VI (C) DISCUSSION/ACTION RE: PEC Construction Management Service Contract, Work Order No. 13, Master Drainage Plan Improvements for Phase I Capital Improvements Program Group I Projects -
Ocoee I AGENDA 10-02-96
Item VI C
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K ,, - a` JAMES W.SHII2A,P.E.
OF e000 CITY ENGINEER/UTIL11'1FS DIRECTOR
150 N.LAKESHORE DRIVE o OCOEE,FLORIDA 34761
PHONE(407)656-2322 EXT.142•FAX(407)656-7835
MEMORANDUM
DATE: September 26, 1996
TO: The Honorable Mayor and Board of City Commissioners
FROM: James W. Shira, P.E.
City Engineer/Utilitie D irector
SUBJECT: Construction Management Service Contract
Attached for your review is Work Order No. 13 to PEC's continuing service contract for Master
Drainage Plan Improvements. This Work Order would authorize PEC to provide construction
phase engineering and inspection services for the Phase I Capital Improvements Program Group I
Projects.
The attached letter from Mr. David Hamstra details the services to be provided by PEC and Devo
Seereeram, Geotechnical Subconsultant, as well as their proposed fees. Due to the complexity of
the inspection work involving the underdrains, we are unable to provide complete construction
observation services with existing City staff. However, City staff will be involved with the
majority of the inspection work and coordination and observation of the underdrain and
geotechnical inspection services provided by PEC.
PEC proposes to provide construction phase services for these five projects for a not-to-exceed
fee of$13,920.00 which represents 5.6% of the combined construction cost which is a reasonable
percentage for the work involved.
I recommend that the City Commission authorize the Mayor and City Clerk to execute Work
Order No. 13 in the not-to-exceed amount of$13,920.00.
•
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Attachment
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THE PRIDE OF WEST ORANGE f
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PEC
FS I
ER 2 5 I996
PROFESSIONAL ENGINEERING CONSULTANTS, INC. i)
September 24, 1996 P-6138R
Mr. James W. Shira, P.E.
City Engineer/Utilities Director
City of Ocoee
150 North Lakeshore Drive
Ocoee, Florida 34761
Re: Phase I Capital Improvement Program - Group I Projects
Construction Administration Services - Work Order No. 13
Dear Jim:
We are pleased to present the attached Scope of Services and Fee Estimate for
engineering services for the above referenced project. Please find enclosed four (4)
signed copies of the following documents:
• Work Order for Engineer's Services Agreement;
• Scope of Services (Attachment "A");
• Manhour and Fee Estimate (Attachment "B"); and
• Subconsultant Scope of Services and Fee Estimate (Attachment "C").
The purpose of this work order is to provide construction administration services for the
following underdrain-related (Group I) projects:
• Dovetail Court (Coventry Subdivision)
• Coventry Subdivision
• Sawmill Subdivision
• Prairie Lake Boulevard (Forest Oaks Subdivision)
• Amber Ridge Subdivision
Due to the high profile of these projects, it is highly recommended that PEC and their
subconsultant (Dr. Devo Seereeram) monitor closely the installation of the underdrains
during construction to insure long-term effectiveness in drawing down the groundwater
and preventing seepage onto private property.
For your information, the total construction costs is approximately $247,081.58
($149,735.30 for Bid Package 1-1A6, $52,510.53 for Bid Package 1-19A31, and
$44,835.75 for Bid Package 1-8) while the proposed costs for construction administration
services is $13,920.00, or roughly 5.6% of the total construction costs.
engineers
planners
surveyors 200 East Robinson Street • Suite 1560 • Orlando. Fiorida 32801 • 407/0122-8062 • FAX 407/849-9401
Mr. James W. Shira, P.E.
September 24, 1996
Page 2
We appreciate the opportunity to provide our services for this assignment and look
forward to our continued working relationship with you and City staff on this project.
If you have any questions or require additional information, please do not hesitate to
contact me directly at 422-8062.
Very truly yours,
PROFESSIONAL ENGI G CONSULTANTS, INC.
David . amstra, P.E.
Stormwater Department Manager
DWH/bk
cc: Wanda Horton, City of Ocoee
Devo Seereeram, Professional Geotechnical Engineer
Ken Hooper, PEC
Greg Teague, PEC
Lester Palmer, PEC
WORD ORDER FOR
ENGINEER'S SERVICES AGREEMENT
WORK ORDER NO. 13
PROJECT: Master Drainage Plan (Group I CEP Projects -
Construction Administration Services)
ENGINEER: Professional Engineering Consultants, Inc.
Execution of the Work Order No. 13 shall serve as authorization of ENGINEER to provide
professional engineering services as described in Attachment "A" which is attached hereto and
made a part hereof.
ENGINEER shall provide said service pursuant to Work Order No. 13, its attachment and that
certain Agreement of June 2, 1992 between CITY and ENGINEER which is incorporated herein
by reference as if it had been set out in its entirety. Whenever the Work Order conflicts with
said Agreement, the Agreement shall prevail.
TIME FOR COMPLETION: The work authorized by this Work Order shall be completed by
Tuesday, December 31, 1996.
COMPENSATION: The CITY shall compensate the ENGINEER on an hourly basis with a
not-to-exceed amount of Thirteen Thousand Eight Hundred Twenty Dollars ($13,820.00) for the
professional services required under this Work Order. An additional amount, not to exceed One
Hundred Dollars ($100.00) shall be paid as direct reimbursable charges for copying and
reproduction expenses. Engineer shall perform all work required by this Work Order; but, in
no event shall ENGINEER be paid more than the fixed fee set forth above without authorization
of the CITY.
1 P-6138wo.13
IN WITNESS WHEREOF, the parties hereto have made and executed this Work Order on this
1st day of October, 1996 for the purpose stated herein.
414,4044ATTEST: 71<zie7 PROFESSIONAL ENGINEERING CONSULTANTS, INC.
By:
Kenneth R. /Hooper, ice President
Date: 4
sr g)41ffig
ATTEST: BOARD OF CITY COMMISSIONERS
CITY OF OCOEE, FLORIDA
By:
S. Scott Vandergrift, Mayor
Date:
For the use and reliance
of City of Ocoee only.
Approved as to form and
legality this
day of , 1996.
City Attorney
2 P-6138wo.13
ATTACEMENT "A"
SCOPE OF SERVICES
WORK ORDER NO. 13
GROUP I CONSTRUCTION ADMINISTRATION SERVICES
The following construction administration services are to be provided for Problem Areas
No. 1, 6, 8, 19, and 31:
1. PEC shall attend one (1)pre-construction meeting with the following contractors
to answer questions concerning the design, specifications, or other matters
related to each project:
• Georgetown Enterprises, Inc. (Problem Areas No. 1 and 6);
• Sunshine Building and Development Corporation(Problem Areas No. 19
and 31); and
• Fossitt Groundwork, Inc. (Problem Area No. 8).
2. PEC shall review and process shop drawing submittals.
3. PEC shall coordinate with the City and Contractor(s) to assist with resolution of
construction related issues and provide interpretation and clarification of the
construction documents.
4. Make site visits at intervals appropriate to the various stages of construction to
observe the progress and quality of the various aspects of the Contractor's work.
Based on observations and/or information obtained during such visits, project
memorandums shad be provided advising of the work progress and whether the
work is proceeding in general conformance with the construction documents.
It is estimated that an average of five (5) site visits will be required through the
project construction phase. Four (4) site visits will be conducted by the
subconsultant (Mr. Dave Gerken with Devo Seereeram, Ph.D., P.E.,
Professional Geotechnical Engineer) to observe the installation of the
underdrains. The fifth visit will be performed by PEC staff at the conclusion
of the project to develop a "punch-list."
5. PEC shall provide the City with AutoCAD files in order for the City to prepare
"Record Drawings" based on as-built record plans kept,maintained and provided
by the project Site Contractor.
B-l. P-6138R.sco
ATTACHMENT " B "
Manhour and Fee Estimate
Work Order No. 13
GROUP I CONSTRUCTION ADMINISTRATION SERVICES
Effective Date : 24—Sep—96
Project Senior Project AutoCAD Word
Task Task Description Manager Engineer Engineer Designer Processor Task
No. (Hamstra) (Teague) (Palmer) (Steele) (Kelley) Subtotal
Hourly Rate $97.50 $70.00 $62.50 $47.50 $40.00
1 Pre—Construction Meetings (assume 3 total) 8 6 14
2 Review Shop Drawings 4 16 2 22
3 Miscellaneous Construction Issues 2 8 12 2 24
4 Site Observations (assume 1 Final per Site) 16 12 2 30
TASK HOURS 2 36 46 0
90
TASK FEE $195.00 $2,520.00 $2,875.00 $0.00 S240.00 $5,830.00
TOTAL HOURS 2 36 46 0 6 90
PERCENT BREAKDOWN 2.2% 40.0% 51.1% 0.0% 6.7% 100.0%
Total Labor Costs (PEC) = $5,830.00
Geotech Subconsultant(Devo Seereeram) = $7,990.00
Reimbursable Expenses (PEC) = $100.00
TOTAL NEE FOR WORK ORDER No. 13 = $13,920.00I
I
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rrom:uevo i o:dreg Teague at Phu Date:9/24/96 Time:2:11:26 PM [Page 2 of 31
ATTACHMENT "C"
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p1�Q1ECT MFA CIASI UM. •
to: , Greg Teague, P.E.
• Professional Engineering Consultants,Inc.
200 Fast Robinson Street, Suite 1560
Orlando,Florida 32801
phone: 422-8062 fax:849-9401
from: Devo Seereeram.Ph.D., P.E.,Professional Geotechnical Engineer
5633 Partridge Drive, Orlando,Florida 32810 •
• phone: 407-290-2371 fax:407-298-9011
e-mail:devo@iag.net http://wvw.iag.net/--devo
subject Estimated Costs for Construction Inspection&Certification Services
Group I Projects -Phase I Capital Improvement Program, City of Ocoee
project#: 96-121.13 [PEC Project No. 0E-257]
date: September 24, 1996 (1:52PM)
We have reviewed the plans and other information regarding the above-referenced
project. It is our understanding that our scope of work will involve inspection and;
' certification of the following underdrain-related improvements:
O Dovetail Court[Coventry Subdivision]
• Coventry Subdivision
@ Sawmill Subdivision
O Prairie Lakes Blvd [Forest Oaks subdivision]
@ Amber Ridge
The estimated cost for the inspection and certification services is itemized on the
attached table.
Please feel free to call if any questions.
Page 1 of 2
rram.u_vo o:kareg I eague at rm.. Date:9/24/96 Time:2:11:26 PM [Page 3 of 3]
Estimated Costs for Construction Inspection&Certification Services
Group I Projects -Phase I Capital Improvement Program, City of Ocoee
Unit
Description Unit Rate Quantity Amount
REVIEW OF CONSTRUCTION PLANS&KICK-OFF MEETING
Senior Geotechnical Engineer(Devo) hr $75.00 2.00 $150.00
Senior Engineering Technician(Dave Gerken) hr $45.00 2.00 $90.00
FIELD INSPECTION&PRE-CONSTRUCTION MEETINGS
Senior Geotechnical Engineer(Devo) hr $75.00 12.00 $900.00
Senior Engineering Technician(Dave Gerken) hr $45.00 140.00 $6,300.00
PREPARATION OF CERTIFICATION LETTER FOR EACH SITE&PROGRESS MEMOS
Senior Geotechnical Engineer(Devo) hr $75.00 4.00 $300.00
Senior Engineering Technician(Dave Gerken) hr $45.00 5.00 $225.00
Report reproduction costs&other expenses sum $25.00 1.00 j $25.00
TOTAL $7,990.00
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