III (A) Approval and Acceptance of Minutes of City Commission Regular Meeting of January 21 and February 18, 1997 :,)A i-o4-0n
I 'Lem 111 A
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MINUTES OF THE OCOEE CITY COMMISSION MEETING HELD
JANUARY 21, 1997
CALL TO ORDER
Mayor Vandergrift called the regular meeting to order at 7:30 p.m. in the commission
chambers. Commissioner Anderson led in prayer and Mrs. Hilda Ems led in the pledge of
allegiance. The roll was called and a quorum declared present.
PRESENT: Mayor Vandergrift, Commissioners Anderson, Glass, Gleason, and Johnson.
Also present were City Manager Shapiro, City Attorney Rosenthal, City
Engineer/Utilities Director Shira, Assistant City Engineer Wheeler,
Personnel/Employee Relations Director Psaledakis, Planning Director Wagner,
Senior Planner Horne, Public Works Director Corwin, Public Works
Superintendent Solomon, City Clerk Grafton, and Clerk/Stenographer Rivera.
PRESENTATIONS AND PROCLAMATIONS
STATE OF THE CITY ADDRESS
Mayor Vandergrift read the State of the City address, which is attached to these minutes as
Exhibit A.
CONSENT AGENDA
The consent agenda consisted of items A, B, C, and D. Commissioner Glass asked City
Attorney Rosenthal if he should declare a conflict of interest regarding item C as he and his
wife have pledged funds to the West Oaks United Methodist Church and Mr. Rosenthal
responded that there was no conflict of interest.
Commissioner Glass. seconded by Commissioner Anderson. moved to approve the consent
agenda as presented. Motion carried 5-0.
A. Approval and Acceptance of Minutes of City Commission Regular Meeting of
January 7. 1997.
B. Approval and Authorization for Mayor and City Clerk to execute Change Order No. 2
with Wharton-Smith for Forest Oaks and South Water Treatment Plant Ground
Storage Tanks and Well Pumps.
C.. Approval and Authorization to Grant Waiver of Fees relating to Annexation/
Rezoning for West Oaks United Methodist Church.
D. Approval and Authorization to Purchase OPTI-CON Emitters for Police
Department.
COMMENTS FROM CITIZENS/PUBLIC
Fred Gardner, 261 Wescliff Drive, paid tribute to Betty Hager for her service as Chairman
of the Ocoee Founders Day Committee. Mr. Gardner then asked for volunteers and
donations, and he asked citizens to phone him with any ideas for Founders Day at his home
(656-2538). He announced the next regular scheduled meeting at the Community Room at the
West Oaks Mall, at 7:00 p.m. on February 12th.
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Ocoee City Commission Regular Meeting
January 21, 1997
Steve Anderson, 1716 Icon Lane, expressed concerns about large gas powered motor boats in
Prairie Lake; that trucks come in through the woods and access the lake illegally. City
Manager Shapiro said that he'll try to notify the owners of the land so that they can put No
Trespassing signs up, and then police can deal with trespassers.
Vern Combs, 310 Sabinal St., thanked City Manager Shapiro for the many good things that
he has done for the City, and thanked him for taking the City into the '90's.
Frances Watts, 43 Shell Key Court, about the new bicycle law regarding wearing helmets,
and said that Arnold Palmer Hospital has helmets for sale for $10.00. Commissioner Gleason
added that the Ocoee Rotary Club and the PTSA may have free helmets.
PUBLIC HEARINGS
SECOND READING OF ORDINANCE No. 97-05, REVISING THE EMPLOYEE RULES AND
REGULATIONS REGARDING DISCIPLINARY ACTION/TERMINATION AND GRIEVANCE
PROCEDURE.
City Attorney Rosenthal read title only. Personnel Director Psaledakis explained the
contents of Ordinance No. 97-05, relating to Employee Rules and Regulations regarding
Disciplinary Action/Termination, and the process of the Grievance Procedures.
The public hearing was opened.
R.P. Mohnacky, 1820 Prairie Lake Blvd., had questions about the procedure, and Personnel
Director Psaledakis explained the process to Mr. Mohnacky.
The public hearing was closed.
Commissioner Gleason, seconded by Mayor Vandererift, moved to approve Ordinance
No. 95-05 as presented. Motion carried 5-0.
OTHER BUSINESS
FIRST READING OF ORDINANCES (SECOND READING AND PUBLIC HEARING SCHEDULED FOR
FEBRUARY 4, 1997 AT 7:30 P.M.)
ORDINANCE No. 97-06, BURNDEN PARK ANNEXATION (PHASE II), CASE No. AR-95-08-04.
City Attorney Rosenthal read title only. Senior Planner Horne said she was available to
respond if someone from the County was present with questions. Mrs. Home gave the Staff
report and explained that on January 14, 1997, the Planning and Zoning Commission held a de
novo public hearing for the proposed Annexation and the related Annexation and Developer
Agreement. Several surrounding property owners appeared before the Planing and Zoning
Commission to state their concerns about drainage, traffic, and the paving of Hackney-Prairie
2
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Ocoee City Commission Regular Meeting
January 21, 1997
Road. Staff explained that the stated concerns were extraneous to the annexation request.
After a lengthy discussion of all of the issues, the Planing and Zoning Commission
recommended that the Mayor and City Commissioners approve the requested annexation as
recommended by Staff with the additional condition that Staff ensure that no property is
landlocked. Staff recommended approval of the requested annexation and adoption of
Ordinance No. 97-06. Commissioner Johnson asked about the money that was collected for
this some years ago. City Manager Shapiro said that no one assumed that this would take that
long to finish and 1986 dollars would not cover this job.
Mayor Vandergrift announced the time and date for the second reading and public hearing.
ORDINANCE No. 97-07, BURNDEN PARK(PHASE II)REZONING, CASE No. AR-95-08-04.
City Attorney Rosenthal read title only. Mayor Vandergrift announced the time and date of
the second reading and public hearing.
RESOLUTION NO. 97-01, AUTHORIZING PURCHASE OF SURETY BOND FOR AMBAC
INDEMNITY CORPORATION (FOR 1993 BOND ISSUE.)
City Attorney Rosenthal read title only. Finance Director Horton gave the Staff Report and
she explained that Resolution No. 97-01 authorizes the City to purchase a Surety Bond to
replace the current $649,875.00 held in the reserve fund for the Series 1993 Bonds and
authorizes the moneys to be expended on the 1997 Water and Sewer Improvement Project.
Staff requested approval of Resolution No. 97-01 and authorization for the Mayor and City
Clerk to execute the necessary documents.
Commissioner Gleason, seconded by Commissioner Glass, moved to approve Resolution No.
97-01 as presented, and to authorize the Mayor and City Clerk to execute the necessary
documents. Motion carried 5-0.
DISCUSSION/ACTION RE: RE-ALLOCATION OF CAPITAL FUNDS FOR PUBLIC WORKS
DEPARTMENT.
Director of Public Works Corwin explained that Capital equipment purchases were approved
in the 1996-97 budget which had been prepared by the previous Public Works Director.
During the months of budget hearings the new Public Works Director had made an effort to
become familiar with the City and Public Works operations before making any
recommendations for change. In the following budget submittals, an equipment evaluation was
launched and several pieces of equipment were identified as either repairable or unnecessary.
Staff recommended that funds budgeted for the purpose of purchasing new equipment this year
be re-allocated to other needed equipment and operating expenses to repair, rebuild and repaint
existing equipment. Funds requested for re-allocation are from the following sources:
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Ocoee City Commission Regular Meeting
January 21, 1997
From Public Works Dept.: 001-541-6400: Gravely Mower, $14,000; Ford Tractor, $9,000•
2 Flail Mowers, $8,000; Reflectometer, $3,500
From Dept.: 001-541-6401: John Deere Backhoe Lease, $6,400; John Deere Loader-
Lease; $16,000.
Commissioner Gleason seconded by Commissioner Anderson moved to adopt the Re-
allocation of Capital Funds for Public Works Department according to Staff reci es[ Motion
carried 5-0.
DISCUSSION/ACTION RE: APPOINTMENT OF INTERIM CITY MANAGER.
City Attorney Rosenthal explained that Labor Attorney Allen has had a discussion with City
Manager Shapiro and prepared a draft agreement that would he circulated after his and
Personnel Director Psaledakis' comments are considered. This would be placed on the
January 28th agenda.
DISCUSSION/ACTION RE: DEVELOPERS AGREEMENTS FOR WATER/SEWER CAPACITY.
City Attorney Rosenthal gave the Staff Report and explained that in 1988 and 1990 the City
entered into development agreements for water and sewer capacity with a number of
developers. Under the terms of the agreements, the developers agreed to purchase water and
sewer capacity over a three to five year period and to pay revenue and maintenance fees on
capacity which was purchased but not utilized. These agreements formed the basis of the
expansion of the existing water and sewer utility systems. Under the terms of the agreements,
capacity purchased by a developer reverts to the City five years after the last cash payment to
the City is made if the capacity is not utilized. Revenue and maintenance fees paid annually to
the City for unused capacity are a significant source of revenue to the water and sewer utility
fund. Believing it to be in the best interest of the City to offer to extend the term of capacity
an additional ten years, Staff recommended that a letter be sent to developers holding capacity
under these agreements offering to extend capacity for ten years. If any developer agrees to
this extension an amendment to the developers agreement will be prepared for execution by the
Mayor. City Manager Shapiro said that it was a concurrency issue, and that when 9-J-5 came
into existence, home rule lost control of when development would happen. Because the City
has Capital issues to consider, giving the developer ten (10) years instead of five (5) years
based upon the number of units that had to be constructed, made more sense.
Commissioner Glass. seconded by Commissioner Gleason, moved to adopt Staff
recommendation: that a letter be sent to developers holding capacit under Developers
Agreements for Water/Sewer Capacity offering to extend capacity for ten years, and if any
developer agrees to this extension an amendment to the developers agreement will be prepared
for execution by the Mayor. Motion carried 5-0.
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Ocoee City Commission Regular Meeting
January 21, 1997
STAFF REPORTS None.
COMMENTS FROM COMMISSIONERS
Commissioner Gleason:
1) Announced again the meeting at Ocoee Middle School with Principal of West Orange
High School Preisser on Thursday, January 23.
2) Announced that the West Orange Chamber of Commerce Leadership '97 Class which
starts Wednesday has no one enrolled from Ocoee. It was suggested that Nancy Parker
be enrolled, as she was the only candidate running for a Commission seat unopposed.
Commissioner Gleason. seconded by Mayor Vandergrift, moved to appoint Nancy Parker
to represent the City of Ocoee in the West Orange Chamber of Commerce Leadership '97
Class and to pay the $500 fee from City funds. Motion carried 5-0.
3) Thanked Orange County Commissioner Bob Freeman for the $75,000 grant for capital
improvement projects which will be used for sidewalks for A.D. Mims Road, south end
of Orlando Avenue to Lakewood Avenue, and (with additional funds) completing the
sidewalks on the east end of White Road.
4) Invited the public to the Open House at the Community Center from 7-9:00 p.m. to
meet the candidates for the position of City Manager.
Commissioner Glass:
1) Commended the Historical Commission for the job that has been done on the Withers-
Maguire House.
2) Said that Girl Scouts will be around selling cookies and to please be careful and keep an
eye out for them.
Commissioner Anderson:
1) Reported fire ants at Russell Park, a fallen tree and brush at the culvert on the NE side,
and a need for trash pickup in that area.
2) Asked who stocks the lake with fish. No one.
3) Asked about the procedure for the questions to be used in the interviews in Friday's
meeting. Consensus was to free form the meeting.
4) Read a prepared statement in support of Ellis Shapiro as City Manager.
Commissioner Johnson:
I) Asked if Public Works Department checks the streets for pot holes. Public Works
Director Corwin responded that the street sweeper is supposed to report any holes
found.
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Ocoee City Commission Regular Meeting
January 21, 1997
2) Said if the recycling program is to be continued some re-educating of the public is
needed. He suggested preparing a program and addressing the service organizations,
schools and homeowners associations City Manager Shapiro advised that there are
funds available from the County to do such a program and he would instruct staff to do
it.
3) Reported that some street signs need to be replaced and he proposed having
school/college colors, as well as reflective material to make them more visible. Mr.
Corwin advised that they are presently using a high grade of reflective material and are
beginning to place the signs in high volume traffic roads.
4) Advised that not all the existing street lights are working and there are some areas that
need lights that have never had lights. City Manager Shapiro advised that it is nearly
time to look at the overall street lighting plan now.
Mayor Vandergrift:
1) Displayed several signs from Apopka and indicated that he would like to see some of
those features incorporated in Ocoee's signs, i.e., an emblem, such as the City Seal or
flag, and street numbers.
2) Wants to be sure there is a sign up for the new recreation complex when completed.
Karen Woodard, chairman of Ocoee Historical Commission, asked that a sign directing
public to the Withers-Maguire House be placed on the main roads.
3) Announced the West Orange Girls Club Spring Soft-Ball Registration and try-out days,
January 23 & 25.
4) Announced Little League sign-ups January 24 & 25.
5) Withers-Maguire House will be open Saturdays and Sundays, 2-4:00 p.m. with an
admission charge.
6) Thanked all who contributed to the State of the City address, and noted that copies
would be available in the City Clerk's office.
7) Announced the RSVP number- 656-2218.
ADJOURNMENT
The meeting adjourned at 9:20 p.m.
Attest: APPROVED:
City of Ocoee
Jean Grafton, City Clerk S. Scott Vandergrift, Mayor
6
AGG,.PA 7-4-97
Item III A
MINUTES OF THE OCOEE CITY COMMISSION MEETING HELD
FEBRUARY 18, 1997
CALL TO ORDER
Mayor Vandergrift called the regular meeting to order at 7:30 p.m. in the commission
chambers. Candidate Alfred Luck led in prayer and Mrs. Hilda Ems led in the pledge
of allegiance. The roll was called and a quorum declared present.
PRESENT: Mayor Vandergrift, Commissioners Anderson, Glass,Gleason, and
Johnson. Also present were City Manager Shapiro, City Engineer Shira,
City Attorney Rosenthal, Personnel/Employee Relations Director
Psaledakis, Planning Director Wagner, Public Works Superintendent
Solomon, Senior Planner Home, City Clerk Grafton, and
Clerk/Stenographer Rivera.
ABSENT: None.
PRESENTATIONS AND PROCLAMATIONS
Mayor Vandergrift proclaimed February 24 through March the 2, 1997, to be Heroin
Awareness Week in the City of Ocoee.
PRESENTATION:
Jerod Ellison, President, Ocoee Youth Soccer League.
Mr. Ellison addressed the Commission regarding the need for soccer fields for both
practice and games because of the growth of the program. The games begin in
December. After lengthy discussion, Commission reached consensus to do something
before next season. Mike Kimm, 1556 Maguire Road, suggested contacting the Florida
Power or the Electrical Contractors Union about putting power poles in the ground. Mr.
Ellison responded that they had already done so. Mr. Ellison introduced the coaches in
the audience and the secretary for the soccer league. Jeff Cauterier asked for space to be
dedicated to soccer rather than having a multi-sport field. Commissioner Johnson
pointed out that sports fields had been the result of citizens efforts, and the City only
recently took over the maintenance of the fields.
Service Award - 5 Year Police Department- Stephen G. McCosker.
Stephen McCosker was not present to receive his 5 Year Police Department Service
Award.
CONSENT AGENDA
Mayor Vandergrift, seconded by Commissioner Glass, moved to approve the consent
agenda as presented. Motion carried 5-0.
A. Approval and Acceptance of Minutes of City Commission Regular Meeting of
February 4, 1997.
Ocoee City Commission Regular Meeting
February 18, 1997
B. Approval and Authorization for Mayor and City Clerk to execute Florida Power
Work Order AW-97-0103 for Installation of Electrical Facilities for City of Ocoee
Ballfreld at 560 Flewelling Avenue.
COMMENTS FROM CITIZENS/PUBLIC
Mr. Mike Kimm, resident of the Ocoee Nursing Home, 1556 Maguire Road, addressed
the Commission about his Ocoee Civic Pride Bus Shelter Project, and expressed the need
for a covered bus shelter at Wal-Mart. lle said that he had lined up donations of funds
and materials, and he distributed copies of his plans to the Commission asking for their
approval. Following discussion regarding the placement of the shelter and appropriate
materials, City Manager Shapiro determined that the project should be reviewed by
Staff.
Pastor Luis Pluguez, New Life Christian Church, expressed concern about the difficulty
he is having in his efforts to get an acceptable site plan for their rental of the Sun Bank
building. City Manager Shapiro said he would contact an engineer to assist Pastor
Pluguez.
Former Commissioner Vern Combs, 310 Sabina! Street, representing the Prima Vista
Homeowners Association, addressed the Commission about the proposed sidewalk on
Orlando Avenue and its effect on the Prima Vista Landscape. City Engineer Shira said
that the City would do its best to avoid the landscape, and if they could not, they would
notify the Association so that they could relocate the plants. City Manager Shapiro
stated, for the record, that he wants to have the sidewalk and topping done by the same
contractor.
PUBLIC HEARINGS
FIRST READING OF ORDINANCE No. 97-08, RELATING TO A MORATORIUM ON TOWERS
AND ANTENNA SITES. Second Reading and Second Public Hearing scheduled for
March 4, 1997.
City Attorney Rosenthal read title only. Mayor Vandergrift announced the time and
date of the second reading to be March 4, 1997. Senior Planner Home introduced
Carol Barice, Consulting City Attorney, and gave the Staff Report explaining that the
Planning Department anticipates that the City of Ocoee will receive upwards of 24
requests to build new towers or place wireless communication devices on existing towers
or buildings during the next two years. The Planning Department has determined that the
City needs a sixty (60) day extension to the moratorium to develop regulations to suit
Ocoee's needs since the proposed structures will be visible and obtrusive from nearly all
areas of the City. As Staff is in the process of finalizing a proposed ordinance, she
requested approval of Ordinance 97-08 so that Staff may continue to study this issue and
come back with a proposed ordinance before May 16, 1997.
City Attorney Rosenthal said that his firm represents a company that would be affected
by this action. Therefore, Carol Barice, of Fowler, Barice, & Feeney P.A. will be
representing the City on this issue.
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Ocoee City Commission Regular Meeting
February 18, 1997
The public hearing was opened.
Mark Schuh, Cypress Real Estate Services, presented excerpts of other cities'
ordinances to the Commission and explained that proposed communication antennas
may, and are encouraged to collocate onto existing communication towers. Mr. Schuh
said that his firm has been waiting five (5) months for the City to process its ordinances,
and asked that they be permitted to proceed.
Mrs. Horne presented graphs depicting various towers and antenna types and highlighted
the various issues that needed to he discussed.
Mr. R.P. Mohnacky expressed concerns about the location, height, and the lighting of
towers and their affect on homeowners' reception.
The public hearing was closed.
Mayor Vandergrift again announced the second reading and second public hearing of
March 4, at 7:30 p.m.
Recess taken 9:18 - 9:29 p.m.
CELEBRATION BAPTIST CIIURCII- SPECIAL EXCEPTION CASE No. 1-6-SE-96.
Planning Director Wagner said that the Planning and Zoning Commission public
hearing for the Celebration Baptist Church special exception has to he rescheduled and he
asked that this public hearing be continued to March 18th.
The public hearing was opened.
There were no comments from the citizens.
The public hearing was closed.
Commissioner Glass, seconded by Commissioner Anderson, moved to continue this
public hearing to March 18, 1997, at 7:30 p.m. Motion carried 5-0.
OTHER BUSINESS
ITEM G SELECTION OF TRANSPORTATION PLANNING CONSULTANT WAS CONSIDERED AT
THIS POINT IN THE MEETING, BUT THE ACTION TAKEN IS REFLECTED IN ITS ORIGINAL
PLACE ON THE AGENDA.
CHANGE POLICE LEGAL ADVISOR/CITy PROSECUTOR.
Personnel Director Psaledakis was present to answer questions on this issue.
Commission Gleason, seconded by Commissioner Glass, moved to approve Staff
recommendation to change the Police Legal Advisor/City Prosecutor from Mark
Blechman, to Russell F. Bergin. Motion carried 5-0.
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Ocoee City Commission Regular Meeting 'L
February 18, 1997
QUARTERLY FINANCIAL.REPORT.
Director of Finance Horton brought to the attention of the Commission that the format
had changed and gave the Staff Report. Commissioner Gleason asked whether the
figure of $48,500.00 on page 32 was a correct figure. Mrs. Horton said that she would
have to verify that number and notify him at a later date.
Commissioner Gleason, seconded by Commissioner Anderson, moved to accept the
Quarterly Financial Report as presented. Motion carried 5-0.
RESULTS OF BID FOR SALE OF SURPLUS PROPERTY.
City Manager Shapiro gave the Staff Report and said that the City Commission earlier
in the year declared three pieces of City owned real estate as surplus and put them out for
bid. The three property locations are identified as follows:
Site #1: 409 Jackson Street
Site#2: 102 W. Ohio Street
Site#3: 703 California Avenue
No bids were received at that time. On December 15, 1996, the surplus properties were
put out for re-bid and were due on January 8, 1997. The results were as follows: Sites#1
and #3 received no bids; however, Site #2 received two bids. "the First Baptist Church of
Ocoee offered a net bid of$102,077.00 with no additional costs to be paid by the City;
however, they have since withdrawn their bid due to financial concerns. Tom West of
Ocoee offered $84,100.00 with no additional costs to be paid by the City. Site #2 was
appraised at$103,000.00 and required a minimum net bid of$82,400.00. The terms and
conditions of the re-hid required a minimum net bid to the City, which was based on 80%
of the appraised value. Mr. Shapiro recommended awarding to Tom West in the amount
of $84,100.00. Mayor Vandergrift asked how much the City paid for it in 1989. City
Attorney Rosenthal said the City paid $150,000.00 plus the closing costs from the Water
fund and explained the process. Mayor Vandergrift said that he was opposed to selling
the property as he want to do a rail and trail through Ocoee and connect it to the trail in
Clarcona. Commissioner Gleason - for the record, said that he was contacted by both
parties who bid on the land. Commissioner Glass - for the record, said that Mr. West
contacted him indicating that he was interested in acquiring the land, but it was not clear
whether he was interested in acquiring the land for personal use or for the church.
Commissioner Glass also said that he would prefer not to sell the whole parcel as he was
intrigued by the Mayor's proposal for a park.
Lance Laird, Pastor of the First Baptist Church, explained that the
Church had bid for the property and Mr. West had approached them regarding wanting to
buy the property and sell it to the Church. He said that both had bid without knowing
what the other had bid.
City Attorney Rosenthal said that he saw no problem with Mr. West's comments to the
Church; that there's no legal or binding obligation for Mr. West to do anything with the
property.
Commissioner Anderson, seconded by Commissioner Gleason. moved to accept the
Staff recommendation and award Tom West of Ocoee Site #2 identified as 102 W. Ohio
Street, in the amount of$84,100.00. There was no vote taken on this motion.
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Ocoee City Commission Regular Meeting
February 18, 1997
Following discussion about whether Mr. West would grant an access easement to the City
or be interested in a land swap, Mayor Vandergrift, seconded by Commissioner Glass
moved to table the issue to March 4, 1997, and have Staff review the possibilities.
Motion carried 4-0. (Commissioner Johnson not present.)
FUNDING OF REMAINING WORK ON STORM WATER TV IN SILVER GLEN.
City Engineer Shira gave the Staff Report and explained that the City has had continual
problems in Phase I of Silver Glen Subdivision, with potholes in the streets. Engineering
Staff decided to use the City's television truck to inspect and videotape the storm sewers
in Phase Ito try to determine their condition. Due to the limitations of City equipment,
the City will need to hire a private firm to televise approximately 2,000 feet of storm
sewer pipe in Phase I that is 36 inches in diameter lines. The City has received fee quotes
from three firms for this televising work, and the low estimate was received from Metro
Sewer Services, Inc., in the amount of$1,000.00 for televising, and $140.00 per hour for
cleaning, with approximately 20 hours expected to be required. The City believes the
remaining sections of Silver Glen Subdivision, Phase II Village I and Phase II Village II
(Phase II), should undergo similar television inspection to determine whether the same
problems exist there. Metro Sewer Services, Inc. will be able to complete the cleaning
and televising of the approximately 3,000 feet of storm sewers in Phase II for
approximately $5,700.00. Staff recommended that the City Commission authorize the
transfer of $10,000.00 from Storm Water Reserve for Contingency to Storm Water
Professional Services and authorize Metro Sewer Services, Inc. to perform the televising
services in Phase 1 and Phase 11 at the rate outlined in their proposal.
Commissioner Gleason, seconded by Commissioner Anderson, moved to transfer
$10,000.00 from storm water reserve for contingency to Storm Water Professional
Services and authorize Metro Sewer Services, Inc. to perform the televising services in
Phase I and Phase II at the rate outlined in their proposal. Motion carried 5-0.
Commissioner Johnson left the table at 10:28 p.m.
AMENDMENT#1 TO ADDENDUM#96-5 TO AGREEMENT FOR CONSULTING
ENGINEERING SERVICES FOR INTERSECTION IMPROVEMENTS AT STORY
ROAD/KISSIMMEE AVENUE AND MARSHALL FARMS/MAGUIRE ROAD.
City Engineer Shira gave the Staff Report and explained that on November 5, 1996 the
City Commission approved Addendum No. 96-5 to Professional Engineering
Consultants, Inc.'s continuing contract. This Addendum, in the not-to-exceed amount of
$131,409.00, was for supplementary design, construction management and inspection
services for the referenced intersection improvement project. The addendum was based
on PEC's proposal which included $28,902.73 for Post-Design Engineering Services and
$92,725.77 for Construction Management and Inspection Services. Staff recommended
approval.
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Ocoee City Commission Regular Meeting ! '
February 18, 1997
Commissioner Glass, seconded by Commissioner Gleason, moved to approve
Amendment No. 1 to addendum No. 96-5 to PLC's continuing contract in the not-to-
exceed amount of $30,000.00. Motion carried 4-0. (Commissioner Johnson was not
present.)
RESOLUTION No. 97-02, RELATING TO JOB DESCRIPTION FOR YOUTII SERVICES
OFFICER.
City Attorney Rosenthal read title only.
Personnel Director Peggy Psaledakis explained that the had approved the grant
presented by Chief Mark at the Commission meeting of February 4, 1997. 'The grant
approval authorized the position for a Youth Services Officer.
Commissioner Gleason, seconded by Commissioner Glass, moved to adopt the lob
description. Motion carried 4-0. (Commissioner Johnson was not present.)
SELECTION OF TRANSPORTATION PLANNING CONSULTANT.
Director of Planning Wagner gave the Staff Report and explained that on November 5,
1996, the Ocoee City Commission unanimously approved the hiring of a transportation
planning consulting firm and directed Staff to begin the formal Request for Qualifications
(RFQ) process. A selection committee, comprised of the Director of Planning, City
Engineer/Utilities Director, Public Works Director, Capital Projects/Concurrency
Analyst, and Commissioner Glass, was formed to review the proposals, rank the firms,
interview the top candidates, and recommend the firm which best met the criteria outlined
in the RFQ. Five firms responded. The top two firms were then interviewed by the
selection committee. Based on their presentations and the answers to several questions
posed to both firms, the selection committee voted unanimously to recommend JHK &
Associates as the City's transportation planning consultant. Chris Sinclair, Office
Manager of JHK, introduced himself and then made himself available for questions.
Commissioner Glass, seconded by Commissioner Anderson, moved to approve the
selection of JHK & Associates and direct Staff to enter into negotiations for a continuing
consulting services contract. Motion carried 5-0.
J111.V 4 BOAT RACES- FLORIDA OUTBOARD RACING ASSOCIATION.
Recreation Director Beech explained that the Florida Outboard Racing Association has
proposed holding power boat races on Starke Lake on July 5' and 6'" and requested that
the City of Ocoee co-sponsor the event. Consensus was reached to ask F.O.R.A to
consider a different date as many citizens would be expecting to use the facility on that
weekend.
CITY MANAGER CONTRACT.
After brief discussion consensus was reached to wait until after election to consider this
item.
6
Ocoee City Commission Regular Meeting
February 18, 1997
INTERLOCAL AGREEMENT BETWEEN ORANGE COUNTY AND CITY OF OCOEE
PROVIDING FOR DISTRIBUTION OF THE PROCEEDS OF THE 911 EMERGENCY
TELEPHONE SYSTEM FEE ACCORDING TO THE FLORIDA EMERGENCY TELEPHONE ACT
AND ORDINANCE No. 95-27.
City Manager Shapiro gave the Staff Report and explained that all 911 funds received
shall be deposited in the Orange County Comptroller's Office and shall be placed in an
interest hearing account and will be distributed among the participating Public Safety
Answering Points (PSAPs). The distribution of these funds among PSAPs will be based
on the annual traffic study conducted by all telephone carriers within Orange County for
the preceding calendar year and on reports generated by the individual PSAP's automatic
call management programs. The funding for each PSAP is determined by dividing the
number of 911 calls received by each PSAP by the total number of 911 calls received by
all PSAPs in Orange County.
Commissioner Anderson, seconded by Commissioner Glass, moved to approve the
City of Ocoee to enter into the Interlocal Agreement with Orange County. Motion
carried 4-0. (Commissioner Johnson was not present.)
STAFF REPORTS
City Manager Shapiro reported that it's time for a three (3) city meeting in order to give
Mr. Juarez directions for lobbying the legislature regarding areas of interest to Apopka,
Winter Garden, and Ocoee. The City of Apopka will set the date and host the meeting.
And consensus was reached to invite the Town of Windermere as well.
COMMENTS FROM COMMISSIONERS
Commissioner Anderson:
1) Announced that the Bass Tournament scheduled for February 22 on Starke Lake had
been canceled.
2) Announced the Golf Tournament scheduled for March 9 at Green Valley to benefit
the Big Orange Games of May 3 and then gave the Recreation Department phone
number.
3) Tri-County League luncheon hosted by City of Ocoee is scheduled or February 20 to
be held at, and sponsored by, West Oaks Mall.
4) Announced the Volunteer Board Appreciation Dinner at Health Central on February
28 at 6:00 p.m.
5) Said this is possibly Commissioner Johnson's last meeting and then expressed
appreciation for his years of service on the Commission.
6) Announced the West Orange Chamber of Commerce Banquet/Auction at Church
Street Station on February 21.
7) Wished the elected officials luck in the election on February 25.
Commissioner Glass:
I) Announced the RSVP number 656-2218.
2) Asked that a clock be placed in the Chambers.
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Ocoee City Commission Regular Meeting
February 18, 1997
3) Said that he would be unable to attend the Volunteer Appreciation Dinner due to a
previous commitment(his son's first birthday).
4) Reminded citizens to vote Tuesday.
Commissioner Gleason:
I) Announced the election February 25 and asked citizens to vote.
2) Said that this was his last meeting as Commissioner for District 4 and he was proud of
the last 3 years. Ile also was pleased that Nancy Parker will be the new
Commissioner for this District.
3) Announced City Clerk Grafton's birthday on the 22otl, and the Ocoee Rent-A-Choir
sang Happy Birthday at the end of the comments.
Mayor Vandergrift:
I) Announced the mayor candidates' forum sponsored by the Rotary Club on
Wednesday night at West Orange High School which will be broadcast on Thursday
night.
2) Noted that the lake front had been cleaned up and looks much better.
3) Reminded citizens to vote on Tuesday.
At City Attorney Rosenthal's request, City Clerk Grafton announced that the Canvassing
Board will meet at noon Wednesday, February 26 in the Commission Chambers
Conference Room to count the absentee ballots and certify the election for 1997; and
further, that the newly elected officials would be sworn in at 7:00 p.m. at the March 4
regular meeting.
ADJOURNMENT
The meeting adjourned at 10:55 p.m.
Attest: APPROVED:
City of Ocoee
Jean Grafton, City Clerk S. Scott Vandergrift, Mayor
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