Staff Presentation 3 Prisoner Transfer to Orange County Jail Issue STAFF
PRESENTATION
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Ocoee Police Department Robert E. Mark
175 N. Bluford Avenue7 -� Chief of Police
Ocoee, Florida 34761 tViz
Phone (407) 656-1313Met
Fax (407) 656-0218 @ t `
TO: Ellis Shapiro, City Manager
FROM: Robert Mark, Chief of Police
DATE: May 20, 1996
SUBJECT: Prisoner Transport Issues for Orange County and the cities of Ocoee, Winter
Garden and Apopka
ISSUE
Should Orange County and the cities of Ocoee, Winter Garden and Apopka consider merging
together to provide a prisoner transport system to serve all three cities.
BACKGROUND
For many years Orange County and the cities of Ocoee, Winter Garden and Apopka have been
utilizing their officers and vehicles to provide transportation of prisoners from each city to the
Central Booking Facility in Orlando. This practice involves "losing"an officer from his/her
respective jurisdiction for an average of two hours per arrest to transport the arrestee.
Additionally,there is occasion to pay overtime to officers who have to stay after their assigned
shifts for transport as well as the cost of fuel and vehicle maintenance.
DISCUSSION
Approximately one year ago the Chiefs of Police representative of the cities of Orange County
met with Sheriff Beary and his representatives to discuss the issue of prisoner transport.
Following this meeting, the Apopka Police Department hosted a meeting to further discuss the
issue of prisoner transport. This meeting was held in June of 1995. In this meeting,
representatives of west Orange County and their City Managers, voiced their concerns over the
issue of prisoner transport.
These concerns included the escalating costs attributed to vehicles leaving the cities transporting
arrestees to Central Booking Facility in Orlando as well as losing the officers for the approximate
two hours needed for the transportation and booking of arrestees. The annual arrest costs to the
combined cities total approximately$105,000.00 per year in addition to the mileage cost of
$36,000.00 to the combined cities. These figures are rough estimates, on the conservative side.
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‘,,,POLICE,
A number of options have been considered to reduce the costs to each city and to provide
continual coverage in each city by all officers assigned to a shift, without having to leave for
transport. One of the options discussed was utilizing the Orange County Services Building on
Story Rd. for a holding facility until a corrections officer arrived to pick up arrestees. This option
was determined not to be a viable option as the building itself needs renovation to meet
requirements promulgated by the state and to address some liability issues raised by insurance
companies.
After the determination that the above option was not viable, Lt. Warren with the Orange County
Corrections Division proposed two alternate options. The first option, hereafter referred to as
Option#one, provided the Orange County Corrections Division with the staff to transport
arrestees from each participating city to the Central Booking Facility in Orlando. This
arrangement would provide two transportation officers on duty seven days a week for the peak
hours of 6:00pm through 4:00am. The annual cost for this service involves the salary and benefits
for four officers at a cost of$132,000.00 and the cost of$20,000.00 for one van. The total
annual cost for Option#one is$152,000.00. After reviewing this option it was decided that it
was not cost effective to the cities.
The second option presented by Lt. Warren, hereafter referred to as Option#two, provides two
transportation officers on duty seven days a week between the hours of 6:00pm and 4:00am. This
option involves the use of part-time, off-duty correctional officers. The estimated annual cost for
Option#two includes salary only for the officers at a cost of$78,000.00 ($10.00 per hour) plus
the cost of one van at $30,000.00. Option#two totals $108,000.00, a cost which would be
divided amongst all participating parties. The estimated cost for the first year is $108,000.00,
divided amongst the participating parties at a cost of approximately$36,000.00 each. The
estimated cost for the second year is$78,000.00, divided amongst the participating parties at a
cost of approximately$26,000.00 each. An annual cost increase of 5% should be figured in each
year to allow for inflation.
If we entered into Option#two, the cost to our city for"down time"of the prisoner transport
vehicle would be approximately$12,000.00 per year. This figure is included in the total figure of
$36,000.00 however it is time that we would not benefit from the services of the transport system.
In addition to this cost, when we did not have the services of the transport system available to us,
we would be utilizing our officers to transport prisoners at a cost of approximately$9,200.00 per
year.
Currently, without a prisoner transport system, the annual cost of transporting prisoners is
approximately$135,487.64 per year or $38.46 per arrest. This is the cost for all three cities. Per
city the costs are as follows: Ocoee's annual cost at present is $27,637.80 or$37.86 per arrest.
Winter Garden's annual cost at present is$$19,449.56 or$41.11
per arrest.
Apopka's annual cost at present is $88,400.28 or$38.12 per arrest.
RECOMMENDATION
It is respectfully recommended that our City not participate in a prisoner transport system at this
time.
All of the figures mentioned in this report are estimates due to the lack of statistics currently
available to us.
Figures from the Orange County Sheriff's Office are unavailable at this time due to the large
number of different divisions within that agency. It is unknown at this time whether the county
would be interested in a prisoner transport system for all arrests or only for specialised units such
as Vice or Warrants. It is also unknown at this time what the cost would be for the Orange
County Sheriff's Office to transport prisoners for our agency.
The cost to each participating party($36,000.00) for Option#two was figured by dividing the
total cost of$108,000.00 by three in the anticipation of participation by Ocoee, Winter Garden
and Apopka.
COST COMPUTATIONS
MILEAGE: Mileage was arrived at in the following manner:
total number of arrests x round trip mileage=total miles traveled
total miles traveled x .30 (estimated cost per mile) =total mileage cost
Ocoee:
730 x 24= 17520
17520 x .30 = $5256.00
Winter Garden :
473 x 38 = 17974
17974 x .30=$5392.00
Apopka:
2319 x 36 = 83484
83484 x .30 = $25,045.20
Total mileage cost estimate is $35,693.20 In the report $36,000.00 was used to allow for trips
from the various city limits which would increase the total number of miles traveled.
AVERAGE ARREST COST: Average arrest cost was arrived at in the following manner:
lowest rate of pay+highest rate of pay=2=average hourly wage
average hourly wage x two hours (average arrest time) =average cost per arrest
average cost per arrest x number of arrests=total annual arrest cost
Ocoee:
$10.86 + $19.80 = 2 = $15.33
$15.33 x 2 =$30.66
$30.66 x 730 = $22381.80
Winter Garden :
$10.62 + $19.11 ;2 = $14.86
$14.86x2= $29.72
$29.72 x 473 = $14057.56
Apopka :
$11.18 +$16.15 -2 =$13.66
$13.66x2=$27.32
$27.32 x 2319= $63,355.08
Total cost of the three cities combined is $99794.44. The estimate of$105,000.00 is to allow for
those arrests that consume in excess of two hours time. I feel that these are conservative figures.
ANNUAL ARREST COST: The annual arrest cost was arrived at by adding the total mileage
cost with the total average arrest cost. The per arrest figure was
arrived at by dividing this figure by the total number of arrests.
Ocoee :
$5256.00+$22381.80=$27637.80
$27637.80 - 730 = $37.86
Winter Garden:
$5392.00+$14057.56 =$19449.56
$19449.56 -473 = $41.01
Apopka:
$25045.20+$63355.08 =$88400.28
$88400.28 - 2319 = $38.12
REM/sgm