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III (G) Approval and Authorization for Mayor and City Clerk to execute Agreements with Supervisor of Elections for Use of Community Center (Precinct 129) and Beech Recreation Center (Precinct 131) as Polling Places Agenda 11-16-99 Item III G "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER Ocoee S. SCOTT VANDERGRIFT O CITY OF OCOEE r/'6 •`p COMMISSIONERS j� DANNY HOWELL [:5 Oa 150 N. LAKESHORE DRIVE SCOTT ANDERSON OCOEE,FLORIDA 34761-2258 RUSTY JOHNSON ``,��' (407)656-2322 NANCY J.PARKER Op GOO FROM THE OFFICE OF JEAN GRAFTON, CITY CLERK CITY MANAGER ELLIS SHAPIRO MEMORANDUM To: The Honorable Mayor and City Commissioners From: Marian Green, Acting City Clerk Date: November 11, 1999 ,� Re: Agreements with Supervisor of Elections for Polling Places Issue Should the Honorable Mayor and City Commissioners approve Agreements with the Supervisor of Elections for use of the Ocoee Community Center (Precinct 129) and the Beech Recreation Center(Precinct 131) as polling places for calendar year 2000 elections? Background The two Agreements for Use as Polling Place of Tax Supported Facility address the responsibilities of the City and the Supervisor of Elections for their use on the following election dates: Tuesday, March 14, 2000 Presidential Preference Primary Election Tuesday, September 5, 2000 First Primary Election Tuesday, October 3, 2000 Second Primary Election Tuesday, November 7, 2000 General Election Recommendation It is respectfully recommended that the Honorable Mayor and City Commissioners approve the attached Agreements with Supervisor of Elections Bill Cowles for use of the Ocoee Community Center (Precinct 129) and the Beech Recreation Center (Precinct 131) as polling places for the calendar year 2000 elections. • POWrDietsat esorc ,..5' $14‘S3.54.4341, SUPERVISOR OF ELECTIONS a - t T O - 119 WEST KALEY STREET G . y,1 ola "'7c3DNtl,1° ORLANDO, FL 32806 AGREEMENT FOR USE AS A POLLING PLACE TAX SUPPORTED FACILITY PRECINCT /779' This agreement is entered into this day of , 1999 , by and between Bill Cowles, in his official capacity as Supervisor of Elections for Owge Cou ty, FloridE.allJ )L)reaafter referred to as SOE, anc fL ((!/i./.L ..4747.4441/41. 7/ , .^_erearrer referred to as "Tax supported facility" , whose telephone number is 407-65- `" 2v2-- Ti1HEREAS, SOE desires to obtain the use of the premises and facilities known ifs : located a9. /,?.c / 44.2 ,/ J440-1240 .tai,, (04 .Fvq i ( "premises " ) for use as a polling place for elections in calendar year 2000 ; ACCORDINGLY, the parties agree as follows : 1. Tax supported�ifacility will allow the following described areas : Room -,/"71-91, -4C7rL_ Other areas 4��1 i4e4L- Lt-c*Alid including available parking areas and directly-connecting passageways to be used as a polling place on the following election dates : Tuesday, March 14, 2000 Presidential Preference Primary Election Tuesday, September 5, 2000 First Primary Election • Tuesday, October 3, 2000 Second Primary Election Tuesday, November 7, 2000 General Election Precinct # /W The premises are to be occupied and used by SOE from 6 : 00 a .m. until all election day activities are complete . 2 . Tax supported facility will permit SOE to gain access to the premises on dates and times in addition to the above-mentioned dates for purposes of delivering, setting up and removing of election equipment, supplies and so forth. The name and phone number of the person who will be present to accept deliveries is : Name d , A( /- S41/. 69 wo 6 (home) 107-277 -.....M, / Phone T ( rk) � !� � �i 1 Arrangements between the parties with regard to dates and times for delivery and pick-up of voting equipment, supplies and other materials shall be by mutual agreement . 3 . Tax supported facility shall provide the premises to SOE in a clean and usable condition. 4. SOE, to the extent cermitted by law, shall indemnify and hold harmless tax supported facility from and against any claims , damages , losses and expenses , including reasonable attorney fees and costs , arising out of or resulting from the use of the premises as a polling place as set forth in this Agreement . Tax supported facility agrees to indemnify and hold harmless SOE from and against any claims, damages , losses and expenses , including reasonable attorney fees and costs, arising out of or resulting from the condition of the premises within the control of tax supported facility. 5 . Tax supported facility agrees to permit entry to the premises on election day at 6 : 00 a.m. according to the following arrangements : The name and phone number of contact person if there are difficulties getting int the polling place at 6 : 00 a .m. on election day i s : Name i,ete. i1Ad Phone # (wo }C) W-45-9-1 (home) 1/67_ w —e2`J� e-e,0 Precinct 6. "Owner/manager/organization" agrees to the following additional conditions : IN WITNESS WHEREOF, the parties have executed this Agreement on the dates stated below: ORANGE COUNTY SUPERVISOR OF ELECTIONS CITY OF OCOEE, FLORIDA By: . Bill Cowles S. Scott Vandergrift, Mayor Date : Date : Attest: Marian Green, Acting City Clerk For Use and Reliance Only by the City of Ocoee, Florida. Approved as to Form and Legality this day of , 1999. FOLEY & LARDNER By: City Attorney oos•uN, 3 _ SUPERVISOR OF ELECTIONS O � fikins 119 WEST KALEY STREET 14, "c 300,0 ORLANDO, FL 32806 AGREEMENT FOR USE AS A POLLING PLACE TAX SUPPORTED FACILITY PRECINCT /3/ This agreement is entered into this day of , 1999, by and between Bill Cowles, in his official capacity as Supervisor of Elections for Ora Ce Coun v, Florida, hereafter referred to as SOE, and rk / Came hereafter referred to as "Tax su oor ed facility" , whose =: hone number is JAW-65-6 — 04..70 K c2_�5" . WHEREAS, SOE desires to obtain the use of the premises and taC11_ knownknown�: • MGP 4_ Ql2Z//L located a _ 97-0 -b. Axe?* /'2- ( "premises " ) 2- ( 'prem,ses ) for use as a polling place for elections in calendar year 2000 ; ACCORDINGLY, the parties agree as follows : 1 . Tax suppo ted facility will allow the following described areas : Room .L Other a eas i _, including available parking areas and directly-connecting passageways to be used as a polling place on the following election dates : Tuesday, March 14, 2000 Presidential Preference Primary Election Tuesday, September 5, 2000 First Primary Election Tuesday, October 3, 2000 Second Primary Election Tuesday, November 7, 2000 General Election Precinct T l3, The premises are to be occupied and used :,v SOE from 6 : 00 a .m. until all election day activities are complete . 2 . Tax supported facility will permit SOE to gain access to the premises on dates and times in addition to the above-mentioned dates for purposes of delivering, setting up and removing of election equipment, supplies and so forth. The name and phone number of he person who will be present to accept deliveries is : Name : -.717r.-4-/7Z i Phone (workY07-654— Zb' (home) 07- 3- 77-8(--/?7 Arrangements between the parties with retard to dates and times for delivery and pick-up of voting equipment, supplies and other materials shall be by mutual acreement . 3 . Tax supported facility shall provide the premises to SOE in a clean and usable condition . 4 . SOE, to the extent permitted by law, shall indemnify and hold harmless tax supported facility from and against any claims , damages, losses and expenses , including reasonable attorney fees and costs, arising out of or resulting from the use of the premises as a polling place as set forth in this Agreement Tax supported facility agrees to indemnify and hold harmless SOE from and against any claims , damages , losses and expenses , including reasonable attorney fees and costs , arising out of or resulting from the condition of the premises within the control of tax supported facility. 5 . Tax supported facility agrees to permit entry to the premises on election day at 6 : 00 a.m. according to the following arrangements : The name and phone number of contact person if there are difficulties etting inty th pollin place at 6 : 00 a.m. on election day i s : Name� �Y�.LG('�� /!/ L�sc7 Phone * (work)1/02-45V-/W- work)�{D7-��sV��F (home) qo7 7Dl J©iC 3 44 Precinct * 13/ 6. "Owner/manacer/organization" acrees to the following additional conditions : IN WITNESS WHEREOF, the parties have executed this Agreement on the dates stated below: ORANGE COUNTY SUPERVISOR OF ELECTIONS CITY OF OCOEE, FLORIDA By: Bi 11 Cowles S. Scott Vandergrift, Mayor Date : Date : Attest: Marian Green, Acting City Clerk For Use and Reliance Only by the City of Ocoee, Florida. Approved as to Form and Legality this day of , 1999. FOLEY & LARDNER By: City Attorney