03-07-2019 Minutes CITY OF OCOEE
Minutes of the Human Relations Diversity Board
Regular Meeting Held March 7,2019
I:CALL TO ORDER
HRDB meeting was called to order by Past-Chair Crown at 7:00 p.m. in Room 109 of Ocoee City Hall located at 150 North
Lakeshore Drive, Ocoee, Florida.
A. Pledge of Allegiance and Moment of Personal Reflection: Mayor Johnson led the Board in the Pledge of
Allegiance to the U.S.flag;followed by Past-Chair Crown asking for moment of personal reflection.
B. Roll Call and Determination of Quorum: Clerk Mieras performed roll call and declared quorum (6) met.
In Attendance (8):
Members: Calloway, Maxwell, Carr, Hart,Anderson-Robinson, &Crown. Member Daily arrived 7:02 p.m. &
Member Foster arrived 7:05 p.m.
Non-Voting Present:
Clerk Mieras, Mayor Johnson, Support Services Director Al Butler,Assistant City Attorney Dana Crosby-Collier, &
City Clerk Sibbitt. Mayor Johnson left 7:20 p.m.
Absent(2):
Member(s): Dawkins& Brinson
C. Review of Excused Absences: Chair Dawkins was an excused absence.
D. Review Agenda for Tonight's Meeting: Past-Chair Crown reviewed the agenda for tonight.
E. Review of Minutes: Minutes from the February 7th meeting were reviewed. Member Carr noted the second
paragraph in Other Business should state "Member Carr introduced his letter to the Board concerning changing
Founder's Day date."
Motion made by Member Calloway, seconded by Member Anderson-Robinson, and unanimously passed to
approve the February 7th Minutes with the above-mentioned change.
II:BUSINESS FOR DISCUSSION
A. Comments from Citizens/Public: Citizen Alex expressed concern about trash trucks running on MLK Day.
Director Butler explained trash services run on most holidays and Member Maxwell argued trash service was an
issue Martin Luther King Jr.fought for making it appropriate for trucks to run on MLK Day.
B. Budget Report: Director Butler explained an updated budget report will be given next month as in process
payments will greatly affect this account.
C. Discussion with Assistant City Attorney: Director Butler explained this item was added in response to the Board
tabling the February 7th HRDB meeting item "Advisory Board vs Committee Discussion" until Director Butler or
the City Attorney could speak on this matter.
Director Butler reviewed the citizen advisory board roles, distributed a handout that demonstrates the public
process subject to the Sunshine Law,and explained some advisory board changes the City has planned.The
changes affecting HRDB are: reclassifying the "Ex-Officio Member" role to "Liaison" and requiring city event
volunteers to serve as citizens instead of board members. Director Butler further explained that all HRDB
Members are subject to the Sunshine Law but the Members are not agents of he city and therefore cannot be
issued business cards and should restrict the wearing of city-issued board shirts to official events and meetings.
Assistant City Attorney Dana Crosby-Collier presented a PowerPoint presentation on the Florida Sunshine Law
and how it relates to HRDB activities. Board asked why the City has had an increased focus on the Sunshine Law.
Director Butler,Assistant City Attorney Dana Crosby-Collier, &City Clerk Sibbitt explained that since the private
individuals going on the Gainesville symposium were both on the same advisory board and speaking on a panel
the City had to do further research into how and if the Sunshine Law applied. Discussion Ensued.
D. Essay Contest Recap: Member Calloway explained the Ceremony had a great public turnout but had low HRDB
Member attendance. Director Butler mentioned the ceremony was recorded on YouTube and that this method
of distributing the recording to attendants was well received and efficient.
E. Other Business: Director Butler asked the Board for the memorial marker wording. Past-Chair Crown explained
the final version is what she read at the City Commission meeting and Member Maxwell said he has that version.
Member Maxwell asked,with the wording done,what tasks remain for the Memorial Marker Subcommittee.
Director Butler explained they can recommend the marker location and the unveiling event activities.
Director Butler recommended the prior meetings recommendation to include gender and sexual orientation in
the 1920 proclamation be introduced as a separate inclusivity proclamation. Past-Chair asked the Board
Members to bring a list of all the subjects this proclamation could include to the April Meeting.
F. Set Next Agenda: Past-Chair Crown, along with input from the Board, set the agenda for the next meeting,
which will be held on April 4th, 2019, said Agenda was established as listed below:
I. CALL TO ORDER
A. Pledge of Allegiance and Moment of Personal Reflection
B. Roll Call and Determination of Quorum
C. Review of Excused Absence(s)
D. Review Agenda for Tonight's Meeting
E. Review of Minutes from March 7th, 2019
II. BUSINESS FOR DISCUSSION
a. Comments From Citizens/Public
b. Budget Report
c. Proclamation Discussion
d. Other Business
e. Set Next Agenda for May 2nd, 2019
III. QUESTIONS/COMMENTS
IV. ADJOURNMENT
III:QUESTIONS/COMMENTS: None
IV:ADJOURNMENT: Meeting adjourned at 8:37 p.m.
AUTHENTICATION:
These are the official minutes of the Ocoee Human Relations Diversity Board, as accepted by the Board at a meeting
held on the date shown below. Any amendments to the minutes as originally prepared by the Clerk are indicated above.
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