VII (E) Change Order No. 1 for Forest Oaks Water Treatment Plan Improvements Project with Florida Contracting Company, Inc Agenda 11-21-2000
Item VII E
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Ai _ CITY OF OCOEE
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MEMORANDUM
PAIR: November 14, 2000
TO: The Honorable Mayor and Board of City Commissioners
FROM: David Wheeler, P.E. IN% AZ
Assistant City Engineer/Utilities Director
SUBJECT: Forest Oaks Water Treatment Plant Improvements
Change Order Request No. 1
Attached for your review is Change Order Request No. 1 on the Forest Oaks Water Treatment
Plant improvements Project with Florida Contracting Company, Inc. The Forest Oaks Water
Treatment Plant Improvements Project included the installation of a 1000 Kw emergency
generator with fuel storage tank, new master control center including an upgraded auto transfer
switch, landscaping with irrigation along the north property line, and fencing around the entire
City property at the plant site. This change order request was initiated by City Staff to allow for
improvements to the project for liability issues and vehicular movement.
PROJECT ADDITIONS:
There are two changes proposed to the project. They arc described as follows:
Item A - Construct a Stone Driveway to the Fuel Storage Tank:
The original design did not include any type of paved driveway into the site for access to the fuel
storage tank, staff was attempting to keep costs down and not have to construct any stormwater
retention facilities for a paved road. however, the contractor proposed a drivewa> constructed
with crushed concrete that would be compacted to acceptable standards and holdup for vehicular
traffic such as the fuel trucks. The contractor is using this material to provide a good base under
the concrete slab for the emergency generator, fuel tank and control building. The driveway
would be approximately fifteen feet wide and run into the plant site approximately one hundred
feet and have a thickness of eight inches. The contractor's cost is only for additional material
and labor to install the concrete base driveway he is currently installing the base for the slab.
The material will holdup better than limerock or soil cement, in an unpaved state, and will not
point
ok,
require stormwater facilities, since it is considered porous. The cost to perform this additional
work is $1,865.00, with no adjustment in contract time.
Item B - Install Remote Fill Box For Fuel Storage Tank:
The original design for the ten thousand gallon fuel tank included a top mounted fill box which is
allowable by code requirements. I lowever, it has been pointed out that most fuel delivery
companies do not allow their employees to climb up on top of the tank to connect/disconnect the
fuel lines and observe the transfer process and monitor any potential overflows, even though
there are approved ladders and stands. An alternative method is to use a remote fill box/overflow
that is at ground level. Using the remote fill box will greatly reduce the potential liability of the
City from a fall from the tank by the fuel company employee or one of the City's employees
because it will significantly reduce the need to get up on the fuel storage tank. The Public Works
Department had these remote fill boxes installed on their tanks at the direction of their fuel
supplier. 'fhe cost to perform this additional work was $3,720.00, with no adjustment in contract
time.
The attachment is a copy of Change Order No. 1 for this project. Neither of these two items have
been accomplished at this time, they arc awaiting approval. the original construction contract
cost was $492,985.00. This change order increases the contract amount by $5,585.00, to a final
contract amount of$498,570.00. This is an increase of 1.13% of the original construction cost.
The cost of this change order will he paid from the 1997 Utility Bond Issue.
I recommend that the City Commission approve Change Order No. 1 with Florida Contracting
Company, Inc. by increasing the contract amount by $5,585.00, with no increase in contract time,
and authorize the Mayor and City Clerk to execute Change Order No. 1.
Attachment
1) Change Order No. I
POW
owes CITY OF OCOEE
:c/ Engineering/Utilities
�i''a o 150 North Lakeshore Drive
Ocoee, Florida 34761-2258
CHANGE ORDER NO. #1
CITY ON OCOEE
Forest Oaks Water Treatment Plant Improvements
PROJECT NO.
DATE: November 15,2000 CONTRACTOR: Florida Contracting Company, Inc.
AGREEMENT DATE: September 19,2000
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE $492,985.00
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDER $492,985.00
Net Increase Resulting from this CHANGE ORDER $5,585.00
The current CONTRACT PRICE including this CHANGE ORDER $498,570.00
ORIGINAL CONTRACT TIME:
180 Consecutive Calendar Days from Notice to Proceed Date: April 18,2000
Current CONTRACT TIME adjusted by previous CHANGE ORDERS Date: April 18,2000
Net Increase Resulting from this CHANGE ORDER Days: 0 Days
Current CONTRACT TIME Including this CHANGE ORDER Date: April 18,2000
00842-1
CHANGES ORDERED,
I. GENERAL
This change order is necessary to cover changes in the work to be performed under this Contract. The
GENERAL CONDITION,SUPPLEMENTARY CONDITIONS, SPECIFICATIONS and all parts of the
Project Manual listed in Article 1, Definitions, of the GENERAL CONDITIONS apply to and govern all
work under this change order. •
II. REQUIRED CHANGES
Item A: Install crushed concrete in the size of#57 stone in the dimensions of 15' feet wide by 100' long to
constitute an unpaved driveway into the Forest Oaks WTP site along the east properly line to serve as serve as a
driveway access for the emergency generator and fuel storage tank.
Item B: Change the fuel storage tank fill port to from a top mounted port to a remote port at ground level.
III. JUSTIFICATION
Item A: Although the design did not call for the driveway,soil conditions would make access to the fuel storage
tank inaccessible.
Item B: Due to liability issues of climbing on the fuel storage tank and demands from the fuel supplier for the
ground level fill port,the remote fill port is necessary.
IV. NARRATIVE OF NEGOTIATIONS
Item A: Prices were negotiated.
Item B: Prices were negotiated.
V. PAYMENT
Change Order Description Net Increase Unit Unit Price Net Increase
Item No. (Decrease)Quantity (Decrease)Price
Item A Crushed Concrete Driveway LS 1,865.00
Item B Remote Fuel Fill Pon For Storage Tank LS 3,720.00
Total Net Increase Change Order No. dl $5,5115.00
VI. APPROVAL AND CHANGE AUTHORIZATION
This proposed change to the Contract is to be approved by the Ocoee City Commission.
Acknowledgements:
The aforementioned change,and work affected thereby, is subject to all provisions of the original contract not
specifically changed by this Change Order;and,
00842-2
It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original
contract other than matters expressly provided herein.
CONTRACTOR acknowledges,by its execution and acceptance of this Change Order,that the adjustments in
Contract Price and Time shown hereon constitute full and complete compensation and satisfaction for all costs and
modifications of performance time incurred by the CONTRACTOR as a result of this Change Order. No other
claim for increased costs of performance or modifications oftime will be granted by the OWNER for the Work
covered by this Change Order. 'Ile CONTRACTOR hereby waives and releases any further claims for cost or time
against the OWNER arising from or relating to the matters or Work set forth or contemplated by this Change Order.
RECOMMENDED BY: ACCEPTED BY:
CITY OF OCOEF., FLORIDA FLORIDA CONTRACTING COMPANY, INC..
By: By:
Signature Signature
Date: Date:
Title: Title
APPROVED BY:
CITY OF OCOEE, FLORIDA
By:
S. Scott Vandergrift, Mayor Date
Attest:
Jean Grafton,City Clerk
FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE OCOEE CITY
CITY OF OCOEE, APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON
AND LEGALITY THIS DAY OF 2000 UNDER
,2000. AGENDA ITEM NO.
FOLEY&LARDNER
By:
City Attorney
00842-3
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Florida Contracting Company
379 N. SR 4/5, Osteen, Florida 32764
MEMORANDUM
(407)302-070) To: David Wheeler, P.P.
(407) 302-0702 fax City of Ocoee
fcc@bitstorm.net
From: William Chandler�y.�r
Date: November 14, 2000
Re' Proposed Change Order No. I
♦ Forest Oaks Water Treatment Plant Improvements
Pursuant to our discussion, we propose the following amendments to the contract be
incorporated as Change Order No. I. There are no schedule impacts associated with either
scope of additional work.
A. Construct a driveway off Hackney Praire Drive to the end of the tank/generator slab
General Contractor (approximately 15 ft. wide x 100 fr. long). Provide.place and compact to rough finish grade,
CGC060389 #57 crushed (recycled) concrete Not to Exceed S1865 00. An engineers report on
this material was forwarded under separate cover. The cost is calculated as follows:
Material $10.45 ton x 45 tons $470.25
Hauliing $11.00 ton x 60 tons S 660.00
Labor S140.00 crew hour x 5 hrs S 700.00
Bond expense $ 34 75
♦ B Provide and install a remote fill for grade level fueling operations. Remote fill will
consist of 3 inch,CS, welded piping from the fill port on top of the tank to grade level and is
housed in a lockable.overspill box with drybreak valve,dust cover and bonom drain per
FDEP requirements. We recommend this change for ease of fueling and liability. The cost
for this is$3,720.00 lump sum.
Base contract value S 49?,985.00
Pollutant Storage
Add COM1 $__ 5.585 00
Systems Revised contract value... $498.570.00
PCC052624
Please advise soonest to facilite scheduling of the work.
Member
PEI
4FUM EQUIPMENT I)