III (C) Approval and Authorization for PEC to Invoice the Amount of $3,159.64 for Work Related to Incorporating the Cleaning and Pressure Testing of the Force Main in the Phase I Water Main Project Agenda 2-02-99
Item III C
"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE' MA VOR•COMMISSIONER
S. SCOTT VANDI RGRIFT
\ Ocoee COMMISSIONERS
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CITY OF OCOEE DANNY IIOW111.1.
SC0TT ANDERS ON150 N. LAKESHORE.DRIVE Q
v� c FLORIDA 34761-2258
(407)656-2322 SCOTT A GLASS
NAN J.PARKER
crIYMANAGER
4.48
Op GOON ELIAS SI LSPIRO
MEMORANDUM
DATE: January 25, 1999
TO: The Honorable Mayor and Board of City Commissioners
FROM: James W. Shira, P.E., City Engineer/Utilities Director fl/
SUBJECT: Water Mains Phase I li(
The original design authorization for this project was for water main design only. During the
design period, staff decided that it would be cost-effective to have the water main contractor
clean and pressure test the segment of abandoned force main on Clarke Road that is to become
part of the reclaimed water system.
If we had held this work out to be done separately, we would have paid full mobilization, bond
and insurance costs for this relatively small project. By incorporating it into the water main
project, we were able to take advantage of the resulting economy of scale.
"[he attached proposal from PEC is to cover their costs for design and permitting which were not
included in the original water main design authorization.
I recommend that the City Commission authorize PEC to invoice the amount of$3,519.64 for
work related to incorporating the cleaning and pressure testing of this force main in the Phase I
water main project.
Attachment
d1�
C �,
a
12-1
PROFESSIONAL ENGINEERING CONSULTANTS, INC.
October 1, 1998 P-8219
MK-04
Mr. James W. Shira, P.E.
City Engineer/Utilities Director
City of Ocoee
150 N. Lakeshore Drive
Ocoee, FL 34761
Subject: Water Mains Phase I
Regarding: Proposal for Engineering Services
Dear Mr. Shira:
We are pleased to present the attached proposal for Engineering Services related to the above
referenced project. The City requested PEC to include the cleaning and pressure testing of an
existing 12-inch diameter reclaimed water line along Clarke Road under the Water Mains, Phase
I Contract. This existing line extends along Clarke Road approximately Silver Star Road south
to the West Oaks Mall.
This existing line will be connected to the proposed reclaimed water line expansion along Clarke
Road. The cleaning and pressure testing is included under the Water Main, Phase I Contract so
that any defect in the existing piping can be identified and corrected prior to the construction of
the proposed reclaimed water expansion.
The following scope outlines the additional tasks performed to include the additional work in the
Contract Drawings and Specifications.
1. PEC revised Specification Section 01001, General Requirements. The Special Project
Procedures portion was modified to include this additional work.
2. PEC revised the Bid Form to include the additional work.
3. PEC included sheets C-5, C-6, C-7, C-8, and C-9 to include the additional work in the
Contract Drawings.
4. PEC revised the Location Map and the Sheet Index to include the additional work.
5. PEC met with City staff and researched the surrounding area for a discharge location for
the water needed to pressure test and clean the pipe.
Mr. James W. Shira, P.E. P-8_119
October I, 1998 MK-04
Page 2
Table A (attached) summarizes the manhours performed to complete the additional work. Table
B (attached) summarizes the engineering costs associated with those manhours.
The total cost of the completed work is $3,519.64. We appreciate the opportunity to provide the
City of Ocoee with these professional services. Please review this proposal and contact inc if you
have any questions or comments.
Sincerely,
PROFESSIONAL ENGINEERING CONSULTANTS, INC.
6,6/t cte vis Arthur R.R. Austin, V.E., Principal
Manager/Environmental Department
ARA/cs
G.L.\PRO98\P-8219
Enclosures:
(I) Attachment A- Manhour Estimates
(2) Attachment B- Engineering Fee Estimate
cc: Mr. Ken Hooper, PEC
Approved for Professional Engineering Consultants, Inc.
Principal/Officer
Kenneth R. Hooper Title Date
Mr. James W. Shira, P.E. P-8219
October 1, 1998 MK-04
Page 3
TABLE A - MANHOURS
Task Task Description / Labor Classification / Hours
No. Scope of Services P.M. Eng. Tech. CAD WP Total
1&2 Contract specification revisions (Section 01001, Special Project Procedures, 1 1.75 1 3.75
Section 300, Bid Form).
3&4 Contract Drawings(Plan Sheets C-5,C-6, C-7, C-8 and C-9, location map revisions, I 5 10 52 68
sheet index revisions).
5 Additional research for discharge water disposal. 1 5 6
TOTAL 2 7.8 10 I 57 1 77.8
TABLE B - COST ESTIMATES
Raw MULT. TOTAL RAW MULT.
LABOR CLASS Rate @ 2.92 HOURS LABOR LABOR
COST COST
Direct Labor
Project Manager $33.50 $97.82 ' 2 $67.00 $195.64
Engineer $21.40 $62.49 7.75 $165.85 $484.30
Tech. $16.25 $47.45 10 $162.50 $474.50
CADD $14.00 $40.88 57 $798.00 $2,330.16
Word Processor $12.00 $35.04 I $12.00 $35.04
Total Labor Hours 77.75
Sub-Total Raw $1,205.35
Labor Dollars
Total Labor $3,519.64
Dollars
Mr. James W. Shira, P.E. P-g21.2
October 1, 1998 MK-04
Page 4
PREMISES TO PROPOSAL
General
I. All information to be provided by the Owner/City is presumed to be accurate information and no verification of this data will
be required.
2. Work under this authorization shall not begin until all information which will enable the ENGINEER to proceed with this
assignment is received by PEC.
3. The generation of new data which may be required also is not included in this scope of services provided by this proposal, except
as specifically stated herein.
4. Engineering documents provided herein are not intended or represented to be suitable for reuse by the client or others on
extensions of the project or on other projects and that such reuse or modification by the client or the client's consultant without
the written verification or adaptation by the Engineer for the specific purposes intended will be at the client's sole risk and
without liability or legal exposure to the Engineer or the Engineer's consultants.
Preliminary Design
1. Copies of all information related to the existing system, including as-builts or record drawings will be provided to the Engineer
at no cost by the City.
2. It is assumed that all easements, maps and legal descriptions for proposed pipeline alignment have already been acquired.
Final Design
1. Conract Specifications will utilize PEC's Standard front-end bidding documents and Standard technical specifications.
2. Wetand impacts will require a joint permit from FDEP/ACOE.
3. Revsions at 30%, 60%, and 90% progress completion stages will be completed by PEC upon receipt of corresponding review
comments from all departments of Owner's staff with sign-off by Owner's project manager or designated contact.
Bidding and Award
1. Bidding documents will be distributed by PEC. PEC will charge and keep monies obtained from bidders for sets of bidding
documents.
2. OneAddendum(if necessary) will be prepared and distributed by PEC.
Construction Phase Services
1. The City will provide resident monitoring during construction. PEC will not be required to make exhaustive or continuous
inspections at the Site to check the quality or quantity of the Work. Verification of properly performed work for periodic pay
requests will be provided by the City's resident project representative (RPR). Periodic progress payments will be processed by
the City's RPR prior tp PEC's review. The City's RPR will review and sign the final pay request application confirming that
all work and/or materials have been inspected and verified by the City's RPR prior to submitting final pay request to PEC for
review.
2. The City will provide any materials testing services needed during the construction phase.
3. Shop drawings and submittal data shall he reviewed by PEC for each original and first re-submittal;thereafter review time for
subsequent re-submittals will be charged to the Contractor in accordance with the teas of the Contract Specifications.
4. Should PEC perform substantial or final reinspections due to failure of the Work to comply with the status of completion claimed
by the Contractor, reuspection time will be charged to the Contractor in accordance with the terms of the Contract
Specifications.
5. Additional compensation for construction phase services will be requested from the City in connection with excusable contract
delays for which time extension to the original construction period is granted to the Contractor by the City.
6. Additional construction administration services costs associated with non-excusable contract delays will be reimbursed by the
City as part of Liquidated Damages to be received from the Contractor. Daily PEC construction administration services costs
are estimated to be$250.00 per working day. Liquidated damages stipulated in the City's contract documents should include
this additional PEC cost as well as that of the RPR.