04-02-2019 Minutes MINUTES
REGULAR CITY COMMISSION MEETING
APRIL 2,2019
CALL TO ORDER- 6:15 PM
Mayor Johnson called the regular session to order at 6:15 PM in the Commission Chambers of
City Hall. The invocation was led by Commissioner Firstner, followed by the Pledge of
Allegiance to the Flag led by Boy Scout Troops 198 and 210. City Clerk Sibbitt called roll and
declared a quorum present.
Present: Commissioner Brinson, Commissioner Wilsen, Mayor Johnson, Commissioner
Firstner, Commissioner Oliver
Also Present: City Manager Frank, City Attorney Cookson, City Clerk Sibbitt
PRESENTATIONS AND PROCLAMATIONS - 6:16 PM
Proclamation — Water Conservation Month — April 2019, proclaimed and read by Mayor
Johnson. Proclamation accepted by Utilities Director Charles Smith.
Presentation by Tim Clark,CEO with AdventHealth of Apopka (Formerly Florida Hospital,
Apopka) reported that since opening roughly one year ago Apopka Hospital has received over
2000 emergency room visits,performed over 1200 surgeries,handled over 1200 gastroenterology
cases, and performed many interventional radiology port placements and catheter procedures. He
noted that since opening they have received an A-rating from Deep Frog, a company that rates
hospitals based on quality. Also, in 2018 they were 1 of 3500 hospitals recognized nationally as
a top general hospital. He announced that in the very near future they have plans to open a Centra
Care (urgent care facility) in Ocoee, as well as Orthopedics Pediatrics office in Apopka. He then
expressed their Winter Garden location was a great success sharing that for the last 2-3 years they
have been a free-standing emergency department. However, going forward, they will be able to
offer outpatient imaging and an ambulatory surgical center for a low-cost surgery option. They
will also be adding a retail pharmacy, as well as an ear nose and throat physician and an
orthopedics physician to their practice soon. In addition, they are building a cancer and infusion
center on the Winter Garden property. He ended by announcing they are building a new hospital
in Winter Garden which should be open in late 2021. This new facility will open with 100 beds
and 20 observation beds, with the potential to grow to 200 beds. They are exploring which
specialty services will be housed at this new facility.
Commissioner Wilsen asked where the new urgent care facility to open in Ocoee would be
located. Mr. Clark expressed that he was not sure of the exact location. He would look into it
and provide a response back to the Commission.
Commissioner Oliver asked if AdventHealth had any intention of bringing educational programs
to West Orange County. Mr. Clark shared that for their internal staff they have AdventHealth
University for higher end education. However, recently they have had discussion about possibly
partnering with other schools to bring in a trade school of sorts. From a higher education stand
point, he explained they are looking to have an arm in West Orange County somewhere; but at
this time, he does not have any details ironed out. Commissioner Oliver recommended that Mr.
Clark speak with Assistant City Manager Shadrix.
Regular City Commission Meeting
April 2,2019
COMMENTS FROM CITIZENS/PUBLIC - 6:24 PM
Dr. Kathleen Crown, 6749 Lumberjack Lane Ocoee, FL, thanked the Commission for sending
her and three other residents to the civil rights symposium at the University of Florida. She
announced that they were able to give a presentation regarding their knowledge of the 1920 Ocoee
massacre,and assured the Commission that their message was very well received. She announced
that a video link has been provided for anyone who would like to see the presentation. She also
recommended that Mayor Johnson, given his involvement, be allowed to remain on the Human
Relations Diversity Board and she believes he should remain until they have completed the
marker.
Bill Maxwell, 558 Woodson Ave Ocoee, FL, briefly echoed the sentiments of Dr. Crown, and
added that the entire program was very well executed. He conveyed that this event was the first
time Ocoee's history was shared in a positive manner, and that it was done so by residents who
currently live within Ocoee; he thanked the Board for the opportunity. He then turned the Boards
attention to item #13 asking the board to strongly consider allowing the Human Relations
Diversity Board to continue to provide the quality programing as they have in the past, as the City
moves forward.
STAFF REPORTS AND AGENDA REVIEW - 6:28 PR1
City Manager Frank recapped the approval from the March 19,2019 City Commission Meeting
regarding the purchase of two(2) Lifepak defibrillators for the Fire Department and further noted
that staff neglected to ask for authorization for the value of the two (2) old Lifepaks to be applied
to the purchase price of the new Lifepak. He further explained that in order to remove them from
the City's Surplus List a motion authorizing this action is required.
Motion: Move to authorize the trade-in of the two (2) old Lifepak defibrillators; and
further, remove the two(2) Lifepak defibrillators from the City's surplus list. Moved
by Commissioner Wilsen, second by Commissioner Oliver; Motion carried
unanimously.
COMMISSIONERS ANNOUNCEMENTS - 6:29 PM
Commissioner Oliver—None
Commissioner Firstner—None
Commissioner Wilsen—None
Commissioner Brinson—None
2IPage
Regular City Commission Meeting
April 2,2019
Mayor Johnson—1)Announced the Ocoee Fire Department Open House will be held Saturday,
April 6th, from 10:00 AM—2:00 PM at Ocoee Fire Station 25 located at 563 S. Bluford Ave. The
event is open to the public and will include guided tours, prizes, music, free food, and activities
for the kids. 2) Each year you can change how your garbage collection service is billed to you.
The city's"Annual Opt-Out"Registration for next year's(2020)billing is being held now through
April 15, 2019. You may "Opt-Out" by having your garbage collection services removed from
your Orange County Tax Roll, and instead be billed monthly on your City of Ocoee Utility Bill.
"Opt Out" forms are available at the utility counter at City Hall, 150 North Lakeshore Drive.
Forms are also available online at www.ocoee.org. 3) The City of Ocoee Police Department will
be hosting a Child Safety Seat Inspection event on Thursday, April 4, 2019, from 5 PM — 7 PM
at Ocoee Police Department Headquarters. To schedule an appointment,contact the Ocoee Police
Department at 407-905-3163. 4)The 17th Annual Best Fest,hosted by the West Orange Chamber
of Commerce, will be held Thursday, April 11th from 5 PM to 8:30 PM, on Lakeshore Drive
along the shore of Starke Lake. Come out and indulge in West Orange County's Largest Food
tasting &business expo.
CONSENT AGENDA- 6:31 PM
Consent Agenda Motion
Motion: Move to adopt the Consent Agenda Items #1 -# 8.
Moved by Commissioner Wilsen, seconded by Commissioner Firstner; Motion
carried 5-0.
1. Approval of the Minutes for the Regular Commission Meeting held March 19,2019.
(City Clerk Sibbitt)
Approved on Consent. Motion carried 5-0.
2. Approval of New Appointment to the Citizen Advisory Council for Ocoee Police
Department. (City Clerk Sibbitt)
Members of the Citizen Advisory Council for Ocoee Police Department serve a three-year term. The
Resolution creating the Board allows no more than fifteen (15) members. Currently, the Board has nine (9)
members.One application has been received by Brad Lomneck who has shown an interest in being appointed
to the Citizen Advisory Council for Ocoee Police Department for a term ending January 2020.
Approved on Consent. Motion carried 5-0.
3. Land Acquisition—Downtown Master Stormwater System. (Assistant City Manager
Shadrix)
The City needs to acquire certain property necessary for the Downtown Master Stormwater Pond Project
subject to Commission approval.
Approved on Consent. Motion carried 5-0.
3IPage
Regular City Commission Meeting
April 2,2019
4. Approval of Resolution and State Highway Maintenance Memorandum of Agreement.
(Public Works Director Krug)
This agreement provides for funding from Florida Department of Transportation (FDOT) to the City for
routine maintenance activities on several State highways within Ocoee's corporate limits. The work order
under this agreement will provide Ocoee with an annual payment of$30,200.00 for the duration of the three
(3)year term. This figure reflects a 20% increase from the previous agreement. Public Works recommends
approving the new State Highway Maintenance Memorandum of Agreement with the FDOT.
Approved on Consent. Motion carried 5-0.
5. Approval to Continue the Use of the County Solid Waste Management System. (Public
Works Director Krug)
The City has historically utilized the County solid waste management system to dispose of residential and
commercial solid waste.The interlocal agreement between the City and Orange County expired in September,
2011. On October 18, 2011, the City Commission ratified a letter of intent from the County to continue to
receive County solid waste management services under the terms of the expired interlocal agreement until a
new agreement was reached.There is currently no incentive for the City to enter into a new contract until such
time as the largest city in the County enters into a similar agreement as their larger volume of dedicated waste
tonnage would be the catalyst to further lower tipping fees. The City Commission previously authorized use
of the County solid waste management system through April 30,2019. While we await a beneficial interlocal
agreement, Public Works seeks City Commission authorization to continue to use the County solid waste
management system to dispose of residential and commercial solid waste until a new agreement is reached or
April 30,2020.
Approved on Consent. Motion carried 5-0.
6. Approval to Piggyback on Orange County's Contract for Sidewalk Replacement with
RMS Construction Group. (Public Works Director Krug)
The current City budget included adding two dedicated positions for repairing and replacing concrete
sidewalk. Due to the robust construction market in Central Florida,Public Works has been delayed in filling
the positions for the concrete work.Public Works has researched options for completing a portion of this work
and has found an existing Orange County repair contract the City is able to utilize for a portion of this work
program.Public Works has reviewed the contract pricing and is proposing to utilize up to$73,000.00 budgeted
in the Street Division for Sidewalk Maintenance, Road Repairs and Contractual Services allocated for Day
Labor and Striping. Utilizing the repair contract will allow the City to have a significant impact on the
sidewalks in the Rose Hill Subdivision, Lake Olympia and Lake Olympia Club Subdivisions, Orchard Park
Subdivision and on Clarke Road from AD Mims to Clarcona Ocoee.Public Works will have sufficient funds
remaining in the budget to complete the normal repairs in-house for the remainder of the fiscal year. Public
Works recommends approval to piggyback on the Orange County Contract Y17-1099-B with RMS
Constructors Group,LLC.
Approved on Consent. Motion carried 5-0.
4IPage
Regular City Commission Meeting
April 2,2019
7. Approval of the 2018/2019 Solid Waste Fund Capital Outlay for Vehicle Purchase.
(Public Works Director Krug)
The current budget for the Sanitation Division originally included the purchase of two(2)rear load trucks for
yard waste collection. One truck is for replacement and one was for a new route.During the reorganization of
the Solid Waste Division, it was determined a larger grapple truck would better serve our expanding City's
needs than an additional rear-load truck. Additionally, the new Solid Waste Coordinator position requires a
truck able to pull a trailer for cart deliveries and replacements. Public Works was not able to incorporate this
revision into the budget before approval.The cost of the requested grapple truck and pickup truck is adequately
funded in the budget. Public Works is requesting Commission approval to revise the Capital Outlay for the
Solid Waste Fund to reflect the revised vehicle purchase.
Approved on Consent. Motion carried 5-0.
8. Approval of Change Order No. 2 for #B18-02 for the Wastewater Treatment #2
Operations Building Expansion Project. (Utilities Director Smith)
The Operations Building for Wastewater Treatment Plant No.2 was built in the late 1980's to house City staff
and equipment needed to operate and maintain the wastewater treatment process.Over the years,modifications
have been made to the building to improve the working environment and to accommodate for the advances in
technology. During construction to expand the square footage of the Operations Building, the contractor
(Brodway Contracting)came across unforeseen conflicts/repairs as follows: Old lighting protection not up to
code; structure needed at existing staircase and landing for erosion control; electrical box and conduit
conflicting with work area. In addition, the initial design from Rhodes & Brito Architects, Inc., had a work
area that did not encompass the entire building and included new features that are inconsistent with existing
areas. To keep the old and new sections of the building unified, the contractor and City staff proposed the
following changes/additions: installation of drywall on constructed block walls to match existing walls;
existing flooring retiled to match constructed floors; installation of a new staircase and sidewalk;replacement
of existing doors to match proposed doors;modification of existing rear window to match proposed windows. a.'
Staff is requesting an increase in funding for the Wastewater Treatment#2 Operations Building Expansion by .
$50,000.00;and approval of Change Order No.2 with Brodway Contracting in the amount of$44,631.00.
Approved on Consent. Motion carried 5-0.
PUBLIC HEARING - 6:32 1'M
9. Arden Park North Phase 4B Large Scale Preliminary & Final Subdivision Plan
(PSP/FSP); Project No: LS-2018-015. (Advertised in the West Orange Times on
Thursday, March 21, 2019). This public hearing is being continued to the April 16, 2019 City
Commission Meeting). (City Planner Rumer)
Mayor Johnson announced this public hearing is being continued to the April 16, 2019 City
Commission Meeting.
{
SIPage
EI
Regular City Commission Meeting
April 2,2019
10. Arden Park North Phase 5 Large Scale Preliminary & Final Subdivision Plan
(PSP/FSP);Project No: LS-2018-016. (Advertised in the West Orange Times an Thursday,
March 21, 2019). This public hearing is being continued to the April 16,2019 City;Commission
Meeting). (City Planner Rumer)
Mayor Johnson announced this public hearing is being continued to the April 16, 2019 City
}
Commission Meeting.
FIRST READING OF ORDINANCES—None
SECOND READING OF ORDINANCES—None
1
REGULAR AGENDA - 6:32 PM
11. Election of Mayor Pro Tem. (City Clerk Sibbitt)
Section C-9 of the Ocoee City Charter states: ..."The Mayor pro tern shall be elected from among the
Commissioners by the City Commission but shall continue to represent the district in which such
Commissioner resides. The Mayor pro tern shall be elected at the first City Commission meeting following the
swearing in of the candidates elected at each general city election ... and shall serve as Mayor pro tem until
the successor is elected." On March 20, 2007, the Commission created a policy to elect the Mayor pro tern
annually,even in non-election years,by rotating down through the seniority list.The following elections have
been made since 2010:
2010-11 Commissioner Johnson
2011-12 Commissioner Wilsen
2012-13 Commissioner Hood
2013-14 Commissioner Keller
2014-15 Commissioner Grogan
2015-16 Commissioner Wilsen
2016-17 Commissioner Firstner
2017-18 Commissioner Grogan
First Motion:
Motion: Move to appoint Commissioner Wilsen as Mayor pro tern; Moved by
Commissioner Firstner, seconded by Mayor Johnson;
Discussion:
Commissioner Oliver expressed that by looking at the current order listed it would seem that
they have routinely handled this process on rotating basis which would put him as the next
Commissioner to be selected as Mayor pro tern, so he wishes to nominate himself. Mayor
Johnson shared that typically they do not select a first-year elected Commissioner as Mayor pro
tern but would consider a newly elected Commissioner for Mayor pro tern when they are in their
second year of office.
Wage
1
Regular City Commission Meeting
April 2,2019
Second Motion:
Motion: Move to appoint Commissioner Oliver as Mayor pro tern; Moved by
Commissioner Oliver, seconded by Commissioner Brinson; Motion carried 3-2
with Mayor Johnson and Commissioner Wilsen opposing.
Restated First Motion:
Motion: Move to appoint Commissioner Wilsen as Mayor pro tern; Moved by
Commissioner Firstner, seconded by Mayor Johnson; Motion failed 2-3 with
Commissioner Brinson, Commissioner Firstner and Commissioner Oliver
opposing.
12. Appointment of Commission Liaisons to Various Boards. (City Clerk Sibbitt) tt
Each year the Commission reviews the Liaisons Appointments to various boards and makes changes, if
needed.
Motion: Move to make the following Board Appointments as listed below; Moved
by Commissioner Oliver, seconded by Commissioner Brinson; Motion carried
unanimously.
1
Parks and Recreation Board—Commissioner Wilsen
Citizens Advisory Board for the Police Department- Commissioner Brinson
Citizens Advisory Board for the Fire Department- Commissioner Firstner
Human Relations Diversity Board- Mayor Johnson
Personnel Board—Commissioner Oliver
Tri-County League of Cities—Commissioner Wilsen
West Orange Airport Authority—Commissioner Oliver
W.O. Chamber of Commerce—City Manager Frank
Education Incentive Board—Mayor Johnson
MetroPlan Orlando's Municipal Advisory Committee (MAC) - Commissioner Firstner
13. Proposed Language and Location for a November 1920 Election Day Massacre
Historic Marker; Clarification of 441 Basking Ridge Court Property Status. (Support
Services Director Butler)
Last Fall, the City Commission issued a proclamation regarding the November 1920 Election Day Massacre
and endorsed a general plan for recognition of this event, including installation of a marker in Lakefront Park
and a public gathering to be held in 2020 for the 100th Anniversary of this tragic event. As part of this
continuing effort, the Human Relations Diversity Board (HRDB), a city advisory committee, developed
language for a historic marker as part of the Equal Justice Initiative. The HRDB later separated from the EJI
program and instead proposed that the marker become part of the program operated by the Florida Department
of State.City staff subsequently edited the language to fit within the 1,235 character limit.The existing granite
monument recognizing the November 1920 event is located at 441 Basking Ridge Ct., which had reportedly
been the site of a historic African-American cemetery. Extensive investigations conducted by multiple
agencies led to the conclusion that it was most likely not a cemetery. Staff, therefore, feels that it is not a
7IPage
4
Regular City Commission Meeting
April 2,2019
suitable location for the historic marker or the existing monument. A reflective seating area in Lakefront Park
that would house both the monument and the marker is proposed. Staff seeks approval to use up to$15,000 in
budgeted capital funds to construct the seating area.
Support Services Director Butler briefed the Commission on the request to apply for a State
historic marker which will recognize the November 1920 Election Day Massacre. This marker
will be a two-sided sign that allows for up to 1,235 characters on the sign. He further shared that
the Human Relations Diversity Board (HRDB)worked on the language for the marker; however,
it had to be paraphrased in order to fit within the character limits. Once approved by the State
Board, the cost for the marker will be $2,330.00. Support Services Director Butler shared that
staff is seeking approval of the marker in concept which will allow the HRDB to review the
revised wording at their next meeting. There are a few slight wording revisions that will be made
to the marker which will emphasize that some of the events occurred in Orlando. Staff is
essentially seeking the following: 1) Authorization to submit the application with the State 2)
Allow staff to work with the HRDB on the final wording of the sign to include the revisions of
the location 3) Allow the placement of the marker and a reflective seating area as part of the
Lakefront Park. Support Services Director Butler noted the remaining discussion items he was
going to present this evening regarding the disposition of the Hollowed Ground monument will
be deferred so discussions can continue internally and with the HRDB.
Discussion ensued regarding the Hallowed Ground located in Forest Ridge Subdivision and the
monument that is currently placed by the site. Additionally, clarification was provided on the
surveys and investigations that have been conducted to conclude if that site contains a cemetery.
Commissioner Oliver voiced his concerns of not being convinced as to whether it is, or is not, a
cemetery and would like to see all the results provided to the City by the companies who
conducted their investigations. Support Services Director Butler offered to meet with
Commissioner Oliver to share any information he is seeking.
Commissioner Oliver shared concerns he had with the marker narrative as it refers to Black
Community and African-American Community and feels the HRDB should clarify how the
community referenced in the marker would like to be identified. Support Services Director
Butler shared the original language had a mixture of terms; however, the proposed language for
the marker in the edited version uses only the term African-American. Clarification was provided
that the hand-out before the Commission was provided by a member of the HRDB prior to the
conveyance of the meeting this evening. Commissioner Wilsen shared that she has compared
the marker wording on the hand-out to the one provided in the packet and they are not the same.
Support Services Director Butler reiterated that staff is requesting approval of the incorporation
of the monument and reflective seating in the conceptual design of Phase 2 of the Lakefront Park
and authorization to apply with the State. HRDB Chair Nicole Dawkins inquired if the
Commission could separate the language approval this evening as the HRDB has several
variations of the language. She clarified that what is being requested of the Commission is only
approval of applying for the marker and approval for location of the monument. The HRDB will
come back to the Commission at a future meeting with their language recommendation; what is
before them this evening is not their final approval.
Wage
Regular City Commission Meeting
April 2,2019
Motion: Move to authorize staff to apply for a Florida Historic Marker recognizing
the November 1920 Election Day Massacre; and further, authorize up to $15,000 in
funds from the capital construction of improvements to Lakefront Park (any
phase) to be used for accommodating the proposed marker and a reflective
seating area. Moved by Commissioner Wilsen, seconded by Commissioner Oliver;
Motion carried unanimously.
1
STAFF ACTION ITEMS -None
COMMENTS FROM COMMISSIONERS - 6:59 PM
Commissioner Brinson—None
Commissioner Wilsen — 1) Shared that the Shred to Protect Event hosted by the City of Ocoee
Police Department, Ocoee Lion Club, Ocoee Rotary Club and the Ocoee Women's Club was a
great success. Police Chief Brown concurred and added that the event was from 9:00 AM to
12:00 PM, for which they had two trucks. He noted it was very steady through-out the morning
with roughly 120 people participating, and 25 volunteers. He shared that a representative from
the Orange County Prevention Group came out to educate participants. Overall, it was noted that
everyone involved relayed a very positive experience. Both Commissioner Wilsen and Police
Chief Brown anticipate hosting this event next year. 2)Requested additional patrol at Bill Breeze
Park, as residents have recently contacted her in regard to undesirable activity occurring. Police
Chief Brown noted this concern and shared that they are currently working on a staffing schedule
with increased coverage. 3) Shared another concern regarding public speakers giving their home
address, especially children. City Attorney Cookson noted that historically Ocoee has always
requested this information; however, there are no statutory requirements for doing so. Mayor
Johnson proposed having them list it on the speaker form only, due to the fact that knowing
where they live can relate to their concern. Commissioner Wilsen agreed and suggested that
maybe it should not be mandatory for speakers to announce their address while at the podium.
Commissioner Firstner — 1) Reminded residents about the upcoming Fire Department Open
House which will be held on Saturday, April 6th from 10:00 AM—2:00 PM, at the Main Ocoee
Fire Station on Bluford Ave. 2) Reminded residents about Best Fest is being held on Thursday,
April 1 lth from 5:00 PM to 8:30 PM, at Bill Breeze park along the shore of Starke Lake.
Commissioner Oliver — 1) Shared the signs are up for the new red-light cameras installed on
Clark Road. He further thanked Police Chief Brown and noted that he is looking forward to the
change in the current driving patterns along Clark Road going north and south. 2)Announced the
Ocoee 2nd Annual Ocoee Youth Job Fair will be held on May 11th at the West Oaks Mall. He
noted that the event is focusing on helping the City's youth find summer jobs. 3) Inquired about
the status of the way-finding signs which gives direction to the Hallowed Ground monument
located within the Forest Ridge Subdivision. City Manager Frank clarified that a sign could be
installed, explaining because it is a basic way-finding sign for directional purposes no additional
direction from the Commission would be required. Support Services Director Butler confirmed
91Page
Regular City Commission Meeting
April 2,2019
the sign would be a basic brown sign with white lettering that will be installed on Lakewood Ave
for north and south bound traffic. An arrow would indicate the direction in which the memorial
marker is located. Consensus of the City Commission was to have City Staff continue
moving forward on installing directional signs.
Mayor Johnson — 1) Shared he received a call from Glad Tidings Church regarding the ditch.
He explained that there seems to be some confusion regarding ownership and maintenance. City
Engineer Campanale affirmed it is a ditch system the City has been maintaining. City Manager
Frank agreed that within the most recent agreement the City agreed to maintain the ditch. City
Engineer Campanale confirmed the ditch would be serviced soon. 2) Inquired about the street
sweeping of a private gated subdivision. He was recently approached by a resident who is willing
to pay for side streets if the City would sweep the main streets. City Manager Frank referred to
the City Attorney for direction, but noted if they wanted to contract with the City and pay for
services an agreement would need to be made. City Attorney Cookson agreed that an agreement
would need to be entered into. City Engineer Campanale offered to contact the subdivision. 3)
Inquired if the planting of palm trees along Bluford Avenue was complete and asked when the
benches would be installed. City Engineer Campanale explained that the benches are at Public
Works and a schedule for installation still needs to be arranged. 4) Inquired about the removal of
concrete behind the old insurance office at the corner of Magnolia Avenue and Bluford Avenue,
explaining that it was replaced with asphalt. He expressed wanting the concrete put back. City
Engineer Campanale said he would take care of it.
ADJOURNMENT— 7:13 P M
APPROVED:
ttest: City of Ocoee
V
Melanie Si bitt, City Clerk Rusty John ayor
10IPage