Item 08 Approval of Resolution and State Highway Lighting, Maintenance and Compensation Agreement ocoee
florida
AGENDA ITEM COVER SHEET
Meeting Date: July 16, 2019
Item # O g
Reviewed By:
Contact Name: Stephen C. Krug Department Director:
Contact Number: 6002 City Manager:
Subject: Approval of Resolution and State Highway Lighting, Mainte ance and Compensation
Agreement.
Background Summary:
This agreement provides for funding from Florida Department of Transportation (FDOT) to the City to
help defray the costs of street light operation and maintenance on several State highways within Ocoee's
corporate limits. The work order under this Agreement will provide Ocoee with an annual payment of
$39,595.82 for the 2019-2020 fiscal year, which represents a 3% increase over the current FDOT lighting
supplement.
Public Works recommends approving the new work order under the State Highway Lighting,
Maintenance and Compensation Agreement with the FDOT.
Issue:
Request the City Commission to approve the annual work order for the State Highway Lighting,
Maintenance and Compensation Agreement with the FDOT.
Recommendations
Recommend the City Commission approve the annual work order for the State Highway Lighting,
Maintenance and Compensation Agreement, AM-626, with the FDOT, and authorize the Mayor and City
Clerk to execute the Agreement.
Attachments:
State Highway Lighting, Maintenance and Compensation Agreement Certification
Financial Impact:
The $39,595.82 represents a 3% increase over the current FDOT lighting supplement.
Type of Item: (please mark with an `k')
Public Hearing For Clerk's Dept Use:
Ordinance First Reading X Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
x Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. n`,, N/A
Reviewed by ( ) vv N/A
2
FDOwf
Florida Department of Transportation
RON DESANTIS 420 West Landstreet Road KEVIN J.THIBAULT
GOVERNOR Orlando,Florida 32824 SECRETARY
April 25, 2019
The Honorable Rusty Johnson
City of Ocoee
150 North Lakeshore Drive
Ocoee, Florida 34761
Subject: State Highway Lighting, Maintenance and Compensation Agreement
Work Order: Fiscal Year 2019/2020
Contract No.: AM626
Financial Project No.: 413615-6-78-03
FEID No.: VF-596019764-002
Resolution No: 2015-015
Dear Mayor Johnson:
You are hereby authorized to perform maintenance of the State Highway Lighting Systems within your
jurisdiction in accordance with the terms and conditions of the State Highway Lighting, Maintenance and
Compensation Agreement.
The total compensation for Fiscal Year 2019/2020 paid under this Work Order is $39,595.82. This
amount is calculated based on 90% of inventory at a cost of$291.36 per unit. The compensation period
for this work order will begin July 1, 2019, and end June 30, 2020.
Please execute and/or return the following documents directly to this office in the enclosed self-addressed
envelope. In order to guarantee availability of funds, these documents must be returned to this
office no later than June 9, 2019.
• Sign and return this original work order confirming receipt and the City's agreement with the
compensation terms listed above.
• Sign, have notarized and return the enclosed State Highway Lighting, Maintenance and
Compensation Agreement Certification.
• If the Resolution document referenced above is no longer current, return a copy of the current
Resolution.
www.fdot.gov
State Highway Lighting, Maintenance and Compensation Agreement Work Order(FY 2019/2020)
Contract No.: AM626
Page Two of Two
If you wish to receive payment for the Fiscal Year 2018/2019 Work Order, please submit an invoice
to this office any time after May 19, 2019. The State Highway Lighting, Maintenance and
Compensation Agreement, Paragraph 2.c. states: "Invoices may be submitted any time after May 19th of
the fiscal year in which the services were provided, but no later than 180 days after the end of the fiscal
year. Payment shall be made in one lump sum as provided in paragraph 4 hereof." Invoices for Fiscal
Year 2018/2019 must be received no later than December 26, 2019.
A sample invoice is attached for your information. Please verify that all information contained on the
sample invoice is included on your invoice.
If you have any questions, please contact Renee' Hutchison at 321-319-8106.
Attachments: State Highway Lighting, Maintenance and Compensation Agreement Certification
Sample Invoice
FLORIDA DEPARTM ` OF
TRANSPORT TIO AMAINTAINING/►j AGENCY
/`,�t
►1i Concurrence By:
Charles M. He Inge ' '.E.
Operations Engi -- Typed Name:
Title:
Phone:
Date: / /
CITY OF OCOEE SIGNATURE PAGE
State Highway Lighting, Maintenance and
Compensation Agreement Certification
Contract No.: AM626
FEID No.: VF-596019764-002
APPROVED:
ATTEST: CITY OF OCOEE, FLORIDA,
Melanie Sibbitt, City Clerk Rusty Johnson, Mayor
DATE:
(SEAL)
FOR USE AND RELIANCE ONLY BY APPROVED BY THE OCOEE CITY
THE CITY OF OCOEE, FLORIDA; COMMISSION AT A MEETING HELD
APPROVED AS TO FORM AND , 20
LEGALITY this day of UNDER AGENDA ITEM NO.
, 20
SHUFFIELD, LOWMAN & WILSON, P.A.
By:
City Attorney
STATE HIGHWAY LIGHTING, MAINTENANCE AND
COMPENSATION AGREEMENT CERTIFICATION
(Name) (Title)
, hereby certify that the State Highway Lighting
(Local Maintaining Agency)
Facilities for Financial Project ID: , Contract No.:
In County(Counties)
were performed to keep all Facilities fully operating, properly functioning, with a minimum of 90%of the
lights burning for any lighting type (ex. high mast, standard, underdeck, sign) on the roadway system at all
times for their normal expected useful life in accordance with the original design thereof,whether necessitated
by normal wear and tear, accidental or intention damage, or acts of nature.
All maintenance was performed in accordance with Agreement terms and according to the Manual of Uniform
Traffic Control Devices;all other applicable local,state or federal laws,rules,resolutions or ordinances and
FDOT procedures.
(SIGNATURE) (DATE)
State of Florida
County of
Sworn to and subscribed to before me this day of , 20
Notary Public, State of at large.
My Commission expires
INVOICE
Customer Name Date of Invoice:
Address Invoice Number:
City, State, Zip Code County:
Phone F.I.D.#:
To: Florida Department of Transportation
Attention: Contract Manager
420 West Landstreet Road
Orlando, Florida 32824
Contract No.:
Dates of Service:
QUANTITY DESCRIPTION TOTAL
1 LUMP SUM $0.00
SUBTOTAL
TOTAL DUE
NOTE: State Highway Lighting, Maintenance and Compensation Agreement
Certification Must Accompany Your Invoice.
RESOLUTION NO. 2019-
A RESOLUTION OF THE CITY OF OCOEE, FLORIDA,
AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE A STATE HIGHWAY LIGHTING, MAINTENANCE
AND COMPENSATION AGREEMENT BETWEEN THE CITY
AND THE FLORIDA DEPARTMENT OF TRANSPORTATION
FOR THE MAINTENANCE OF STREET LIGHTING ON
STATE ROAD RIGHT-OF-WAYS BY THE CITY; PROVIDING
AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF OCOEE,FLORIDA,AS FOLLOWS:
SECTION 1. The City Commission of the City of Ocoee has the authority to adopt this
Resolution pursuant to Article VIII of the Constitution of the State of Florida and Chapter 166,
Florida statutes.
SECTION 2. The Mayor and City Clerk are hereby authorized and directed to execute
the State Highway Lighting, Maintenance and Compensation Agreement, Contract No.: AM-
626, between the City and the Florida Department of Transportation, a copy of which is attached
hereto and incorporated by reference.
SECTION 3. Severability. If any section, subsection, sentence, clause, phrase or
portion of the Resolution is for any reason held invalid or unconstitutional by any court of
competent jurisdiction, such portion shall be deemed a separate, distinct and independent
provision and such holding shall not affect the validity of the remaining portion hereto.
SECTION 4. Effective Date. This Resolution shall become effective immediately upon
passage and adoption.
PASSED AND ADOPTED this day of , 2019.
APPROVED:
ATTEST: CITY OF OCOEE, FLORIDA
Melanie Sibbitt, City Clerk Rusty Johnson, Mayor
(SEAL)
FOR USE AND RELIANCE ONLY APPROVED BY THE CITY OF OCOEE
BY THE CITY OF OCOEE,FLORIDA COMMISSION AT A MEETING
APPROVED AS TO FORM AND HELD ON ,2019,
LEGALITY THIS DAY OF UNDER AGENDA ITEM NO.
,2019.
Shuffield,Lowman&Wilson P.A.
By:
Scott Cookson, City Attorney