01-14-2019 Minutes MINUTES OF THE OCOEE
PARKS AND RECREATION ADVISORY BOARD
REGULAR MEETING HELD ON JANUARY 14, 2019
I. CALL TO ORDER
The meeting was called to order at 6:00 p.m. in the Annex Building-Parks and
Recreation main office, Ocoee, FL 34761. The roll was called and it was declared
there was a quorum.
PRESENT: Chair Rainer, Vice-Chair Graham, and Members Applegate. Also
present were Parks and Recreation Acting Director Mark Johnson, E-Officio
Member Commissioner Rosemary Wilson, and Senior Administrative
Assistant H. Kim McMillin.
ABSENT: Member Maranan (absent excused)
INTRODUCTION OF GUESTS AND VISITORS: None
II. NEW BUSINESS
A. APPROVAL OF MINUTES
Member Applegate seconded by Vice-Chair Graham made a motion to
accept the minutes of the November 12th 2018 meeting. The motions passed
unanimously.
B. LIGHT UP OCOEE
Acting Director Johnson mentioned that next year a letter or correspondence to
thank the recipients receiving the Light up Ocoee signs. The Parks and Recreation
main office received calls from residents for an explanation of the signs and if it was
required to return them to the city. There was discussion to purchase one sided signs
with the second side worded as "Thank you for participating from Parks and
Recreation" with a sticker of the city logo. It was also mentioned by members to visit
and judge other subdivisions not visited in 2018. It was proposed to add an
announcement or insert in the water bills for dates chosen to judge Light Up Ocoee.
The event will be done the same as it was last year; the Board will randomly drive
around the city, select the best light displays, and place the signs in the yard
anonymously. All members unaminously agreed this is an enjoyable event.
C. SPRING FLING MARCH 9, 2019 Ex-Officio Member Commissioner Wilsen
said that the event may be different this year: Due to the construction it may not be as
large as in the past years. She also mentioned that maybe the members could work
on another option to do a give-away instead of purchasing seedlings or plugs as they
did the previous year. Or a sticker or plaque for a bike. Chair Rainer suggested
raffling a bike as a give-away. Member suggested giving away two bikes in a raffle.
Chair Rainer suggested larger size bikes, and Ex-Officio Commissioner Wilsen
confirmed she will suggest younger age bikes to be purchased by other organizations.
Acting Director Johnson suggested Recreation staff will purchase two bikes for the
larger bikes. Sr. Administrative Assistant McMillin will email all members pictures
of the bikes purchased.
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Vice-Chair Graham seconded by Member Applegate made a motion set the
budget of$350 for Spring Fling 2019. The Motion passed unanimously.
For future reference, there was discussion on other avenues for Spring Fling
pertaining to raffles and recreational activities such as giving away swim
lessons.
D. EASTER EGGSTRAVAGANZA
April 20th, 2019 is Easter Eggstravaganza. 14,000. prefilled eggs with candies
and toys. A DJ will be present.
A coloring contest for various age groups will be judged by the Parks and
Recreation Advisory Board on Friday April 19th. All entries are due by April 19th
by lunchtime, 1:00 PM. Contestants will be acknowledged with ribbons only.
Kim McMillin will send an email reminder to the board members for Friday
April 19th between 5:00 PM-6:30 PM at Jim Beech Recreation Center.
III. OTHER BUSINESS
Soccer field expansions are in progress.
Holiday Tree Lighting Event will be held on Saturday, December 7th. Member
Applegate mentioned Santa and Mrs. Claus will need to be scheduled soon if
we are interested in their services for the event. The event location may
change due to the construction.
IV. SET NEXT AGENDA
A. Approval of minutes of the January 14, 2019 meeting
B. Recap of SPRING FLING
C. Best Fest will be on April 11, 2019
D. Big Orange Games will be on April 27, 2019
V. QUESTIONS/COMMENTS
VI. ADJOURNMENT
ADJOURNMENT
The meeting was adjourned at 7:10 PM.
Nuc
Chair n Rainer Sr. Admin. Asst. H. Kim McMillin
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