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03-25-2019 Minutes MINUTES OF THE OCOEE PARKS AND RECREATION ADVISORY BOARD REGULAR MEETING HELD ON MARCH 25, 2019 I. CALL TO ORDER The meeting was called to order at 6:05 p.m. in the Annex Building-Parks and Recreation main office, Ocoee, FL 34761. The roll was called and it was declared there was a quorum. PRESENT: Chair Rainer, Vice-Chair Graham, and Members Applegate. Also present were Parks and Recreation Director Mark Johnson, and Senior Administrative Assistant H. Kim McMillin. ABSENT: Member Maranan (absent excused), E-Officio Member Commissioner Rosemary Wilsen INTRODUCTION OF GUESTS AND VISITORS: None II. NEW BUSINESS A. APPROVAL OF MINUTES Member Applegate seconded by Vice-Chair Graham made a motion to accept the minutes of the January 14th, 2019 meeting. The motions passed unanimously. B. BUDGETS Motion to update the previously approved budgets from $300.00 to $535.37 on 11/12/18 meeting for Ocoee Light Up and from $350.00 to $167.00 on 1/14/19 for Spring Fling bicycle raffles. Member Applegate seconded by Vice-Chair Graham made a motion to set for an increase in budget from $300.00 to $535.37 on 11/12/18 for Ocoee Light Up and decrease in budget from $350.00 to $167.00 on 1/14/19 for the Spring Fling bicycle raffles. The Motion passed unanimously. C. RECAP OF SPRING FLING Chair Rainer reported there was a smaller attendance compared to previous years, maybe due to construction. For future reference, there needs to be clarification of distributing wrist bands to ensure a more effective procedure for giving out food and prizes. She also suggested, giving recognition by announcing appreciation for the companies and organizations who made donations. Director Johnson mentioned that next year Parks and Recreations will create a new activity in place of the bike rodeo due to the lack of participation and knowledge of children riding a bicycle. 1 D. BEST FEST-THE TASTE OF WEST ORANGE Director Johnson announced West Orange Chamber of Commerce is hosting the 17th Annual tasting of food and drink event at Stark Lake on April 11th from 5:00 PM-8:30 PM. E. BIG ORANGE GAMES Director Johnson shared the event will be held at Ocoee High School from 7:00 AM-2:00 PM on April 27th. Volunteers and guests are welcome. The Lions Club will serve lunch to all attending. III. OTHER BUSINESS A. A dedication ceremony will take place when the new sign is installed at Frank W. Turner Park. Sr. Administrative Assistant McMillin will email the Board the when the date is chosen. B. Director Johnson announced the promotions: his promotion to Director, and the Operations Managers: Parks, will be Dan Abdo; and Recreation, will be Toren Hogan. C. Capital park project updates and new programs are in progress. IV. SET NEXT AGENDA A. Approval of minutes of the 3/25/19 meeting B. Recap of Best Fest-4/11/19 C. Recap of Easter Eggstravaganza-4/20/19 and the coloring contest D. Recap of Big Orange Game-4/27/19 E. Recap of the dedication ceremony of Frank W. Turner Park-5/11/19 V. QUESTIONS/COMMENTS VI. ADJOURNMENT ADJOURNMENT The meeting was adjourned at 6:43 PM. ().�•. o r ,1 li(Adi,CLIK, Chairm Rainer \ Sr. Admin. Asst. H. Kim McMillin 2