III (E) Approval and Authorization for Mayor and City Clerk to execute Change Order No. 2 with Georgetown Enterprises Inc. for the Continuing Horizontal Construction Capital Improvements Projects Nos. 1 & 6 AGENDA 3-1S-97
Ocoee Item III F.
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o, coo' JAMES W. SHIRA, P.E.
CITY ENGINEER/UTILITIES DIRECTOR
150 N.LAKESHORE DRIVE•OCOEE.FLORIDA 34761
PHONE(407)656-2322 EXT 142•FAX(407)656-7E35
MEMORANDUM
DATE: March 14, 1997
TO: The Honorable Mayor and Board of City Commissioners
FROM: David Wheeler, P.E./j-P. nt
Assistant City Engineer/Utilities Director
SUBJECT: Continuing Horizontal Construction Services
Capital Improvements Projects No. 1 and 6
Change Order Request No.2
Attached for your review is Change Order Request No. 2 on the Continuing Horizontal
Construction Services Capital Improvements Projects No. 1 and 6 with Georgetown Enterprises,
Inc. This change order request was initiated by City staff to adjust final quantities and initiate
project closeout.
During the construction of the stonnwater drainage improvements certain quantities were either
overrun or underrun, with the knowledge of City staff. The overall affect to the contract amount
will result in a decrease of$3,964.30. The construction was completed in accordance with the
contract time limits; this change order is the followup documentation needed to closeout the
contract.
Some of these items were incorrectly calculated during the preparation of the quantities for
bidding with actual construction reflecting what was shown and called for on the plans. The
driveway replacement in project no. I was over estimated by a factor of ten (or more likely a
typographical error). Other items were overrun, in particular the driveway replacement and
sodding, at the direction of City staff so that a better looking finished product would be achieved.
The driveway approaches were completely replaced as opposed to the area only over the trench
excavation. The Fergus and Graham backyards were completely regraded after the underdrain
installation and therefore warranted more sod than originally proposed.
I recommend that the City Commission approve Change Order No. 2 with Georgetown
Enterprises, Inc. by decreasing the contract amount by $3,964.30, with no extension in contract
time, and authorize the Mayor and City Clerk to execute Change Order No. 2.
Attachment
THE PRIDE OF WEST ORANGE rip
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CHANGE ORDER NO. 2
CITY OF OCOEE
CONTINUING HORIZONTAL CONSTRUCTION SERVICES
CAPITAL IMPROVEMENTS PROJECT NO. I and 6
DATE: MARCH 12, 1997 CONTRACTOR: GEORGETOWN ENTERPRISES, INC.
AGREEMENT DATE: JUNE 27, 1996 AMENDMENT DATE: SEPTEMBER 13, 1996
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE $ 149,735.30
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDER $ 184,227.30
Net hie-No (Decrease) Resulting from this CHANGE ORDER $ (3,964.30)
The current CONTRACT PRICE including this CHANGE ORDER $ 180,263.00
ORIGINAL CONTRACT TIME:
60 Consecutive Calendar Days from Notice to Proceed Date: December 6, 1996
Current CONTRACT TIME adjusted by previous CHANGE ORDERS Date: December 20, 1996
Net Increase Resulting from this CHANGE ORDER Days: -0-
Current CONTRACT TIME Including this CHANGE ORDER Date: December 20, 1996
CHANGES ORDERED:
I. GENERAL
This change order is necessary to cover changes in the Work to be performed under this Contract. The GENERAL
CONDITIONS, SUPPLEMENTAL CONDITIONS, SPECIFICATIONS and all parts of the Project Manual listed in
Article I, Definitions, of the GENERAL CONDITIONS apply to and govern all work under this Change Order.
IL REQUIRED CHANGES
Provide changes for the adjustment of the unit quantities to reflect actual in-field construction in comparison to the
quantities provided on the bid form. 'the changes in the unit line items were either required by field conditions or
incorrect calculations between the drawings and quantity takeoffs.
There were nineteen unit line items in the original bid for the project;three ofthe line items had quantity overruns
and two line items had quantity underruns. There were ten unit line items in change order no. I;two ofthe line items
had quantity overruns.
Ill. JUSTIFICATION
The overruns in the base bid were I)an additional manhole core boring in project no. I which was detailed on the
plans and not included in the quantity takeoff;2)additional driveway replacement in project no.6 which was added
because the decision was made by City Staff during construction to replace the entire driveway approach as opposed
to only the trench width(approximately one half ofthe driveway approach);and 3)additional sodding in project no.
6 for the trench excavation do to construction constraints. The underruns in the base hid were I)reduction in
driveway replacement in project no. I do to a miscalculation of the quantity and 2)reduction in trench sodding in
project no. I do to a miscalculation.
The overruns in change order no. I were I)additional 12 inch non perforated CPEP required to extend the discharge
pipe further into the retention pond and 2)additional sod which was placed in the Fergus and Graham backyards
after the installation ofthe underdrains per the change order.
IV. NARRATIVE OF NEGOTIATIONS
The negotiated prices for the overruns or underruns was determined based upon established unit prices taken from
the bid form or change order no. I
V. PAYMENT
See attached table which details the overruns and underruns and the net decrease in the contract.
VI. APPROVAL AND CHANGE AUTHORIZATION
This proposed change to the Contract is to be approved by the Ocoee City Commission.
Acknowledgements:
The aforementioned change, and work affected thereby, is subject to all provisions of the original contract not
specifically changed by this Change Order; and,
It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original
contract other than matters expressly provided herein.
CONTRACTOR acknowledges,by its execution and acceptance of this Change Order,that the adjustments in
Contract Price and Time shown hereon constitute full and complete compensation and satisfaction for all costs and
modifications of performance time incurred by the CONTRACTOR as a result of this Change Order. No other claim
for increased costs of performance or modifications of time will be granted by the OWNER for the Work covered by
this Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or time against the
OWNER arising from or relating to the matters or Work set forth or contemplated by this Change Order.
RECOMMENDED BY: ACCEPTED BY:
CITY OF OCOEE ENGINEERING DEPARTMENT GEORGETOWN ENTERPRISES INC_
By: By:
Signature Signature
Date: Date:
Title: Title:
APPROVED BY:
CITY OF OCOEE, FLORIDA
By:
S. Scott Vandergrift, Mayor Date
Attest:
lean Grafton,City Clerk
FOR USE AND RELIANCE ONLY BY THE APPROVED BY TIIE OCOEE CITY
CITY OF OCOEE,APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON
AND LEGALITY THIS DAY OF , 199 UNDER
, 199 AGENDA ITEM NO.
FOI.EY & LARDNER
By:
City Attorney
CHANGE ORDER NO. 2
CIP GROUP 1-1 and 6
CITY OF OCOEE
CAPITAL IMPROVEMENT PROJECT NO. 1
Original Contract Adjustment of Quantities Final Contract Amounts
Base Bid Estimated Unit Unit Price Total Price Quantity Adjustment Quantity Contract
Description
Item No. Quantity Price Amount
1a i 1.1 6" Underdrain Pipe... 1304.0 LF $25.00 $32,600.00 $32,600.00
1.2 6" PVC Pipe... 221.0 LF $18.00 $3,978.00 $3,978.00
1.3 6PVC Cleanouts... 10.0 EA $350.00 $3,500.00 $3,500.00
1.4 Core Bore... 1.0 EA $500.00 $500.00 1.0 $500.00 2.0 $1,000.00
Existing Concrete
Driveway Removal &
1.5 Replacement 418.0 SY $35.00 $14,630.00 ($315.00) ($11,025.00) 103.0 $3,605.00
1.6 Trench Sodding 292.2 SY $3.00 $876.60 ($77.20) ($231.60) 215.0 $645.00
1.7 Restoration of Prop. 1.0 LS $3,456.00 $3,456.00 $3,456.00
1.8 Patio Drain System 1.0 LS $2,750.00 $2,750.00 $2,750.00
$62,290.60 ($10,756.60) $51,534.00
CAPITAL IMPROVEMENT PROJECT NO. 6
lb 6.1 6" Underdrain Pipe... 1861.0 LF $25.00 $46,525.00 $46,525.00
6.2 6" PVC Pipe... 599.0 LF $18.00 $10,782.00 $10,782.00
6.3 6" PVC Cleanouts... 17.0 EA $350.00 $5,950.00 $5,950.00
6.4 Core Bore 11.0 EA $500.00 $5,500.00 $5,500.00
Existing Concrete
Driveway Removal &
6.5 Replacement 107.3 SY $35.00 $3,755.50 48.7 $1,704.50 156.0 $5460.00
6.6 Trench Sodding 477.4 SY $3.00 $1,432.20 185.6 $553.80 663.0 $1,986.00
6.7 Restoration of Prop. 1.0 LS $2,500.00 $2,500.00 $2,500.00
$76,444.70 $2,258.30 $78,703.00
2 Mobil. & Demobil. 1.0 LS $2,000.00 $2,000.00 $2,000.00
3 Permits 1.0 LS $3.500.00 $3,500.00 $3,500.00
4 Record Drawing Prep. 1.0 LS $2,000.00 $2,000.00 $2,000.00
5 Indemnification 1.0 LS $3,500.00 $3,500.00 i $3,500.00
$11,000.00 $11,000.00
Total Base Bid Adjusted $149,735.30 ($8,498.30) $141,237.00
CHANGE ORDER NO. 1
Original Contract Adjustment of Quantities Final Contract Amounts
Base Bid Estimated Adjustment Contract
Item No. Description Quantity Unit Unit Price Total Price Quantity Price Quantity Amount
1.1 6" Underdrain 168.0 LF $38.00 $6,384.00 $6,384.00
10" Underdrain 92 LF $39.00 $3,588.00 $3,588.00
12" Non Perforated CPEP 124 LF $40.00 $4,960.00 40.0 $1,600.00 164.0 $6,560.00
18"Strip Drain 534 LF $20.00 $10,680.00 $10,680.00
18"Yard Drain 1 EA $600.00 $600.00 $600.00
12"Yard Drain 1 EA $500.00 $500.00 $500.00
24" Yard Drain 3 EA $700.00 $2,100.00 $2,100.00
Grade Swale Over Underd 460 LF $8.00 $3,680.00 $3,680.00
Sod-As Needed 500 SY $3.00 $1,500.00 978.0 $2,934.00 1478.0 $4,434.00
12" Flared End 1 EA $500.00 $500.00 1.0 $500.00
Total Change Order# 1 Adjusted $34,492.00 $4,534.00 $39,026.00
Total Change Order#2 ($3,964.30)
TOTAL PROJECT(Base&Change Orders) $184,227.30 ($3,964.30) $180,263.00