VII (D) Discussion/ Action re: CIP Phase I Group 2 Project Numbers 3, 17, and 29 (Spring Lake Basin Projects) Change Order Request No. 1 with Prime Construction Group, Inc. Agenda 2-02-99
Item VII�p
"CENTER OF GOOD LIVING PRIDE OF WEST ORANGE" MAYOR• OMMISSIONER
S. SCOFF VANDERGRIF F
Ocoee COMMISSIONERS
o` o CITY OF OCOEE DANNYHOW['.LL
ISO N. O FSHORL DRIVE SDANNAHOWE L
pa
���iii Q SCOTI'A.GLASS
O OCOEL, FLoiilon 34761-2258 NANCY 1. PARKER
re (407)656-2322
4�, VVV''' �� CI IV efr Of GOOD V> E:LLIS SHAPIRO
MEMORANDUM
DATE: January 28, 1999
TO: The Honorable Mayor and Board of City Commissioners
FROM: David Wheeler, P.E. ' c.,/
Assistant City Engineer/Utilities Director
SUBJECT: CIP Phase 1 Group 2 Project Nos.3,17,& 29 (Spring Lake Basin Projects)
Change Order Request No. 1
Attached for your review is Change Order Request No. 1 on the OP Phase 1 Group 2 Project
Nos. 3,17,&29 (Spring Lake Basin Projects) with Prime Construction Group, Inc. This change
order request was initiated by City staff to allow for the working around of existing utilities
which were not provided to the design engineer and to allow for a better overall project with
better drainage enhancements.
The items included in this change order are:
Item 1-A - Conflict with Sprint, Inc. buried cable on Flewelling Drive
During design all utilities within the proposed construction area were notified to locate
their respective underground facilities. Some of the utilities responded with markups of
their facilities. The design of the city's improvements was based upon this information.
The design plans were also sent to all utilities for a confirmation of existing versus
proposed facilities. As a function of the construction activity Prime Construction Group,
Inc. contacted all utilities to perform a field locate of their respective facilities; the Sprint
buried cables were located directly in the designed construction area.
The City required Sprint to relocate their facilities. Sprint was to relocate their cables
with their forces or reimburse the City to have Prime perform the relocation. Sprint was
able to relocate some of their from Suzette Drive to Ocoee Hills Road but was unable to
relocate from Suzette Drive to Russell Drive. Prime provided an estimate to work around
the buried cables and Sprint accepted this cost estimate. Sprint will reimburse the City
for this additional work.. The cost to work around the Sprint cable is $7848.00, with an
increase in contract time of seven days.
Item 1-B - Relocate stormwater drainage system to the east side of Ocoee Hills Road
The original design was providing for an option that included the shortest distance
between the two points of contact and ultimately the least costly. There were some
concerns in working around the trees, but cost did play in the analysis; and therefore the
design was completed.
In performing initial layout of the construction work along Ocoee I fills Road, it was
pointed out that the closeness of the three trees (28" Sand Pine and 6" and I0" Oak Trees)
to the pipeline could possibly result in the trees having to be removed during construction
and/or shortly after construction. In addition the infiltrator underdrain system which
would be installed under the two driveways would not allow for firm compaction
required to support the replacement driveways, which could result in a maintenance issue
for the City to replace in the future. The opposite side of the street would allow for
missing the trees and place the infiltrator system in an area that was not covered by a
traffic bearing surface. It is noted that there is a 12" Oak Tree near the area but the
pipeline would be installed as close to the road as possible to allow for maximum
clearance.
This proposed change is not required, but the aesthetics of not having to remove the three
trees and the expense which the City would have to bear make this an option worthy of
consideration. The 28" Sand Pine is an excellent specimen tree and is somewhat rare to
these parts. Additionally, the ability to construct the shallow swales over the underdrain
will further enhance the solving of the drainage problems in this area. In hindsight the
original design should have been to place the system on this side of the street. The cost
for relocating the stormwater system to the east side of Ocoee Hills Road is $12.647.00,
with an increase in the contract time of seven days.
The total cost for this change order is 520,495.00 with a time extension of fourteen days on the
contract time. Sprint will reimburse the City for the costs associated with Item 1-A, in the
amount of$7,848.00. The cost for Item 1-B will come from the project's construction
contingency. This change order amounts to approximately 4.83 percent of the original bid price
of$424,570.00.
I recommend that the City Commission approve Change Order No. 1 with Prime Construction
Group, Inc. by increasing the contract amount by $20,495.00, with an extension in contract time
of fourteen days, and authorize the Mayor and City Clerk to execute Change Order No. 1.
Attachment
(Oro.) CITY OF OCOEE
rEngineering/Utilities
150 North Lakeshore Drive
Ocoee, Florida 34761-2258
CHANGE ORDER NO. #1
CITY OF OCOEE
CIP Phase 1 Group 2 Project Nos. 3,17, & 29 (Spring Lake Basin Projects)
PROJECT NO.
DATE: January 28, 1999 CONTRACTOR: Prime Construction Group,Inc.
AGREEMENT DATE: September 22, 1998
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE $424,570.00
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDER $424,570.00
Net Increase(Decrease)Resulting from this CHANGE ORDER $20,495.00
The current CONTRACT PRICE including this CHANGE ORDER $445,065.00
ORIGINAL CONTRACT TIME:
150 Consecutive Calendar Days from Notice to Proceed Date: November 19, 1998
Current CONTRACT TIME adjusted by previous CHANGE ORDERS Date: April 28, 1999
Net Increase Resulting from this CHANGE ORDER Days: 14
Current CONTRACT TIME Including this CHANGE ORDER Date: May 12, 1999
00842-1
•
CHANGES ORDERED:
I. GENERAL
This change order is necessary to cover changes in the work to be performed under this Contract. The
GENERAL CONDITION,SUPPLEMENTARY CONDITIONS, SPECIFICATIONS and all parts of the
Project Manual listed in Article 1, Definitions,of the GENERAL CONDITIONS apply to and govern all
work under this change order.
II. REQUIRED CHANGES
Extension of Contract Time. By this change order Section 00500,Agreement Article 3 Contract time shall be
modified as follows: 3.1 will be amended to read within 164 consecutive calendar days of the effective date of the
Notice To Proceed.
III. JUSTIFICATION
Item I-A. RFP#1. During design all utilities within the proposed construction area were notified to locate
their respective underground facilities. Some of the utilities responded with markups of their facilities. The design
of the city's improvements was based upon this information. The design plans were also sent to all utilities within
the construction area for a confirmation of existing versus proposed facilities. As a function of the construction
activity Prime contacted all utilities to perform a field locate of their respective facilities;the Sprint buried cables
were located directly in the designed construction area. The City required Sprint to relocate their facilities. Sprint
was able to relocate some of their from Suzette Drive to Ocoee Hills Road but was unable to relocate from Suzette
Drive to Russell Drive.
Item 1-B. RFP#2. In performing initial layout of the construction work along Ocoee Hills Road,it was
pointed out that the closeness of the three trees(28"Sand Pine and 6"and 10"Oak Trees)to the pipeline could
possibly result in the trees having to be removed. In addition the infiltrator underdrain system which would be
installed under the two driveways would not allow for firm compaction required to support the replacement
driveways,which could result in a maintenance issue for the City to replace in the future. The opposite side of the
street would allow for missing the trees and place the infiltrator system in an area that was not covered by a traffic
bearing surface. It was noted that there is a 12"Oak Tree near the area but the pipeline would be installed as close
to the road as possible to allow for maximum clearance.
IV. NARRATIVE OF NEGOTIATIONS
Item I-A. RFP#1. Upon agreeing that Sprint could not relocate their buried cable in the area from Suzette
Drive to Russell Drive, Prime prepared a estimate of additional construction cost to work with the cable. This
estimate was provided to Sprint,who compared it with their construction group and then Sprint decided that the
costs were reasonable. Sprint has agreed to reimburse the City for this additional cost. The cost to perform this
additional work is$7,848.00.
Item 1-B. RFP#2. PEC, Inc.redesigned the layout for the Ocoee Hills Road stormwater drainage
improvements and provided them to the City. Upon review they were forwarded to Prime for estimating the cost of
the work. Contract unit prices were used for similar work and new items were negotiated between Prime and the
City. Prime's initial estimate was$18,732.00. This estimate was modified twice more to reflect reductions in scope
and a final estimate of$12,647.00 was accepted. These costs will be borne by the City.
00842-2
V. PAYMENT
Change Order Description Net Increase unit Unit Price Net Increase
Item No. (Decrease)Quantity (Decrease)Price
I-A REP HI Additional work required to handle $7,84$00
Sprint buried telephone cable.
1-D REP q2 Move stormwatcr system to the east $12,64700
side of Ocoee Hills Road
Total Net Increase(Decrease)Change Order No.el $20,495.00
DI. APPROVAL AND CHANGE AUTHORIZATION
This proposed change to the Contract is to be approved by the Ocoee City Commission.
Acknowledgements:
The aforementioned change,and work affected thereby, is subject to all provisions of original contract not
specifically changed by this Change Order;and,
It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original
contract other than matters expressly provided herein.
CONTRACTOR acknowledges,by its execution and acceptance of this Change Order,that the adjustments in
Contract Price and Time shown hereon constitute full and complete compensation and satisfaction for all costs and
modifications of performance time incurred by the CONTRACTOR as a result of this Change Order. No other
claim for increased costs of performance or modifications of time will be granted by the OWNER for the Work
covered by this Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or time
against the OWNER arising from or relating to the matters or Work set forth or contemplated by this Change Order.
00842-3
RECOMMENDED BY: ACCEPTED BY:
CITY OF OCOEE,FLORIDA/ ,/ (z„^E (nus TFI''cr)n ' at ete✓P
By: a& / 4 e//h/YL By: / i
Signature Signature ✓//
Date: Son-.tor 2. 9 /994 Date: /- 2-9.49
Title: 41.4 C,dy En4 r er Title: [l/,yf4k. 1
APPROVED BY:
CITY OF OCOEE, FLORIDA
Owner
By:
S. Scott Vandergrift,Mayor Date
Attest:
Jean Grafton,City Clerk
FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE OCOEE CITY
CITY OF OCOEE,APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON
AND LEGALITY TIIIS DAY OF , 199 UNDER
, 199 AGENDA ITEM NO.
FOLEY&LARDNER
By:
City Attorney
00842-4
•
°cow CITY OF OCOEE REQUEST FOR PROPOSAL
._ it• a Engineering/Utilities FOR PROPOSED CHANGE
a\ �, 150 North Lakeshore Drive (407) 656-2322 ext. 142 (RFP)
k' Ocoee, Florida 34761-2258 (407) 656-7835 -fax NO._ #1
PROJECT DATA.
NAME: CIP Phase 1 -Group 2 Project Nos. 3, 17&29 _ _._ PROJECT NO'.
LOCATION: Project No. 3
DATE: December 21, 1998
OTHER: Northside of Flewelling Drive REFERENCE'.
TO(CONTRACTOR)'. Prime Construction Group, Inc,
Please provide the undersigned a proposal for the following change in the work within seven(7)calendar days after receipt of this request. The written
proposal must clearly delineate the scope of the proposed change in the work providing an itemized estimate of the time and all material and labor(by
trade),subcontract and overhead costs and fees. Any amount claimed for subcontracts must be similarly supported.
DESCRIPTION of change in work' Please provide cost estimate to work around Sprints buried telephone conduit along the north side of
Flewellinq Drive between Suzette and Russell Dnves. Sprint is unable to relocate this section of underground conduit. (Sprint utilities were not located
on the plans during the design phase because no response was provided to engineer's iequg.)
Change Order Type' 4 Deletion E Addition ■ Revision d Other.( )
Constraints of Change: Sprint is unable to relocate buried conduit in this area. Contingent upon approval by Sprint _
Initiated by. d Changes in Owner Requirements • Unforeseen Conditions 4 Others' ( )
Proposal must be received by. December 21, 1998
ATTACHMENTS(Listing of attached documents that support description):
1. Contractor Request for Information No. _ 4 Sprint letter(dated 1/137981
2. Plan Revisions: _ 5. Prime letterJated 1/14/98).
3 Prime letter(dated 12/21/98) 6. _
4 OWNER: David A.Wheeler,P.E.,City of Ocoee v CONTRACTOR. Jim Hargrove,Prime Const. Grp, Inc
4 ENGINEER. Greg Teague,P E.,PEC, Inc. 4 FIELD: Rod Winfrey,City of Ocoee_
d CONSTRUCTION ADMINISTRATOR: _ _ 4 OTHER.
d SUBCONSULTANT:
Date Received From Contractor. December 21. 1998 Date Returned to Contractor With Comments- January 13. 1999
Date Returned to City: January 14, 1999 _
00847-1
PRICING INFORMATION.
Method of Pricing'.
A. 4 Established Contract Unit Price(s)
B. 4 Negotiated Unit Price(s)(including Overhead and Profit)
C. • Negotiated Lump Sum(including Overhead and Profit)
D. d Actual Cost of Work plus Fixed Percent for Overhead and Profit
E. d A combination of A, B,C, D
DESCRIPTION OF WORK'.
4 By General Contractor d By Subcontractor
erle'r6 'ITEM OF WORK OUNT}TITY PRICE TOTAL
See Attached Sheet for description of work
Attach additional pages if necessary
NET TOTAL COST OF THIS CHANGE PROPOSAL $7,848.00
EXTENSION OF CONTRACT TIME:
As part of this Change Proposal the Contractor requests an extension of the contract time in the amount of seven additional days.
Provide thorough documentation in support of the request for additional time:
A requirement of this Change Proposal will be to provide record drawing information for all of the affected items of work
RECOMMENDATION BY ENGINEER/CONSTRUCTION ADMINISTRATOR:
Comments: For approval contingent upon Sprint reimbursing the City for this cost See attached letter from Sprint.
Signature of Engineer/Construction Administrator: 4,-,2 Date: i/A 5/r
ACCEPTANCE BY OWNER:
Comments' For Change Order#1. Contingent upon approval by City Commission nn
Signature: ae 4 /A� _.. —.. Date'. //.Z S/Q
fit I-
1. .�2Igr�I/a -A- f c 6Peree agree to the costs and terms of RIP 4j—
Nis !J! --- day of , 199 9 Icomvmr) Mol
(ay) (mo.) but)
00847-2
DEC.21.199E1 6:14Pt1 NO.067 P.1/1
PRIME CONSTRUCTION GROUP, INC.
5528 Force Four Pathway Telephone 407-856-e1 eo
Post Office Box 590507 Fax 407-656-8182
Orlando,FL 32659-0507 FL License rtCGC 037504
December 21, 1998
City of Ocoee
150 N.Lakeshore Avenue
ocoee, FL 34761
Atm: David Wheeler,PE
Fax: 407-656-7835
Re: City of Ocoee Project N2-31729
Capital Improvement Program Proposal
Sr
Sprint has been unable to comply with the agreement set forth in the utility meeting pertaining to moving or
rerouting their existing and conflicting lines. There is now a need to request compensation in the form of a request
for proposed change initiated by unforeseen circumstances, The following is a proposed cost quote based on an
estimated four(4)days additional work requirement to accommodate this condition.
Labor:
Superintendent S 1,000.00
Pipe crew 1,600.00
Labor Burden-50% 11 300.00
Labor Total 3,900,00
Equipment:
Excavator(fuel incl.) 1,375,00
Loader (fuel incl.) 1 125.00
Equip.Total 2,500,00
Miscellaneous:
Telephone 50.00
Super Pickup 100.00
MOT 225.00
Misc.Total 425.00
Subtotal 6,825.00
Contractor's Markup 15% ),023 00
Total 57,848.00
In addition Prime Construction Group,Inc.,requires enough slack on the cable(40' minimum)to accommodate the
installation of drain pipe and infiltration system.
Also, Prime Construction Group,Inc.,accepts no responsibility for damage to this exposed cable other than what is
done by Prime Construction Group during working hours.
Prime Construction Group requests that these four(4)days also extend the contact completion time.
Respectfully,
5a � Sr,Hargrove,.
Project Manager
cc: Sprint Attn: Jamie Bryant
7RN-14-'99 THU 12:30 ID:WNGRiWC TEL NO:FRX 407-877-5354 4987 P01
Sprint W,x 770339
Winter Garden,Plarlda 34777.0339
January 13, 1999
Mr. David Wheeler
City of Ocoee
ISO N.Lakeshore Avenue
Ocoee, Florida 34761
RE: Proposal Agreement-City of Ocoee project#2-31729 Capital Improvement Program
Mr. Wheeler,
This communication will formally confirm our acceptance of the December 21, 1998 proposal in
reference to the City of Ocoee Project#2-31729,titled Capital Improvement Program.
In regard to the estimated cost of$7,848.00 that will be incurred in ensuring a safe and efficient
movement of Sprint-Florida's cable facilities, we are in agreement and acceptance to the
estimated proposed costs that will be billed to this company. Where there arc expenses incurred
by the City of Ocoee in the movement of Sprint facilities, payment of these expenses will be
remitted to the City of Ocoee.
Included in the proposal it is our understanding that the Prime Construction Group, Inc. will
assume all monetary expenses if there is any damage imposed on our facilities. It is per the
proposal all liabilities in regard to repairs will be the sole responsibility of Prime Construction
Group, Inc. should there be any damages to Sprint-Florida's facilities occurring during normal
working hours of operations.
In accordance to the proposal, Sprint-Florida is to provide slack in the cable for ease of
movement of our facilities by Prime Construction Group, Inc. As per the request outlined in the
proposal, on January 2, 1999 we cut in two sections of cable to provide the required slack to
allow ease of movement for your labor process of these facilities.
Sprint-Florida, Inc. is committed to providing assistance on the project to ensure its expedient
and efficient completion. Wherever we can assist in ensuring our facilities do not become a
roadblock to the flow of the project, do request our assistance. Our request is only that we are
provided sufficient information and time to coordinate work with the various work groups
involved in this project.
Respectfully,
Michaelectfu �v 8
Customer Service Operations Supervisor
Cc:Prime Construction Group, Inc.
JY,Y.1J.1,,, il.JUHVI N0.418 P. 1/1
PRIME CONSTRUCTION GROUP, INC.
5528 Fora Four Parkway Telephone 407-858A180
Past Office Box 590507 Fax 407-856-0182
Orlando,FL 32859-0507 FL License 8CGC 037504
January 14'^, 1999
CITY OF OCOEE
150 N. Lakeshore Drive
Ocoee, Florida 34761 407.656-2322 Phone
Attn: Mr. David Wheeler 407-656-7835 Fax
RE: City Project#2-31729
CIP-Phase I -Group 2 - Projects 3, 17, 29
Dear Mr. Wheeler:
We are in receipt of a copy Sprint's letter to The City of Ocoee, dated 1/13/99, accepting the
additional costs involved in performing our contract while working around Sprint utilities in
conflict with our construction path. We will look to the City of Ocoee for payment on this work
since our contract Is with the City of Ocoee.
We would like to begin work as soon as possible. Please issue your authorization to proceed in
this manner.
Should you have any questions or comments, please do not hesitate to contact me.
Sincerely,
m a grove
Project Manager
JH/sks
(koee
CITY OF OCOEE REQUEST FOR PROPOSAL
aae Engineering/Utilities FOR PROPOSED CHANGE
,r 150 North Lakeshore Drive (407) 656-2322 ext. 142 (RFP)
Ocoee, Florida 34761-2258 (407) 656-7835-fax NO. u2
PROJECT DATA.
NAME: CIP Phase 1 -Group 2 Project Nos. 3, 17 8 29 PROJECT NO.
LOCATION: Project No. 17 DATE December 14, 1998
OTHER: Ocoee Hills Road REFERENCE:
TO(CONTRACTOR). Prime Construction Group, Inc.
Please provide the undersigned a proposal for the following change in the work within seven(7)calendar days after receipt of this request. The written
proposal must clearly delineate the scope of the proposed change in the work providing an itemized estimate of the time and all material and labor(by
trade),subcontract and overhead costs and fees. Any amount claimed for subcontracts must be similarly supported.
DESCRIPTION of change in work: Provide estimate of cost to move the stormwater drainage system from the west side of Ocoee Hills Road to
east side in accordance with revised drawing#7(attached).
Change Order Type: 4 Deletion A Addition • Revision 4 Other. ( )
Constraints of Change: Residents are concerned about the possible loss of the trees. The inability to provide proper compaction over the
infiltrator system and under the driveways,do not want to have to rplace in the future. Contingent upon City Commission approval.
Initiated by ■ Changes in Owner Requirements 4 Unforeseen Conditions 4 Others:( )
Proposal must be received by: _ January 11, 1999
ATTACHMENTS(Listing of attached documents that support description):
1. Contractor Request for Information No. 4 PEC letter(dated 1/12/99)
2. Plan Revisions: Sheet#7 5. Prime letter(dated 1/13/99)
3. PEC letter(dated 12/8/98) 6 Prime letter(dated 1/13/99)
4 OWNER: David A.Wheeler, P.E.,City of Ocoee 4 CONTRACTOR: Jim Hargrove, Prime Const. Grp„Inc._
4 ENGINEER. Greg Teague,P.E.,PEC,Inc. _ 4 FIELD. Rod Winfrey,City of Ocoee
4 CONSTRUCTION ADMINISTRATOR: _ A OTHER:
4 SUBCONSULTANT:
Date Received From Contractor: January 12, 1999 Date Returned to Contractor With Comments: January 12, 1999
Date Returned to City: January 14, 1999_ _
00847-I
PRICcING INFORMATION:
Method of Pricing'
A. • Established Contract Unit Price(s)
B. • Negotiated Unit Price(s)(including Overhead and Profit)
C. d Negotiated Lump Sum(including Overhead and Profit)
D. d Actual Cost of Work plus Fixed Percent for Overhead and Profit
E. d A combination of A, B,C.D
DESCRIPTION OF WORK'.
d By General Contractor 4 By Subcontractor
'ITEM OF WORK QUANTITY PRICE TOTAL
See Attached Sheet for Description of Work
Attach additional pages if necessary.
NET TOTAL COST OF THIS CHANGE PROPOSAL $12,647.00
EXTENSION OF CONTRACT TIME.
As part of this Change Proposal the Contractor requests an extension of the contract time in the amount of Seven Additional Days.
Provide thorough documentation in support of the request for additional time:
A requirement of this Change Proposal will be to provide record drawing information for all of the affected items of work
RECOMMENDATION BY ENGINEER/CONSTRUCTION ADMINISTRATOR:
Comments' Although this proposed change will result in an increase,the benefits of not killing the three large trees and the ability to construct a
shallow swale above the infiltrator system,which will further enhance drainage in this area,are acceptable.
Signature of Engineer/Construction Administrator: ‘V., ;/ 4; 4✓.4(4 Date'. f%Ff_/j 9 _
ACCEPTANCE BY OWNER:
Comments: For Change Order#1. Contingent upon approval by City Commission. o
Signature- p�'.� P /n� /� .� ,p Date_ 1 S// c9
1, /, � ,of /n% [0�S/. (7�+✓P agree to the costs and terms of RIP 2-
this trig— day f TA,cI ,I" 9 """"'I Oda
)
(day) (month) (MO
00847-2
PEC
PROFESSIONAL ENGINEERING CONSULTANTS, INC.
December 8, 1998 —. -
1-1.0
•; 1-3.0
Mr. David Wheeler, P.E. 1
DEC - 81998
Assistant City Engineer / Assistant Utilities Director U 1 J
City of Ocoee
150 North Lakeshore Drive
Ocoee, Florida 34761-2322
RE: City of Ocoee Capital Improvement Program (CIP)
Continuing Construction Services
Phase I - Group 2, Project Nos. 3, 17 and 29
Project No. 17 (Pinewood Lane)Modification
Dear David:
In follow-up to our utility coordination meeting which occurred on Friday, December 4, 1998,
please find enclosed with this letter two (2) copies of the revised site plan for the above referenced
project. Per your direction, we have revised this site plan to facilitate utility conflict resolution at
this location. The main revisions to this plan can be briefly summarized as follows:
The proposed underground exfltration system (i.e., infiltrators) has been re-located to the east
side of Ocoee Hills Road, between the right-of-way and edge of pavement. Although utility
flagging marked at the Contractor's request by Sunshine One Call has not been shown, the
proposed improvements have been re-located away from existing utilities to the greatest extent
possible.
+ A portion of the existing 6-inch water main located on the east side of Ocoee Hills Road will
be removed in order to construct the proposed exfiltration system. As contained within the bid
documents, two(2)proposed 6-inch water main tie-ins are proposed across Ocoee Hills Road
in order to connect to the existing 6-inch water main located on the west side of Ocoee Hills
Road. Other than these two(2)proposed connections, this water main on the west side of Ocoee
Hills Road will remain in tact. An existing fire hydrant located at the northeast corner of Darla
Avenue and Ocoee Hills Road will also be re-located as part of this plan modification.
This scenario also assumes that residences east of Ocoee Hills Road are no served by the
existing 6-inch water main which will be removed from service as part of this plan modification.
Due to the proposed storm pipe crossing at Darla Avenue,combined with the two(2)storm pipe
crossings at Ocoee Hills Road, this proposed modification represents a substantial change from
the bid documents. However, the proposed concrete driveway removal and replacement on the
engineers
planners
surveyors 200 East Robinson Street • Suite 1560 • Orlando, Florida 32801 • 407;422-8062 • FAX 407/849-9401
Letter To Mr. David Wheeler December 8, 1998
0E-262.664 Page 2
west side of Ocoee Hills Road is no longer required, and could be used to offset some of die
other bid items which have changed as part of this modification.
Other than the storm drainage structures, piping and associated roadway open cuts and
restoration, the quantities for most of the other construction items are not anticipated to be
substantially different than what was contained within the bid documents.
.• No field survey was performed for the areas east of the Ocoee Hills Road centerline. Because
the existing topography of this area is not anticipated to vary substantially, we have retained the
existing ground profile for the west side of Ocoee Hills Road on the plan for the proposed
modification.
.• Please also note that this plan is preliminary, and will no doubt have to be revised to reflect
comments made by both the City and the Contractor (a.k.a., Prime Construction Group). As
part of PEC's final revision, should the City pursue the proposed modification, PEC will also
perform a final QA/QC prior to the Contractor's shop drawing submittal for precast drainage
structures.
I trust that the enclosed information is sufficient for your needs at this time. If you have any
questions or need any additional information, please do not hesitate to contact me directly at
422.8062, Ext. 193, or David Hamstra at Extension 194.
Respectfully,
PEC/PROFESSIONAL ENGINEERING CONSULTANTS, INC.
Greg A. Teague, P.E.
Senior Project Engineer/Associate
OY-262.GM(gat)
cc: David Hamstra, PEC (w/ enclosure)
•
PEC/PROFESSIONAL ENGINEERING CONSULTANTS
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P E C/PROFESSIONAL ENGINEERING CONSULTANTS, INC. LETTER OF TRANSMITTAL
Suite 1560, Eola Park Centre
200 E. Robinson Street
Orlando, Florida 32801 DATE JoUNO.
January 12, 1999 0E262(la.0)
(407) 422-8062
ATTENTION Jim Hargrove
TO Prime Construction Group RE Gity of Ocoee Continuing Construction Services
5518 Force Four Parkway Phase I Capital Improvement Program(CIP)
Orlando, Florida 32809-0507 Group 2 Project Nos. 3, 17and 29
GENTLEMEN:
WE ARE SENDING YOU ■ Attached ❑ Under separate cover ❑ Hand delivered the following items:
❑ Shop drawings ❑ Prints ❑ Plans ❑ Specifications ❑ Reports
❑ Copy of letter ❑ Change order 0
No. No. Sets Description
1 "QUANTITY TAKEOFFS"-Preliminary Change Order#1 for Project No. 17(Pinewood Lane)
THESE ARE TRANSMITTED as checked below:
❑ For approval ■ As requested ❑ Approved as noted
• For your use 0 For review ❑ Returned for corrections
❑ For distribution ❑ Approved as submitted ❑
REMARKS
COPY TO David Wheeler, City of Ocoee
David Hamstra, PEC
SIGNED: -= -K.,A '�
Greg A. Teague, PE.
Senior Project Engineer/Associate
If enclosures are not as noted,please advise
S_OEDULEO_EBIDITEMS PRELIMINARY
CONTINUING CONSTRUCTION SERVICES
CAPITAL IMPROVEMENT PROGRAM(CIP)
PHASE 1 -GROUP 2/PROJECT NOS. 3, 17 AND 29
CHANCE ORDER #i FOR PROJE&_T_NO. I7 (PINEWOOD_LA NE)
Item No. Item Estimated Unit Price Total
Description Quantity Unit (In Numbers) (In Numbers)
PROJECT NO.17 SITE IMPROVEMENT BID CATEGORY
Gen-17-SI-I Survey Staking and Layout I LS ---
Gem17-51.2 Exploratory Excavation and Leaking Structure Repair 1 LS
102-ID to-99 Temporary Signage and Banicades 1 LS
Io4-I3 Pollution Abatement(Staked Silt Fence) 1 LS
110-1-I Cleanng and Grubbing IS - -- -
110-4a Remove Existing Asphalt Pavement I70,58&50 SY] 178 SY
I IOJb Remove Existing Concrete Sidewalk[6&6 SY] 1E SY
125-1 Excavation(Storm Water Treatment System) 310 CY
(90'a 8'x 5'plus 115'x 8'a 5')
210-a Maintenance of Traffic 1
285-a Limerock Base(12',Type'B'Stabilization) 178 SY
33I-0220 Asphalt Concrete(TYpe'S'.2-inch) 178 SY
350-1 Construct Concrete Aprons at Drainge Structure 8 1 SY
425-1Ia Core Bore Exist Inlet and Connect 18-inch RCP 2 EA
(Includes removal of existing a derdrain)
425-Ilb Replace Existing Curb Inlet Top 1 IS
425.a Furnish&Install Type'C'Ditch Bottom Inlet(<10') 1 EA
425-b Furnish&Install Type'P'Manhole(<10') 4 EA
430-a Furnish&Install 18.inch RCP(Class III)(74.42,35.41 LEI 192 LF
430-b Furnish&Install 12-inch PVC Storm Pipe(27.17.6.21 LF) 71 LF
430-c Furnish&Install&inch PVC Storm Pipe(7.7.7.7 Lrl x 2 56 LF
520-a Remove and Replace 2-foot Wide Miami Curb 155 LF
(24.23.23.25.25.35 LEI
522.a Construct Concrete Sidewalk(4.inch thick) 12 SY
515-1 Sodding(Bahia) 825 SY
Category Sub-Total =-»
PROJECT NO.17 STORM WATER TREATMENT SYSTEM BID CATEGORY
Gc 1]$N IS-1 Furnish&I nstall Infiltrator Systems 11-20 Chamber System I LS S15.00000 SI5.000.00 <
11.536 CM
Category Sub-Total =_»
Total of All Categodee For Project No.17 ==»
!)olcr
I. This cremate does not include costs associated with modifications to t e proposed water distribution syston.
PEC/Professional Engineering Consultants Page-I- filename:ENG17 C I WK4(GAT 01/12/99)
PRIME CONSTRUCTION GROUP, INC.
5528 Force Four Parkway Telephone 407-856-8180
Post Office Box 590507 Fax 407-856-8182
Orlando, FL 32859-0507 FL License#CGC 037504
January 13'", 1999
CITY OF OCOEE
150 N. Lakeshore Drive
Ocoee, Florida 34761 407-656-2322 Phone
Attn: Mr. David Wheeler 407-656-7835 Fax
RE: City of Ocoee Project#2-31729
Change Order Request #310-01
Project#17 Redesign per Sheet 7 of 12 Rev.#3
Dear David:
We are in receipt of Sheet 7 of 12, Revision #3, dated 12/7/98 which is representative of
Change Order #1 on Project #17. We submit for your review and approval our proposal in the
amount of Twelve Thousand Six Hundred Forty Seven Dollars ($12,647.00) which is our cost to
perform the work as indicated on the revised plan. Attached you will find the details outlining all
costs.
Should you require any additional information, please do not hesitate to contact me.
Sincerely,
ames argrove
ame
Project Manager
JH/sks
PRIME CONSTRUCTION GROUP INC. 12-Jan-99
City of Ocoee-CIP Phase I - Group 2 - Projects 3,17 &29
Change Order Request#310-01
Item# Qty Units Description Unit Price Deduct Add
Gen-17-SI-1 (CO-1) 1 LS Survey Staking & Layout $ 500.00 $ - $ 100.00
Gen-17-SI-2 1 LS Exploratory Excavation & Leaking Structure Repair $ 1,500.00 $ - S -
102-70 to -99 1 LS Temporary Signage & Barricades $ 1,000.00 $ - $ -
104-3 (CO-1) 1 LS Silt Fence+ 100 LF $ 63.83 $ - S -
110-1-1 1 LS Clearing & Grubbing $ 17,000.00 $ - $ -
110-4 202 SY Remove Existing Asphalt Pavement, Sidewalk & Driveways $ 2.00 $ 404,00 S -
110-4 (CO-1) 279 SY Remove Existing Asphalt Pavement, Sidewalk & Driveways $ 2.00 $ - S 558.00
125-1 227 CY Excavation (Storm Water Treatment System) $ 10.00 $ - S -
160-4 50 CY Replace Limerock Base (Type B Stabilization) $ 35.00 $ 1,750.00 $ -
160-4 (CO-1) 150 CY Replace Limerock Base (Type B Stabilization) $ 35.00 $ - S 5,250,00
210 1 LS Maintenance of Traffic $ 500.00 $ - $ -
331-72-20 140 SY Replace Asphalt Concrete (Type S, 2") $ 10.00 $ 1,400.00 S -
331-72-20 (CO-1) 217 SY Replace Asphalt Concrete (Type S, 2') $ 10.00 $ - S 2,170.00
400-' 8 SY Construct Concrete Apron at Drainage Structures $ 350.00 $ - S -
400-2-15 80 SY Concrete Driveway Replacement(6") $ 40.00 $ 3,200.00 S -
425-11 1 EA Core Bore Existing Inlet &Connect 18" RCP $ 1.200.00 $ 1,200.00 S -
425-11 (CO-1) 3 EA Core Bore Existing Inlet & Connect 18" RCP $ 1.200.00 $ - S 3,600.00
425-11 1 EA Replace Existing Curb Inlet Top $ 1,450.00 $ - S -
425-15 1 EA Furnish & Install Type"C" Ditch Bottom Inlet(<10') $ 1,200.00 $ - S -
430 74 LF Furnish & Install 18" RCP (Class III) $ 65.00 $ 4,810.00 S -
430 (CO-1) 157 LF Furnish & Install 18" RCP (Class III) $ 65.00 $ - 5 10,205.00
430 93 LF Furnish & Install 12" PVC (Storm Pipe) $ 28.00 $ 2,604.00 $ -
430 (CO-1) 114 LF Furnish & Install 12" PVC (Storm Pipe) $ 28.00 $ - S 3,192,00
430 108 LF Furnish & Install 8" PVC (Storm Pipe $ 18.00 $ 1,944.00 S -
430 (CO-1) 64 LF Furnish & Install 8" PVC (Storm Pipe $ 18.00 $ - $ 1.152.00
520-2* 35 LF Remove & Replace 2'Wide Miami Curb $ 20.00 $ 700.00 $ -
520-2` (CO-1) 129 LF Remove & Replace 2'Wde Miami Curb $ 20.00 $ - $ 2,580.00
575-1 425 SY Sodding - Bahia $ 3 00 $ 1,275.00 S -
575-1 (CO-1) 600 SY Sodding - Bahia $ 3.00 $ - S 1,800,00
580-340 3 EA Tree Protection $ 150.00 $ 450.00 S -
700-46 1 EA Relocate Existing Single Post Sign S 125.00 $ 125.00 S -
700-46 (CO-1) 2 EA Relocate Existing Single Post Sign $ 125.00 $ - S 250.00
Gen-17-WSI-1 415 LF Asbestos Pipe Removal & Disposal $ 7.00 $ 2,905.00 $ -
Gen-17-WSI-1 (CO-1) 405 LF Asbestos Pipe Removal & Disposal $ 7.00 S - $ 2,835.00
Gen-17-WSI-2 2 EA Furnish & Install 6" Gate Valve & Box 5 600.00 S - $ -
Gen-17-WSI-3 1 LS Connect Prop. 6"WM to Exist. 6"WM (Sta.10+70 OH Rd N) $ 2,000.00 S - $ -
Gen-17-WSI-4 1 LS Connect Prop. 6"WM to Exist. 6"WM (Sta.10+70 OH Rd S) $ 2.000.00 S - $ -
Gen-17-WSI-5 42 LF Furnish & Install 6" PVC or DIP WM (Sta. 10+70 OH Rd) $ 20.00 $ - S -
Gen-17-WSI-6 1 LS F & I Conflict Transition on Exist. 6"WM (Sta. 11+12 OH Rd) $ 700.00 $ - $ -
Gen-17-WSI-7 6 EA Cut& Cap Existing 6"WM $ 350.00 $ 2,100.00 S -
Gen-17-WSI-8 2 EA F&I 6" Gate Valve& Box (Sta. 14+20 OH Rd N&S) $ 600.00 $ 1,200.00 $ -
Gen-17-WSI-8 (C0-1) 2 EA F&I 6" Gate Valve & Box (Sta. 14+55 OH Rd N&S) $ 600.00 $ - $ 1,200.00
Gen-17-WSI-9 1 LS Connect Prop. 6"WM to Exist. 6" WM (Sta.14+20 OH Rd N) $ 1,000.00 $ - $ -
Gen-17-WSI-10 1 LS Connect Prop. 6"WM to Exist. 6"WM (Sta.14+20 OH Rd S) S 1,000.00 $ - $ -
Gen-17-WSI-11 42 LF Furnish & Install 6" PVC or DIP WM (Sta. 14+20 OH Rd) $ 20.00 $ - $ -
CIP-17-CO-1 4 (CO-1) 14 SY Replace Sidwalk $ 23.00 $ - $ 322.00
CIP-17-CO-1 5 (CO-1) 2 EA Furnish & Install Manholes $ 1,400.00 $ - $ 2,800.00
CIP-17-CO-1 6 (CO-1) 1 LS Furnish & Install Added Rock $ 700.00 $ - $ 700.00
$ 26.067.00 $ 38,714.00
Change Order Request#310-01 TOTAL $ 12,647.00
PRIME CONSTRUCTION GROUP, INC.
5528 Force Four Parkway Telephone 407-856-8180
Post Office Box 590507 Fax 407-856-8182
Orlando. FL 32859-0507 FL License#CGC 037504
January 139', 1999
CITY OF OCOEE
150 N. Lakeshore Drive
Ocoee, Florida 34761 407-656-2322 Phone
Attn: Mr. David Wheeler 407-656-7835 Fax
RE: City of Ocoee Project #2-31729
Project#3A - Underrun
Dear David:
Please be aware that we are complete with the construction on Project 3A. We are only waiting
for DEP approval to proceed with the tie-in. We would like to bring to your attention two areas
in which we have underrun the contract amount.
Manholes Four included in our bid @ $1,400.00 each.
Only one was installed. $4,200.00
Sidewalk 420 sy 4" sidewalk included in our bid @ $23.00/sy.
Only 220 sy were installed. $4,600.00
Total Contract Underrun $8,800.00
Should you require any additional information, please do not hesitate to contact me.
Sincerely,
mes argrov
`Ja FIrov
Project Manager
JH/sks