V(C) Authorize Payment to Sprint for the Replacement of UPS Unit for Fleet Section Telephone System and Approve Transfer of Funds
Agenda 02-03-2004
Item V C
City Manager
Jim Gleason
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Commissioners
Danny Howell, District 1
Scott Anderson, District 2
Rusty Johnson, District 3
Nancy J. Parker, District 4
Mayor
S. Scott Vandergrift
STAFF REPORT
TO:
The Honorable Mayor and City Commissioners
FROM:
Robert B. Zaitooni, P.E., Deputy Director Public Works
DATE:
February 3, 2004
RE:
Replacement of UPS Unit for Fleet Services
ISSUE:
Should the Honorable Mayor and the Board of City Commissioners approve payment of
$2,347.00 for the replacement of the UPS unit for Fleet Services; and approve transfer of funds
($2,347.00) from Solid Waste Contingency Funds (Account 402-534-10-4900) to Capital Funds
(Account 402-534-40-6400)?
BACKGROUND AND DISCUSSION:
On October 10, 2003, the telephone extensions 6007 and 6008 at Fleet Services, on Enterprise
Street were out due to a malfunctioning UPS. Sprint replaced the malfunctioning UPS unit and
invoiced the City for the work on November 10,2003 (Invoice # 0111005463). Since the
amount of the invoice exceeds $1,500.00, City Commission approval is required to transfer
funds from Solid Waste Contingency (Account 402-534-10-4900) to Capital Funds (Account
402-534-40-6400) for the payment of the invoice.
RECOMMENDATION:
Staff respectfully requests the Honorable Mayor and City Commission approve payment of
$2,347.00 to Sprint for the replacement of the UPS unit; and approve transfer of the required
funds ($2347.00) from Solid Waste Contingency (Account 402-534-10-4900) to Capital Funds
(Account 402-534-40-6400).
City Manag!lI
Jim Gleason
Commissioners
Danny Howell, District 1
Scott Anderson, District 2
Rusty Johnson, District 3
Nancy J. Parker, District 4
Mayor
S. Scott Vandergrift
Requisition Form (Internal)
EMPLOYEE: Robin S. Harris
L1 Copy
PURCHASE DATE: Januarv 2, 2004 (Purchase Order)
STORE:
Sprint #228873
REASON:
Public Works -<<,Fleet:DiVis1on-(Enterpris--e-St)"+-Phone extensions 6007/6008 are down.
Sprint looked into it and discovered the'power-sUP1>"1Y:h1i"d~to-;be:.rephrced:(Not covered
under contract)..Ser:vice:Repair-#WDI0l52243~~IrtvoiW#Dl"1=I005463 (Judv H called
Jerry S. 10/15/2003 at 2:35 D11l spoke to Jerry, "BatteIV backup is dying out at
enterprise". )
Line Description Qnty Price Extended G1LAcc~ ~roval
1 UPS Unit 60Hz (#984878) 1 $ 2,122.00 $ 2,122.00 402-534-4 . ~ .
2 Labor Charge 1 $ 175.00 $ 175.00 /. 'l. Il] - "rJV
3 Service Charge 1 $ 50.00 $ 50.00 /" ,.. . ,;.JI
4 TOTAL: $ 2,347.00 /
5 If 1_, t.~
6 WIlV
7
8
9
10
11
12
13
14
Fill in all pertinent information in the white cells.
Ifthe totals do not calculate automatically, press F9.
Please provide a physical signature in the approval box.
Enter any notes or background information in the notes box.
lJ COpy
Updated: OS/22/2003
The City ofOcoee' ISO N Lakeshore Drive' Ocoee, Florida 34761
phone: (407) 905-3100' fax: (407) 656-8504' www.ci.ocoee.fl.us
....... '.. .
... Sprint@
Invoice Date: NOVEMBER 10,2003
Page 1 of 2
Customer Service
1-800-786-6272
Master Invoice
D111005463
Customer Code
26069000
Billing Address:
CITY OF OCOEE
ATTN:MONTYEBEAMER
150 N LAKESHORE DR
OCOEE FL 34761-2223
".....':1 COPy
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TRANSACT ONLINE AT WWW.SPRINT.COM/LOCALBUSINESS
Total Charges Summary
Materials
Labor
Service Charge
2,122.00
175.00
50.00
Invoice Summary
0111005463
2,347.00
APPROVAL FOR PAYMENT
PO II or Aeel i_
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Sprint~
Please return this portion with payment
Customer Service
1-800-786-6272
Master Invoice
D111005463
Customer Code
26069000
D Check for Change of Address
Date Due:
Total Amount Due
Amount Enclosed
$2.347.00 if received 12/11/03 or after
DEC. 10, 2003
2,347.00
111111.11.1111.1.11"1111111111'11111111111111.1.1.11111.1.111
Make checks payable to:
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CITY OF OCOEE
A TTN: MONTYE BEAMER
150 N LAKESHORE DR
OCOEE FL 34761-2223
SPRINT
PO BOX 96031
CHARLOTTE, NC 28296-0031
11.1,11..1'111.1111'1.11'11111.1111111111111111.11.1
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39 50540690001 06849110054631 3 0000234700 0000234700 4
.....
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Sprint@
Invoice Date: NOVEMBER 10,2003
Page 2 of
2
Customer Service
1.800-786.6272
Master Invoice
0111005463
Customer Code
26069000
Invoice Detail Document
Site:
2606900E
. .
., - .
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Address:
\ .
CllY OF OCOEE PUBLIC WORKS
370 ENTERPRISE ST
OCOEE FL 34761-3002
Invoice Number: D 111005463
Service Repair :WD10152243
Statement of Work:
TROUBLE REPORTED: EXTENSIONS 6007 AND 6008 DOWN
FOR POWER BACKUP
REPORTED BY: JERRY SAUERWEIN
BILLABLE: BATTERY BACKUP NOT COVERED UNDER THIS
CONTRACT.
Line Part Number Description Qty Per Unit Extended
Price Price
1 984878 UPS UNIT 60HZ 1 EA 2,122.00 2,122.00
2 Labor Charge 2.30 HRS 175.00
3 Service Charge 1 EA 50.00 50.00
Invoice Total Due By DEC. 10, 2003 2,347.00
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Payments will be made to Sprint and the invoice number will be noted on the payment.
Charges which are not paid when due will be subject to interest at 1.5% monthly or
at the maximum rate permitted by law, whichever is greater, from the first day after
the date due.
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