III (B) Approval and and Authorization of PEC to Begin Design and Permitting of the Interconnecting Force Main and Alum Feed System at the Wastewater Treatment Plant Agenda 2-02-99
Item III B
-CENTER OF GOOD LIVING-PRIDE OF W N/ ORANGE MAYOR•COMMISSIONER
S. SCOTI VANDERGRIFT
Ocoee
COMMISSIONERS
o .. o
CITY OF OCOEE DANNY nowra,1,
�� ( - ISO N.Ln1:I_v loan.DRIVE SCO'rT nNDERSON
VV 2 SCOFF A.GLASS
k„......_.
pOCONN, FLARES RE DR2258NANCY J. PARKER
�r� (407)656-2322i�fq08 GOP�` ELLIS SHAPIRO
MEMORANDUM
DATE: January 25, 1999
TO: The Honorable Mayor and Board of City Commissioners
FROM: James W. Shira, P.E.,City Engineer/Utilities Director
SUBJECT: Alum Feed System at Wastewater Treatment Plant
The attached proposal from PEC is for the design of two components of the Ocoee/Winter
Garden effluent interconnect project.
The first component is the interconnecting force main. This will allow effluent from Winter
Garden's plant to be sent to the golf course, and during wet weather periods, the same pipe will
carry Ocoee's effluent to the Winter Garden effluent disposal site.
The second component is an alum feed system at the wastewater treatment plant. This system
will allow us to inject alum into our effluent stream, thereby reducing the phosphorous
concentration, during those periods when we are sending effluent to the Winter Garden effluent
disposal site.
Phosphorous is a fertilizer which accelerates algae growth. Our standard wastewater treatment
does not include a phosphorous reduction process since we do not discharge directly to a
receiving water body. When we send effluent to the Winter Garden site during wet weather
however, Florida Department of Environmental Protection considers us to be discharging to Lake
Apopka, and requires that the phosphorous concentration of our effluent be reduced.
As noted in PEC's cover letter, Winter Garden and Ocoee will split the cost of the force main,
and Ocoee will pay the entire cost of the alum feed system. Of the total fee of$57,570.00,
Ocoee's share is $33,137.50, and Winter Garden will pay $24.432.50.
Authorization is requested for PEC to proceed with this work, but we will withhold notice to
proceed until the Winter Garden city commission has provided similar authorization.
I recommend the City Commission authorize PEC to begin design and permitting of the
interconnecting force main and alum feed system, contingent on Winter Garden providing
similar authorization for their share of the work.
PE
PROFESSIONAL ENGINEERING CONSULTANTS, INC.
November 5, 1998 MK-04
1-1.0
Mr. James W. Shira, P.E.
City Engineer/Utilities Director
City of Ocoee
150 North Lakeshore Drive
Ocoee, Florida 34761
Re: Engineering Design and Permitting Services for Revisions to the Reuse Operating
Protocol, Design of an Alum Feed System and Design of the Ocoee-winter Garden
Interconnecting Force Main
Dear Jim:
Enclosed is a proposal for completing the design of the Regional Reclaimed Water System
as defined in the existing Interlocal Agreement between the City of Winter Garden and
the City of Ocoee. The two (2) facilities that must be completed are (1) the
interconnecting force main from the Winter Garden Facility to the Forest Lakes Golf
Course Irrigation System, and; (2) the alum addition system located at the Ocoee
Treatment Facility.
The interconnecting force main is approximately 6,000 feet long and is planned as a 16-
inch diameter pipe. The force main transmits reclaimed water from the Winter Garden
Facility to the Forest Lakes Golf Course. The reclaimed water from the Winter Garden
Facility will irrigate the golf course and the adjacent cemetery. During wet-weather
conditions, flow can be reversed in the interconnecting force main and highly treated
effluent from the Ocoee Treatment Facility can be sent to the Winter Garden RIB System.
This regional system will enable Winter Garden to provide reclaimed water to the golf
course and Ocoee to provide reclaimed water to residential customers within the City's
reuse service area.
The alum feed system is required to lower the phosphorus (phosphate) concentration in
the effluent from the Ocoee Treatment Facility. With enhanced phosphate reduction,
effluent from Ocoee can be sent to the Winter Garden RIB system during wet-weather
conditions.
NOV 6
Mr. James W. Shin, P.E.
November 5, 1998
Page 2
The preliminary design, permitting and final design fee for the interconnecting force main
and the alum feed system is:
Interconnecting force main $48,865.00
Alum feed system 8.705.00
Total $57,570.00
Winter Garden and Ocoee have agreed to each pay 50% of the cost of design, permitting
and construction of the interconnecting force main. Ocoee is solely responsible for the
alum feed system since its installation only impacts the effluent from the Ocoee Treatment
Facility. The fee for each entity is:
Winter Garden $24,432.50
Ocoee 33.137.50
Total $57,570.00
This proposal is for permitting and design and does not include any authorization for
construction phase services. Please review this proposal and contact me if you have any
questions.
Very truly yours,
PROFESSIONAL ENGINEERING CONSULTANTS, INC.
en eth R. Ho p r
Principal
KRII/bk.005p
ADDENDUM NO. 98-4 TO
AGREEMENT FOR CONSULTING ENGINEERING SERVICES
INCLUDING
ENGINEERING DESIGN AND PERMITTING SERVICES FOR REVISIONS TO THE
REUSE OPERATING PROTOCOL, DESIGN OF AN ALUM FEED SYSTEM AND
DESIGN OF THE OCOEE-WINTER GARDEN INTERCONNECTING FORCE MAIN
This Addendum No. 98-4 hereinafter called the Addendum, as of this ,1998,
shall constitute an Addendum to the Agreement for Consulting Engineering Services
between the City of Ocoee, Florida (the CITY) and Professional Engineering
Consultants, Inc., 200 East Robinson Street, Suite 1560, Lake Eola Centre, Orlando,
Florida (the CONSULTANT), dated the 21st day of August, 1984, hereinafter referred
to as the AGREEMENT.
WHEREAS, the CITY and CONSULTANT entered into an AGREEMENT whereby the
CITY retained the CONSULTANT to provide professional engineering services as
required from time to time, and WHEREAS the CONSULTANT will perform consulting
engineering services for the CITY as herein defined.
NOW THEREFORE, in consideration of the mutual covenants and promises hereinafter
set forth on the part of both parties to be kept and performed, the parties do mutually
agree as follows:
Section 1 - Services of the Consultant
1.1 The CONSULTANT shall perform the Engineering services as outlined in the
attached proposal revised as of November 5, 1998 relative to the provision of
consulting engineering services to the CITY.
1.2 The CONSULTANT shall perform the Engineering services as outlined in
accordance with the Winter Garden/Ocoee Interlocal Agreement for a Regional
Reclaimed/Effluent Disposal System.
Section 2 - Compensation
2.1 Compensation by CITY for engineering services provided under this Addendum
shall be computed under Paragraph 6.1.2.3 of the Agreement, utilizing the
Hourly, Not-To-Exceed Method of Compensation with the compensation for this
authorization not-to-exceed $57,390.00, without further authorization from the
CITY.
2.2 A portion of the compensation($24,432.50) for engineering services shall be paid
by the City of Winter Garden. The CONSULTANT acknowledges that the City
of Ocoee is not obligated to compensate CONSULTANT for Winter Garden's
prorata share of the design and permitting fees.
Section 3 - Time of Completion
3.1 The CONSULTANT shall provide the design and permitting related services
within two (2) months from receipt of Notice-To-Proceed, bidding and
construction period is currently anticipated to require eight (8) months.
Gdticdcnv\ac\mutt\98-0ANG -2-
IN WITNESS WHEREOF, the parties hereto have made and executed this Work Order
on this
PROFESSIONAL ENGINEERING CONSULTANTS, INC.
ATTEST: By:
Kenneth R. Hooper, Principal
Date:
ATTEST: APPROVED:
CITY OF OCOEE, FLORIDA
lean Grafton, City Clerk S. Scott Vandergrift, Mayor
(SEAL)
FOR USE AND RELIANCE ONLY BY APPROVED BY THE OCOEE CITY
THE CITY OF OCOEE, FLORIDA COMMISSION AT A MEETING
HELD
APPROVED AS TO FORM AND ON , 1998
LEGALITY THIS UNDER AGENDA ITEM NO.
DAY OF , 1998.
FOLEY & LARDNER
By:
City Attorney
G-AclerA env Aoc ocomV98A.AND n
ATTACHMENT B
COST ESTIMATE FOR CITY OF OCOEE
OCOEE-WINTER GARDEN RECLAIMED WATER SYSTEM INTERCONNECT FORCE MAIN
P-8081 DIR. MULT. 2.92
RAW MULT.
TASKI TASK II TASK III TASK IV TOTAL LABOR LABOR
LABOR CLASS RATE PRELIM. DESIGN FINAL DESIGN BIDDING SVCS. CONST. PHASE HOURS COST COST
Project Manager $33.50 14 8 4 0 26 $871 $2,543
Project Manager $33.50 14 8 4 0 26 $871 $2,543
Senior Engineer $24.00 48 72 29 56 205 $4,920 $14,366
Tech $16.25 11 68 14 8 101 $1,641 $4,792
CAM $21.40 0 0 0 88 88 $1,883 $5,499
RPR $16.25 0 0 0 242 242 $3,933 $11,483
Word Processor $12.00 8 45 24 66 143 $1,716 $5,011
SUBTOTAL LABOR HOURS 81 193 71 460 805
SUBTOTAL RAW LABOR DOLLARS $1,896 $3,641 $1,346 $8,082 $14,964
SUBTOTAL TOTAL LABOR DOLLARS $5,536 $10,632 $3,929 $23,599 $43,696
OTHER DIRECT COST (ODC) DETAIL _
EXTERNAL ASSOCIATE`
Geofechnical Engineering Services $1,000 $1,000 $1,000
Surveying Services $3,000 $3,000 $3,000
Aerial Services $o $0 $0
SUBTOTAL E.A. DOLLARS $4,000 $4,000 $4,000
OTHER'DIRECTTCOSTS" - - -
Reproduction/Printing $50 $75 $50 $50 $225 $225
Computer Support/Plotting $50 $100 $0 $0 $150 Viso
Telephone (Long Distance) $20 $20 $20 $20 $80 $80
Mileage $50 $50 $25 $200 $325 $325
Postage $30 $30 $30 $30 $120 $120
Fax $10 $20 $30 $30 $90 $90
SUBTOTAL ODC DOLLARS $210 $295 $155 $330 $990 $990
TOTAL LABOR COST, EXTERNAL ASSOCIATE, AND OTHER DIRECT COSTS
TOTAL COSTS r $6,106 f $3,936 $1,501 $8,412 r [ $19,954 $48,685
-
G\..'PRO981P-8081.W132(04/20/90)
ATTACHMENT A
MANHOUR ESTIMATES FOR CITY OF OCOEE
OCOEE-WINTER GARDEN
RECLAIMED WATER SYSTEM INTERCONNECTING FORCE MAIN
P-8081 Page 2
Task _, x .r*Labor Claaslficabon/Hours .
No. Task Description/Scope of Services P.M. /Sr-E.x Tech.- CAM i RPR - WP Total
Premise: This estimate is based on the approximately 6,000 feet segment of
12 or 16 inch reuse main being installed as shown on the attached figure.
I. PRELIMINARY DESIGN
1. Collect and review City construction plans,"as-buir plans,and other pertinent
information made available by other utilities.
1 2 0 0 0 0 3
2. 'Walk'the right-of-way route for the proposed main to examine field conditions
and to verify the approximate locations of existing utilities. 0 4 4 0 0 0 8
3. Meet with City staff to discuss recommended alignment and to determine
specific City requirements. Proceed with the following Work after Owner
acceptance of alignment. 0 5 4 0 0 0 9
4. Develop preliminary baseline drawings for selected pipe alignment using
available aerials or maps. 0 1 3 0 0 0 4
5. Coordinate surveying work to establish baseline and cross-sections.
4 8 0 0 0 2 14
6. Coordinate soils investigation along selected pipe route to address removal of
unsuitable materials,dewatering,trench stability,pipe bedding,fill suitability of
excavated soil/utility line installation thrust considerations and backfill and
compaction requirements. Provide separate report addressing corrosivity of
sails along selected alignment pursuant to DIPRA test procedures. Estimate
daily discharge rates for temporary dewatering during construction(data
required for SJRWMD permit application). (See also Attachment B-External
Associates Costs.)
2 12 0 0 0 2 16
7. Field Engineennq(Surveying Services)
a. Establish bench mark using Brevard County NGVD 88 datum. Set bench
marks at 1,500 ft.intervals using railroad spike in a power pole or tree set on
the opposite side of the road from the baseline.
b. Tie vertical and horizontal control to State Coordinate System. <SEE ATTACHMENT B-EXT.ASSOCIATES COSTS>
c. Provide cross-sections at 500 foot intervals beginning at the centerline of the
pipe and extending 10-feet to each side.
d. Make final adjustments in pipe alignments and locate valved stubs for future
connections. 2 4 0 0 0 1 7
e. Revise preliminary planning cost estimate based on adjustments in length and
alignment caused by unsuitable soils,conflicts,permitting requirements,etc. 1 4 0 0 0 1 6
f Meet with City staff to review preliminary engineering data and estimates
before proceeding with the final design. 4 8 0 0 0 2 14
SUBTOTAL TASK I-PRELIMINARY DESIGN 14 43 11 " 0 0 8 81
II. FINAL DESIGN
1. Prepare Contract Drawings(24"x 36")(approximately 6,000 L.F.of pipe)as
follows
1 Cover Sheet
1 Key Map and Sheet Index
1 Location Map and General Notes
1 Legend Sheet
3 Double Frame Aerial Plan and Profile at 1"=30'scale
2 Standard Detail Sheets
3 Highway Cross Section Sheets
12 - Sheets Total 6 32 60 0 _ 0 5 103
2. Prepare Contract Specifications with CSI format and City of Titusville Standard
General Conditions. 0 24 0 0 0 32 56
3. Meet with City staff at 60%and 90%completion levels to review the status of
the work. 0 8 0 0 0 4 12
4. Prepare final cost estimate prior to advertising the project. 1 8 8 0 0 2 19
5. Furnish three(3)copies of the completed contract documents to the City and
review with City staff. 1 0 0 0 0 2 3
SUBTOTAL TASK II-FINAL DESIGN 8- 72 -68 . U I- 0 .' 45 193
I
I
1I
G.\.wROSeW-OBI W82(o4J2o9e)
ATTACHMENT A
MANHOUR ESTIMATES FOR CITY OF OCOEE
OCOEE-WINTER GARDEN
RECLAIMED WATER SYSTEM INTERCONNECTING FORCE MAIN
P•8081 Page 2
Task - Labor ClassificaboNHours -
No. Task DescripptioniScope of Services P.M. Sr.E. Tech. CAM RPR WP Total
III. BIDDING SERV1CtS
1. Provide final sets of bid documents for distribution to the Purchasing Office and
other entities that will make them available for review by prospective bidders(soc
(6)sets are anticipated). 0 2 4 0 0 6 12
2. Sell bid documents to interested Bidders and suppliers. 0 0 2 0 0 12 14
3. Attend a Pre-Bid Conference with the City to answer technical questions from
Bidders. 0 3 0 0 0 2 5
4. Prepare any technical revisions that became apparent during the bid period and
provide them to the Purchasing Office to be included in an addendum. 2 8 4 0 0 2 16
5. Review the bid submittals and provide the City with comments and
recommendations for award. 2 16 4 0 0 2 24
SUBTOTAL TASK III-BIDDING SERVICES 4 29 14 _.0 0 24 71
IV. CONSTRUCTION PHASE SERVICES(assumed 90 day contract time)
1. Prepare preconstruction conference booklet,attend preconsWction conference
and write meeting minutes. 0 4 0 8 0 4 16
2. Coordinate with the RPR and make random site visits to observe progress and
quality of work and conformance with contract documents.Advise the City of
any defect or deficiency in the work. 0 8 0 8 0 5 21
3. Review and approve shop drawings. 0 16 0 8 0 24 48
4, Attend monthly project meetings and prepare meeting minutes. 0 12 0 20 0 10 42
5. Review the project and progress relative to the construction progress schedule
and review monthly construction schedule at progress meetings. 0 2 0 10 0 6 18
6. Review field questions or problems and interpret contract documents. 0 4 0 4 0 4 12
7. Review results of tests or inspections Contractor is required to perform and
submit 0 2 0 8 0 0 10
8. Prepare requests for proposals and change orders as required and review
proposals for recommendation to City. 0 2 0 4 2 4 12
9. Review Contractors application for payment and make recommendations 0 0 0 8 0 4 12
10. Upon written request by Contractor,conduct an inspection to determine if the
work is substantially complete and complete.(Engineer to make two inspections
with preparation of punch lists.) 0 4 0 4 0 2 10
11. Make recommendations to City for final payment and.d required,prepare a final
change order reflecting all contract price and time adjustments to the original
contract. 0 0 0 4 0 2 6
12. Provide a reproducible set of record drawings based upon field data provided by
the Contractor. 0 2 8 2 0 1 13
13. On.site project representative to observe progress and quality of work and
conformance with contract documents.Advise City and Engineer of any defect
or deficiency in the work. (Assumed 30 actual work days C�8 hours.) 0 0 0 0 240 0 240
SUBTOTAL TASK IV-CONSTRUCTION PHASE SERVICES 0 _ 56 8 88 242 66 460
TOTAL ALL TASKS 26 205 101 88 242 143 805
•
S i_vsoarwmerwar twxise1
ATTACHMENT B
COST ESTIMATE for the CITY OF OCOEE
OCOEE WWffP REUSE SYSTEM
P-8124 DIR. MULT. 2.92
Par Total Raw Direct Multiplied
Hourly TASK A TASK B Hours Labor Labor
Rate Cost Cost
LABOR CLASS
Project Manager $33.50 2 4 6 $201 $587
Senior Engineer $24.00 14 38 52 $1,248 $3,644
Tech $16.25 6 16 22 $358 $1,044
CAM $21.40 0 0 0 $0 $0
RPR $16.25 0 0 0 $0 $0
WP $12.00 4 5 9 $108 $315
SUBTOTAL LABOR HOURS 26 63 89
SUBTOTAL RAW LABOR DOLLARS $549 $1,366 $1,915
SUBTOTAL TOTAL LABOR DOLLARS $1,602 $3,989 $5,590
OTHER DIRECT COST(ODC) DETAIL
EXTERNAL ASSOCIATE
EMI (Electrical Subconsultant) $0 $970
Southeast Structural (Structural Subconsultant) $0 $2,000
Surveying (PEC) $0 $0
Geotechnical Services $0 $0
SUBTOTAL E.A. DOLLARS $0 $2,970 $2,970
OTHER DIRECT COSTS
Reproduction/Printing $25 $50 $75
Computer Support/Plotting $0 $0 $0
Telephone(Long Distance) $0 $10 $10
Mileage $10 $10 $20
Postage $10 $10 $20
Fax $10 $10 $20
SUBTOTAL ODC DOLLARS $55 $90 $145
TOTAL LABOR COST, EXTERNAL ASSOCIATE, AND OTHER DIRECT COSTS
TOTAL COSTS $1,657 $7,049 $8,705
Gt.1PRW81P-B124AB.WB2(05/27/98)
08/02/199E 20:28 407359074E EMI CONSULTING PAGE 02
EMI Consulting Specialties, Inc. EMI Fee Estimate
2238 Westbo»me Drive
Oviedo,Fl 32765 DATE ESTIMATE NO.
6/11/98 229
NAME/ADDRESS
Professional Engineering Consultants,Inc
200 E.Robinson Snta
I Suite 1560
Orlando,FL 32801
PROJECT
Alum Feed Bldg
CATAGORY DESCRIPTION FIRS RATE TOTAL
TASK I(Final Design)
1
Site Visit Data gathering 61 65 00 390.00
Engineering Design power,lighting for budding 41 65 00 260.00
Design(CADD) Design,drafting(CADD).plotting and coordination 8 40.00 1 320.00
SUBTOTAL i 970.00
1
1
If uapmble,pkasc sign below and return to EMI. Thank-you for this opportunity to be of service.
TOTAL 3970.00
SOUTHEAST STRUCTURAL ENGINEERS, INC.
Consulting Engineers
16058 East Harwood Street
Orlando, Florida 32803
(407) 898-3353 =-��•�
RECLIW &
JUN 21998
June 1, 1998 1609'
CRC,'
Mr. Chuck Shultz, P.E. o=,•:
Professional Engineering Consultants, Inc.
200 East Robinson St., Suite 1560
Orlando, FL 32801
E:ie
Re: Proposal for Additional Engineering Services TO
City of Ocoee Reclaimed Water System
Dear Mr. Shultz:
Southeast Structural Engineers, Inc. is pleased to present this proposal for additional
engineering services. The scope of our work is outlined below:
Description of Service
Provide design services to produce additional construction documents for a containment
structure for the Alum Storage Tank and a foundation for a pre-engineered modular structure.
The design of the modular structure will be provided by others.
Fee Compensation
The compensation for this additional service is $2,000.00.
Southeast Structural Engineers appreciates this opportunity to provide our service. If you have
any questions, please call.
Sincerely,
/7.744j
Roger A. Barth, P.E.
Principal