III (A) Approval and Acceptance of Minutes of City Commission Regular Meeting of February 4, 2003 Dn AFT Agenda 2-18-2003
Item III A
MINUTES OF THE OCOEE CITY COMMISSION MEETING
HELD FEBRUARY 4, 2003
CALL TO ORDER
Mayor Vandergrift called the regular meeting to order at 7:15 p.m. and called for a moment of
silent prayer for the astronauts and their families. Frances Watts led the Pledge of Allegiance to
the Flag. City Clerk Grafton called the roll and announced a quorum present.
PRESENT: Mayor Vandergrift, Commissioners Anderson and Parker. Also present were City
Manager Gleason, City Attorney Rosenthal, Assistant City Attorney Doty, Assistant to the City
Manager Shira, City Clerk Grafton. Community Development Director Wagner, Finance
Director Horton, Information Systems Director Ross, Parks/Recreation Director Farmer, Police
Chief Goclon, and Senior Planner Grimms.
ABSENT: Commissioners Howell (ill) and Johnson (out of town)
PRESENTATIONS AND PROCLAMATIONS
Community Redevelopment Agencies. (Assistant to the City Manager Shira)
Assistant to the City Manager Shira presented a comprehensive explanation of what a CRA is
and how it works to rehabilitate depressed areas. This was followed by a question and answer
period with Max Jacobs, R.P. Mohnacky, and Cathy Starn taking part in the exchange from the
audience. It was determined that the procedure should begin with identifying the area(s) of
concern, then meeting with Orange County Commissioner Jacobs to see how the County feels
about the project(s). City Manager Gleason said he would work with Ms. Shiro and target
some areas and bring it back before the Commission.
CONSENT AGENDA
The consent agenda consisted of items A, B, C, D, and E. Item B was pulled by staff for
consideration on February 18,2003.
ommissioner Parker seconded by Commissioner Anderson, moved to annrove items A. C,
D and E of the consent agenda as presented. Motion carried 3-0.
A. Approval and Acceptance of Minutes of City Commission Regular Meeting of
January 21,2003. (City Clerk Grafton)
B. Pulled by Staff for Consideration at February 18, 2003 Meeting.
C. Approval of Resignation, Removal, and Appointment of Members of CACOPD.
(City Clerk Grafton)
Member Eugene Davis has resigned, Member Karen Vanek has been unable to attend
meetings, so the board has requested her removal, and three new applications have
been received. Approval of this item will (1) accept Eugene Davis's resignation, (2)
authorize removal of Karen Vanek from the board, (3) appoint Applicant John
Grogan to complete the term of Eugene Davis to end July 1, 2004, (4) appoint
Applicant Victoria Laney to complete the term of Karen Vanek to end February I.
2004. and (5) appoint Applicant Bradley Phillips for a 3-year term to end February 1,
2006.
Ocoee City Commission Regular Meeting rV ❑ U i1 F
February 4,2003
D. Approval and Authorization to Temporarily Close the Public Boat Ramp and a
Portion of Lakeshore Drive for the American Power Boat Races on March 28-
30, 2003. (Community Development Director Wagner)
Mr. Michael Miller has applied for a Special Events Permit for boat races that would
require the temporary closing of the City owned boat ramp and a portion of North
Lakeshore Drive from 8 a.m. to 7 p.m. daily on March 28 through 30,2003. The boat
races are scheduled from 9:00 a.m.—5:00 p.m. Friday and Saturday, and 12 p.m. to 5
p.m. Sunday. Stall recommends approval with the following requirements: (I) All
residents that will be affected by the road blockage must he notified in advance; (2)
I lealth Central Ambulance must be notified of the road closure in advance; (3) An
emergency lane must be maintained; (4) Proper barricades must he used for blocking
the road; and (5) Signs he posted at the boat ramp in advance to notify citizens of its
closing.
E. Approval and Authorization for Mayor to Execute Contract Addendum to the
Contract with the Omega Group for Crime View Crime Analysis Package
Software approved July 16,2002, in the amount of$800.00. (Police Chief
Coclon)
On July 16, 2002, the City Commission approved the purchase of Crime View Crime
Analysis Package software in the amount of$25,995.00 from a Block Grant received
for the fiscal year 01/02. An upgrade is now available for $800.00 which will enable
IS and the Police Department to slay current with the system's capabilities.
COMMENTS FROM CITIZENS/PUBLIC
Brian Walter Jones, 821 Keaton Parkway, Ocoee, addressed the Commission about building a
skateboard park in the Ocoee area and presented a petition signed by over 150 young people who
promised to use the facility if built. Commissioner Parker responded the County plans to build
an extreme park in the Apopka-Vineland Road area as soon as that realignment is finished. City
Manager Gleason said he would coordinate with the County and notify the young people about
its progress.
Frances Watts, 43 Shell Key Court, announced the Sadie Hawkins Day dance at the Community
Center on February 14 from 2:00 to 4:00 p.m., sponsored by the Recreation Department, and
invited Mayor Vandergrift to perform weddings again that day as he has done in the past.
Mayor Vandergrift announced he would be happy to perform weddings free in the Gazebo that
day.
Mayor Vandergrift responded to City Manager Gleason's remarks made in the January 21
meeting regarding communication and stated his remarks would serve as Mr. Gleason's
evaluation, so he would not need to respond.
COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE
Commissioner Anderson
1. Reported the West Orange Chamber of Commerce had solicited nominations for an
outstanding citizen to be named Ocoee Community Champion, and the first winner. Jim Gleason.
was announced at the Gala last week. I Ic congratulated City Manager Gleason and asked him to
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Ocoee City Commission Regular Meeting Uu
February 4,2003
step forward and receive the award as he listed the many contributions Mr. Gleason has
personally made to the betterment of West Orange County.
2. Thanked the Recreation staff for the Build-a-Bear field trip today at the Florida Mall.
Commissioner Parker said she received confirmation from County Commissioner Jacobs this
week regarding their conversations about their cooperation with improving animal control and a
follow up date will be set for July.
Mayor Vandergrift read two c-mails:
1. Cindy Brooks asked the City to communicate with Lynx and request that the bus stop at
Russell and Kimball be moved as the riders are destroying the area.
2. Gary Bassing, Oak Forest Apartments, asked for recycle bins to be put in the apartment
complex. City Manager Gleason said he would look into it and report back.
PUBLIC HEARINGS
Marriott Courtyard Hotel, Preliminary/Final Site Plan. (Community Development
Director Wagner)
Community Development Director Wagner gave the staff report, explaining the three
proposed waivers: (1)re Stormwater management(staff supports).(2) and (3) re signs- a new
freestanding sign is proposed near the corner of Maguire and Highway 50, the existing Perkins
sign will be removed and placed on this new sign.then the Marriott sign will be added to this
new sign, then when the building is complete the sign that has not been erected yet for Perkins
will be taken down. The proposed Marriott Courtyard will be a 3 story 50,146 square foot
building along with a pool and spa and 80 units. Located on the east side of Maguire Road just
north of State Road 50, on a 5.744 acre parcel behind the existing Best Western Motel, the site is
partially undeveloped on the north side. The south portion of the site is occupied by part of the
existing Best Western Motel building and parking area.
The public hearing was opened.
Frances Watts, 43 Shell Key Court, asked if Perkins will still be there and she was assured it
would he.
Jeff Krisan said he was happy to be bringing Marriott to Ocoee.
The public hearing was closed.
Commissioner Anderson seconded by Commissioner Parker moved to approve the Marriott
Courtyard Hotel Preliminary/Final Site Plan subject to the conditions recommended by the
Planning and Zoning Commission: i e (al approval of Waiver No._I pertainin*t( o the
stormwater management pond,lbl that Waivers No. 2 and 3 be modified such that an off-site
sign for Marriott will be allowed, but that the free-standing andi_ng sienihalt be a dual business sign no
more than 15 feet in hei ht and 70 sa j re feet in area, and_(c)_that once the new combined
Marriott/Perkins sign i rected�the old free-standing Perkins sign and the Perkins waif si n shall
also be removed. Motion carried 3-0.
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Ocoee City Commission Regular Meeting Dr.U " "F 7
February 4,2003
Living Waters Church, Case Number 1-3SE-2002. To Be Continued Indefinitely
(Community Development Director Wagner)
Community Development Director Wagner reported the petitioner has requested this public
hearing be delayed for an indefinite period of time.
The public hearing was opened.
Commissioner Parker seconded by Commissioner Anderson moved to continue the public
hearing indefinitely. Motion carried 3-0.
OTHER BUSINESS
First Readings of Ordinances: Second Readings and Public Hearings February /8, 2003.
Ordinance No. 2003-07, Amending Section 143 of the Code regarding Solid Waste. (City
Attorney Rosenthal)
Ordinance No. 2003-08,Amending Section 150 of the Code regarding Stormwater
Management. (City Attorney Rosenthal)
City Attorney Rosenthal read the titles only of the above Ordinances. Mayor Vandergrift
announced the time and date of the second readings and public hearings.
RECESS 8:40—8:48 P.M.
Mayor Vandergrift read an e-mail message from Veronica Pavan, 1 171 Turtle Lake Court.
asking him why he had not responded to her e-mail of February 3. He said he will call her.
THE NEXT ITEMS WERE TAKEN OUT OF AGENDA ORDER.
Resolution No.2003-03, Relating to Acquisition by Eminent Domain of Parcels 116 and 125
for the Professional Parkway/Old Winter Garden Road Widening Project. (Assistant City
Attorney Doty)
City Attorney Rosenthal read the title only of the Resolution. Assistant City Attorney Doty
gave the staff report, explaining that, based on the Professional Parkway/Old Winter Garden
Road Widening Project final project design by PEC, the City needs to acquire parcel 116, owned
by Sophie Madura, as Trustee, and parcel 125, owned by Louis R. Seybold. This Resolution
authorizes all necessary actions in order to proceed to acquire the property by quick take
proceeding.
Commissioner Anderson seconded by Commissioner Parker moved to adopt Resolution No.
2003-03 relatine to acquisition by eminent domain of Parcels 116 and 125 for the Professional
Parkway/Old Winter Garden Road Widening Project, and authorize execution thereof by the
Mayor and City Clerk. Motion carried 3-0.
Report on Grants Applied for and Received. (Assistant to the City Manager Shira)
Assistant to the City Manager Shira presented a report on the grants applied for and received
for the years 2000, 2001, 2002, and so far in 2003.
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Ocoee City Commission Regular Meeting
February 4,2003
November 2002 Application Cycle for Community Merit Awards. (Assistant to the City
Manager Shira)
Assistant to the City Manager Shira presented the staff report and recommendation from the
Community Merit Awards Board recommending awarding $500 grants to the following eight
applicants: West Orange High School Renaissance Program, Seniors First, Inc., Ocoee
Elementary School Media Center, City of Ocoee Relay for Life Team, West Orange High School
Soccer Team, Orlando United Soccer Club, Ocoee Middle School 8111 Graders, Rotary Club of
Ocoee. She also advised the board had discussed the possibility of providing a method of
accepting private donations.
Commissioner Parker seconded by Commissioner Anderson moved to award the $500
grants to the ei eht applicants as listed in the report and to direct staff to establish a separate
account that would not be restricted b annual appropriations timeline in order to receive
private donations to this fiord. Motion carried 3-0.
Kathryn Zimmerman, Seniors First, thanked the Commission for the grant and explained the
function of Seniors First. Commissioner Parker suggested linking the City's website to that of
Seniors First as they provide many of the services and information requested of the City.
Cheryl Gleason, representing the 96 Grade Renaissance Program, explained this program
rewards academic achievement and she thanked the Commission for the grant.
Mrs. Shira, speaking for the Relay for Life team, also expressed appreciation to the
Commission.
Resolution No.2003-04, Petitioning the School Board to Name the New High School Ocoee
High School. (Mayor Vandergritt)
City Attorney Rosenthal read the title only of the Resolution.
Mayor Vander rift seconded by Commissioner Parker moved to adopt Resolution No. 2003-
04. petitioning the School Board to name the new high school Ocoee Hi eh School. Motion
carried 3-0.
Joint Planning Area (JPA) Agreement Notice of Termination Deadline. (Community
Development Director Wagner)
Community Development Director Wagner advised the JPA notice of termination deadline is
February 11,2003, and staff recommendation was to allow the deadline to pass without issuing a
formal one-year Joint Planning Area Agreement notification of termination, and simultaneously,
direct Staff to notify the County of the City's intent to renegotiate the agreement to better
balance City/County control within the JPA.
Commissioner Anderson seconded by Commissioner Parker moved to approve as
recommended by Staff. Motion carried 3-0.
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lrj jniAfrOcoee City Commission Regular Meeting
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February 4,2003
Temporary Traffic Signal on Old Winter Garden Road at Blackwood Avenue. (Public
Works Director Wheeler)
City Manager Gleason gave the staff report, advising a traffic signal was needed at Old Winter
Garden Road at Blackwood Avenue, and WalMart had paid funds to the City to avoid putting in
a light only to have it redone almost immediately by the City in its road widening project. The
report included two options. Mayor Vandergrift said the safety officers could get this done
fast.
Mayor Vander rift seconded by Commissioner Parker moved to r a with option 2
authorizing Professional En ineerinaonsultants Inv. to proceed expeditiously to design the
temporary traffic signal to be included in the overall Old Winter Garden Roadimprovements
project with the authorized cost not-to-exceed $10,000 to Professional En firing Consultants
Inc. to design the to nporar sit�maI and include it in th e Old Winter Garden Road jtiovements
project. Motion carried 3-0.
Set Special Session for February 27,2003, at 7:15 p.m. to Consider Authorizing the Use of
the Uniform Method of Collection of Non-Ad Valorem Assessments. (City Manager
Gleason)
Commissioner Andersogseconded by Commissioner Parker moved to call a special session
for Februar 27 2003, at 7:15 p.m. for the tp 1Tpose of considerint_the authorization of the use of
the uniform method of collection of non-ad valorem assessments in the City of Ocoee. Motion
carried 3-0.
STAFF REPORTS
City Manager Gleason
1. Reported 9 MVP applications have been received which met the requirements and $20,000
had been allocated to that fund. He asked if the Commission would consider authorizing$2,450
to be transferred from contingency to that account so that all 9 could be granted.
Mayor Vandererift. seconded by Commissi ner Parker moved to transfer $2 450 from
contingency to the MVP account as requested_ Motion carried 3-0.
2. Reported receiving a letter from FDOT confirming they will provide the $850,000 to the
City upon the execution of the transfer documents between the City and FDOT for SR
439 from FDOT to the City.
3. Distributed a report of the last 3 years showing the support for motions made by each
member of the Commission.
4. Announced Black History Month and encouraged all to visit City's website and attend
the functions scheduled in the City.
5. Announced Commissioner Anderson's birthday today.
COMMENTS FROM COMMISSIONERS
Commissioner Parker thanked and congratulated Pastor Ruth Diehl on the opening service of
the Adams Chapel African Methodist Episcopal Church, as she enjoyed it very much.
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Ocoee City Commission Regular Meeting �L U L
February 4,2003 - -
Commissioner Anderson said his 5 year old son sang Happy Birthday to him this morning and
that made his day happy.
Mayor Vandergrift
I. Reported street light out on the northwest corner of Coventry. Commissioner Parker
said there are some in Reflections out also.
2. Read an e-mail question from a citizen in the Reserves, saying the main entrance is very
nice—but the citizen wants to see the plans to see if the secondary entrance is according
to plan. He said he would call the citizen.
ADJOURNMENT
The meeting adjourned at 9:50 p.m.
APPROVED:
Attest City of Ocoee
Jean Grafton, City Clerk S. Scott Vandergrift, Mayor
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Ocoee City Commission Regular Meeting
February 4,2003
Commissioner Anderson said his 5 year old son sang I Iappy Birthday to him this morning and
that made his day happy.
Mayor Vandergrift reported a street light out on the northwest corner of Coventry.
Commissioner Parker said there are some street lights out in Reflections also, and she would
get the numbers from the light poles and report them. She then read an e-mail question from a
citizen in the Reserves Subdivision, saying the main entrance is very nice— but the citizen wants
to see the plans to see if the secondary entrance is according to plan. She said she would put the
citizen in touch with the staff member who could help him review the plan and she would be in
touch as well.
ADJOURNMENT
The meeting adjourned at 9:50 p.m.
APPROVED:
Attest City of Ocoee
Jean Grafton, City Clerk S. Scott Vandergrift, Mayor
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