
Management and Intersection Operation Plan, an update of Ocoee's Road Impact Fee
Ordinance and the City's Annual Traffic Count Program. Additional services included
transportation-related reviews pertaining to concurrency management, intersection analyses,
access management plans, and other projects to improve traffic flow. On April 15, 2000, the
contract with TransCore will expire. As a result, the City must revisit the process to select a
firm that can provide the necessary transportation planning services.
DISCUSSION:
The funding authorization for transportation planning consulting services was approved during
the most recent budget process. Under the Consultants' Competitive Negotiations Act (CCNA)
and the policies and procedures of the City of Ocoee, a formal process must be followed to
secure continuing consulting services. In this case, transportation planning consulting services
would be sought through a formal request for qualifications. The selection process would then
involve a committee to include the Director of Planning, City Engineer/Utilities Director, Public
Works Director, Capital Projects/Transportation Planner, and a member of the City
Commission who would rank the top firms. Those firms would then make presentations to the
City Commission who would make the final decision.
P0W1' evi
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Protect Ocoee's Water Resources �%'�
The Honorable Mayor and City Commissioners
October 29, 1999
Page 2
RECOMMENDATION:
Staff respectfully recommends that the Mayor and City Commission: (1) direct staff to begin the
formal RFQ process, and (2) appoint a member of the City Commission to sit on the selection
committee.
Attachment
cc: Ellis Shapiro, City Manager
Jim Shira, P.E., City Engineer/Utilities Director
Robert Smith, Public Works Director
o:\calexander\all_data\capdfile\staff reports\cc sr\sr99064.doc
POMN6A
Protect Ocoee's Water Resources
"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER
Ocoee S.SCOTT VANDER4RIFT
CITY OF OCOEE
Q. ,,ycra COMMISSIONERS
- 150 N.LAKESHORE DRIVE DANNY HOWELL
O SCOTT ANDERSEN
OCOEE,FLORIDA 34761-2258 RUSTY JOHNSON
C � e).je (407)656-2322 NANCY J.PARKER
f4 OJ 000 CITY MANAGER
ELLIS SHAPIR(
CITY OF OCOEE
REQUEST FOR QUALIFICATIONS
FOR
TRANSPORTATION PLANNING SERVICES
Pow1
Protect Ocoee's Water Resources
CITY OF OCOEE REQUEST FOR QUALIFICATIONS
TO PROVIDE TRANSPORTATION PLANNING CONSULTING SERVICES
All applicable laws and regulations of the United States, the State of Florida, and the City of
Ocoee, Florida will apply to the resulting agreement. The provisions of the Consultants'
Competitive Negotiations Act (Section 287.055, Florida State Statutes) shall apply, where
applicable.
Information regarding Scope of Services and submittal of Expressions of Interest is outlined
below.
Expressions of Interest must include all of the following and include one (1) original and six (6)
copies clearly marked on the outside: Qualifications for Transportation Planning Consulting
Services.
General Selection Criteria will be as required by law and will include:
1. Legal name, Federal taxpayer identification number, address, and telephone
number of the proposer (firm, corporation, partnership, individual). The person
signing the Expression of Interest on behalf of the proposer shall have the
authority to bind the proposer to the submittal.
2. PUBLIC ENTITY CRIME INFORMATION STATEMENT: All invitations to bid as
defined by Section 287.12(11), Florida Statutes, requests for proposals as
defined by Section 287.012(16), Florida Statutes, and any contract document
described by Section 287.058, Florida Statutes, shall contain a statement
informing persons of the provisions of paragraph (2) (a) of Section 287.133,
Florida Statutes, which reads as follows: "A person or affiliate who has been
placed on the convicted vendor list following a conviction for a public entity crime
may not submit a bid on a contract to provide any goods or services to a public
entity, may not submit a bid on a contract with a public entity for the construction
or repair of public building or public work, may not transact business with any
public entity in excess of threshold amount provided in Section 287.017, for
CATEGORY TWO for a period of 36 months from the date of being placed on the
convicted vendor list."
All vendors who submit their Qualifications to the City of Ocoee are guaranteeing
that they have read the previous statement and by signing the documents are
qualified to submit a proposal under Section 287.133, (2)(a) Florida Statutes.
3. Professional qualifications of Firm and specific individuals to be assigned to the
project (include resumes). Names of any anticipated subcontractors for
Professional Services to be listed (Proposers shall include completed Standard
Forms 254 and 255 with their submittal). Include names, addresses, and
previous qualifications if you propose using Specialty Consultant Services.
4. Identify how the firm's Transportation Planning/Engineering expertise would be
utilized to perform tasks identified in the following Scope of Services under a
"continuing contract" as defined by Section 287.055(2)(g) Florida Statutes.
A. Assisting City staff in updating a financially feasible Master Transportation
Plan, consistent with the most recent OUATS update;
B. Assisting City staff in periodic updates to the Comprehensive Plan, Land
Development Code and Capital Improvements Plan;
C. Performing individual traffic analyses (generation and distribution) for
concurrency management;
D. Assisting City staff in updating and maintaining a socio-economic data base;
E. Performing traffic modeling in conjunction with road impact fee updates and
Comprehensive Plan Amendments;
F. Providing annual traffic counts and other counts for special studies and traffic
operations analyses;
G. Assisting City staff with roadway concept analysis;
H. Assisting City staff in the identification and qualification for various Federal
and state grants etc,.
I. Providing assistance working with other governmental agencies on
transportation related issues;
J. Performing intersection analyses and other studies involving traffic
operations;
K. Reviewing traffic studies submitted through the concurrency process or for
alternative road impact fees;
L. Developing access management plans for roads in the City;
M. Developing plans for bicycle, pedestrian, and transit ways in conjunction with
transportation planning; and
N. Other related services requiring transportation planning.
5. Past performances in similar projects for governmental clients. List all projects of
similar nature within the past three years. Title and brief description of each
project to include:
Client (contact person, address, and telephone numbers)
- Year completed
Nature of work involved in each project
Total cost, including number of change orders, value, and reason
Construction cost versus bid;
6. Current and near future workload (ability to perform in a timely fashion). Submit
current list of projects and percentage of completion and expected date for
completion.
7. Location of Firm within general geographical area.
8. Provide statement agreeing to obtain (prior to award) Professional Liability
Insurance (minimum coverage of $1,000,000.00) and Comprehensive General
Liability Insurance (minimum coverage $2,000,000.00). The City of Ocoee is to
be named as an additional insured on this policy of insurance. Policies other than
Workers' Compensation shall be issued only by companies authorized by
subsisting certificates of authority issued to the companies by the Department of
Insurance of the State of Florida to conduct business in the State of Florida and
which maintains a Best's Rating of "A" or better and Financial Size Category of
'VII" or better according to the A.M. Best Company. Policies for Workers'
Compensation may be issued by companies authorized as a group self-insurer
by Chapter 440.57, Florida Statutes.
9. Any additional pertinent data regarding the Firm's capability (please limit to two
(2) pages).
10. Disclosure of any potential Conflict of Interest due to any other clients, contracts,
or property interests. Include a notarized statement certifying that no member of
your firm's ownership, management, or staff has vested interest in any aspect of,
or Department of, the City of Ocoee.
11. Financial Statement.
Expressions of Interest will be evaluated using the above criteria. Firms will be notified in writing
if they have been selected for an interview within four(4)weeks after submittal date. Notices for
interview will contain expressed directions. Subsequently, firms will be notified in writing as to
"short-listing."
All expenses for making Proposals to the City of Ocoee shall be borne by the Proposer. Action
on Expressions of Interest normally will be taken within 45 days of opening; however, no
guarantee or representation is made herein as to the time between submittal opening and
subsequent City Commission action. The City reserves the right to waive informalities contained
in any Expressions of Interest and to readvertise for Expressions of Interest. Award of a
contract, if made, will be to the most highly qualified proposer based upon the criteria listed
above. The successful proposer(s) shall be required to execute an agreement, in form and
content, acceptable to the City indemnifying and holding harmless the City, its officials, officers,
employees, and agents from all claims. The anticipated contract, a copy of which is attached,
will be a "continuing contract" as defined by Section 287.055(2)(g), Florida Statutes.
All prospective professionals are hereby cautioned not to contact any member of the City of
Ocoee City Commission or any member of the Selection Committee. All contacts must be
channeled through the Finance Department. Failure to comply with these procedures shall be
cause for disqualification of firm's Expression of Interest.
Sealed Qualifications for Transportation Planning Consulting Services will be accepted
by Joyce Meridith, Buyer, for the City of Ocoee at Ocoee City Hall until 11:00 A.M., local
time, January 5, 2000. Qualification packets received after the specified time and date
shall be returned unopened.
MAIL AND DELIVERY ADDRESS:
City of Ocoee
Joyce Meridith
Finance Department
150 N. Lakeshore Drive
Ocoee, Florida 34761
(407) 656-2322 ext. 190
(407) 656-7835 -fax
NO FACSIMILE OR TELEGRAPHIC SUBMISSIONS WILL BE ACCEPTED.
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