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III(A) Approval And Acceptance Of Minutes Of City Commission Regular Meeting Of August 1, 2000 And Joint Work Session With Code Enforcement Of July 25, 2000 i __- 1_` fl C_.�,Item III A 1 0 1 /ria\ jb MINUTES OF THE OCOEE CITY COMMISSION REGULAR MEETING HELD AUGUST 1, 2000 ,,fA 5f. CALL TO ORDER �1 � ,: 4 fi • Mayor Vandergrift called the regular meeting to order at 7:1 � $ f Chambers located in City Hall at 150 N. Lakeshore Drive. S - Q ti, Johnson led in prayer and Mrs. Fran Watts led in the Pledge of =0- roll was called and a quorum declared present. le _ .,. 4. ,, r,. F ' , is $- . ' ' A to :; PRESENT: Mayor Vandergrift, Commissioners Anderson, Howell, and Parker. Also present were City Manager Shapiro, City Attorney Rosenthal, Building/Zoning Official Velie, City Clerk Grafton, City Engineer/Utilities Director Jim Shira, Assistant City Engineer Wheeler, Community Relations Director Janet Shira, Planning Director Wagner, and Capital Projects/Transportation Planner Friel. ABSENT: Commissioner Johnson (death in family) PRESENTATIONS AND PROCLAMATIONS LEGISLATIVE CHANGES AND EFFECTS - STATE REPRESENTATIVE DISTRICT 41, RANDY JOHNSON Representative Johnson reviewed the legislative highlights and asked to be invited back again in a few months. Mr. R. P. Mohnacky, 1820 Prairie Lake Boulevard, and Mr. Harvey Hertzman, 2605 Elden Street, raised questions to which Representative Johnson responded. He then announced his telephone number, 407-877-0122. PRESENTATION OF$728.00 BONUS CHECK TO WASTEWATER TREATMENT PLANT OPERATOR DONALD SMITH FOR INNOVATIVE IDEA (USING RECLAIMED WATER TO REDUCE THE POLYMER CONSUMPTION AT THE SLUDGE PRESS) AS APPROVED IN REGULAR SESSION JULY 18, 2000. (CITY ENGINEER/UTILITIES DIRECTOR SIIIRA) Mr. Smith was present to receive the award, but due to clerk error the check was not available. NON-AGENDA ITEMS Former Commissioner Sam Woodson reported on road widening plans over the next 20 years and announced a Metroplan Orlando public hearing on Monday, August 21, 2000 at Landmark One Building, 315 E. Robinson Street, Suite 355, Orlando. He handed a folder of background information for the Clerk to copy and distribute. Mayor Vandergrift read an emergency proclamation proclaiming Butterfly Season in the City of Ocoee from August through October. CONSENT AGENDA The consent agenda consisted of items A, B, C, D, and E. Commissioner Anderson pulled items B, C, and D for separate consideration. After a brief discussion it was decided that grants such as these items would not be placed on the consent agenda in the future. --+ I i j 1 �1 N Ocoee City Commission Regular Meeting Li) U J August 1, 2000 B. Approval and Authorization to Award $500.00 Grant to American Heart Association from Community Promotions Account. (COMMUNITY RELATIONS/PROJECTS DIRECTOR SHIRA) • The Fire Department Team will be participating in the American Heart Walk October 22, 2000 and requests support Community Relations/Projects Director Shira was present to answer any questions. Commissioner Anderson, seconded by Commissioner Parker, moved to grant $600.00 to the American Heart Association from the Community Promotions account. Motion carried 4-0. Commissioner Johnson was not present. C. Approval and Authorization to Award $2,000.00 Grant to Rotary Club of Ocoee from Community Promotions Account. (COMMUNITY RELATIONS/PROJECTS DIRECTOR SHIRA) • The Rotary Club asks for support in their bicycle safety program. These funds will be used for bike helmets and safety clinics for children in the community. Mrs. Julie Campbell was present to answer any questions. Commissioner Anderson, seconded by Commissioner Parker, moved to grant $2,000.00 to Rotary Club from Community Promotions account for helmets for their bicycle safety program. Motion carried 4-0. Commissioner Johnson was not present. D. Approval and Authorization to Award $750.00 Grant to Donnie Burkhalter from Community Promotions Account. (COMMUNITY RELATIONS/PROJECTS DIRECTOR SHIRA) • Donnie Burkhalter requests assistance to pay for items associated with a trip to Indiana to participate in an invitation-only show case of baseball players. Donnie Burkhalter asked the Commission for assistance and explained the circumstances. Commissioner Anderson, seconded by Commissioner Howell, moved to grant Donnie Burkhalter $150.00 from Community Promotions account. Motion tied 2-2 with Mayor Vandergrift and Commissioner Parker voting no. Mayor Vandergrift, seconded by Commissioner Parker, moved to grant $500.00 to Donnie Burkhalter from Community Promotions account. Motion carried 3-1 with Commissioner Anderson voting no. Commissioner Johnson was not present. Commissioner Parker, seconded by Commissioner Howell, moved to approve items A and E.1. & 2. of the consent agenda. Motion carried 4-0. Commissioner Johnson was not present. A. Approval and Acceptance of Minutes of City Commission Regular Meeting of July 18, 2000 and Work Session of July 25, 2000. (CITY CLERK GRAFTON) E. Approval and Authorization for Mayor and City Clerk to execute Necessary Documents for Maguire Road Widening Project. (ASSISTANT CITY ATTORNEY DOTY) 1. Non-Exclusive Temporary Easement Agreement and Non-Exclusive Perpetual Slope Easement Agreement with John Ritchey and Roxanna Ritchey. • According to the Project Design by PEC, the City needs to acquire certain easements from the owners along Maguire Road for its widening. Staff recommends payment in the amount of $2,000 to Page 2 of 6 Ocoee City Commission Regular Meeting August 1, 2000 John and Roxanna Ritchey for the above named easement agreements, as the Ritcheys claim this amount is necessary to cover their costs incurred in reviewing and finalizing the agreements, and to do otherwise would likely cost the city more. 2. Non-Exclusive Temporary Construction Easement Agreement and Non-Exclusive Perpetual Slope and Drainage Easement Agreement with Colonial Bank. • According to the Project Design by PEC, the City needs,to acquire certain easements from the owners along Maguire Road for its widening. Staff recommends a $7,039.36 transportation impact fee credit for Colonial Bank with a seven year limitation as full payment for the conveyance, in lieu of paying the appraised value of the easements as originally requested. COMMENTS FROM CITIZENS/PUBLIC Mr. Juan Garcia, 1602 Adair Street, asked for permission for his team to use the soccer field. City Manager Shapiro instructed Mr. Garcia to give him his telephone number and the list of his team players names and addresses and he would set up a meeting with Recreation Director Nordquist and Public Works Director Smith to determine the availability of the field. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Howell thanked Bob Smith, Public Works, for supplying the signs, etc. for his church Bible camp program. Commissioner Anderson: 1) Called attention to the proposed Founders' Day Festival logo distributed by Community Relations/Projects Director Shira. Mrs. Shira advised the logo, when finally approved, would be used on shirts, posters and banners. Mayor Vandergrift noted that this is the seventy fifth anniversary of the Chartering of the City of Ocoee and suggested that information be incorporated into the celebration. Commissioner Parker said that with the logo on the front, the seventy fifth anniversary slogan could be used on the back of t-shirts, etc. 2) Asked the listening/watching public to go to the website (www.ci.ocoee.fl.us) and give suggestions either on the website or to the RSVP line. 3) Announced the WalMart SuperCenter public hearings: Planning and Zoning Commission on August 8 and City Commission August 15- and asked that this information be posted on Channel 10 as well. Commissioner Parker: noted that Sunday's paper revealed that in May 1998, 55 homes in the 34761 zip code were sold at a median price of$118,000; this past May 68 homes were sold in Ocoee at a median price of$155,000, a 31.4% increase - a good sign that the City is growing in the right direction. PUBLIC HEARINGS - None advertised OTHER BUSINESS CHANGE ORDER#1 WITH GCl/GENERAL CONSTRUCTORS, INC. ON THE VEHICLE AND MATERIAL STORAGE BUILDING. (ASSISTANT CITY ENGINEER WHEELER) Page 3 of 6 Ocoee City Commission Regular Meeting August 1, 2000 Assistant City Engineer Wheeler gave the staff report and was present to answer questions. Commissioner Howell challenged some of the details in the report and being charged twice for the labor. Without objection the item was tabled until the August 15 regular meeting to give staff an opportunity to work out the questions raised with the exception of item 12. Mayor Vandergrift, seconded by Commissioner Parker, moved to approve item 12 in the staff report, Changes to the Fire Sprinkler System. Motion carried 4-0. Commissioner Johnson was not present. Commissioner Anderson asked that a standard change order form be prepared and that its use be required. Commissioner Parker added that in her business they are required to use standard AlA forms. RECESS 8:55 p.m. - 9:05 p.m. MAGUIRE ROAD SEGMENT 1 STREET LIGHTING. (CITY ENGINEER/UTILITIES DIRECTOR SHIRA) City Engineer/Utilities Director Shira gave the staff report, advising that the overhead lighting on Segment 1 of Maguire Road will be provided by poles located in the median of the road. Florida Power requires that the city pay the sum of$14,883.50 (the cost differential between the normal overhead wire facility and the desired underground wire facility) as an aid to construction in advance. Mayor Vandergrift, seconded by Commissioner Howell, moved to authorize the Mayor and City Clerk to execute the proposed agreement for electric service with Florida Power Corporation. Motion carried 4-0. Commissioner Johnson was not present. Commissioner Howell and Commissioner Anderson discussed not holding up a job in order to get a change order as they had indicated in earlier meetings and Mayor Vandergrift asked Mr. Shira to draft a policy for Commission approval. Mayor Vandergrift read a telephone message from a citizen identified as Mary asking why Citrus Elementary School already has portables and school has not opened yet. Mayor Vandergrift advised that the school was designed for 800 students and already has 1000 students. BUDGET WORKSHOP SCHEDULE. (CITY MANAGER SHAPIRO) City Manager Shapiro suggested canceling the budget workshop scheduled for August 9 and holding workshops on August 14 and 17. Without objection the Commission agreed. Commissioner Parker, seconded by Commissioner Howell, moved to cancel the budget workshop scheduled for August 3 as Commissioner Johnson would be out of town. Motion carried 4-0. Commissioner Johnson was not present. CLARKE ROAD EXTENSION ALIGNMENT STUDY WORK ORDER AUTHORIZATION. (CAPITAL PROJECTS/TRANSPORTATION PLANNER FRIEL) Page 4 of 6 Ocoee City Commission Regular Meeting August 1, 2000 Capital Projects/Transportation Planner Friel gave the staff report and recommended approval of the Scope of Services with Dyer, Riddle, Mills & Precourt, Inc. (DRMP) to identify a road alignment for the Clarke Road extension from Clarcona-Ocoee Road to McCormick Road. Commissioner Anderson, seconded by Commissioner Parker, moved to approve the staff recommendation. Motion carried. 4-0. Commissioner Johnson was not present. REQUEST FOR WAIVER- HAYNES BROTHERS FURNITURE, PROJECT No. SS-2000-007. (PLANNING DIRECTOR WAGNER) Planning Director Wagner gave the staff report and recommended approval of the requests. He advised the furniture store needs to occupy a portion of the front yard area (10 ft. setback versus 25 ft. setback) that would normally be required along Ocoee Commerce Parkway. The additional land area occupied by the structure within the setback largely corresponds to the green area preserved within the site for the oak trees. The owner requests also a waiver from parking, basing it on Gross Leasable Area versus Gross Square Footage. Mayor Vandergrift, seconded by Commissioner Parker, moved to approve the proposed two waivers for Haynes Brothers Furniture Store (Project No. SS.2000-007) in order to preserve the specimen oak trees located on the site. Motion carried 4-0. Commissioner Johnson was not present. Volunteer Boards Survey Results. (CITY CLERK GRAFTON) Mayor Vandergrift suggested that Commissioners review the responses, isolate the items they wish to discuss further for the next meeting and return their list to the City Clerk to be presented at the next meeting for discussion. Appointment to Boards. (CITY CLERK GRAFTON) Education Commission - the following, whose terms end August 2000 are willing to be considered for reappointment: Sherrall Applegate, Dian Hooper, Inge Loeffler, Berwyn Oltman, Rosemary Wilsen - Terms End August 2000. Commissioner Anderson, seconded by Commissioner Parker, moved to reappoint Sherrall Applegate, Dian Hooper, Inge Loeffler, Berwyn Oltman, and Rosemary Wilsen to serve another term to end August 2002. Motion carried 4-0. Commissioner Johnson was not present. Planning and Zoning Commission - James McNeil resigned from his term which ends February, 2002. Commissioner Howell, seconded by Commissioner Anderson, moved to appoint T. Milton West to complete Mr. McNeil's term which ends February, 2002. Motion carried 3-1 with Commissioner Parker voting no. Commissioner Johnson was not present. Page 5.of 6 V , L UJOcoee City Commission Regular Meeting j f� August 1, 2000 STAFF REPORTS City Attorney Rosenthal asked for a meeting to discuss mediation regarding the Beltway. Commissioner Anderson, seconded by Commissioner Parker, moved to hold the meeting August 15, 2000 at 6:45 p.m. in the Chambers Conference Room. Motion carried 4-0. Commissioner Johnson was not present. COMMENTS FROM COMMISSIONERS Commissioner Howell - no comments. Commissioner Anderson noted that the TV director's booth was progressing nicely. Commissioner Parker announced she had received many phone calls regarding lawn clippings, that the 4 bag limit was inadequate for most homeowners during the growing season. She asked that a memo go out that is more reasonable and understandable. Mr. Shapiro advised he would talk with Public Works Director Smith and staff and put out a memo. Mayor Vandergrift asked that the information go in the newsletter also. Mayor Vandergrift: 1) Recalled he had asked 2 weeks ago that the sidewalks on Lakeshore Drive south of Oakland be edged and noted it has not been done yet. 2) Asked if the south end of the beach was in the contract to be mowed. Mr. Shapiro said he would report in writing. 3) Said National Nite Out (Police Department) should be on the calendar each year for the citizens to celebrate. ADJOURNMENT The meeting adjourned at 10:36 p.m. APPROVED Attest: City of Ocoee Jean Grafton, City Clerk S. Scott Vandergrift, Mayor Page 6 of 6 Agenda 8-15-2000' Item TIP _ _ JOINT WORK SESSION -OCOEE CITY COMMISSION and CODE ENFORCEMENT BOARD HELD July 25, 2000 CALL TO ORDER Mayor pro tern Anderson and Chairman Linebarier called the joint meeting of the City Commission and Code Enforcement Board to order at 8:30 p.m. in the Commission Chambers. The rolls were called and a quorum for each board was declared present. PRESENT: Mayor Vandergrift (arrived 8:53 p.m.), Commissioners Anderson, Howell, Johnson, and Parker. Code Enforcement Board Chairman Linebarier, Members Chancey, Ellison, Holmes, Konicek, Lenko, Skiles, and Solomon. Also present were City Manager Shapiro, City Attorney Rosenthal, Board Attorney Quinn, City Clerk Grafton, Building/Zoning Official Velie, Assistant Building/Zoning Official Washington, Code Enforcement Supervisor Simon, Municipal Inspector Hendrix, Code Enforcement Officers Loeffler and Siegrist, Animal Control Officer Sherman, and Building Clerk Harris. ABSENT: .,Code Enforcement Board Member Godek (excused) DISCUSS ISSUES OF MUTUAL INTEREST Code Enforcement Minimum Standard Housing Code - Trailers Minimum Standard Housing Code - Houses Inspections Qualifications of Inspectors Cross Training and Use Junk Vehicles Commissioner Howell said that he had given much thought to the Minimum Housing Code and felt that it should be revised somewhat, as there appeared to be things written up unnecessarily. Discussion ensued regarding the requirements and the consequences of not enforcing the Code as written. Code Enforcement Supervisor Simon pointed out that a citation for inappropriate or cracked caulking may appear to be petty, but the consequences of letting that small item pass could possibly lead to rotting wood and termite infestation. In response to a question regarding state statute requirements regarding housing, Mrs. Simon advised that there is a Rehabilitative Housing Code and that all of the City inspectors are Certified Rehabilitative Housing Code Inspectors. As the discussion progressed the suggestion to form a joint committee made up of 2 Code. Enforcement Board members, 1 City Commissioner, and 2 staff members to review the Code and come back with recommended changes was adopted without objection. City Attorney Rosenthal stated that it would not be necessary to have an attorney present at the meetings, but that the meetings should be noticed. The members appointed were,: Denise Lenko, Kent iJLLzuLLr City Commission Joint Workshop with Code Enforcement Board July 25,2000 Skiles, Commissioner Howell, Code Enforcement Supervisor Simon, and an administrative person. This committee was given the direction to not reinvent the wheel, but to look at other cities' codes, and make recommendations that would improve the public relations in the City, while maintaining the standards. Chairman Linebarier said he believed the Code was in good shape and the system was working. When the officers bring things before the Board, having a lot of small items covered in one case is geared to get the attention of the citizen. The Board has been careful to give weight to the complaints and any fine levied has been removed if needed, as the Board has used restraint. In response to Mayor Vandergrift's request for specific items to be reviewed, the following were mentioned: safe child shopping cart ordinance, tent car ports, repeat offenders, the requirement for a post office mail box for home offices. Just prior to the meeting Ms. Lenko had distributed 2 informative handouts she wished to have copied and distributed to the citizens when they made a water/sewer deposit. ADJOURN The meeting was adjourned at 10:07 p.m. APPROVED: Attest: City of Ocoee Jean Grafton, City Clerk S. Scott Vandergrift, Mayor Code Enforcement Board John H. Linebarier, Chairman 2