Item 11 Approval to Piggyback on City of Orlando’s Contract for Application of Asphalt Rejuvenating Agent with Pavement Technology, Inc. 4\9/
ocoee
florida
AGENDA ITEM COVER SHEET
Meeting Date: May 7, 2019
Item # 1/
Reviewed By:
Contact Name: Stephen C. Krug Department Director:
Contact Number: 6002 City Manager: i,./ f.-
Subject: Approval to Piggyback on City of Orlando's Contract for City Wide Application of
Asphalt Rejuvenating Agent with Pavement Technology, Inc.
Background Summary:
The City resurfacing budget included treating certain recently paved roads with asphalt rejuvenating
agent as a method to extend the service life of the pavement. The City of Orlando has been utilizing
this process for several years with published results showing an extension of the pavement life. Public
Works has been working with representatives from Pavement Technology, Inc. (PTI) and other
municipalities throughout Florida to determine which streets in Ocoee can benefit from this treatment.
Based on the established budget, Public Works selected the following streets for rejuvenation; Meadow
Sweet Ct., Fort Collins Ct., Little Aspen Ct., New Meadows Ct., Bay St., Floral St., W. Ohio St., Olympus
Dr., Adriatic Dr., Acropolis Dr., Ocoee Hills Rd., Ridgefield Ave. and Wurst Rd.
Public Works recommends approval to piggy back on the City of Orlando Contract IFB15-0224 for
Application of Asphalt Rejuvenating Agent on Various Streets with Pavement Technology, Inc.
Issue:
Request the City Commission to approve utilizing the City of Orlando Contract IFB15-0224 for
Application of Asphalt Rejuvenating Agent on various City streets.
Recommendations:
Recommend the City Commission approve utilizing the City of Orlando Contract IFB15-0224 for
Application of Asphalt Rejuvenating Agent on Various Streets with Pavement Technology, Inc.,
Westlake, Ohio, doing business locally from Vero Beach, Florida for up to $50,000.00. Also recommend
the City Manager be authorized to approve change orders to this contract up to the limit of his
purchasing authority for each change order, and up to the budgeted amount for this project for all
change orders.
Attachments:
City of Orlando Contract IFB15-0224, Pavement Technology, Inc.
City of Orlando Contract IFB15-0224, Executed Contract Renewal Letters.
Pavement Technology, Inc., Proposal.
Financial Impact:
The cost for the asphalt rejuvenating work is adequately funded from 2017/2018 carry forward funds
designated in Paving Improvements.
Type of Item: (please mark with an "x")
Public Hearing For Clerk's Dept Use:
Ordinance First Reading X Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion& Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. x. N/A
Review ed by ( ) N/A
2
Pavement
Technology,
Inc.
24144 Detroit Rd.
Westlake, Ohio 44145
Phone: 800-333-6309 440-892-1895
Fax: 440-892-0953
April 11, 2019
Mr. Stephen Krug
Public Works Director
City of Ocoee
301 Maguire Road
Ocoee, FL 34761
RE: IFB15-0224, Application of Asphalt Rejuvenating Agent on Various Street
Locations in Orlando, Florida.
Mr. Krug:
We are pleased to offer our proposal to apply Reclamite®Asphalt Rejuvenator to streets located
in the City of Ocoee. The roads you selected for potential treatment are excellent candidates.
Square
Street From To Yards Amount
Meadow Sweet Ct Little Spring Hill Dr Cul-de-sac 1,212 $ 981.72
Fort Collins Little Spring Hill Dr Cul-de-sac 1,212 $ 981.72
Little Aspen Little Spring Hill Dr Cul-de-sac 1,212 $ 981.72
New Meadows Little Spring Hill Dr Cul-de-sac 1,212 $ 981.72
Bay St W Mc Kay End 2,083 $ 1,687.23
Floral St Bay St S Bluford Ave 1,903 $ 1,541.43
W Ohio St S Bluford Ave End 2,228 $ 1,804.68
Olympus Drive Silver Star Rd Cul-de-sac 9,041 $ 7,323.21
Adriatic Dr Olympus Dr Clarke Rd 2,458 $ 1,990.98
Acropolis Dr Olympus Dr Olympus Dr 2,907 $ 2,354.67
Ocoee Hills Rd Flewelling Ave Silver Star Rd 6,817 $ 5,521.77
Ridgefield Ave Flewelling Ave Silver Star Rd 7,120 $ 5,767.20
Wurst Rd A D Mims Rd N Lakewood Ave 12,235 $ 9,910.35
Total 51,640 $41,828.40
Mobilization Charge $ 1,500.00
Grand Total $ 43,328.40
Page 2
We will forward verification of our contract with the City of Orlando, Florida for the application
of Reclamite®Asphalt Rejuvenating Agent.
Pavement Technology, Inc. can offer to the City of Ocoee the contract price of$0.81 per square
yard, as per the attached documents.
We look forward to the opportunity to be of service to you and the City of Ocoee.
Sincerely,
Chris Evers
cevers@pavetechinc.com
i
Mayor Chief Procurement Officer
Buddy Dyer ,,„,1��i;,,
, ,;. David Billingsley,CPSM,C.P.M.
CITY OF ORLANDO
INVITATON FOR BIDS(IFB)
DATE OF ISSUE: MARCH 16, 2015
IFB DUE DATE: APRIL 15,2015
IFB DUE TIME: 2:00 p.m.,Local Time, City of Orlando, FL
BID DELIVERY LOCATION: City of Orlando
Procurement and Contracts Division
400 South Orange Avenue, Fourth Floor
Orlando, Florida 32801
Bid opening held at same location.
IFB TITLE: APPLICATION OF ASPHALT REJUVENATING AGENT
ON VARIOUS STREET LOCATIONS IN ORLANDO,FLORIDA
IFB NO: IFB15-0224
(IFB NUMBER MUST BE PLACED ON FRONT OF
ENVELOPE)
THIS IS NOT AN ORDER
DIRECT ALL INQUIRIES TO: Teddi McCorkle,Senior Contract Administrator
Phone: (407)246-2332
Email: TeamC@cityoforlando.net
BUSINESS NAME & ADDRESS
Pavement Technology, Inc.
Business Name
24144 Detroit Road
Address
Westlake, Ohio 44145
City, State, Zip
John J. Schlegel ( 440) 892-1895
Contact Person/Telephone Number
It is the intent and purpose of the City of Orlando that this Invitation for Bids promotes competitive bidding. It
shall be the bidder's responsibility to advise the City's Procurement and Contracts Division at the address
noted herein, if any language, requirements, etc. or any combination thereof, inadvertently restricts or limits
the requirements stated in this Invitation for Bids to a single source. Such notification must be submitted in
writing and must be received by the Procurement and Contracts Division not later than ten (10) days prior to
the bid closing date. Rev:Services-01/13/15
-01
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TABLE OF CONTENTS:
PAGE
INSTRUCTIONS FOR SUBMITTING BID 3
SUBMITTAL REQUIREMENT CHECK LIST 6
SEALED BID ENVELOPE LABEL 7
INVITATON FOR BIDS AWARD INFORMATION 8
NON-MANDATORY PRE-BID CONFERENCE 9
NON-MANDATORY PRE-BID CONFERENCE ATTENDANCE NOTIFICATION 10
SPECIFICATIONS 11
SPECIAL CONDITION CLAUSES 18
GENERAL CONDITIONS 21
STANDARD TERMS AND CONDITIONS 24
FORMS AND SUBMITTAL DOCUMENTS:
SOLICITATION COVER PAGE 1
BID PRICE FORM(S) 44
BIDDER'S CERTIFICATION 45
CONTRACT AND ACCEPTANCE FORM 46
BIDDERS QUESTIONNAIRE 47
WRITTEN QUESTION(S) FORM 49
MINORITY/WOMEN-OWNED BUSINESS
ENTERPRISE PARTICIPATION FORM 50
VETERAN BUSINESS ENTERPRISE PARTICIPATION FORM 51
ADDENDUM ACKNOWLEDGMENT FORM 52
NO-BID RESPONSE FORM 53
EXHIBITS
DAVIS BACON WAGE TABLE 54
Procurement and Contracts Division Page: 2
Application of Asphalt Rejuvenating Agent IFB15-0224
on Various Street Locations in Orlando,Florida
INVITATION FOR BIDS
The City of Orlando, Florida,will receive sealed bids through the Procurement and Contracts Division,4th
Floor, City Hall, 400 S. Orange Avenue, Orlando, Florida 32801, for IFB15-0224 Application of Asphalt
Rejuvenating Agent on Various Street Locations in Orlando, Florida, until 2:00 p.m., local time, on
April 15, 2015, at which time bids will be opened and publicly read in the Procurement and Contracts
Division. The term contract resulting from this solicitation will provide for the demolition of residential
and commercial structures.
Plans, Specifications& Contract Documents will be open to public inspection after 2:00 p.m. on Monday,
March 16,2015, at the Procurement and Contracts Division, 4th Floor,City Hall (phone#407-246-2291).
Plans, Specifications & Contract Documents may be obtained from the City's eSupplier website at the
following web link:
https://esupplier.cityoforlando.net/vendor/common/default.aspx.
Bids must be accompanied by a bid bond, certified check or cashier's check made out to the City of
Orlando,or other security as provided by law,in an amount not less than 10%of the total base bid.
A Pre-Bid Conference will be held on March 26, 2015, at 9:00 a.m., local time, in the Procurement and
Contracts Division on the 4th Floor of City Hall.
Refer to the solicitation for more information on the bidding process. All questions about this solicitation
must be submitted and in writing and received by the Procurement and Contracts Division before 12:00
p.m., local time, on Monday, April 6, 2015. Answers will be issued in the form of an Addendum to the
solicitation.
Living Wage
CONTRACTOR is required to pay its workers, as well as its subcontractors providing services pursuant to
a contract with the CITY, a living wage for the time spent providing services to the CITY. (This provision
does not include general administrative personnel unless they are assigned to a CITY project.) "Living
wage" means compensation for employment of not less than $8.50 per hour for straight time, exclusive of
FICA, unemployment taxes, and workers compensation insurance and employee benefits. This provision
shall apply to all bid and proposal awards for services which involve CITY expenditures that exceed
$100,000.00 per year.
Responsible Contractor's Policy
For contracts with an estimated value of at least $100,000, the CONTRACTOR will be required to
comply with the City of Orlando's Responsible Contractor's Policy, which requires that CONTRACTOR
pay its workers and require its Subcontractors to pay their workers on this Project an hourly wage, based
on classification for the Orlando region established by the Davis-Bacon Act (hereinafter "hourly wage").
The Wage Determination for this Project can be found at www.wdol.gov/. The applicable county is
Orange County, and the construction type is Building - General Decision Number: FL150030 02/06/2015
FL30.
Procurement and Contracts Division Page: 3
Application of Asphalt Rejuvenating Agent IFB15-0224
on Various Street Locations in Orlando,Florida
Performance and Payment Bond
A performance and payment bond is not required for the total contract amount of this Bid.
A performance and payment bond will be required if any specific job is estimated to cost more than Two
Hundred Thousand Dollars($200,000.00), in accordance with Florida Statues Section 255.05.
The City reserves the right to waive the bond requirement at any time for any specific job of$200,000.00
or less. However, at the City's discretion, there may be times that a bond will be required for jobs of
$200,000.00 or less.
When a Payment and Performance Bond is required for a specific job, such bond shall be acquired and
delivered to the City within fifteen(15) days of notice from the City that a bond is required. Upon notice
from the City that a bond is required no further work under the contract shall be undertaken until such
time as a bond in conformance with this Section has been delivered to the City.
If required, all bonds shall be in accordance with statutory bond provisions in Florida Statutes and all other
applicable laws. All bonds shall be executed by such sureties as are licensed to conduct business in the
state of Florida and, except as otherwise provided by applicable laws and regulations, are named in the
current list of"Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and
as Acceptable Reinsuring Companies" as published in Circular 570 (amended) by the Audit Staff Bureau of
Accounts, U.S. Treasury Department. All bonds signed by an agent must be accompanied by a certified
copy of its authority to act.
Procurement and Contracts Division Page: 4
tApplication of Asphalt Rejuvenating Agent IFB15-0224
on Various Street Locations in Orlando,Florida
INSTRUCTIONS FOR SUBMITTING BID
IN RESPONSE TO INVITATON FOR BIDS FOR THE
IFB15-0224,APPLICATION OF ASPHALT REJUVENATING AGENT
ON VARIOUS STREET LOCATIONS IN ORLANDO,FLORIDA
PREPARATION OF BIDS:
1. Bidders are expected to examine this bid form, attached drawings, specifications, if any, and
all instructions. Failure to do so will be at the bidder's risk.
2. All prices and notations must be in ink or typewritten. No erasure permitted. Mistakes may be
crossed out and corrections typed adjacent and must be initialed and dated in ink by the person
signing the bid. All bids must be signed by the bidder and by a responsible officer or employee.
Obligations assumed by such signature must be fulfilled.
3. Each bidder shall furnish the information required on the bid form and each accompanying
sheet thereof on which he/she makes an entry.
4. Unit prices for each unit bid shall be shown. A total shall be entered in the amount column for
each item bid. In case of discrepancy between a unit price and extended price, the unit prices
will be presumed to be correct.
5. Although the City generally awards bids based on a "lump sum" basis to the responsive and
responsible bidder submitting the lowest total bid, the City may choose to award on a "per
group" or"per item" basis. Therefore, bidders must submit with their bids, all pricing pages on
the forms provided clearly indicating which items are bid and which are not. Failure to submit
these pages will render such bid non-responsive.
Procurement and Contracts Division Page: 5
Application of Asphalt Rejuvenating Agent IFB15-0224
on Various Street Locations in Orlando,Florida
SUBMITTAL CHECK LIST: V'
Bidders should use the following bid check list of standard forms which are to be completed and returned
as part of your bid submittal. Failure to complete and return required forms may result in your bid being
non-responsive and not considered for award. Return one(1) original and one (1)copy of bid submittal.
Additional forms/items may be required to be submitted under the terms of this Invitation for Bids which
are not listed below;therefore, it is the bidder's responsibility to read and understand the provisions of this
Invitation for Bids.
✓ Solicitation Cover Page.
Invitation for Bids Price Form(s) (Unit Price and Total Price Columns completed).
✓ Bidder's Certification, signed and notarized.
✓ Bidder's Questionnaire.
Contract and Acceptance Form.
Minority/Women Owned Business Enterprise Participation Form.
✓ Veteran Business Enterprise Participation Form
✓ Addendum Acknowledgment Form: It is the bidder's responsibility to contact
the City's Procurement and Contracts Division prior to submitting a bid to
ascertain if any addenda have been issued, to obtain all such addenda, and
return executed addenda with the bid. If you have downloaded this bid from
the Internet,please ensure that you also download all such addenda.
(If applicable)
Special Items:
✓ 1. Bid Security(10%)
2.
3.
NOTE:
Certificate of Insurance: Within seven (7) days of a notification of intended award, the
Contractor shall provide the City with the required Certificate(s) of Insurance in a form(s)
acceptable to the City.
Written Question(s) Form: Written questions must be received at least ten (10) days prior to
the solicitation due date.
Procurement and Contracts Division Page: 6
Application of Asphalt Rejuvenating Agent IFB15-0224
on Various Street Locations in Orlando, Florida
SEALED BID ENVELOPE LABEL:
Complete the label below with all appropriate information and affix it to the outside of the envelope
containing your submittal. This will assist in the proper processing of the submittal and avoid revealing
the contents of that envelope until the official solicitation opening time and date.
SEALED BID ENCLOSED '
(To be opened by Procurement official noted below)
Respondent's Name: Pavement TEchnology.
Respondent's Address: 24144 Detroit Road
Westlake, Ohio 44145
Respondent's Telephone Number:
( 440 ) 892-1895
City of Orlando
Procurement and Contracts Division
Attention: David Billingsley, CPSM, C.P.M.
Chief Procurement Officer
C/O Purchasing Agent: Teddi McCorkle, C.P.M, CPPB
400 South Orange Avenue, Fourth Floor
Orlando, Florida 32801
Solicitation No.: IFB15-0224
Solicitation Title: Application of Asphalt Rejuvenating Agent on Various Street Locations
in Orlando, Florida
LSolicitation Due Date & Time:April 15, 2015, 2:00 P.M.,Local Time,City of Orlando,FL
•
Procurement and Contracts Division Page:7
INVITATON FOR BIDS AWARD INFORMATION:
The City's Procurement and Contracts Division is the official source to obtain information relating to
City of Orlando solicitations. It is incumbent on the Bidder to obtain current bid and award information
prior to and after the scheduled opening date of a solicitation. Information is updated daily as it becomes
available. An award, or recommendation of award, may be made at any time after the scheduled opening
date of a solicitation. You may obtain award and other solicitation information in a variety of ways:
1. Bid documents are available for download from the eSupplier website:
You may access solicitation information by visiting the City's eSupplier website by copying the
following link in your web browser:
https://esupplier.cityoforlando.net/vendor/common/default.aspx
2. You may also visit the Procurement and Contracts Division to obtain award information,
solicitation packages, addendums,and other documents. Our office is located at:
City of Orlando
Procurement and Contracts Division
400 South Orange Avenue,Fourth Floor
Orlando,Florida 32801
3. You may also call the Procurement and Contracts Division at (407) 246-2291, during normal
business hours, to request a solicitation and other related information.
Please remember, email notification is provided as a courtesy to our vendors, but it is the vendor's
responsibility to check with the City of Orlando's website at:
https://esupplier.cityoforlando.net/vendor/common/default.aspx for current bid, and other information.
We appreciate your interest in doing business with the City Beautiful and wish you much success with
your business ventures.
Procurement and Contracts Division Page: 8
Application of Asphalt Rejuvenating Agent IFB15-0224
on Various Street Locations in Orlando, Florida
NON-MANDATORY PRE-BID CONFERENCE:
All prospective bidders are invited to attend a Non-Mandatory Pre-Bid Conference at:
City of Orlando
Procurement and Contracts Division
400 South Orange Avenue,Fourth Floor
Orlando, Florida 32801
On
March 26,2015, at 9:00 a.m., Local Time, City of Orlando,FL
The purpose of the Pre-Bid Conference is to provide and solicit information relative to the scope,
purpose, nature and extent of the work, and any local conditions, which may affect the work and its
performance. Submission of a bid shall constitute an acknowledgment by the bidder that it has
thoroughly examined and is familiar with the INVITATON FOR BIDS. The failure or neglect of a
bidder to examine the INVITATON FOR BIDS shall in no way relieve the bidder of any obligations
with respect to either its bid or the INVITATON FOR BIDS. No claim for additional compensation
will be allowed which is based upon a lack of knowledge of the INVITATON FOR BIDS.
Procurement and Contracts Division Page: 9
Application of Asphalt Rejuvenating Agent IFB15-0224
on Various Street Locations in Orlando,Florida
NON-MANDATORY
PRE-BID CONFERENCE ATTENDANCE NOTIFICATION:
A Non-Mandatory Pre-Bid Conference will be held City of Orlando, Procurement and Contracts
Division, 400 S. Orange Avenue, 4th Floor, Orlando, FL 32802 on March 26, 2015, at 9:00 a.m.,
Local Time,City of Orlando,FL.
Please return this form by: Monday,March 23, 2015.
City of Orlando
Procurement and Contracts Division
400 South Orange Avenue,Fourth Floor
Orlando, Florida 32801
Telephone: (407)246-2291
Fax. (407)246-2869
PLEASE CHECK:
We plan to attend
Name of Representatives who will attend
1.
2.
3.
A list of questions or statements for discussion at the Pre-Bid Conference is
attached. (Please use "WRITTEN QUESTION(S) FORM" as indicated in the
Table of Contents).
We do not plan to attend,but will be submitting a response.
We do not plan to attend and will not be submitting a response because:
Signature
Title
Name of Company
Date
Procurement and Contracts Division Page: 10
Application of Asphalt Rejuvenating Agent IFB15-0224
on Various Street Locations in Orlando,Florida
SPECIFICATIONS FOR
IFB15-0224,APPLICATION OF ASPHALT REJUVENATING AGENT
AT VARIOUS STREET LOCATIONS IN ORLANDO,FLORIDA
PART I GENERAL
1.0 Scope Of Work:
The Contractor shall furnish all labor, material, and equipment necessary to perform all
operations for the application of an asphalt-rejuvenating agent to asphaltic concrete surfaces at
various locations throughout the City of Orlando. The list of street names and concrete surfaces
selected for application will be provided by the City coordinator after the bid award. The
rejuvenation of surface courses shall be by spray application of a cationic rejuvenating agent
composed of petroleum oils and resins emulsified with water. All work shall be in accordance
with the specifications, the applicable drawings, and subject to the terms and specifications
conditions of this contract.
1.1 Qualifications:
The asphalt-rejuvenating agent shall be applied by an experienced applicator of such material.
The bidder shall have a minimum of three years experience in applying the product proposed for
use. Bidder must submit with their bid a list of five projects on which they applied said
rejuvenator. Bidder shall indicate the project dates,number of square yards treated in each and the
name and phone number of the person in charge of each project.
A project superintendent knowledgeable and experienced in application of the asphalt-
rejuvenating agent must be in control of each day's work. The bidder shall submit a written
experience outline of the project superintendent.
1.2 Submittals with Bid:
The bidder must submit with their bid the manufacturer's certification that the material proposed
for use is in compliance with the specification requirements. The bidder must submit with their
bid previous use documentation and test data conclusively demonstrating that; the rejuvenating
agent has been used successfully for a period of five years by government agencies such as Cities,
Counties, etc; and that the asphalt rejuvenating agent has been proven to perform, as heretofore
required, through field testing by government agencies as to the required change the in asphalt
binder viscosity and penetration number.
Testing data shall be submitted indicating such product performance on a sufficient number of
projects, each being tested for a minimum period of three years to insure reasonable longevity of
the treatment, as well as product consistency.
1.3 Warranty:
•
The Contractor shall provide workmanship and labor warranty for a period of at least 12 month
from the date of application.
The material warranty shall be as offered by the manufacturer.
Procurement and Contracts Division Page: 11
Application of Asphalt Rejuvenating Agent IFB15-0224
on Various Street Locations in Orlando,Florida
PART II PRODUCT
2.1 Material Specifications:
The asphalt-rejuvenating agent shall be an emulsion composed of a petroleum resin oil base
uniformly emulsified with water. Each bidder must submit with their bid a certified statement
from the asphalt rejuvenator manufacturer showing that the asphalt rejuvenating emulsion
conforms to the required physical and chemical requirements.
Tests Test Method AASHTO min. Requirements
ASTM min. max
Tests on Emulsion:
Viscosity @ 25°C, SFS D-244 T-59 15 40
Residue, %W D-244 mod. T-59 mod 60 65
Miscibility Test D-244 mod. T-59 mod No coagulation
Sieve Test, %W D-244 mod. T-59 mod - 0.1
Particle Charge Test D-244 T-59 Positive
Percent Light D-244 mod. T-59 mod
Transmittance GB GB - 30
Tests on Residue from Distillation:
Flash Point, COC 0 deg D-92 T-48 196
Viscosity @ 60°C, cSt D-445 - 100 200
Asphaltenes, %w D-2006-70 - - 1.00
Maltene Dist. Ratio D-2006-70 - 0.3 0.6
PC/S Ratio D-2006-70 0.5 -
Saturated Hydrocarbons D-2006-70 - 21 28
NOTES:
1) For Residue, ASTM D-244 Modified Evaporation Test for percent of residue is made by
heating 50 gram sample to 149 C (300 F) until foaming ceases, then cool immediately and
calculate results.
2) For Miscibility Test, the test procedure is identical with ASTM D-244-60 except that .02
Normal Calcium Chloride solutions shall be used in place of distilled water.
3) For Sieve Test, the test procedure is identical with ASTM D-244 except that distilled
water shall be used in place of two percent sodium oleate solution.
Procurement and Contracts Division Page: 12
Application of Asphalt Rejuvenating Agent IFB15-0224
on Various Street Locations in Orlando,Florida
2.2 Material Performance:
The rejuvenating agent shall have a record of at least five years of satisfactory service as asphalt
rejuvenating agent and in-depth sealer. Satisfactory service shall be based on the capability of the
material to decrease the viscosity and increase the penetration value of the asphalt binder as
follows. The viscosity shall be reduced by a minimum of 45 percent and the penetration value
shall be increased by a minimum of 25 percent. Test data shall be performed on extracted asphalt
cement from a pavement to a depth of three eighths of an inch (3/8"). In addition, the pavement
shall be in-depth sealed to the intrusion of air and water.
2.3 Acceptable Material:
RECLN4ITE®, manufactured by Golden Bear Oil Specialties, is a product of known quality and
accepted performance. Contractor may use another product that has been proven to be
functionally equivalent. The onus of this proof is on the Contractor; the City Engineer's
decision in this regard is final.
2.4 Product Standards and Alternates:
The product "Reclamite"® for the asphalt rejuvenating agent as manufactured by Golden Bear
Oil Specialties is the standard for these specifications and the prices quoted on the Bid Sheet Base
Bid shall be for this standard. Should a bidder wish to submit a bid for alternates to the Standard,
said prices shall be entered on the BID SHEET as the"Alternate Bid" for each item. In the event
that the bidder submits no bid for the Standard,only the "Alternate Bids" should be completed.
Bidders may offer an ALTERNATE for the Standard specified in the Specifications provided the
bidder adheres to the following and submits required information with their bid.
(a) List the proposed alternate on the Bid Sheet form giving the product name and price.
(b) Furnish complete specifications and descriptive literature for the alternate as well as a one-
gallon sample of the material proposed for use. Such descriptive and detailed information
shall be complete and at least equal in detail to the city's requirements for the standard
item for which the alternate is offered.
(c) Submit a current Material Safety Data Sheet for the alternate materials. The alternate will
be given consideration by the City. The Contractor may furnish only those alternate items
included in his proposal and approved by the City prior to award of a contract.
(d) If no ALTERNATE is indicated on the BID SHEET, the Contractor shall furnish the
STANDARD (brand) specified in the attached specifications.
(e) Should the ALTERNATE offered be found unacceptable by the City based on the data
submitted with the bid and no bid is entered on the BID SHEET for the Standard,then said
bid will be considered non-responsive.
Procurement and Contracts Division Page: 13
Application of Asphalt Rejuvenating Agent IFB15-0224
on Various Street Locations in Orlando,Florida
2.5 Applicating Equipment:
A. The distributor for spreading the emulsion shall be self-propelled, and shall have
pneumatic tires. The distributor shall be designed and equipped to distribute the asphalt
rejuvenating agent uniformly on variable widths of surface at readily determined and
controlled rates from 0.05 to 0.5 gallons per square yard of surface, and with an allowable
variation from any specified rate not to exceed 5 percent of the specified rate.
B. Distributor equipment shall include full circulation spray bars; pump tachometer, volume
measuring device and a hand hose attachment suitable for application of the emulsion
manually to cover areas inaccessible to the distributor. The distributor shall be equipped to
circulate and agitate the emulsion within the tank.
C. A check of distributor equipment as well as application rate accuracy and uniformity of
distribution shall be made when directed by the Engineer.
D. The truck used for sanding shall be equipped with a spreader that allows the sand to be
uniformly distributed onto the pavement. The spreader shall be able to apply 1/2 pound to
3 pounds of sand per square yard in a single pass. The spreader shall be adjustable so as
not to broadcast sand onto driveways or tree lawns.
E. The sand to be used shall be free flowing, without any leaves, dirt, stones, etc. Any wet
sand shall be rejected from the job site.
PART III EXECUTION
3.1 Application Temperature and Weather Limitations:
The temperature of the asphalt rejuvenating emulsion, at the time of application shall be as
recommended by the manufacturer.The asphalt-rejuvenating agent shall be applied only when the
existing surface to be treated is thoroughly dry and when it is not threatening to rain. The asphalt-
rejuvenating agent shall not be applied when the ambient temperature is below 40°F.
3.2 Handling of Asphalt Rejuvenating Agent:
Contents in tank cars or storage tanks shall be circulated at least forty-five minutes before
withdrawing any material for application. When loading the distributor, the asphalt rejuvenating
agent concentrate shall be loaded first and then the required amount of water shall be added. The
water shall be added into the distributor with enough force to cause agitation and thorough mixing
of the two materials. To prevent foaming, the discharge end of the water hose or pipe shall be
kept below the surface of the material in the distributor, which shall be used as a spreader. The
distributor truck will be cleaned of all of its asphalt materials,and washed out to the extent that no
discoloration of the emulsion may be perceptible. Cleanliness of the spreading equipment shall be
subject to the approval and satisfaction of the Engineer.
Procurement and Contracts Division Page: 14
,Application of Asphalt Rejuvenating Agent IFB15-0224
on Various Street Locations in Orlando,Florida
3.3 Resident Notification:
The contractor shall distribute by hand, a typed notice to all residences and businesses on the
street to be treated. The notice will be delivered no more than 24 hours prior to the treatment of
the road. The notice will have a local phone number that residents may call to ask questions. The
notice shall be of the door hanger type, which secures to the door handle of each dwelling.
Unsecured notices will not be allowed. The contractor shall also place the notice on the
windshield of any parked cars on the street. Hand distribution of this notice will be considered
incidental to the contract.
3.4 Application of Rejuvenating Agent:
A. The asphalt-rejuvenating agent shall be applied by a distributor truck at the temperature
recommended by the manufacturer and at the pressure required for the proper distribution.
The emulsion shall be so applied that uniform distribution is obtained at all points of the
areas to be treated. Distribution shall be commenced with a running start to insure full rate
of spread over the entire area to be treated. Areas inadvertently missed shall receive
additional treatment as may be required by hand sprayer application.
B. Application of asphalt rejuvenating agent shall be on one-half width of the pavement at a
time. When the second half of the surface is treated, the distributor nozzle nearest the
center of the road shall overlap the previous application by at least one-half the width of
the nozzle spray. In any event the centerline construction joint of the pavement shall be
treated in both application passes of the distributor truck.
C. Before spreading, the asphalt-rejuvenating agent shall be blended with water at the rate of
two (2) parts rejuvenating agent to one (1) part water, by volume or as specified by the
manufacturer. The combined mixture of asphalt rejuvenating agent and water shall be
spread at the rate of 0.05 to 0.10 gallons per square yard, or as approved by the Engineer
following field-testing.
D. Where more than one application is to be made, succeeding applications shall be made as
soon as penetration of the preceding application has been completed and approval is
granted for additional applications by the Engineer.
E. Grades or super elevations of surfaces that may cause excessive runoff, in the opinion of
the Engineer, shall have the required amounts applied in two or more applications as
directed.
F. After the street has been treated, the area within one foot of the curb line on both sides of
the road shall receive an additional treatment of the asphalt rejuvenating emulsion. Said
treatment shall be uniformly applied by a method acceptable to the Engineer.
G. After the rejuvenating emulsion has penetrated, a coating of dry sand shall be applied to
the surface in sufficient amount to protect the traveling public as required by the Engineer.
Procurement and Contracts Division Page: 15
Application of Asphalt Rejuvenating Agent IFB15-0224
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H. The Contractor shall furnish a quality inspection report showing the source, manufacturer,
and the date shipped, for each load of asphalt rejuvenating agent. When
3.5 Street Sweeping:
A. The Contractor shall be responsible for sweeping and cleaning of the streets prior to, and
after treatment. Prior to treatment, the street will be cleaned of all standing water, dirt,
leaves, foreign materials, etc. This work shall be accomplished by hand brooming, power
blowing or other approved methods. If in the opinion of the Engineer the hand cleaning is
not sufficient than a self-propelled street sweeper shall be used.
B. All sand used during the treatment must be removed no later than 48 hours after treatment
of the street. This shall be accomplished by a combination of hand and mechanical
sweeping. All turnouts, cul-de-sacs, etc. must be cleaned of any material to the satisfaction
of the Engineer. Street sweeping will be included in the price bid per square yard for
asphalt rejuvenating agent.
C. If, after sand is swept and in the opinion of the Engineer a hazardous condition exists on
the roadway, the contractor must apply additional sand and sweep same no later than 24
hours following reapplication. No additional compensation will be allowed for re-
applications and removal of sand.
3.6 Traffic Control:
A. The Contractor shall schedule their operations and carry out the work in a manner to cause
the least disturbance and/or interference with the normal flow of traffic over the areas to
be treated. Treated portions of the pavement surfaces shall be kept closed and free from
traffic until penetration, in the opinion of the Engineer, has become complete and the area
is suitable for traffic.
B. When, in the opinion of the Engineer, traffic must be maintained at all times on a
particular street, then the Contractor shall apply asphalt-rejuvenating agent to one lane at a
time. Traffic shall be maintained in the untreated lane until the traffic may be switched to
the completed lane.
C. The Contractor shall be responsible for all traffic control and signing required to permit
safe travel. The contractor shall notify the police and fire departments as to the streets that
are to be treated each day.
D. If, in the opinion of the Engineer, proper signing is not being used, the Contractor shall
stop all operations until safe signing and barricading is achieved.
3.7 Method of Measurement:
Asphalt rejuvenating agent will be measured by the square yard as provided for in the Contract
Documents.
Procurement and Contracts Division Page: 16
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,Application of Asphalt Rejuvenating Agent IFB15-0224
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3.8 Basis for Payment:
The accepted quantities, measured as provided for above, will be paid for at the contract unit
price for asphalt rejuvenating agent. Asphalt rejuvenating agent shall be paid for PER SQUARE .
YARD, which shall be full compensation for furnishing all materials, equipment, labor and
incidentals to complete the work as specified and required.
END OF SECTION
Procurement and Contracts Division Page: 17
,Application of Asphalt Rejuvenating Agent IFB15-0224
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SPECIAL CONDITION CLAUSES
Bid Security:
Bid Security shall be made payable to City, in an amount equal to ten percent of the bidder's Total Base
Bid in the form of a certified check, cashier's check, or a Bid Bond issued by a Surety that is licensed to
conduct business in the State of Florida and has at least an "A-" rating in accordance with the most
current A.M. Best Company financial strength rating.
The Bid Security of the low bidder shall be retained until such time as the City has executed and
provided the awarded bidder with the Contract and Acceptance Form, and the bidder has furnished the
required contract security, any insurance certificates and endorsements, whereupon it will be returned. If
the low bidder fails to comply with the solicitation requirements, or to furnish any required contract
security or required insurance certificates and endorsements, within seven (7) days of the notification of
intended award, the City may cancel the intended award and the Bid Security of that bidder may be
forfeited up to the difference between the total bid of the forfeited bidder and the next lowest bidder.
The Bid Security of all other bidders may be retained until the earlier of thirty (30) days after execution
of the Contract and Acceptance Form or ninety (90)days after bid opening,whichever occurs first.
Bid Specifications:
Specifications referenced throughout this solicitation refer to the products listed on the Bid Price Form,
page 44. See Standard Terms and Conditions, Specifications, Item 8, page 24, regarding the approval
process for equivalent equipment or materials.
Payment of Subcontractors
Final and complete payment will be made on the basis of completion and acceptance by the City of the
work performed under the contract and receipt of satisfactory evidence that all payrolls, bills for
materials,have been paid in full. Payments of subcontractors shall be made in compliance with §218.735
(6) et sq. Florida Statutes. The existence of any unpaid bills or charges for labor, materials or other
supplies used directly by the Contractor or any subcontractor under the contract, shall constitute cause for
the City to withhold final payment until said bills or charges are paid.
Periodic and Final Cleaning
The Contractor shall:
A. Schedule periodic cleaning to keep the worksite and adjacent properties free from accumulations
of waste materials,rubbish, and windblown debris resulting from construction operations;
B. Provide on-site container for the collection of waste materials, debris, and rubbish;
C. Dispose of waste materials, debris, and rubbish from the Owner's property;
D. Upon completion of work in each area, provide final cleaning and otherwise return space to a
condition suitable for use by the City;
E. Conduct cleaning and disposal operations to comply with City codes, ordinances, regulations, and
environmental laws.
Procurement and Contracts Division Page: 18
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Performance Bond and Payment Bond
In accordance with Florida Section 255.05(1)(a), Florida Statutes, a Performance and Payment Bond is
required of anyone entering into a formal contract with the City for the construction or repair of a
building or public works project. The City reserves the right to waive the requirement at any time for
any contract of$200,000.00 or less.
Accordingly, if the amount bid by the awarded bidder exceeds $200,000.00, a Payment and Performance
Bond will be required in the amount of the awarded bidder's bid or in such other amount as may be
directed by the City in writing within fifteen (15) days of the award of any contract resulting from this
solicitation. No work shall be done prior to the delivery of a Payment and Performance Bond meeting
the requirements of this Section to the City.
In the event that the awarded bid amount is less than$200,000.00, a Payment and Performance Bond will
be required thereafter in such amount as determined by the City if at any time, for any reason, including
but not be limited to increased quantities or usage or extension or renewal, the value of the contract
exceeds (or may reasonably be expected to exceed) $200,000.00 as determined by the City. Such bond
shall be acquired and delivered to the City within fifteen (15) days of notice from the City that a bond is
required. Upon notice from the City that a bond is required no further work under the contract shall be
undertaken until such time as a bond in conformance with this Section has been delivered to the City.
The Contractor shall include the cost of any bonds required hereunder in their bid. If bonds are required
hereunder and the term of the contract between the City and the Contractor is extended or renewed,
Contractor shall provide a new or amended bond to reflect the new or extended period and increased
value of the contract within fifteen (15) days of extension or renewal. The failure by Contractor to
submit any conforming bond when required by this Section shall constitute grounds for termination of
the contract by the City.
All Payment and Performance Bonds shall be recorded by the City with the Clerk of the Circuit Court of
the county where the work is located. These bonds shall remain in effect at least until one (1) year after
the date of substantial completion of the entire work assigned to Contractor under the contract, except as
otherwise provided by applicable laws or regulations.
All bonds shall be in accordance with statutory bond provisions in Florida Statutes and all other
applicable laws. All bonds shall be executed by such sureties as are licensed to conduct business in the
state of Florida and, except as otherwise provided by applicable laws and regulations, are named in the
current list of "Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds
and as Acceptable Reinsuring Companies" as published in Circular 570 (amended) by the Audit Staff
Bureau of Accounts, U.S. Treasury Department. All bonds signed by an agent must be accompanied by a
certified copy of its authority to act.
If the surety on any bond furnished by Contractor is declared bankrupt or becomes insolvent or its license
to do business in the state of Florida is terminated or it ceases to meet the requirements of this Section,
Contractor shall within five (5) days thereafter substitute another bond and surety, both of which shall be
in accordance with these requirements and acceptable to City.
In addition to the other bonding requirements, the surety (ies) named on the Performance Bond and
Payment Bond submitted by Contractor shall be subject to the approval of City. If City has a reasonable
objection to the proposed Surety, City may require Contractor to submit an acceptable substitute.
Procurement and Contracts Division Page: 19
,Application of Asphalt Rejuvenating Agent IFB15-0224
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Quantities
The quantities for the items listed in this solicitation are estimated annual quantities for bid evaluation
purposes only and should not be construed as representing actual quantities to be purchased. Moreover,
it is understood by all bidders that the City is not obligated to purchase any minimum or maximum
amount during the life of a contract resulting from this solicitation.
Favored Customer Clause:
Should the awarded bidder (also referred to hereinafter as "Contractor"), of a contract resulting from this
solicitation sell the same or substantially the same products or services as listed in this solicitation to
another Governmental Agency, within the State of Florida, at a lower price than the price listed in this
solicitation,the awarded vendor agrees to extend that same discounted price to the City of Orlando.
Procurement and Contracts Division Page: 20
Application of Asphalt Rejuvenating Agent IFB15-0224
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GENERAL CONDITIONS
Bidder should read and follow the following instructions.
1. EXECUTION OF BID: Bid must contain a manual_signature of an authorized representative in the space provided on the Bidder's Certification Form.
2. SEALED BIDS: All bids must be submitted in a sealed envelope. The face of the envelope shall contain the date and time of the bid opening and the
bid number. Bids not submitted on the City's bid forms may be rejected. All bids are subject to the conditions specified herein and on any attached
sheets,specifications,standard terms and conditions and special conditions.
3. NO BID FORM: In the event you elect not to bid this requirement,respond by returning this form,marking it"NO BID"and the reason therefor.
NOTE: To qualify as a respondent,bidder must submit a"BID"or"NO BID"and it must be received no later than the stated bid opening date and time.
4. BID OPENING: Shall be public,on the date and at the time specified on the bid form,with the total bid amount being read aloud. It is the bidders
responsibility to assure that their bid is delivered at the proper time and place of the bid opening. Bids which for any reason are not so delivered,will not
be returned but will be retained in the"BID FILE"unopened. Telephone or telegraphic bids cannot be accepted.
5. PRICES,TERMS, and PAYMENT: All prices must be firm for the delivery schedule quoted herein. Bids stipulating "Price in effect at time of
shipment"or other similar conditions will be considered not responsive to the bid invitation and will not be accepted. All prices shall be quoted F.O.B.
delivered to any City of Orlando Department unless otherwise stipulated in the bid invitation. Bidder is requested to offer cash discount for prompt
invoice payment. It is the policy of the City of Orlando to make payments of invoices in time to earn any offered cash discounts. Discount time will be
computed from the date of satisfactory delivery at place of acceptance or from receipt of correct invoice at the Accounts Payable Office,whichever is
later.
a) TAXES: The City of Orlando does not pay Federal excise and State sales taxes. Our tax exemption number is 85-8015427957C-9 and is also
stipulated on all our Purchase Orders.
b) POLITICAL SUBDIVISIONS: Under Florida Law,prices contained in State Contracts shall be available to the City of Orlando,who might wish
to purchase under a State Purchase Contract. The City of Orlando therefore reserves the right to purchase any commodities from a State Purchase
Contract if in the best interest of the City.
c) MISTAKES: Bidders are expected to examine the specifications,delivery schedules,bid prices,and all instructions pertaining to supplies and
services. Failure to do so will be a bidder's risk.
d) CONDITION and PACKAGING: It is understood and agreed that any item offered or shipped as a result of this bid shall be new(current
production model at the time of this bid). All containers shall be suitable for storage or shipment,and all prices shall include standard commercial
packaging.
e) SAFETY STANDARDS: Unless otherwise stipulated in the bid,all manufactured items and fabricated assemblies shall comply with applicable
requirements of Occupational Safety and Health Act and any standards thereunder.
f) MARKING: Each individual container shall be marked with the brand name of the product, quantity and the name and address of the
manufacturer. Each shipping container shall include the name of the vendor and must also clearly indicate the City of Orlando Purchase Order
Number.
g) INVOICING and PAYMENT: The supplier shall be paid in accordance with Florida Statutes,upon submission of invoices to: The Accounts
Payable Section,City of Orlando,400 South Orange Avenue,Orlando,Florida 32801. Invoices are to be billed at the prices stipulated on the
purchase order and as outlined in this bid. All invoices must show the City of Orlando Purchase Order Number.
6. CONFLICT OF INTEREST: The award hereunder is subject to Chapter 112,Florida Statutes. All bidders must disclose with their bid the name of any
officer,director,or agent who is also an employee of the City of Orlando. Further,all bidders must disclose the name of any City of Orlando employee
who owns,directly or indirectly,an interest of ten percent(10%)or more of the bidders firm or any of its branches.
7. AWARDS: As the best interest of the City of Orlando may require,the right is reserved to make award(s)by individual items,group of items,all or
none,or a combination thereof,with one or more suppliers;to reject any all bids or waive any informality or technicality in bids received.
8. INSPECTION,ACCEPTANCE,and TITLE: Inspection and acceptance will be at destination unless otherwise stipulated. Title and risk of loss or
damage to all items shall be the responsibility of the shipper(vendor) until accepted by the using department of the City of Orlando, unless loss of
damage results from negligence by the City of Orlando or its Departments.
9. DISPUTES: In case of any doubt or differences of opinion as to the items to be furnished hereunder, the decision of the City of Orlando's Chief
Procurement Officer shall be final and binding on both parties. All disputes between the parties shall be resolved in accordance with the City
Procurement Code,(Chapter 7 of the City Code).
10. LEGAL REQUIREMENTS: Federal, State, County and local laws,ordinances,rules and regulations that in any manner affect the item(s)covered
herein apply. Lack of knowledge by the bidder will in no way be cause for relief from responsibility.
11. LIABILITY: The vendor shall hold and save the City of Orlando, its officers, agents and employees harmless from liability of any kind in the
performance of or fulfilling the requirements of the purchase order or contract which may result from this bid.
NOTE: ANY AND ALL STANDARD OR SPECIAL CONDITIONS ATTACHED HERETO WHICH VARY FROM THESE GENERAL
CONDITIONS SHALL HAVE PRECEDENCE.
Procurement and Contracts Division Page: 21
Application of Asphalt Rejuvenating Agent IFB15-0224
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STANDARD TERMS AND CONDITIONS
1. RECEIPT OF BIDS:
a. Sealed bids, one (1) original and one (1) copy, shall be submitted to the Procurement and
Contracts Division prior to the date and time specified herein. Bids will not be accepted after
the designated time and date. It is solely the responsibility of the bidder to ensure timely
delivery of their bid submittal.
b. Each bid shall be submitted in a sealed envelope and marked with the bid number, title of the
bid,and bid opening date and time.
c. If submitted by mail,the bid submittal shall be enclosed in a sealed envelope addressed to the
City's Chief Procurement Officer (CPO), at the address listed below. Bids submitted by mail
must be received in the office of the Procurement and Contracts Division by the time
specified herein for the opening thereof.
Please be advised that United States Postal Service (USPS) Express and Priority service
classes, are delivered to the City once daily. Accordingly, in order for a submission to be
received by the office of the Procurement and Contracts Division when the services of the
USPS are used, a proposer or bidder is responsible for ensuring that their submittal is
transmitted in such manner as necessary for the USPS to receive, sort, and deliver to the City
by the submittal due date and time.
The City only collects other USPS mail one (1) time per day upon opening of the local Post
Office branch, which is then sorted by the City for delivery to the Procurement and Contracts
Division and other City departments. Submissions arriving at the USPS after the initial pick-
up by the City will be placed in the City's call-box for pick-up and will not be delivered to or
received by the Procurement and Contracts Division until the next business day.
When using the USPS or any other mail delivery services, it is the sole responsibility of the
bidder to ensure that bids or proposals are received in the office of the Procurement and
Contracts Division by the due date and time. The City shall not be responsible for delays
caused by any occurrence.
d. All bids shall be mailed or delivered to the office of the Procurement and Contracts Division
at the address listed below. Sealed bids are to be addressed as follows:
City of Orlando
Procurement and Contracts Division
Attention: David Billingsley, CPSM, C.P.M.
Chief Procurement Officer
C/O Purchasing Agent: Teddi McCorkle
400 South Orange Avenue, Fourth Floor
Orlando, Florida 32801
Procurement and Contracts Division Page: 22
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2. COMMUNICATIONS; QUESTIONS REGARDING SPECIFICATIONS OR BIDDING
PROCESS:
a. To protect the integrity of the solicitation process and ensure fair consideration of all
respondents, a prohibited communication period is hereby established commencing as of the
time of the issuance of this solicitation and terminating upon execution of a contract (or, if the
solicitation is cancelled, upon cancellation of the solicitation). Except for communication
with the City's designated point of contact set forth in this solicitation or as otherwise
authorized by the City's Chief Procurement Officer, during the prohibited communication
period, the City prohibits communication regarding the solicitation by a respondent or
potential respondent (or on a respondent or potential respondent's behalf) to or with any
officer, elected official (including the Mayor and City Council), department, division, office,
or employee of the City, or any other person or entity providing advice to the City related to
this solicitation. During the prohibited communication period, all contacts and
communications regarding the solicitation by a respondent, or potential respondent, including
their agents, representatives and others on their behalf, shall be directed to the City's
Procurement and Contract Services Division in the manner provided below in this solicitation,
unless otherwise authorized by the City's Chief Procurement Officer. Prohibited contact or
communications during the prohibited communication period may result in disqualification
from the solicitation process, rejection of the solicitation, or termination of any resulting
contract as determined by the Chief Procurement Officer. In addition, prohibited contact or
communications may also be grounds for suspension and debarment of a respondent or
potential respondent under the City's Procurement Code.
b. Any questions by a bidder relative to the interpretation of specifications or the bid process
shall be addressed in writing as indicated below. In order to be answered prior to the
submittal deadline, questions must be received by the Procurement and Contracts Division ten
(10) days prior to the date set for the receipt of bids. Please see the "Written Question(s)
Form" under Forms and Submittals Section of this solicitation. Any interpretation made to
prospective bidders with respect to questions submitted prior to the cut-off date for questions
to be answered prior to the submittal deadline will be expressed in the form of an Addendum
to the specifications which, if issued, will be conveyed to all prospective bidders no later than
five(5) days before the date set for receipt of bids. Oral answers will not be authoritative.
c. It will be the responsibility of the bidder to contact the Procurement and Contracts Division
prior to submitting a bid to ascertain if any addenda have been issued, to obtain all such
addenda, and return executed addenda with the bid.
d. All communication and contact regarding this solicitation shall be directed to the Purchasing
Agent referenced on the cover page of this Invitation for Bids:
Teddi McCorkle, Senior Contract Administrator
City of Orlando
Procurement and Contracts Division
City Hall at One City Commons
400 South Orange Avenue, Fourth Floor
Orlando, Florida 32801
(407)246-2291
Fax (407) 246-2869
Website: http://www.cityoforlando.net/procurement/
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3. TERM OF THE CONTRACT:
The term of the contract resulting from the solicitation, shall be for an initial twelve (12) month
period. The contract may, by mutual assent of the parties, be extended for four (4) additional
twelve (12)month periods or portions thereof, up to a cumulative total of sixty(60)months.
4. BIDDER'S CERTIFICATION FORM:
Each bidder shall complete the "Bidder's Certification Form" included with this Invitation for Bids.
The form must be acknowledged before a Notary Public with notary seal affixed on the document.
The failure of a bidder to include this document with their bid submittal will be cause for rejection
of the bid.
5. SUBMITTAL OF BIDS:
Bids shall be submitted utilizing the bid form(s) provided herein. All bids shall be properly
executed with all blank spaces filled in. The signatures of all persons signing shall be in longhand.
Erasures, interlineations, or other corrections shall be authenticated by affixing in the margin
immediately opposite the correction the initials of a person signing the bid. If the unit price and
the total amount provided by a bidder for any item are not in agreement, the unit price alone shall
be considered as representing the bidder's intention, and the totals shall be corrected to conform
thereto.
6. BID INFORMATION:
It is incumbent on the bidder to check the City of Orlando's website at
https://esupplier.cityoforlando.net/vendor/common/default.aspx or contact the Procurement and
Contracts Division for current bid and award information,prior to and after the scheduled opening
date of a solicitation, in accordance with the instructions provided herein, in section entitled,
"Invitation for Bids Award Information".
7. EXCEPTIONS TO TERMS AND CONDITIONS:
When completing your bid, do not attach any forms which may contain terms and conditions that
conflict with those listed in the City's bid document(s). Inclusion of additional terms and
conditions, such as those which may be on your company's standard forms, may result in your bid
being declared non-responsive.
8. SPECIFICATIONS:
a. The Specifications shown in the Invitation for Bids are intended to represent items of a quality
level known to meet City's requirements. While the City endeavors to promulgate written
Specifications that are accurate and nonrestrictive for bidding purposes, they may also
reference an item by manufacturer's name and model number. Bidders are cautioned that in
the event of a discrepancy therein, such difference must be timely questioned in writing. Any
written question must be received by the Procurement and Contracts Division at the address on
the cover of this solicitation no later than ten(10) days prior to the bid opening.
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b. If any proprietary, trade, brand, or manufacturers' name or part number is used herein in
describing the required equipment or materials, it shall be understood to indicate the minimum
standard of composition and quality desired, and shall not be construed to exclude equipment
or goods that equals or exceeds the functional capability and quality of the named equipment.
The City, in its sole discretion, shall determine whether equipment or goods are equivalent in
capability and quality.
Bidders are strongly encouraged to submit equivalent equipment or materials for consideration
during the question and answer period. If equivalent equipment or materials is proposed,
indicate the manufacturer's name and model number for the equipment and include any
literature or other explanation of the equipment's quality or performance with your bid.
c. The equipment bid herein shall be new and shall be of the current production model. If
applicable, detailed equipment specifications for make and model offered shall be provided
with bid.
d. Bidders may be required, at no expense or liability to the City, to make available for
test/demonstration, equipment equal in all aspects to the equipment bid, and/or equal
equipment that may be seen under operating conditions in the Central Florida area.
9. SILENCE OF SPECIFICATIONS:
The apparent silence of these specifications or any supplemental specifications as to details or the
omission from same of any detailed description concerning any point, shall be regarded as
meaning that only the best commercial practices are to prevail and that only materials of first
quality and correct type, size, and design are to be used. All workmanship shall be first quality.
All interpretations of specifications shall be made upon the basis of this statement.
10. DISCOUNTS:
Bidders may offer a cash discount for prompt payment; however, such discounts shall not be
considered in determining the lowest net cost for bid evaluation purposes. Discounts will be
computed from the date of satisfactory delivery at place of acceptance or from receipt of correct
invoice at the office specified, whichever is later.
11. ALTERATIONS/CHANGES TO BID PRICE FORM(S):
Bidder shall not change or otherwise alter the quantity or unit designations on the Bid Price
Form(s). The unit price bid and total extensions must correspond to these designations. Each line
item will be extended as indicated(quantity x unit price). The unit price shall prevail.
12. ADDENDA:
It is the bidder's responsibility to contact the Procurement and Contracts Division prior to
submitting a Bid to ascertain if any Addenda have been issued, to obtain all such Addenda, and
return executed Addenda with the Bid. If you have downloaded this Bid from the Internet, please
ensure that you also download all such Addenda. The failure of a bidder to submit
acknowledgment of any Addenda that affects the bid price(s), is considered a major irregularity
and will be cause for rejection of the Bid.
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13. "NO BID" RESPONSE FORM:
In the event you elect not to bid on this requirement,please complete and return the "No Bid" form
included in this solicitation.
14. OPENING OF BIDS:
Sealed bids will be received in the Procurement and Contracts Division until the due date and time
as specified in this Invitation for Bids. Bids will be opened and the total bid amount shall be
publicly read aloud immediately following the published due date and time. No responsibility will
attach to the City for the premature opening of a bid not properly addressed and identified.
Bidders or their authorized agents are invited to be present at the bid opening.
15. BIDDER QUALIFICATION:
Bids will be considered from firms who have adequate personnel and equipment and who are so
situated as to perform prompt service. The City reserves the right to request information or
conduct an inspection of the bidder's facility and equipment prior to the award of the contract.
Bids will be considered only from firms which are regularly engaged in the business as described
in this bid package; with a record of performance for a reasonable period of time, which have
sufficient financial support, equipment, and organization to ensure that they can satisfactorily
execute the service if awarded a contract under the terms and conditions herein stated.
The terms "equipment and organization" as used herein shall be construed to mean a fully
equipped and well established company in line with the best business practice in the industry and
as determined by the City.
Failure to comply with the established deadline for submittal of required documents may be
grounds for disqualification.
16. INSPECTION OF PUBLIC RECORDS:
Bidders may request copies of the solicitation records in person or by written request to the City
Records and Archive Management Services located at 400 South Orange Avenue, 2nd Floor,
Orlando, Florida, 32801 or by calling (407) 246- 2148. You may also email your request to
records@cityoforlando.net. Pursuant to Florida State Statute Chapter 119.07, sealed bids are
exempt from public inspection until such time as the City provides Notice of Intended Action or
until thirty(30) days after bid opening, whichever is earlier.
17. IRREGULAR BIDS:
Bids made on other than the documents furnished by the Procurement and Contracts Division may
not be considered. Changes in phraseology, additions, or limiting provisions made on the
Invitation for Bids may render the bid irregular and may cause rejection. The City's Chief
Procurement Officer, however shall have the authority to waive minor irregularities.
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18. UNBALANCED BIDS:
At determined by the City's Chief Procurement Officer in the CPO's discretion, the City may
consider a solicitation response irregular and reject it if any of the prices are excessively
unbalanced (either above or below the amount of a reasonable response) to the potential detriment
of the City. The City further reserves the right to require backup documentation from the
respondent if, in the Chief Procurement Officer's opinion, the prices are, or appear to be,
excessively unbalanced.
19. WITHDRAWAL OF BIDS:
After bid opening, no changes in bid prices or other provisions shall be permitted. Bidders may
withdraw or correct a bid prior to the stipulated date and time for the opening of bids upon a
written request to the City's Chief Procurement Officer.
20. EVALUATION OF BID AWARD:
The City reserves the right to award the bid to the responsive and responsible bidder who submits
the lowest bid meeting specifications. For purposes of this solicitation, the determination of the
responsive and responsible bidder submitting the lowest bid shall be made after the application of
all applicable programs and preferences established by the City, including but not limited to the
City's MBE/WBE program and VBE preference. In determining whether a bidder is responsible,
the City reserves the right to consider matters such as, but not be limited to, quality offered,
delivery terms, and service reputation of the bidder.
21. AWARD OR REJECTION OF BIDS:
The City's Chief Procurement Officer reserves the right to accept any, all or part of any bids, to
waive minor irregularities, or to reject any, all or part of any bids, and to advertise for new bids, as
the interest of the City may require. The City's Chief Procurement Officer also reserves the right
to reject the bid of a bidder who has previously failed to perform properly or complete on time
contracts of a similar nature, or a bid of a bidder who investigation shows is not in a position to
perform the contract. In determining responsibility, the following other qualifications, in addition
to price,may be considered by the City's Chief Procurement Officer:
a. The ability,capacity and skill of the bidder to perform the service required.
b. Whether the bidder can perform the contract or provide the service promptly, or within the
time specified, without delay or interference.
c. The character, integrity, reputation,judgment, experience and efficiency of the bidder.
d. The quality of performance of previous contracts or services.
e. The previous and existing compliance by the bidder with laws and ordinances relating to the
contract or service.
f. The sufficiency of the financial resources and ability of the bidder to perform the contract or
provide the service.
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g. The quality, availability and adaptability of the supplies, or services, to the particular use
required.
h. The ability of the bidder to provide future maintenance and service for the use of the subject
of the contract.
i. Whether the bidder is in arrears to the City on a debt or contract or is a defaulter on surety to
the City, or whether the bidder's taxes or assessments are delinquent.
j. Such other information as may be relevent or secured.
22. SELECTION/REJECTION OF OPTIONS:
The City of Orlando reserves the right to select/reject options which are bid, based on price and
other considerations as deemed to be in the best interests of the City.
23. MULTIPLE AWARDS:
The City reserves the right in its sole discretion after evaluation of all responsive bids, to award the
work described herein to more than one responsive and responsible bidder. In such cases where an
award is made to more than one responsive and responsible bidder, the City shall apportion the
work among the various primary, secondary and alternate providers in such manner and at such
time as it deems appropriate under the circumstances in its sole discretion and no minimum
amount or proportion of work is guaranteed to any single provider or class of providers
irrespective of such provider's designation as primary, secondary or alternate.
24. CONTINGENT FEES:
The bidder warrants that no City official or employee was paid a fee, commission, gift, or other
consideration contingent upon receipt of an award for the services and/or supplies specified herein.
25. IRREVOCABLE OFFER:
The submission of a bid shall constitute an irrevocable offer to the City by the bidder for a period
of ninety (90) days from the date of bid opening to provide the goods and services set forth in this
solicitation upon the terms, conditions, and provisions of this solicitation,at the pricing set forth in
the bid.
26. PRICING AND ORDERING:
The City will issue purchase orders directly to the awarded bidder for the purchase of supplies and
materials. The awarded bidder shall honor these orders in accordance with the terms and
conditions of the solicitation and their pricing and discounts terms as listed in their bid submittal.
Unless otherwise specified, the awarded bidder shall stock sufficient quantities of supplies to meet
the requirements of the City on an "as-needed" basis within seventy-two (72) hours after being
notified of such requirements by the City.
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27. RETURN OF MERCHANDISE:
All items delivered must meet the Specifications herein. Items delivered not as specified will be
returned at no expense by the City of Orlando. The City may return, for full credit, any unused
items received which fail to meet the city's performance standards. Replacement items meeting
Specifications must be submitted within a reasonable time after rejection of the non-conforming
items. The supplier is to accept for full credit, any merchandise returned by the City within ninety
(90) days from the delivery or pick up date. All merchandise to be acceptable for full credit is to
be returned in a condition to allow for resale by the vendor and include reference to an applicable
Vendor Invoice or Packing List. Full credit is to include all costs paid by the City related to the
subject merchandise as determined by the appropriate Vendor Invoice or Packing List.
28. CONTRACT SALES REPORT
The Contractor shall report sales and usage data to the City on an annual basis in Excel
spreadsheet format. The following data at a minimum must be reported for each item included on
the Price Form that is procured during the reporting period:
• Contract name and number
• Contractor name
• Reporting period
• Department/Division/Location name
• Order date
• Item description
• Manufacturer name
• Manufacturer part number
• Unit of measure
• Quantity
• Contractor's list price
• Unit price
• Extended price
• Total purchase amount for the quarter
Submission of Contract Sales Reports is the responsibility of the Contractor, without prompting or
notification by the City. The Contractor will submit by email the completed Contract Sales
Reports to the Purchasing Agent identified in the Contract. The City shall work with the
Contractor to develop the approved electronic format and content of the Contract Sales Reports to
be used by the Contractor.
Failure to provide Contract Sales Reports, including no sales status, may be grounds for default
and/or cancellation of the Contract.
29. FAMILIARITY WITH SITE WORK AND CONDITIONS:
The responsibility for the determination of accurate measurements, the extent of work to be
performed, and the conditions surrounding the performance thereof shall be the bidder's.
Submission of a bid shall constitute acknowledgment by the bidder that it is familiar with all such
conditions. The failure or neglect of a bidder to familiarize itself with the site of the proposed
work, shall in no way relieve it from any obligations with respect to its bid.
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30. RIGHT TO AUDIT RECORDS:
The City shall be entitled to audit the books and records of a Contractor or any subcontractor to the
extent that such books and records relate to the performance of the contract or any subcontract.
The Contractor and its subcontractors shall retain and maintain financial records and other records
relating to the contract for a period of five (5) years from the date of final payment under the
contract and by the subcontractor for a period of five (5) years from the date of final payment
under the subcontract unless a shorter period is otherwise authorized in writing by the City. If any
litigation, claim, negotiation, audit or other action involving the records has been started before the
expiration of the 5-year period, the records must be retained until completion of the action and
resolution of all issues which arise from it, or until the end of the regular 5-year period, whichever
is later.
31. ASSIGNMENT:
The Contractor shall not sell, assign, or transfer any of its rights, duties, or obligations under the
contract or under any purchase order issued pursuant to the contract, without the prior written
consent of the City. The Contractor shall give full attention to the contract, to the faithful
execution of the contract,and shall keep the same under its control.
32. FISCAL YEAR FUNDING APPROPRIATION:
a. Specified Period
Unless otherwise provided by law, a contract for supplies or services may be entered into for
any period of time deemed to be in the best interest of the City provided funds are available
for the first fiscal period at the time of contract. Payment and performance obligations for
succeeding fiscal periods shall be subject to appropriation by City Council of funds therefor.
b. Cancellation Due to Unavailability of Funds in Succeeding Fiscal Periods
When funds are not appropriated or otherwise made available to support continuation of
performance in a subsequent fiscal period, the contract shall be cancelled and the Contractor
shall be entitled to reimbursement for the reasonable value of any nonrecurring cost incurred
but not amortized in the price of the supplies or services delivered under the contract or
otherwise recoverable.
33. APPLICABLE LAW AND APPEALS:
This solicitation is issued in accordance with and shall be governed by the provisions and
procedures of Chapter 7 of the City of Orlando's Code which can be accessed online at:
https://www.municode.com/library/fl/orlando/codes/code of ordinances?nodeId=TITIICICO_CH
7PRCO or by contacting the Procurement and Contracts Division. Any appeal of matters relating
to this solicitation must be filed in accordance with the requirements of Chapter 7 of the City
Code.
34. WARRANTY:
Bidder warrants that all equipment, materials and workmanship, whether furnished by bidder or its
subcontractor(s), will comply with the City's specifications, drawings and other requirements. The
Contractor warrants that the Work including equipment and materials provided shall conform to
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professional standards of care and practice in effect at the time the Work is performed, be of the
highest quality, and be free from all faults, defects or errors. Whenever required by the
specifications of the Invitation to Bid, the Contractor warrants that all equipment and materials
provided shall be new. If the Contractor is notified in writing of a fault, deficiency or error in the
Work provided within one(1) year from completion of the Work,the Contractor shall, at the City's
option, either reperform such portions of the Work to correct such fault, defect or error, at no
additional cost to the City, or refund to the City, the charge paid by the City, which is attributable
to such portions of the faulty, defective or erroneous Work, including the costs for reperformance
of the work provided by other Contractors.
35. CONTRACT AND ACCEPTANCE FORM:
In order to expedite the contracting process after bid opening and preclude delays occasioned by
subsequent contract execution, bidders are requested to sign the Contract and Acceptance Form
included with this solicitation and return the form with their bid. In the event that a successful
bidder fails to properly execute the Contract and Acceptance Form or return said form (or, if
necessary, a letter of authorization) with their bid, the City shall notify the bidder of the City's
intent to make an award and the bidder shall submit such form properly executed (together with a
letter of authorization, if necessary, as set forth below) within fifteen (15) calendar days of receipt
of notice from the City. Unless such time is extended by the City, the failure of a bidder to submit
a properly executed form (and, where necessary, a letter of authorization) within said time period
shall be cause for cancellation of the intended award by the City in its sole discretion. In the event
that an intended award is cancelled, the award may then be made to the next lowest responsive and
responsible bidder or the City's Chief Procurement Officer may decline to make an award.
Successful bidders who default in properly executing the Contract and Acceptance Form after
notification of the City's intent to make an award shall forfeit any bid security to the City and are
subject to suspension and/or debarment by the City. Unless otherwise agreed by the City in its
sole discretion,the Contract and Acceptance form shall be executed and notarized as follows:
a. If the bidder is a corporation, the Contract and Acceptance Form shall be signed by an
authorized corporate officer(i.e., President,Vice President, C.E.O, or C.O.O.).
b. If bidder is a Partnership, the Contract and Acceptance Form shall be signed by a general or
managing partner.
c. If the bidder is a limited liability company, the Contract and Acceptance Form shall be signed
by a Manager or Managing Member having authority to bind the company.
d. If bidder is a sole proprietorship,the owner shall sign the Contract and Acceptance Form.
If an aforementioned signatory is not available and a different authorized signatory executes the
form, a letter of authorization reflecting the signatory's authority shall be submitted on the
bidder's stationery stating that the person who signed the form is duly authorized to enter into such
contract on behalf of the bidder. Such letter of authorization shall be signed by one of the
designated signatories above or such other representative as may be acceptable to the City. If you
have any questions regarding the execution of the Contract and Acceptance Form, please contact
the Procurement and Contracts Division at(407)246-2291 for further clarification.
If a bid is accepted by the City of Orlando, the Contract and Acceptance Form will be executed by
the City with respect to the items awarded and returned to the bidder evidencing the City's
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acceptance of the bid. No award shall be final, and no bidder shall have any entitlement to a
contract or award, until such time as the City has executed the Contract and Acceptance Form.
Upon execution by both parties, the Contract and Acceptance Form will constitute the formal
written contract between the City of Orlando and the bidder. Any such resulting contract shall be
non-exclusive, and the City may procure the goods and services listed in said contract from other
sources. Within one (1) week of receipt of the fully executed Contract and Acceptance Form, an
awarded bidder shall provide to the City with any required bonds, indemnities, and insurance
certificate(s).
36. ACCEPTANCE OF MATERIALS/SERVICES:
The City will be deemed to have accepted the Work after the City's Chief Procurement Officer is
notified by the using Department of its satisfaction that the Work is completed, in accordance with
solicitation specifications. The Work under this Agreement shall remain the property of the
Contractor until the City accepts such work. In the event the Work furnished under this
Agreement is found to be defective or does not conform to the specifications,the City reserves the
right to cancel the Agreement upon written notice to the Contractor.
37. CONTRACT ALTERATIONS:
No waiver, alterations, consent or modification of any of the provisions of the contract shall be
binding unless in writing and signed by the City's Chief Procurement Officer or the CPO's
designee.
38. INDEMNIFICATION:
The awarded bidder agrees to indemnify and hold harmless the City, its elected officials, officers,
agents, and employees, from and against any and all liability, claims, damages, demands,
expenses, fees, fines, penalties, suits, proceedings, actions, and cost of actions, including
attorneys' fees for trial and on appeal, and for the preparation of same arising out of the
Contractor's, its officers', agents', and employees' acts,or omissions associated with the contract.
39. INSURANCE:
a. General Insurance Requirements. Within seven(7) days of receipt of a notification of intended
award from the City, the Contractor shall provide the City with the required Certificate(s) of
Insurance in a form(s) acceptable to the City. The Certificate(s) of Insurance shall demonstrate
that the awarded bidder has coverage in accordance with the requirements set forth herein.
Insurance coverage must be in force throughout the contract term. Should a Contractor fail to
maintain insurance as required or to provide acceptable evidence of insurance within seven(7)
days prior to the expiration date of an insurance policy,the City shall have the absolute right to
terminate the contract without any further obligation to the Contractor. In such event the
Contractor shall be liable for the entire additional cost of procuring performance plus the cost
of performing the incomplete portion of the contract at the time of termination.
b. Subcontractors. Unless expressly specified otherwise in this solicitation, a Contractor and its
subcontractors of any tier will be required at their own expense to maintain in effect at all
times during the performance of the work insurance coverages with limits not less than those
set forth below with insurers and under forms of policies satisfactory to the City. It shall be
the responsibility of the Contractor to maintain the required insurance coverages and to assure
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that subcontractors maintain required insurance coverages at all times. Failure of a Contractor
to maintain adequate coverage shall not relieve it of any contractual responsibility or
obligation. The requirements specified herein as to types, limits, and City's approval of
insurance coverage to be maintained by a Contractor and its subcontractors are not intended to
and shall not in any manner limit or qualify the liabilities and obligations assumed by the
Contractor and its subcontractors under a contract. Any insurance carried by the City that may
be applicable shall be deemed to be excess insurance and the Contractor's insurance primary
for all purposes despite any conflicting provision in the Contractor's policies to the contrary.
c. Certificates of Insurance. Prior to commencing work at the jobsite, and as a condition
precedent to the Contractor's and his subcontractors' initiation of performance, the Contractor
and its subcontractors shall furnish the City with certificates of insurance as evidence that
policies providing the required coverage and limits of insurance are in full force and effect.
The certificates shall provide that any company issuing an insurance policy for the work under
a contract shall provide not less than 30 days advance notice in writing to the City prior to
cancellation, termination, or material change of any policy of insurance (except for notice of
non-payment of premium for which not less than 10 days advance notice in writing shall be
required). In addition, the Contractor shall immediately provide written notice to the City
upon receipt of notice of cancellation of an insurance policy or a decision to terminate an
insurance policy. All certificates of insurance shall clearly state that all applicable
requirements have been satisfied, including certification that the policies are of the
"occurrence" type. Certificates of insurance for a Contractor and subcontractor-furnished
insurance and notices of any cancellations, terminations, or alterations of such policies shall be
mailed to the Procurement and Contracts Division at the address set forth for delivery of the
bid.
d. Additional Insureds. All insurance coverages furnished under a contract except Workers'
Compensation and Employers' Liability shall include the City and its officers, elected officials,
and employees as additional insureds with respect to the activities of the Contractor and its
subcontractors. The City shall not by reason of their inclusion under these policies incur
liabililty to the insurance carrier for payment of premium for these policies.
e. Waiver of Subrogation. The Contractor and its subcontractors shall require their insurance
carriers, with respect to all insurance policies, to waive all rights of subrogation against the
City, its officers, elected officials, agents and employees and against other Contractors and
subcontractors.
f. Types of Coverage to be Provided. The awarded Contractor (and its subcontractors to the
same extent and on the same terms as set forth below for Contractor) shall maintain the
following coverages and furnish the certificate(s) of insurance on the policies and renewals
thereof which indicate that insurance coverage has been obtained meeting the requirements of
the contract.
(i) Workers' Compensation and Employer's Liability. This insurance shall protect the
Contractor against all claims under applicable state workmen's compensation laws. The
Contractor shall also be protected against claims for injury, disease, or death of employees
that, for any reason, may not fall within the provisions of a workmen's compensation law.
This policy shall include an"all states" or"other states" endorsement. Exemption certificates
shall be accepted if valid during the term of the contract, but only for those eligible corporate
officers pursuant to Chapter 440 of the Florida Statutes. Proof of workers' compensation
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coverage must still be provided for all employees, sub-contractors not eligible for exemption.
The liability limits shall not be less than:
Workers' compensation Statutory
Employer's Liability $100,000 each occurrence
(ii) Comprehensive Automobile Liability. This insurance shall be written in comprehensive
form and shall protect the Contractor and the additional insureds against all claims for injuries
to members of the public and damage to property of others arising from the use of motor
vehicle, and shall cover operation on or off the site of all motor vehicles licensed for highway
use,whether they are owned, non-owned, or hired. The liability limits shall not be less than:
Bodily injury and $1,000,000 combined single
Property damage limit each occurrence
(iii) Commercial General Liability. This insurance shall be an "occurrence" type policy
(excluding automobile liability) written in comprehensive form and shall protect the
Contractor and the additional insureds against all claims arising from bodily injury, sickness,
disease, or death of any person or damage to property of the City or others arising out of any
act or omission of the Contractor or its agents, employees, or subcontractors. This policy
shall also include protection against claims insured by usual bodily injury liability coverage, a
"contractual liability" endorsement to insure the contractual liability assumed by the
Contractor under its contract with the City, and "completed Operations and Products
Liability" coverage (to remain in force for 2 years after final payment and subsequent to
project completion). If the Contractor's work, or work under its direction, requires blasting,
explosive conditions,or underground operations,the comprehensive general liability coverage
shall contain no exclusion relative to blasting, explosion, collapse of structures, or damage to
underground property. The liability limits shall not be less than:
Bodily injury and $1,000,000 combined single
Property damage limit each occurrence
40. LICENSES:
Unless otherwise extended by the City, the awarded bidder will be required within fifteen (15)
calendar days of award date, to provide any and all local, state, and federal licenses, approvals,
permits, authorizations and/or certifications which would be applicable for all services to be
rendered during the term of the contract.
41. AUTHORITY:
The City's Chief Procurement Officer or the CPO's written designee shall have authority to act on
behalf of the City in matters related to the contract, including but not limited to the sending and
receiving of any notices required hereunder.
42. PUBLIC ENTITY CRIMES:
A person or affiliate, as defined in §287.133 of the Florida Statutes, who has been placed on the
convicted vendor list following a conviction for a public entity crime may not submit a bid to
provide any goods or services to a public entity, may not submit a bid with a public entity for the
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construction or repair of a public building or a public work, may not submit a bid on leases of real
property to a public entity, may not be awarded or perform work as a Contractor, supplier,
subcontractor, or consultant under an agreement with any public entity, and may not transact
business with any public entity in excess of the threshold amount provided in §287.017 of the
Florida Statutes for Category Two, for a period of 36 months from the date of being placed on the
convicted vendor list.
43. PROMPT PAYMENT ACT:
Payment by the City shall be made in accordance with Sections 218.70. et sq. Florida Statutes,
Local Government Prompt Payment Act.
1. Proper Invoice
For purposes of billing submission and payment procedures, a "proper invoice" by a
Contractor,vendor or other invoicing party shall consist of at least all of the following:
a. a description (including quantity) of the goods and/or services provided to the City (or a
party on behalf of the City) reasonably sufficient to identify it(or them);
b. the amount due, applicable discount(s),and the terms thereof;
c. the full name of the vendor, Contractor or other party who is supplying the goods and/or
services including a mailing address in case of a dispute and a mailing address for
payment purposes (if they are different) and a telephone number;
d. the Purchase Order or contract number as supplied by the City; and
e. an identification by Division, Office or Department of the party(ies) to whom the goods
were delivered or services provided.
All invoices, in order to be classified as a proper invoice, shall be delivered to Accounts
Payable, Business and Financial Services Department, City of Orlando, 400 South Orange
Avenue,P.O. Box 4990, Orlando, Florida, 32802-4990.
Finally, in addition to all of the above, in order to be considered a proper invoice, it must be
based on a proper delivery, installation, or provision of the goods and/or services to and
acceptance by the City (or party on behalf of the City); the vendor, Contractor or other party
who is supplying the goods and/or services has otherwise complied with all of the contract's
terms and conditions and is not in default of any of them; and if the contract requires any
subcontractors or other parties to be bound by similar other "flow-down" requirements that
those requirements have been complied with.
2. Dispute Resolution
In the event a dispute occurs between a Contractor, vendor or other invoicing party
("invoicing party") and the City concerning payment of an invoice, the City Department,
Office or Division which has the dispute along with a representative of the City's Procurement
and Contracts Division and the invoicing party shall meet to consider the disputed issues. The
invoicing party shall provide to the City such material and information as the City may
reasonably require. Any such procedure shall be initiated by either party notifying the other
in writing of a dispute and stating with specificity its nature. This procedure shall commence
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not later than forty-five (45) days, and be resolved not later than sixty (60) days, after the date
on which the proper invoice was received by the City. Any decision by the City's Chief
Procurement Officer shall constitute the final decision of the City regarding these matters and
shall be communicated in writing to the invoicing party within three business days after such
decision. If no decision is rendered within the time period as set out above, then a decision
against the invoicing party shall be deemed to have been issued.
44. PURCHASING AGREEMENTS WITH OTHER GOVERNMENT AGENCIES:
At the option of the awarded vendor, the submission of any bid in response to this Invitation for
Bid constitutes a bid made under the same terms and conditions, for the same contract price, to
other governmental agencies including the State of Florida and its agencies, political subdivisions,
counties and cities. Each governmental agency desiring to accept these bids, and make an award
thereof, shall do so independently of any other governmental agency. Each agency shall be
responsible for its own purchases and each shall be liable only for materials ordered and received
by it and no agency assumes any liability by virtue of this bid.
45. EQUIPMENT:
The Contractor is responsible for all damage or loss by fire, theft or otherwise, to materials, tools,
equipment,and consumables, left on City property by the Contractor.
46. TERMINATION FOR CONVENIENCE:
The City's Chief Procurement Officer may terminate any contract resulting from this solicitation
for convenience with advance written notice to the Contractor. In the event of such a termination
by the City, the City shall be liable for the payment of all work properly performed or materials
provided prior to the effective date of termination and for all portions of materials, supplies,
services, and facility orders which cannot be cancelled and were placed prior to the effective date
of termination.
47. DRUG-FREE WORKPLACE CERTIFICATION:
By submitting a bid in response to this Invitation for Bids, you are certifying that your company is
a drug-free workplace in accordance with Florida Statute §287.087.
48. AMERICANS WITH DISABILITIES ACT:
Persons with disabilities needing a special accommodation to participate in this proceeding should
contact the Procurement and Contracts Division, City Hall at One City Commons, 400 South
Orange Avenue, Orlando, Florida 32801 telephone (407) 246-2291, not later than seven (7) days
prior to the date on which the accommodation is requested.
49. PURCHASING CARD PROGRAM:
The City of Orlando uses the VISA Purchasing Card Program to streamline our procurement
process. In order to expedite payments to suppliers, The Bank of America VISA Purchasing
Card and ePayable solution has been implemented to more effectively control our procurement
activities and to achieve a significant cost savings over the traditional paper, purchasing and
payment system. As one of the City of Orlando's valued suppliers, your business may also
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achieve cost savings results by accepting the ePayables solution. Identified supplier benefits of
this Program may include:
• Reduction of payment time
• Direct electronic deposit to your primary banking account
• Increase in working capital
• Elimination of invoicing
• Reduced collection efforts
• Enhanced corporate relationships
• Reduced billing costs
• Enhanced reporting
• Increased sales as a"Preferred Supplier"
Additionally, you will be able to grow your customer base by accepting purchasing cards from
other corporate customers as well as all major credit cards, therefore, The City encourages all
vendors to accept the VISA ePayable solution.
50. RECIPROCAL LOCAL PREFERENCE:
In the event the lowest responsive and responsible response to any Invitation for Bids or Request
for Proposal is by a vendor whose principal place of business is in a city, county, or state which
grants a preference for the procurement of such goods or services to a vendor whose principal
place of business is in such area, then the City may award a preference to the (next) most
responsive and responsible vendor having a principal place of business in the Metropolitan
Statistical Area, (i.e., Orange, Seminole, Lake and Osceola Counties). Such preference shall be
equal to the preference granted by the area in whidh the lowest responsive and responsible vendor
has its principal place of business.
51. EMERGENCY SUPPORT:
It is hereby made a part of this Invitation for Bids that before, during and after a public emergency,
disaster, hurricane, flood, or other acts of God, that the City of Orlando shall be provided goods
and services on a first priority basis. It is vital and imperative that the citizens of the City are
protected from any emergency situation which threatens public health and safety, as determined by
the City. Contractor agrees to provide, rent, sell, or lease all goods and services required by the
City on a first priority basis. The City expects to pay a fair and reasonable price for all goods and
services acquired before, during and after a disaster, emergency or hurricane. Contractor shall
furnish a twenty-four(24)hour phone number in the event of such an emergency.
52. SUBCONTRACTORS:
The Contractor shall perform all of its obligations and functions under the contract by means of its
own employees, or by a duly qualified subcontractor, which is approved in advance by the City. In
the event a subcontractor is employed, the Contractor shall continuously monitor the
subcontractor's performance, shall remain fully responsible to insure that the subcontractor
performs as required and itself perform or remedy any obligations or functions, which the
subcontractor fails to perform properly.
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53. BID PRICES:
Unless otherwise specified, Bid Prices must include all costs (labor, overhead, materials) and
profit to perform the work specified in this Invitation for Bids. Bid prices shall remain firm for the
entire contract period unless otherwise specified or changed by an Amendment. At each renewal
period, price increases or decreases may be considered, provided they are reasonable and
acceptable to the City. Any Amendment must be in writing and signed by both parties.
54. GOVERNING LAW/VENUE:
The contract is deemed to be under and shall be governed by, and construed according to, the laws
of the State of Florida. Contractor shall comply with all applicable federal, state, and local laws in
the performance of work under the Contract. To the extent applicable, Contractor shall comply
with Florida public records laws, including Sections 119.0701(2)(a) through (d) of the Florida
Statues. Any litigation arising out of this contract shall be commenced in the State and Federal
Courts of Orange County,Florida.
55. RECYCLED CONTENT:
In support of the Florida Waste Management Law, bidders are encouraged to supply with their bid,
any information available regarding recycled material content in the products bid. The City is
particularly interested in the type of recycled material used (such as paper, plastic, glass, metal,
etc.); the percentage of recycled material contained in the product and the cost and product
performance impact of increasing the percentage of recycled content. The City is requesting that
bidders provide detailed information regarding any known or potential recycled material content in
the product that may be extracted and recycled after the product has served its intended purpose,
on the Bidder's Questionnaire as provided in this solicitation.
56. LIVING WAGE POLICY:
As set forth in City Policy and Procedure 161.3 (for a copy, contact Procurement at
407.246.2291). Covered Service Contractors, as well as their subcontractors (first tier only),
shall pay to all of their employees providing Covered Services pursuant to a contract with the
City, a living wage for the time spent providing services to the City. (This provision does not
include general administrative personnel unless they are assigned to a City project). "Living
wage" means compensation for employment of not less than $8.50 per hour for straight time,
exclusive of FICA, unemployment taxes, and workers compensation insurance and employee
benefits. Necessary payroll documentation shall be provided to confirm compliance with this
provision or the service Contractor shall allow the City to audit (at service Contractor's place of
business) its payroll records to determine if compliance has been achieved. Failure to comply
with the provision may result in termination of the contract and/or preclusion from future City
contracts at the sole option of the City. This provision shall apply to all bid and Proposal awards
for Covered Services, which involve City expenditures that exceed $100,000.00 per year. More
particularly, this provision shall apply to single and multiple award agreements for Covered
Services regardless of the initial value of the award whenever City expenditures exceed
$100,000.00 in any one contract year. As for multiple award contracts (contract award which
will be divided among several Contractors), at the point when the City has expended
$100,000.00 on that contract in any one-contract year, regardless of whether such expenditure
was to one Contractor or several Contractors, then the living wage provision shall apply to all
Contractors who are a party to that award. For those contracts whose initial value was less than
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$100,000.00 but exceeded $100,000.00 prior to the end of the contract term, this provision will
be applicable to that contract in the next quarter. To further clarify,the Living Wage policy does
not apply to part time employees, or the part time employees of all subcontractors. Furthermore,
the workers of temporary employment agencies are not covered by the City's Living Wage
Policy. A hard copy of the City's Living Wage Policy is also available at the Procurement and
Contracts Division.
57. ORDER OF PRECEDENCE:
This solicitation shall be included and incorporated in the purchase order or contract resulting from
this solicitation. The purchase order or contract, including any exhibits attached thereto, contains
all the terms and conditions agreed upon by the parties. No other contract, oral or otherwise,
regarding the subject matter of the contract, shall be deemed to exist or to bind either party hereto.
Unless otherwise expressly provided in the purchase order or contract, in the event of any conflict
between the terms of the contract or purchase order, the City's solicitation, and the vendor's
response, the order of precedence shall be the contract or purchase order, followed by the
solicitation, and then the response to the solicitation.
58. PATENTS AND COPYRIGHTS:
The Contractor shall pay all royalties and assume all costs arising from the use of any invention,
design, process, materials, equipment, product or device in performance of the Work, which is the
subject of patent rights or copyrights. Contractor shall, at its own expense, hold harmless and
defend the City against any claim, suit or proceeding brought against the City which is based upon
a claim, whether rightful or otherwise, that the Work, or any part thereof, furnished under the
contract, constitutes an infringement of any patent or copyright of the United States. The
Contractor shall pay all damages and costs awarded against the City.
59. TERMINATION FOR DEFAULT:
The performance of Work under the contract may be terminated by the City's Chief Procurement
Officer, in whole or in part, in writing, whenever the Chief Procurement Officer shall determine
that the Contractor has failed to meet the performance requirements of the contract. The Chief
Procurement Officer has a right to terminate for default if the Contractor fails to make delivery of
the supplies or perform the Work, or if the Contractor fails to perform the Work within the time
specified in the contract, or if the Contractor fails to perform any other provisions of the contract.
Notwithstanding the preceding, nothing herein shall be deemed to preclude the Chief Procurement
Officer in the CPO's sole discretion on a case by case basis from providing the Contractor with
written notice and a reasonable opportunity to cure the default prior to termination.
Failure of a Contractor to deliver or perform the required Work within the time specified, or within
a reasonable time as determined by the Chief Procurement Officer or failure to make replacements
of rejected articles or Work when so requested, immediately or as directed by the Chief
Procurement Officer, shall constitute authority for the Chief Procurement Officer to purchase in
the open market articles or Work of comparable grade to replace the articles or Work rejected, not
delivered, or not completed. On all such purchases, the Contractor or his surety, shall reimburse
the City, within a reasonable time specified by the Chief Procurement Officer, for any expense
incurred in excess of the contract prices.
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Such purchases shall be deducted from contract quantities or work. Should public necessity
demand it, the City reserves the right to utilize services or use and/or consume articles delivered
which are substandard in quality, subject to an adjustment in price to be determined by the Chief
Procurement Officer. The Contractor shall not be liable for any excess costs if acceptable
evidence has been submitted to the Chief Procurement Officer that failure to perform the Work
was due to causes beyond the control and without the fault or negligence of the Contractor.
Nothing herein shall be deemed to preclude the City's exercise of any other rights or the City's
pursuit of any other remedies that it may have herein or under law or in equity, including but not
limited to any right of the City to terminate the contract for convenience.
60. TIME OF COMPLETION:
The parties understand and agree that time is of the essence in the performance of the contract.The
Contractor or City, respectively, shall not be liable for any loss or damage, resulting from any
delay or failure to perform its contractual obligations within the time specified, due to acts of God,
actions or regulations by any governmental entity or representative, strikes or other labor trouble,
fire, embargoes, or other transportation delays, damage to or destruction in whole or in part, of
equipment or manufacturing plant, lack of or ability to obtain raw materials, labor, fuel or supplies
for any reason including default of suppliers, or any other causes, contingencies or circumstances
not subject to the Contractor's or City's control, respectively, whether of a similar or dissimilar
nature, which prevent or hinder the performance of the Contractor's or City's contractual
obligations, respectively. Any such causes of delay, even though existing on the date of the
Agreement or on the date of the start of Work, shall extend the time of the Contractor's or City's
performance respectively, by the length of the delays occasioned thereby, including delays
reasonably incident to the resumption of normal Work schedules. However, under such
circumstances as described herein, the City's Chief Procurement Officer may at the CPO's
discretion, cancel the contract for the convenience of the City. The Contractor agrees that all
Work shall be executed regularly, diligently, and uninterrupted at such a rate of progress as will
ensure full completion thereof within the time specified.
61. CORRECTION OF WORK:
The Contractor shall promptly correct all Work rejected by the City as faulty, defective, or failing
to conform to the contract whether observed before or after substantial completion of the Work,
and whether or not fabricated, installed or completed. The Contractor shall bear all costs of
correcting such rejected Work.
62. INFORMATION:
All information, data, designs, plans, drawings, and specifications furnished to or developed for
the City by the Contractor or its employees, pursuant to the contract, shall be the sole property of
the City and all rights therein are reserved by the City, except that the Contractor may disclose any
such information to its corporate affiliates and their agents as necessary to perform the Work.
63. SAFETY MEASURES:
The Contractor shall take all necessary precautions for the safety of the City's and Contractor's
employees and the general public and shall erect and properly maintain at all times all necessary
vehicular and facility safeguards for the protection of the workmen and public. If necessary, the
Contractor shall post signs warning against hazards in and around the work site.
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64. EXTRA WORK:
The City, without invalidating the contract, may order changes in the Work within the general
scope of the contract consisting of additions, deletions, or other revisions,the Agreement price and
time being adjusted accordingly. All such changes in the Work shall be authorized by a written
amendment to the contract, and shall be executed under the applicable conditions of the contract.
If the Contractor plans to make a claim for an increase in the contract price or an extension in the
contract schedule/term, it shall first give the City written notice within ten(10) calendar days after
the occurrence of the event giving rise to such a claim. This written notice shall be given by the
Contractor to the City, and a written approval secured from the using Department and the City's
Chief Procurement Officer, before proceeding to execute the Work, except in an emergency
endangering life or property, in which case the Contractor shall immediately proceed. No claim
for extra work will be considered valid by the City unless first submitted in writing.
65. FAMILIARITY WITH THE WORK:
The.Contractor acknowledges full understanding of the extent and character of the Work required
and the conditions surrounding the performance thereof. The City will not be responsible for any
alleged misunderstanding of the Work to be furnished or completed, or any misunderstanding of
conditions surrounding the performance thereof. It is understood that the execution of the contract
by the Contractor serves as his stated commitment to fulfill all the conditions referred to in the
contract.
66. TITLE AND RISK OF LOSS:
The title and risk of loss to the Work shall pass from the Contractor to the City upon the City's
final acceptance of the Work.
67. TRADE NAMES:
In cases where an item is identified by a manufacturer's name, trade name, catalog number, or
reference, it is understood that the bidder proposes to furnish the item so identified and does not
propose to furnish an "EQUAL" unless the proposed "EQUAL" is definitely indicated therein by
the bidder. The reference to a name brand is intended to be descriptive but not restrictive and only
to indicate to the prospective bidder articles that will be satisfactory. Bids on other makes and
catalogs will be considered provided each bidder clearly states in his bid or proposal exactly what
he proposes to furnish and forwards with his bid a cut illustration or other descriptive matter which
will clearly indicate the character of the article covered by his bid. The City hereby reserves the
right to approve as an equal, or to reject as not being equal, any article the bidder proposes to
furnish which contains major or minor variations from the specification requirements but may
comply substantially therewith. If no particular brand, model, or make is specified and if no data is
required to be submitted with the bid, the successful contractor after award and before
manufacturer or shipment may be required to submit working drawings or detailed descriptive data
sufficient to enable the City to judge if such requirement of the specification is being complied
with.
68. FEDERAL,STATE,AND LOCAL RULES/APPROVALS:
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f
The Contractor shall comply with all applicable federal, state and local laws, ordinances, rules and
regulations pertaining to the performance of Work under this Agreement. The Contractor is to
procure all permits, licenses, and certificates, or any such approvals of plans or specifications as
may be required by federal, state and local laws, ordinances, rules, and regulations, for the proper
execution and completion of the Work under this Agreement.
69. CLEAN WORK AREA:
The Contractor shall at all times, keep the Work area free from accumulation of waste materials or
rubbish caused by his operations, and promptly remove any such materials to an approved disposal
location.
70. MISCELLANEOUS PROVISIONS:
By submitting a bid, the bidder shall be deemed to have certified that the contract is made without
prior understanding, agreement or connection with any corporation, firm or person who submitted
bids for the work covered by the contract and is in all respects fairand without collusion or fraud.
Bidder further warrants and certifies that they are authorized to enter into the contract and to
execute same on behalf of the Contractor as the act of the said Contractor.
The contract, including any Exhibits thereto, contains all the terms and conditions agreed upon by
the parties. No other agreements, oral or otherwise, regarding the subject matter of the contract
shall be deemed to exist or to bind either party thereto. If any section, sentence, clause, phrase,
provision, or other portion of the contract is, for any reason, held invalid or unconstitutional by a
court or other body of competent jurisdiction, such portion shall be deemed a separate, distinct,
and independent provision and such holding shall not affect the validity of the remaining portions
of the contract. The contract is solely for the benefit of the parties to the contract and no causes of
action shall accrue upon or by reason thereof to or for the benefit of any third parties.
The City's Chief Procurement Officer or written designee shall have authority to act on behalf of
the City in matters related to the contract, including but not limited to the sending and receiving of
any notices required hereunder.
ah9c*dc*dc*******x***ic***9ricdcxo+*******************4c*ico'cr'c*x9c9enY*9c***********dc*****3e*********
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i j i. \
FORMS AND SUBMIT-T-AL DOCUMENTS
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Bidder's Name: Pavement Technology, Inc.
BID PRICE FORM
You are invited to Bid on the following:
The bidder, having carefully examined the specifications and Terms and Conditions herein, proposes to furnish
proposes to furnish all labor, materials, equipment and other items without exception for the proper execution and
completion of the work, and if awarded the contract, to complete the said work within time limits as specified for the
following bid prices.
Item Estimated Unit Unit Price Total
Estimated
No. Quantity Description
Application of Asphalt Rejuvenating
Square Agent in Accordance with the Attached
1. 600,000 Yards Specifications. $ 0.81 $ 486,000.00
Total Bid $ 486,000.00
Bidder Initials j.c?J
1. FOB Point Destination
2. Discount Payment Terms (if any): N/A %, if paid within days after receipt of invoice.
3. Is your company willing to accept the VISA ePayable solution for payment of all invoices?
Yes X No
4. Is your company willing to serve as a secondary supplier in the event your company is not selected for
primary award? X Yes No
Recheck your quotations prior to submission. Bids may not be changed after being opened.
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BIDDER'S CERTIFICATION FORM:
I have carefully examined the Invitation for Bids, Instructions to bidders, General, Standard and Special
Conditions, Specifications,Contract and Acceptance Form and any other documents accompanying or made a part
of this Invitation for Bids.
I hereby propose to furnish the goods or services specified in the Invitation for Bids at the prices or rates
quoted in my bid. I agree that my bid will remain firm for a period of up to ninety(90)days in order to allow the
City adequate time to evaluate the bids.
I agree to abide by all conditions of this bid and understand that a background investigation may be
conducted by the Orlando Police Department prior to award.
I certify that all information contained in this bid is truthful to the best of my knowledge and belief. I
further certify that I am duly authorized to submit this bid on behalf of the bidder as its act and deed and that the
vendor/contractor is ready,willing and able to perform if awarded the bid.
I certify, under oath,that this bid is made without prior understanding, agreement, connection, discussion,
or collusion with any other person, firm or corporation submitting a bid for the same product or service. I further
certify that no officer, employee or agent of the City of Orlando or of any other Proposer has a financial interest in
this bid. I further certify that the undersigned executed this Bidder's Certification with full knowledge and
understanding of the matters therein contained and was duly authorized to do so.
State of Ohio
Pavement Technology, Inc. County of Cuyahoga
NAME OF BUSINESS
Sworn to(or affirmed)an subscribed before me
BY: this/j day of , 2015, by
7oh,� She7e) ,
SIGN/RE
John J. Schlegel, Vice President
NAME&TITLE, TYPED OR PRINTED
S' ature of Not
24144 Detroit Road Notary Public, State of Oi)ID
MAILING ADDRESS LISA A.TRIFILETTI-PALOS
Personally Known Notary Public,State of.Ohio
Westlake, Ohio 44145 -. '- My Commission Expires Jen.r1,201?
CITY,STATE,ZIP CODE Produced Identification
I 44O 892-1895 Type:
TELEPHONE NUMBER
(440 ) 892-0953 Company Tax ID# 34-1108308
FAX NUMBER (The City only requires Company Tax ID numbers. The
City is not requesting individual social security numbers.)
j schlegel@pavetechinc.corn
E-MAIL ADDRESS
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CONTRACT AND ACCEPTANCE FORM FOR SOLICITATION NO. IFB15-0224
APPLICATION OF ASPHALT REJUVENATING AGENT ON VARIOUS STREETS:
Upon execution of this contract below by the City of Orlando ("City"), the undersigned hereby agrees to
provide all goods and services set forth in its bid in response to the above referenced solicitation
("Solicitation") in accordance with, and subject to, all terms, conditions, and provisions of the Solicitation
at the prices set forth in the undersigned's bid for the items and work awarded to it by the City. This
Contract and Acceptance Form together with the (i) Solicitation, including all addenda, and (ii) the
undersigned's bid in response to the Solicitation, including all schedules and forms submitted with the
bid, all of which are hereby ' c• s orated herein by this reference, shall constitute the formal written
contract betwe- •- e City . d : undersigned.
�_ __.No State of Ohio
SIG TU'4 County of Cuyahoga
John J. Schlegel, Vice President Sworn to(or affirmed)and subscribed before me
NAME&TITLE,TYPED OR PRINTED this ab day of Ae,/ ,20J, by
TAA.. :T / ta) ,
Pavement Technology, Inc. i,- ,io
NAME OF BUSINESS Sit ature of Nota- //
24144 Detroit Road Notary Public, State of t:4w)
MAILING ADDRESS
rsonally Knowy� (circLeISfA A.TIRIF LErn-PALOS
Westlake, Ohio 44145 LL
CITY,STATE,ZIP CODE -OR- Notary Publk,State:ofobia
My Commission Expires Jan::t7 20
PHONE: ( 440 ) 892-1895 Produced Identification :
FAX: ( 440 ) 892-0953 Type of Identification:
E-MAIL: 1schlegel@pavetechinc.corn
,
FOR USE BY THE CITY OF ORLANDO ONL
This contract is awarded to the party listed above as a: Primary Supplier: ' Secondary Supplier:
This contract is for: All Item Numbers: Vor Item Numbers:
INITIAL CONTRACT TERM: 'js/�5"to 6/'� ,C
ACCEPTANCE:
APPROVED AS TO FORM AND LEGALITY
CITY OF ORLANDO, FLORIDA for the use and reliance of the
City of Or ndo, Florida,only.
th A
By: — •f�` e-". .
Chief Procurement Officer — Assis ant City Attorney
ORLANDO, FLORIDA
DAVID BILLINGSLEY,CPSM,C.P.M.
Date: .-- .•'-.14")- ,2015 Date: b"iv( 5 , 2015
Procurement and Contracts Division Page:46
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BIDDER'S QUESTIONNAIRE:
The following questionnaire is to be completed by the bidder and provided with its bid submittal. If a
question is not applicable, so indicate by writing"N/A".
1. COMPANY NAME: Pavement Technology, Inc.
Address of Principal Place of Business: 24144 Detroit Road
City/State/Zip: Westlake, Ohio 44145
Phone: 440-892-1895 Fax: 440-892-0953
Name of primary Contact : John J. Schlegel Email: j Schlegel@pavetechinc.com
2. TYPE OF ORGANIZATION:
Sole Proprietorship Partnership Non-Profit
Joint Venture X Corporation Other:
State of Formation: Ohio Federal ID# 34-1108308 DUNS# 059063693
(The City only requires a Federal Tax ID Number, not a Social Security number.
3. EMERGENCY CONTACT PERSON: John J. Schlegel
Phone: 440-892-1895 Fax: 440-892-0953 Cell: 216-780-4316
4. INSURANCE COMPANY NAME: Travelers Casualty & Surety Co. (McGowan Insurance)
Agent Contact: Caren Campanalie Phone: 440-333-6300 X4301
5. EXPERIENCE:
A. Years in business: 43
B. Years in business under this name: 43
C. Years performing this type of work: 43
6. SUBCONTRACTORS- for informational purposes only: If bidder intends to use subcontractors,
please provide the information below. All subcontractors listed remain subject to approval by the
City.
Name of subcontractors to be utilized and type of work:
Name Type of Work M/WBE VBE Certified?
City Certified? (Y or N)
N/A (Y or N)
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7. LOCAL SERVICE FACILITY, IF APPLICABLE:
A.Name of local service center: N/A
B. Address of local service center:
C. County local service center is located in:
D. Contact: Telephone number:_
8. RECYCLED CONTENT:
A. Percentage of recycled material contained in the product: 0 %
B. Is your product packaged/shipped in material containing recycled content? Yes _ No X
C. Is your product recyclable after it has reached its intended end use? Yes No x
9. REFERENCES:
Bidder shall submit as a part of their Bid submittal, a minimum of three (3) customer references for
similar products which your firm has provided within the last three (3) years.
Reference #1:
Name: City of Tampa
Address: 315 E Kennedy Blvd., Tampa, FL 33602
Telephone No.:: 813-622-1949 Fax No.: 813-622-1956
Contact: GilbertPerez
E-mail: gilbert.perez@tampagov.net
Reference#2:
Name: City of Orlando
Address: 400 S. Orange Avenue, Orlando, FL 32802
Telephone No.:: 407-246-4049 Fax No.: 407-246-2241
Contact: Rick Davis
E-mail: richard.davis@cityoforlando.net
Reference#3:
Name: City of St. Petersburg
Address: One 4th Street, N St. Petersburg, FL 33731
Telephone No.:: 727-892-5206 Fax No.: 727-892-5243
Contact: Tom Gibson
E-mail: tan.gibson@stpete.orq
Reference#4:
Name: City of Punta Gorda
Address: 3130 Cooper Street, Punta Gorda, FL 33950
Telephone No.:: 941-575-5050 x6056 Fax No.: 941-575-5044
Contact: Rick Keeney
E-mail: rkeeney@ci.punta-gorda.fl.us
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WRITTEN QUESTIONS) FORM:
460 Any questions relative to interpretation of specifications or the solicitation process must be
O• addressed to the City in writing. For uniformity, the City requests that you use the
ri'rit following format. No verbal inquiries will be accepted. Written questions must be received
at least ten (10) days prior to the solicitation due date. Written questions received within
ten (10) days of the solicitation due date will not be responded to. Please submit all questions to the
Purchasing Agent as identified in this Invitation for Bids. This form is provided for your convenience,
however, emails to the Purchasing Agent are acceptable.
Only written answers and clarifications in the form of a written Addendum to the solicitation will be
binding. Oral answers will not be authoritative.
SOLICITATION NUMBER: N/A DATE SUBMITTED:
SOLICITATION TITLE:
COMPANY NAME:
ADDRESS:
CITY: STATE: ZIP:
CONTACT NAME: PHONE:
1.
2.
3.
4.
5.
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MINORITY/WOMEN OWNED BUSINESS ENTERPRISE PARTICIPATION FORM:
Chapter 57, Article II, Minority Business Enterprise (MBE), and Article III, Women-Owned Business
Enterprise (WBE) of the Orlando City Code, establishes goals of 18% (MBE) and 6% (WBE),
respectively, of the City's annual monetary value of contracts and subcontracts for supplies, services and
construction to be awarded to Minority and Women-Owned Business Enterprises(MWBE).
For further information regarding this program, please refer to Chapter 57 of the Code of the City of
Orlando or contact:
Minority Business Enterprise
City Hall at One City Commons
400 South Orange Avenue - 5th Floor
Orlando,Florida 32801
(407)246-2623
If your company is currently certified, please enter the certification number and the expiration date in
spaces provided below or submit a copy of the certificate received from the City stating that your
company is certified by the City as a Minority/Women-owned Business Enterprise:
Business Name: N/A
Certification Number:
Expiration Date:
There shall be no third party beneficiaries of the Minority Business Enterprise or Women-Owned
Business Enterprise provisions of this contract. The City of Orlando shall have the exclusive means of
enforcement of the MBE/WBE Ordinance and contract terms. No right of action for non-signatories of
the contract is intended or implied. The City of Orlando is the sole judge of compliance. All solicitations
and submittals awarded will be evaluated in accordance with Chapter 7 and Chapter 57, Articles II and
III.
In order for a bidder to receive credit for MBE/WBE certification,the firm must be certified with the City
of Orlando MBE/WBE Office on or before the date set for submittal of bids.
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VETERAN BUSINESS ENTERPRISE PARTICIPATION FORM
In order to foster economic development and business opportunities, promote the growth and
development of local businesses, and rectify the economic disadvantages of service-disabled veterans and
wartime veterans who have made extraordinary sacrifices on behalf of the nation, the City of Orlando has
adopted a Veteran Business Enterprise ("VBE") Preference. For further information regarding this
program,please refer to Chapter 7 of the Code of the City of Orlando.
In order for a bidder to receive credit for VBE certification for this solicitation, the bidder must have its
principal place of business in the Metropolitan Statistical Area (i.e. Orange, Lake, Seminole or Osceola
Counties) and be a certified veteran business enterprise by the State of Florida Department of
Management Services as set forth in Section 295.187 of the Florida Statutes as of the date set for
submittal of bids.
If your company is currently certified, please enter the certification number and the expiration date in
spaces provided below or submit a copy of the certificate received from the State of Florida Department
Business Name: N/A
Certification Number:
Expiration Date:
There shall be no third party beneficiaries of the Veteran Business Enterprise Preference provisions of this
solicitation or resulting contract. The City of Orlando shall have the exclusive means of enforcement of
the Veteran Business Enterprise Preference Ordinance and any contract terms. No right of action for
non-signatories of the contract is intended or implied. The City of Orlando is the sole judge of
compliance. All solicitations and submittals awarded will be evaluated in accordance with Chapter 7 of
the Code of the City of Orlando.
Procurement and Contracts Division Page: 51
Application of Asphalt Rejuvenating Agent IFB15-0224
on Various Street Locations in Orlando,Florida
ADDENDUM ACKNOWLEDGMENT FORM:
The undersigned acknowledges receipt of the following addenda to the Documents(Give number and date
of each):
Addendum No. 1 Dated 4/9/2015
Addendum No. Dated
Addendum No. Dated
Addendum No. Dated
Addendum No. Dated
Failure to submit acknowledgment of any Addendum that affects the Bid prices is considered a major
irregularity and will be cause for rejection of the bid.
Pavement Technology, Inc.
Company
Signa John . Schlegel
Vice President
Title
Procurement and Contracts Division Page:52
Application of Asphalt Rejuvenating Agent IFB15-0224
on Various Street Locations in Orlando,Florida
"NO BID" RESPONSE
TO
INVITATON FOR BIDS
Procurement and Contracts Division
400 South Orange Avenue, Fourth Floor
Orlando, Florida 32801
If your firm is unable to submit a bid at this time,would you please provide the information requested in
the space provided below and return to:
City of Orlando
Procurement and Contracts Division
400 South Orange Avenue, Fourth Floor
Orlando,Florida 32801
We have received Invitation for Bids No. IFB15-0224, opening at 2:00 p.m., Local Time,
City of Orlando,FL,on April 15,2015.
Reason for not bidding:
BY: N/A
Signature
Name&Title, Typed or Printed
Company Name
Procurement and Contracts Division Page: 53
, Application of Asphalt Rejuvenating Agent IFB 15-0224
on Various Street Locations in Orlando, Florida Addendum One(1)
Exhibit "A"
ref^.
I
ti
FM :tea
Revised Davis-Bacon Wage Table
Procurement and Contracts Division Page: 3
Application of Asphalt Rejuventing Agent IFB15-0224 Page 1 of 6
on Various City Streets in Orlando,Florida Addendum One(1)
General Decision Number: FL150030 03/20/2015 FL30
Superseded General Decision Number: FL20140030
State: Florida
Construction Type: Building
County: Orange County in Florida.
BUILDING CONSTRUCTION PROJECTS (does not include single family
homes or apartments up to and including 4 stories) .
Note: Executive Order (EO) 13658 establishes an hourly minimum
wage of $10.10 for 2015 that applies to all contracts subject
to the Davis-Bacon Act for which the solicitation is issued on
or after January 1, 2015. If this contract is covered by the
EO, the contractor must pay all workers in any classification
listed on this wage determination at least $10.10 (or the
applicable wage rate listed on this wage determination, if it
is higher) for all hours spent performing on the contract. The
EO minimum wage rate will be adjusted annually. Additional
information on contractor requirements and worker protections
under the EO is available at www.dol.gov/whd/govcontracts.
Modification Number Publication Date
0 01/02/2015
1 02/06/2015
2 03/20/2015
BRFL0008-003 04/01/2014
Rates Fringes
TILE SETTER $ 20.70 7 .25
ELEC0606-001 09/01/2014
Rates Fringes
ELECTRICIAN $ 23.15 9.47
ENGI0673-006 05/01/2013
Rates Fringes
OPERATOR: Crane Oiler $ 20.36 10.85
OPERATOR: Mechanic $ 26.30 10.85
OPERATOR: Oiler $ 20.36 10.85
OPERATOR: Boom Truck $ 24.14 10.85
* IR0N0808-004 02/01/2015
Rates Fringes
IRONWORKER, ORNAMENTAL,
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Application of Asphalt Rejuventing Agent IFB15-0224 Page 2 of 6
on Various City Streets in Orlando,Florida Addendum One(1)
REINFORCING AND STRUCTURAL $ 23.50 11.95
PAIN1010-009 08/01/2014
Rates Fringes
PAINTER: Roller, Steel and
Spray Only. . . $ 17.50 8.83
SFFLO821-001 01/01/2015
Rates Fringes
SPRINKLER FITTER (Fire
Sprinklers) $ 26.33 17.37
SUFL2009-026 05/22/2009
Rates Fringes
AC:• . • ' 14 .84 0.13
BRICKLAYER $ 20.00 0.00
CARPENTER, Includes Form Work
(Excludes Acoustical Ceiling
Installation, and Drywall
Hanging) $ 14 .56 3.31
CEMENT MASON/CONCRETE FINISHER $ 13.00 0.00
DRYWALL FINISHER/TAPER $ 16.00 0.00
DRYWALL HANGER $ 16.04 0.98
FENCE ERECTOR $ 14.00 0.00
GLAZIER $ 16.07 6.24
HVAC MECHANIC (Installation
of HVAC Duct) $ 15.65 0.00
INSTALLER - CARPORT METAL
COVERING $ 12.17 0.77
INSTALLER - DRAPERY BLINDS $ 17.50 0.00
INSULATOR - BATT $ 15.79 0.00
INSULATOR - PIPE & PIPEWRAPPER $ 13.13 3.03
LABORER: Asphalt Shoveler $ 7.88 0.00
LABORER: Common or General $ 10.51 1.71
LABORER: Concrete Saw (Hand
Held/Walk Behind) $ 12.63 0.00
LABORER: Mason Tender - Brick $ 10.00 0.00
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Application of Asphalt Rejuventing Agent IFB15-0224 Page 3 of 6
on Various City Streets in Orlando,Florida Addendum One(1)
4
LABORER: Mason Tender -
Cement/Concrete .$ 12.83 1. 90
LABORER: Pipe layer $ 11.53 0.00
LABORER: Roof Tearoff $ 9.00 0.00
LABORER: Landscape and
Irrigation $ 9.60 0.00
LATHER $ 13.41 0.00
OPERATOR: Asphalt Spreader $ 11.41 0.00
OPERATOR: Backhoe/Excavator $ 15.00 0.47
OPERATOR: Bulldozer $ 15,00 0.00
OPERATOR: Crane $ 17.75 0.00
OPERATOR: Distributor $ 12.37 0.00
OPERATOR: Forklift $ 14.00 0.00
OPERATOR: Grader/Blade $ 11.00 0. 63
OPERATOR: Loader $ 11.00 0.63
OPERATOR: Paver (Asphalt,
Aggregate, and Concrete) $ 12.83 0.00
OPERATOR: Pump $ 17.12 0.00
OPERATOR: Roller $ 10.68 0.00
OPERATOR: Screed $ 11.34 0.00
OPERATOR: Tractor $ 9.91 0.00
OPERATOR: Trencher $ 11.75 0.00
PAINTER: Brush Only $ 12.00 0.00
PIPEFITTER, Excludes HVAC
Pipe Installation $ 16.02 0.52
PLASTERER $ 16.00 0. 67
PLUMBER, Includes HVAC Pipe
Installation $ 16.00 0.00
ROOFER (Installation of Metal
Roofs Only) $ 14.26 0.59
ROOFER, Includes Built Up,
Hot Tar, Modified Bitumen,
Shake & Shingle, Single Ply,
Slate, & Tile Roofs (Excludes
Installation of Metal Roofs) $ 14.65 1.53
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Application of Asphalt Rejuventing Agent IFB15-0224 Page 4 of 6
on Various City Streets in Orlando,Florida Addendum One(1)
SCAFFOLD BUILDER $ 12.00 0. 00
SHEET METAL WORKER, Excludes
HVAC Duct Installation $ 14 .10 1.53
TRUCK DRIVER: Dump Truck $ 10.00 0.00
TRUCK DRIVER: Lowboy Truck $ 12.09 0.00
WELDERS - Receive rate prescribed for craft performing
operation to which welding is incidental.
Unlisted classifications needed for work not included within
the scope of the classifications listed may be added after
award only as provided in the labor standards contract clauses
(29CFR 5.5 (a) (1) (ii) ) .
The body of each wage determination lists the classification
and wage rates that have been found to be prevailing for the
cited type(s) of construction in the area covered by the wage
determination. The classifications are listed in alphabetical
order of "identifiers" that indicate whether the particular
rate is a union rate (current union negotiated rate for local) ,
a survey rate (weighted average rate) or a union average rate
(weighted union average rate) .
Union Rate Identifiers
A four letter classification abbreviation identifier enclosed
in dotted lines beginning with characters other than "SU" or
"UAVG" denotes that the union classification and rate were
prevailing for that classification in the survey. Example:
PLUM0198-005 07/01/2014. PLUM is an abbreviation identifier of
the union which prevailed in the survey for this
classification, which in this example would be Plumbers. 0198
indicates the local union number or district council number
where applicable, i.e., Plumbers Local 0198. The next number,
005 in the example, is an internal number used in processing
the wage determination. 07/01/2014 is the effective date of the
most current negotiated rate, which in this example is July 1,
2014.
Union prevailing wage rates are updated to reflect all rate
changes in the collective bargaining agreement (CBA) governing
this classification and rate.
Survey Rate Identifiers
Classifications listed under the "SU" identifier indicate that
no one rate prevailed for this classification in the survey and
the published rate is derived by computing a weighted average
rate based on all the rates reported in the survey for that
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Application of Asphalt Rejuventing Agent IFB15-0224 Page 5 of 6
on Various City Streets in Orlando,Florida Addendum One(1)
classification. As this weighted average rate includes all
rates reported in the survey, it may include both union and
non-union rates. Example: SULA2012-007 5/13/2014 . SU indicates
the rates are survey rates based on a weighted average
calculation of rates and are not majority rates. LA indicates
the State of Louisiana, 2012 is the year of survey on which
these classifications and rates are based. The next number, 007
in the example, is an internal number used in producing the
wage determination. 5/13/2014 indicates the survey completion
date for the classifications and rates under that identifier.
Survey wage rates are not updated and remain in effect until a
new survey is conducted.
Union Average Rate Identifiers
Classification(s) listed under the UAVG identifier indicate
that no single majority rate prevailed for those
classifications; however, 100% of the data reported for the
classifications was union data. EXAMPLE: UAVG-OH-0010
08/29/2014. UAVG indicates that the rate is a.weighted union
average rate. OH indicates the state. The next number, 0010 in
the example, is an internal number used in producing the wage
determination. 08/29/2014 indicates the survey completion date
for the classifications and rates under that identifier.
A UAVG rate will be updated once a year, usually in January of
each year, to reflect a weighted average of the current
negotiated/CBA rate of the union locals from which the rate is
based.
WAGE DETERMINATION APPEALS PROCESS
1. ) Has there been an initial decision in the matter? This can
be:
* an existing published wage determination
* a survey underlying a wage determination
* a Wage and Hour Division letter setting forth a position on
a wage determination matter
* a conformance (additional classification and rate) ruling
On survey related matters, initial contact, including requests
for summaries of surveys, should be with the Wage and Hour
Regional Office for the area in which the survey was conducted
because those Regional Offices have responsibility for the
Davis-Bacon survey program. If the response from this initial
contact is not satisfactory, then the process described in 2. )
and 3. ) should be followed.
With regard to any other matter not yet ripe for the formal
process described here, initial contact should be with the
Branch of Construction Wage Determinations. Write to:
Branch of Construction Wage Determinations
Wage and Hour Division
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Application of Asphalt Rejuventing Agent IFB15-0224 Page 6 of 6
on Various City Streets in Orlando, Florida Addendum One(1)
U.S. Department of Labor
200 Constitution Avenue, N.W.
Washington, DC 20210
2. ) If the answer to the question in 1. ) is yes, then an
interested party (those affected by the action) can request
review and reconsideration from the Wage and Hour Administrator
(See 29 CFR Part 1.8 and 29 CFR Part 7) . Write to:
Wage and Hour Administrator
U.S. Department of Labor
200 Constitution Avenue, N.W.
Washington, DC 20210
The request should be accompanied by a full statement of the
interested party's position and by any information (wage
payment data, project description, area practice material,
etc.) that the requestor considers relevant to the issue.
3. ) If the decision of the Administrator is not favorable, an
interestcd party may app al dircctly to the Administrative
Review Board (formerly the Wage Appeals Board) . Write to:
Administrative Review Board
U.S. Department of Labor
200 Constitution Avenue, N.W.
Washington, DC 20210
4. ) All decisions by the Administrative Review Board are final.
END OF GENERAL DECISION
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ITY OF WAND()
April 9,2015
MEMORANDUM
TO: All Bidders
FROM: Maureen S. Bowman, Purchasing Agent II
Procurement and Contracts Division
SUBJECT: Addendum No. One (1), IFB15-0224 Application of Asphalt Rejuvenating Agent on
Various Street Locations in Orlando, Florida.
Please be advised of the following changes/clarifications to subject solicitation. The solicitation
is hereby changed accordingly.
A. REVISION TO SOLICITATION:
1. Replace Davis Bacon Wage Table, with the attached Exhibit "A" "REVISED" Davis
Bacon Wage Table.
B. QUESTIONS RECEIVED:
Question No. One(1):
I'm working on the solicitation documents for asphalt rejuvenation services for the City.
Would you please tell me what the City of Orlando has for minimum requirements? What
I'm looking for specifically, is what certification or licenses is your City requiring.
Answer No. One(1):
The Contractor must comply with all federal, state and local applicable laws,reference
Standard Terms and Conditions, Section 40, Licenses; and Section 68, Federal, State and
Local Rules/Approvals in the original solicitation. The Contractor must be licensed in the
State of Florida.
C. FINAL COMMENT: Only written questions answered in writing by formal Addendum will
be binding. Oral and other interpretations or clarifications will be without legal effect.
Questions received after the specified date referenced in the solicitation will not be given any
consideration. Please remember that you are to base your bid on the original solicitation
package plus any(and all)subsequent addendum (or addenda) issued.
THE ATTACHED SIGNATURE PAGE MUST BE COMPLETED AND RETURNED WITH
YOUR BID.
In other respects, except as specifically stated above, the subject Invitation to Bid remains
unchanged.
PROCUREMENT AND CONTRACTS DIVISION
CITY HALL•400 SOUTH ORANGE AVENUE•P.O.Box 4990.ORLANDO,FLORIDA 32802-4990
PHONE 407.246.2291 • FAx 407.246.2869•CityofOrlando.net•esupplier.cityoforlando.net
Application of Asphalt Rejuvenating Agent IF1315-0224
on Various Street Locations in Orlando, Florida Addendum One(1)
SIGNATURE PAGE
Bidders are asked to acknowledge receipt of this Addendum Number One (1), by completing the
information requested below and submitting this information with their bid. Failure to do so may
subject the bidder to disqualification.
ALL OTHER SPECIFICATIONS AND CONDITIONS REMAIN UNCHANGED.
RECEIPT OF THIS ADDENDUM IS HEREBY ACKNOWLEDGED
Pavement Technology, Inc.
AME OF BUSINESS
BY: 4/13 0
SIGNATURE/DATE
John J. Schlegel, Vice President
NAME& TITLE, TYPED OR PRINTED
24144 Detroit Road
MAILING ADDRESS
Westlake, Ohio 44145
CITIES, STATE, ZIP CODE
( 440 ) 892-1895 (440) 892-0953
AREA CODE WITH TELEPHONE and FAX NUMBERS
Procurement and Contracts Division Page:2
State of Florida
Department of State
I certify from the records of this office that PAVEMENT TECHNOLOGY,
INC. is an Ohio corporation authorized to transact business in the State of
Florida, qualified on November 26, 1986.
The document number of this corporation is P12308.
i further certify that said corporation has paid all fees due this office through
December 31, 2015, that its most recent annual report/uniform business report
was filed on January 15, 2015, and its status is active.
I further certify that said corporation has not filed a Certificate of Withdrawal.
Given under my hand and the
Great Seal of the State of Florida
at Tallahassee,the Capital, this
the Fifteenth day of January,2015
=► keD4
Secretary of State
Authentication ID:CC5156601997
To authenticate this certificate,visit the following site,enter this
ID,and then follow the instructions displayed.
https://efile.sunbiz.orgicertauthver.html
6 270 PARK AVENUE EAST
P.O. BOX 1706
P MANSFIELD,OH 44901
16 • r
1‘-ri �`Sti2` www.ddernulsionsinc.com
Phone:419-522-9440 Fax: 419-522-8606
Licensed Manufacturer
Tricor Refining, LLC
Producers of Golden Bear°Preservation Products
CERTIFICATE OF COMPLIANCE
TO WHOM IT MAY CONCERN
PRODUCT: RECtAMITE4
IT IS HEREBY CERTIFIED THAT THE ABOVE PRODUCT DESIGNATED HEREON
CONFORMS TO THE APPLICABLE SPECIFICATIONS FOR THE PRODUCT SO
INDICATED, AND THAT PAVEMENT TECHNOLOGY, INCORPORATED HAS BEEN
AN AUTHORIZED APPLICATOR FOR D & D EMULSIONS, INC., AN AUTHORIZED
LICENSED MANUFACTURER FOR TRICOR REFINING, LLC.
y t
Date: July 01, 2012 Approved by: Y- ti /JO)
Title: President
..
inkTRIC
n \1REFINING, LLC
tProducers of GOLDEN BEAR PRESERVATION PRODUCTS
1134 Manor St. •Oildale,CA 93308/P.O. Box 5877•Bakersfield,CA 93388
Phone 661.393.7110—Fax 661.393.1601
RECLAM ITE® Asphalt Rejuvenating Agent
Specifications:
Test Method Requirements
Tests ASTM AASHTO Min. Max.
Tests on Emulsion: .
Viscosity @ 25°C,SFS D-244 T-59 15 40
Residue, %wt'l D-244(mod) T-59(mod) 60 65
Miscibility Test(�) D-244(mod) T-59(mod) No Coagulation
Sieve Test,%w(3) D-244(Mod) T-59(mod) --- 0.1
Particle Charge Test D-244 T-59 Positive
Percent Light Transmittance14l GB GB --- 30
Cement Mixing D-244 2.0
Tests on Residue
from Distillation
Flash Point,COC,°C D-92 T-48 196 ---
Viscosity @ 60°C,cSt D-445 --- 100 200
Asphaltenes,%w D-2006-70 --- 0.75
Maltene Distribution Ratio D-2006-70 --- 0.3 0.6
PC+A1(5)
S+A2
PC/S Ratio(5) D-2006-70 --- 0.5 ---
Saturate hydrocarbons,S(5) D-2006-70 --- 21 28
'ASTM D-244 Evaporation Test for percent of residue is made by heating 50 gram sample to 149°C(300°F)until foaming ceases,then cool immediately and calculate
results.
2Test procedure identical with ASTM D-244 60 except that.02 Normal Calcium Chloride solution shall be used in place of distilled water..
3Test procedure identical with ASTM D-244 60 except that distilled water shall be used in place of two percent sodium oleate solution.
°Test procedure is attached.
5Chemical composition by ASTM Method D-2006-70:
PC=Polar Compounds, Al=First Acidaffins.
A2=Second Acidaffins, S=Saturated Hydrocarbons.
Note: For gal/ton conversion use 242 Balton.
Note: Data presented are typical. Slight variation may occur from lot to lot.
4
•
Evaluation of Seal Coat
• Runway 16--,34
• Lajes Field, Azores
by
3.E.Pickett
Gootechnical Laboratory
U.S. Army Engineer Waterways Experiment Station
P.O.Box 631
Vicksburg,Mirsissigi
March 1%3
t
Pavement Technology, Inc.
Preventive Malatettance Specialist
24144 Mtn*Fid.
•
11. Westlake,OH 44145
-qp
1800 $36O •
•
done so the runway could remain open to The samples were processed by sawing 3/8 in.
traffic during treatment. Before treatment, one of material from the upper surface. The
set of three 6-in. cores were taken at each of asphalt was extracted from this 3/8-in-_tie
eight locations, selected at random throughout • sample and recovered; untreated samples were
the runway, two sets from Phase I and three processed at the field laboratory at Lajes, The
sets each from Phases II and III. Core lora- recovered asphalt and treated samples were
tions are Shown on Ind 1. After treatment, returned to WES for processing and penetra-
three additional cores were taken at each lova- ton and viscosity testing. Results of these
tion within 2 to 4 ft of the original core laboratory tests are summarized in Table I,
locations and in the same construction lane. Test results indicate the rejuvenation of
T
r c 2 I
t
i
—W00 - >
1
1
1L
O.
I •
t) L.
5 I
m y
ro 6
t
a
t 0
e
7 a 9
i
Construction seal.
Penetration values of asphalt extracted from
cores(New Mexico Highway Department).
} ,dReclamite treated(2 years)
"'"�-' ' Core Depth Value
tea-',, � '�'w`; � �� '`�s�+:.
•
' ' 1 Top 1z" 52
e'r -1 : —k�1 �'` :l :4'-* 2 Top'/2' 48
`4t4 3 Top Yz" 40
Untreated
4 Top 1/2" 17
— 5 Top 1/2" 23
t 6 Top 1/2" 22
Y
Reclamite was used as a construction seal.Foreomparison,
the lower left area was not treated.
Penetration values of asphalt extracted from
`„ ;,- _ cores(Douglas Street,Kern County,Calif.)
-fpReclamite treated
-' „�� -'`"- Depth 6 mos. 30 mos.
•
-: Top 1/2" 37 25
`s., Untreated• ``
•
Top 1/2" 18 I 13
Reclamite was used as a construction seal on the dry areas of
this pavement.Untreated areas are still wet from water
penetrating the surface.
Penetration values of asphalt on cores taken
at intervals over period of time(Day Street,
At _ Kern County,Calif.).
' `" Reclamite treated
•y- :.-., ` Depth 2 mos. 18 mos. 36 mos.
Top 1/2" 82 j 48 1 40
_ Untreated
Top 1/2" 23 19 16
Reclamite was used as a construction seal on the dry areas of
the pavement.
5
P - VEMENT
TECLLNQLQGY 2WESTLAKE,4144 DETROIT
TH O 44p45
(440)892-1895
(800)333-6309
INCFAX(440)892-0953
b
Asphalt Recycling & Preventive Maintenance Specialists
Experience Outline
General Superintendent / Vice President — John J. Schlegel
1977 -- 1983 General laborer/driver on rejuvenating and recycling projects
for Pavement Technology, Inc.
1983 -- 1988 General foreman in charge of rejuvenating agent application,
crack filling, and other miscellaneous construction work.
1988 -- 1991 Construction Manager in charge of all crew scheduling,
equipment maintenance, and general construction projects.
1991 -- Present General Superintendent/ Vice President in charge of all
construction operations.
AN EQUAL OPPORTUNITY EMPLOYER
S
PAVEMENT
TECHNOLOGY 24144 DETROIT ROAD
WESTLAKE,OHIO 44145
(440) 892-1895
(800) 333-6309
UNICFAX(440)892-0953
Asphalt Recycling & Preventive Maintenance Specialists
EXPERIENCE RECORD - RECLAMITE® APPLICATION
PROJECT NAME CONTACT SQUARE TOTAL YEARS
YARDS USED
Charleston County Richard Turner 499,000 s.y. 2
4045 Bridge View Dr. Project Engineer
N. Charleston, SC 29405 843-202-6155
Aug 2014—Oct 2014 843-744-8348 FAX
Lucas County Jeff Lohse 28,000 s.y. 9
One Government Center Pavements Engineer
Toledo, OH 43604 419-213-4541
June 2013 419-213-2829 FAX
jiohse @co.lucas_oh.us
Charlotte County Jeff Keyser 1,559,700 s.y. 11
7000 Florida Street Engineering
Punta Gorda, FL 33950 941-575-3644
Jan 2014—June 2014 941-637-9265 FAX
jell.keyser @ charlottefl.corn
Manatee County Brian Martineau 49,000 s.y. 12
Collier Service 25010 Project Manager
PO Box 1000 941-708-7450
Bradenton, FL 34206 941-708-7549 FAX
Dec 2014— Feb 2015 brian.martineau @ mymanatee.orq
City of Punta Gorda Rick Keeney 50,900s.y. 12
3130 Cooper Street Public Works Director
Punta Gorda, FL 33950 941-575-5050 X6056
August 2014 941-575-5044 FAX
rkeeney@ci.punta-gorda.fl.us
AN EQUAL OPPORTUNITY EMPLOYER
• i, �C--}�j�r' CITY OF Amo
May 11,2016
Mr. John Schlegel
Pavement Technology, Inc. Via Email: jschlegel(apavetechinc.com
24144 Detroit Road
Westlake, Ohio 44145
SUBJECT: Renewal of Term Contract for Application of Asphalt Rejuvenating Agent on
Various Street Locations in Orlando,FL
IFB15-0224
Dear Mr. Schlegel: .
The subject Contract will expire on June 4,2016.
In accordance with the terms and conditions of subject Contract, the Contract may, by mutual
assent of the parties,be extended for an additional twelve(12)month period.
The City would like to exercise the right for the renewal of this Contract for an additional year
effective June 5, 2016, at the existing pricing,terms and conditions.
Please indicate your approval of this offer by having an officer of your firm execute
the acceptance portion below and return the original of this letter to
Maureen S. Bowman at the address noted below by Wednesday, May 18, 2016.
Upon execution below by your firm's authorized representative, this letter will be your official
notice that the Contract has been extended for one (1) year and no additional documentation will
be required. Please be sure any required Insurance Certificates are up-to-date and attached to
your response. Also, send us a copy of the most current W-9 form for your business.
Thank you for your immediate attention to this matter.
Sincerely,
ic. ...41 /dtgt.
David Billingsley, CP " .P.M. ACCE ' C
Chief Procurement Off r ��
By:
• Icial+ignature
• 41 ;11 , .
Print Name
Vi re free,aott
Title
5/12 /«
Date
PROCUREMENT AND CONTRACTS DIVISION
CITY HALL•400 SOUTH ORANGE AVENUE•P.O.Box 4990.ORLANDO,FLORIDA 32802-4990
PHONE 407.246.2291 •FAX 407.246.2869•CityofOrlando.net•esupplier.cityoforlando.net Rev: 07/26/12
64"-N
ITY OF ORLANDO
January 23, 2017.
Mr. John Schlegel
Pavement Technology, Inc. Via Email: jschlegel@pavetechinc.com
24144 Detroit Road
Westlake, Ohio 44145
SUBJECT: Renewal of Term Contract for Application of Asphalt Rejuvenating Agent on
Various Street Locations in Orlando,FL —
IFB15-0224
Dear Mr. Schlegel:
The subject Contract will expire on June 4,2017.
In accordance with the terms and conditions of subject Contract, the Contract may, by mutual
assent of the parties,be extended for an additional twelve(12)month period.
The City would like to exercise the right for the renewal of this Contract for an additional year
effective June 5,2017, at the existing pricing, terms and conditions.
Please indicate your approval of this offer by having an officer of your firm execute
the acceptance portion below and return the original of this letter to
Maureen S. Bowman at the address noted below by Tuesday,February 28,2017.
Upon execution below by your firm's authorized representative, this letter will be your official
notice that the Contract has been extended for one (1) year and no additional documentation will
be required. Please be sure any required Insurance Certificates are up-to-date and attached
to your response. Also,send us a copy of the most current W-9 form for your business.
Thank you for your immediate attention to this matter.
Sincerely,
ACCEPTANCE
By:
David Billingsley, CPSM, C.P.M. Officia Signature
Chief Procurement Officer
VOH-AJ
Print Name
Vi eE Pke-suuEET"
Title
("47,10/7
Date
PROCUREMENT AND CONTRACTS DIVISION
CITY HALL•400 SOUTH ORANGE AVENUE•P.O.Box 4990•ORLANDO,FLORIDA 32802-4990
PHONE 407.246.2291 •FAx 407.246.2869•CityofOrlando.net•esupplier.cityoforlando.net Rev: 07/26/12
=7w.:;./.;:tr ITY OF ORLANDO
December 13,2017
John Schlegel Via email: ischle.czel@pavetechinc.com
Pavement Technology, Inc.
24144 Detroit Road
Westlake, Ohio 44145
SUBJECT: Renewal of Term Contract for Application of Asphalt Rejuvenating Agent on
Various Street Locations in Orlando,FL,IFB15-0224(Amendment 3)
Dear John:
The subject Contract will expire on June 4,2018.
In accordance with the terms and conditions of subject Contract, the Contract may, by mutual assent of
the parties, be extended for an additional twelve(12)month period.
The City would like to exercise the right for the renewal of this Contract for an additional year effective
June 5,2018,at the same terms and conditions.
Please indicate your approval of this offer by having an officer of your firm execute
the acceptance portion below and return the original of this letter to:
. City of Orlando
Attention: Fabio Henao
400 S. Orange Avenue,4th Floor
Orlando,FL 32801
Upon execution below by your firm's authorized representative, this letter will be your official notice that
the Contract has been extended for one (1) year and no additional documentation will be required. The
subject Contract new expiration date will be June 4,2019.
Please be sure any required Insurance Certificates are up-to-date and attached to your response.
Also,send us a copy of the most current W-9 form for your business.
Thank you for your immediate attention to this matter.
Sincerely,
ACCEP j. E/
Jdedez
B .�_
Y
David Billingsley,CPSM,C.P.M. 0 icia ign.ture
Chief Procurement Officer
nt Name
/qiitle
//7
Date
PROCUREMENT AND CONTRACTS DIVISION
CITY HALL•400 SOUTH ORANGE AVENUE•P.O.Box 4990.ORLANDO,FLORIDA 32802-4990
PHONE 407.246.2291 •FAx 407.246.2869•CityofOrlando.net•esupplier.cityoforlando.net Rev: 07/26/12
ITY OF Oi1JDo
February 13, 2019
John Schlegel Via email:jschlegel@pavetechinc.com
Pavement Technology, Inc.
24144 Detroit Road
Westlake,Ohio 44145
SUBJECT: Renewal of Term Contract for Application of Asphalt Rejuvenating Agent on
Various Street Locations in Orlando,FL,IFB15-0224 (Amendment 4)
Dear John:
The subject Contract will expire on June 4,2019.
In accordance with the terms and conditions of subject Contract, the Contract may, by mutual assent of
the parties, be extended for an additional twelve(12)month period.
The City would like to exercise the right for the renewal of this Contract for an additional year effective
June 5,2019,at the same terms and conditions.
Please indicate your approval of this offer by having an officer of your firm execute
the acceptance portion below and return the original of this letter to:
City of Orlando
Attention: Fabio Henao
400 S. Orange Avenue,4th Floor
Orlando,FL 32801
Upon execution below by your firm's authorized representative, this letter will be your official notice that
the Contract has been extended for one (1) year and no additional documentation will be required. The
subject Contract new expiration date will be June 4,2020.
Please be sure any required Insurance Certificates are up-to-date and attached to your response.
Also,send us a copy of the most current W-9 form for your business.
Thank you for your immediate attention to this matter.
Sincerely,
ACCEPTAN Si
By .✓/ ` j 4
David Billingsley,CPSM,C.P.M. Officia atm
-
Chief Procurement Officer S(d SCI n ►U if-01m {'
Print Name
Secre-€a r -rrea s u rer
2 ' 2)6 'T 19
Date
PROCUREMENT AND CONTRACTS DIVISION
CITY HALL•400 SOUTH ORANGE AVENUE•P.O.Box 4990.ORLANDO,FLORIDA 32802-4990
PHONE 407.246.2291 •FAX 407.246.2869•CityofOrlando.net•esupplier.cityoforlando.net Rev: 07/26/12
1