11-16-1999 Emergencey Item - Temporary Closing of Public Streets AGENDA 11-16-99
Emergency Item
"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER
S.SCOTT VANDERGRIFT
o� OcoeeCOMMISSIONERS
0 CITY OF OCOEE DANNY HOWELL
{I SCOTT ANDERSON
., t j tti,
- 150 N.LAKESHORE DRIVE
Z.; p OCOEE,FLORIDA 34761-2258 SCOTT A.GLASS
�' _ ?� (407)656-2322
NANCY J.PARKER
�lf� t `�,k CITY MANAGER
Op GOO ELLIS SHAPIRO
STAFF REPORT
TO: THE HONORABLE MAYOR AND BOARD OF CITY COMMISSIONERS
FROM: D.W. FLIPPEN, BUILDING AND ZONING OFFICIAL D7.
DATE: NOVEMBER 16, 1999
SUBJECT: TEMPORARY CLOSING OF PUBLIC STREETS
ISSUE
Should the Honorable Mayor and Board of City Commissioners approve the temporary closing
of public streets for the purpose of a Christmas parade?
BACKGROUND/DISCUSSION
In order to temporarily close a public street, the approval of the Honorable Mayor and Board of
City Commissioners is required. Cathy Sills of the Ocoee Lions Club has made application to the
City for a Special Events Permit for a Christmas parade that would require the temporary closing
of city owned streets (LF Roper Parkway, Enterprise Street, Bowness Road, Taylor Street,
section of Bluford Avenue, and Oakland Avenue). The event will be held on December 4, 1999,
at 10:00am with a rain-date of December 5, 1999. Road closings will begin at 8:30am until
11:30am. An application has been submitted to Florida Department of Transportation for the
closing of Bluford Avenue, McKey Street and Franklin Street. See attached location map.
STAFF RECOMMENDATION
The Staff respectfully recommends approval with the following requirements: 1) Road blocking
must be done with proper barricades; 2) An emergency lane must be maintained during the time
the streets are blocked; and, 3) All residents that will be affected by the road blockage must be
notified in advance.
Z-VL
"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER
Ocoee
S. SCOTT VANDERGRIFT
o` .�► .�o CITY OF OCOEE COMMISSIONERS
� y ' _o. 150 N.LAKESHORE DRIVE SCOTT ANDERSON
/� OCOEE,FLORIDA 34761-2258 DANNY HOWELL
RUSTY JOHNSON
C:** ." (407)656-2322 NANCY J.PARKER
fER Of G00V` CITY MANAGER
ELLIS SHAPIRO
Organization Head Quarters
Name: Ocoee Lions Club
Address: 108 Taylor St
City: Ocoee State: FL Zip Code: 34761
Phone#: 656-2322 ext 148
Representative
Name: Cathy Sills
Address: 205 S. I akechore fir
City:
Ocoee State: Fl Zip Code: 34761
Phone#: 656-2322 ext 148
Applicant(if different):
Name:
Address:
City: State: Zip Code:
Phone#:
Type of Event: ParadeXXX Ceremony Exhibition Show
Concert Demonstration Other
Date(s)and time (s)scheduled: Saturday Der 4th l fl•ftf) am
Rain Date Sunday Dec 5th at 1:00pm .
Nature and types of activities: CHRISTMAS Parade
Approximate number of spectators and participants:
Purpose of Special event: Annual Christmas Parade
Exact location of event: SPP attached route map
Designation of public facilities or equipment to be used:
Number of temporary directional signs: x$5.00 per sign=
FOWl!?
Protect Ocoee's Water Resources j
Copy of State Permit if State roadway is used: El Yes ❑ No
For Parade:
Exact location of marshaling and staging area: ROPEP INDUSTRIALS PARK
LF ROPER PARKWAY, ENTERPRISE ST
Time at which units of parade will begin to arrive: 9:00 am
Time at which units of parade will be dispersed: ]n•00am
Exact route to be traveled shown on attached map: U Yes ❑ No
Please attach approximate#of persons, animals, & vehicles participating with description of
types of animals and vehicles. 75 entries
Parade will occupy all of the width of the street, roadway, or sidewalk: a Yes ❑ No
For Fireworks:
The following shall be attached to this application:
1) A detailed listing of the type & quantity of fireworks to be used.
2) A detailed written statement outlining all appropriate safety procedures which will be used at
fireworks display in order to protect the safety of the public and all surrounding property.
3) A detailed written statement describing what facilities and containers will be used to store
fireworks.
4) If applicable, applicants federal license # for transporting fireworks across state line; and
5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will
be responsible for the actual display, use or explosion of any fireworks. The backgrounds
statement should include a complete history of the experience of the individuals involved
with respect to their use to fireworks, including a detailed list and explanation of each and
every accident resulting from the use of fireworks which the individual has been r ponsible
for, or involved in.
6) A map showing exact . n, point and/la of fallow
Applicant Signatur• ,arff ,1 Date: 7/`"/I ' 5
Er Approved ■ !'sap k • ■ Conditions for permit attached
Police Chi- — i . .� ` 'j` � Date: ••/-,/e - fr$
Approved in Disapproved ❑ Conditions for permit attached
Fire Chief Date: 11
1 Approved ❑ Disapproved ❑ Conditions for permit attached
Building and Zoning Official , , , � Date: /)•1 G.5F
STATE OF FL81IIDA DEPARTMENT OF TRANSPORTATION FORM 170-040
REQUEST FOR TEMPORARY CLOSING/SPECIAL USE OF STATE ROAD MwwTHNANCE-024.
PgeI
INSTRUCTIONS: OBTAIN SIGNATURES OF LOCAL LAW ENFORCEMENT AND CITY/COUNTY OFFICIALS PRIOR TC
SUBMITTING TO DEPARTMENT OF TRANSPORTATION. ATTACH ANY NECESSARY MAPS OR SUPPORTINC
DOCUMENTS.
NAME OF ORGANIZATION PERSON IN CHARLIE DATE 11-16-99
Ocoee Lions Club Cathy Sills
ADDRESS OF ORGANIZATION c/o 150 N Lakeshore Dr Ocoee. Fl 34761 65an ex
Nulm1 48
TITLE OP EVENT
Ocoee Lions Christmas Parade
DATE OF EVEN[ STARTING TIME OP EVENT DURATION GP EVENT(APPROX.) ACTUAL CLOSING TIME(INCLUDING ms i(NG UP LARRIERS.ETC.)
Dec 4th '99 10:00am 1 1/2 hours 2 hours
PROPOSED ROUTE(INCLUDE STATE ROAD NUMBER SPECIFIC LOCATION.ETC.-INCLUDE MAPS)
SR 435 SEE MAP
DETOUR ROUTE(INCLUDE ALTERNATE ROUTES-INCLUDE MAPS)
SEE MAP
_ I
NAME OF DEPT.RESPONSIBLE FOR TRAFFIC CONTROL.ETC.(CITY POLICE.SHERIFFS DEPT.,FLORIDA HWY.PATROL,ETC.)(INCLUDE PRECINCT NO.)
City Police
SPECIAL CONDITIONS
Rain Date Dec 5th at 1 :00 pm
Road Closure Beginning at 12:00pm
THIS SECTION IS TO BB COMPLETED WHEN PERMITTING SPECIAL USE OF A STATE ROAD FOR FII—MING
LICENSED PYROTECHNICS OPERATOR LICENSE NO.
APPROVAL OF LOCAL FIRE DEPARTMENT
LIABILITY INSURANCE CARRIER POLICY EFFECTIVE DATE
COVERAGE AMOUNT (SI,000.000 MINIMUM)
LENGTH OF COVERAGE_ DAYS
FEDERAL AVIATION ADMINISTRATION APPROVAL FOR LOW FLYING FILMING
ADDTRONAL LIABILITY INSURANCE AMOUNT (55.000,000 MINIMUM)
TYPED NAME AND TITLE(INCLUDE BADGE.NO IF APPROPRIATE) SIGNA' RE OP .— • W ENPORtie CY DATE SIGNED
Chief Robert Mark / _ //Or
TYPED NAME AND TITLE OF CITY/COUNTY OFFICIAL /ATI/
' OF ►. '�= IAL DATE SIGNED
City Manager Ellis Shapiro ���
��/
ATTDIORMES:CHAPTER 14-6S.FLORIDA ADMINISTRATIVE CODE:RULES OP THE DEPARTMENT OF TR 4 •TATTON-TEMPORARY CLOSING AND SPECIAL USE OF STATE
ROADS.SECTIONS 337.406(l).496.06 AND 316.008,FLORIDA STATUTES.
FOQ11870.0e
MANTENAHCE-0
PRP 2
The Permittee,shall indemnify,defend,and hold harmless the Department and all of its officers,agents,and employees from any es,
loss, damage, cost, charge,or expense arising out of
any acts, actions, neglect, or omission by the Permittee,its agents, employees,
subcontractors during the performance of the Contract,whether direct or indirect,and whether to any person or property to which t
Department or said parties may be subject,except that neither the Permittee nor any of its subcontractors will be liable under this Artie
for damages arising out of tieinjury or damage to persons or property directly caused or resulting from the SOLE negligence of t
Department or any of its officers,agents or employees.
Contractor's obligation to indemnify,defend,and pay for the defense or at the Department's option,to participate and associate with t
Department is the defense and trial of any damage claim or suit and any related settlement negotiations, shall be triggered by t
Department's notice of claim for indemnification to Contractor. Contractor's inability to evaluate liability or its evaluation of liability sh
net excuse Contractor's duty to defend and indemnify within seven days after such notice by the Department is given by registered ma
Only an adjudication or judgment after highest appeal is exhausted specifically finding the Department SOLELY negligent shall excu
performance of this provision by Contractor. Contractor shall pay all costs and fees related to this obligation and its enforcement by t
Department. Department's failure to notify Contractor of a claim shall not release Contractor of the above duty to defend.
It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the State's right,title, and interest in t
land to be entered upon and used by the Permiaee, and the Permittee will,at all times,assume all risk of and indemnify, defend and save haemic
the State of Florida and the Department front and against any an all loss,damage,cost,or expense arising in any marmer on account of the exerci
or attempted exercises by said Pennine of the aforesaid rights and privileges.
During the event,all safety regulations of the Department shall be observed and the holder must take measures, including placing and display
safety devices, that may be necessary in order to safely conduct the public through the project area in accordance with the Federal Manual
Uniform Traffic Control Devices (MUTCD),as amended,and the Department's latest Roadway and Traffic Design standards.
In case of non-compliance with the Department's requirements in effect as of the approved date of this permit, this permit is void and the facili
will have to be brought into compliance or removed from the R/W at no cost to the Department.
41110
Submitted by: .c . • .41116 Place Corporate Seal
Ferm}ccc
•
�rter• 411);, . cc.,>d Title_ Attested
'' G�G pit
Department of Transportation Approval: This Request is Hereby Approved
Recommended for approval Title Dare
Approved by: Date
District Secretary or Designee
DISTRIBUTION: Original-Permittee
1st copy-District Maintenance Office
2nd copy-Local Maintenance Engineer
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