III (E) Approval and Authorization for Staff to Meet with West Oaks Academy and Draft an Agreement Similar to the Thornebrooke Elemtary School Agreement to Partner with Them for the Use of their Athletic Fields Agenda 2-18-2003
e Center cm unod v Item III E
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S. Scott A andergrill , i 777---... Donny 1lowell. Dish-lei I
Seidl Anderson III 2t io
( ilg' RI Mager �r �� Hu sly Johnson Dist no
.Iim -*Mir— • - Nancy .1 I'arkio Ui lrid I
STAFF REPORT
TO The Honorable Mayor and City Commissioners
fRO Johnny Farmer, Parks & Recreation Director
C.- ' E: February 10, 2003
I
RF: Partnership with West Oaks Academy for Athletic field Use.
ISSUE
West Oaks Academy has sent a letter asking the City to consider partnering with them, for the
use of their athletic fields.
BACKGROUND/DISCUSSION
As indicated in the attached letter from Pastor Thomas W. Parlier, West Oaks Academy has a
beautiful 25 acre complex, with regulation size b seball and girls softball field. They have
backstops in place, some fencing, and dugouts are to be completed in the near future. The site
also offers a large area for parking.
They indicate that they have land and a great location, but neither the equipment or the expertise
to maintain these two fields.
They are asking for an agreement with the City, in which the City would maintain the athletic
fields, and in return, these fields could be used by the youth sports leagues in the City.
The City could use the fields on Saturdays, and during the week after the West Oaks Academy
was finished with practice and during away games.
The City could also use the athletic fields after their season is over, and during Spring and Easter
break.
As discussed in the letter, West Oaks Academy is also working on getting lights put on the
baseball field, and this would provide even more time for use by the City's youth teams.
Due to their being a limited amount of facilities available for the youth teams in Ocoee to
practice, I believe a partnership similar to the one the City has with Thomebrooke Elementary
Clive!.Ocoee• 150 N Lakeshore Drive•Ocoee Florida 347( 1
phone. (407)905-1100• lax (407)656-8504 •www.ci.acoec.fl.us
School, would be beneficial to the City of Ocoee. The agreement with Thomebrooke
Elementary School, allows the City to use the baseball field and multi-purpose after school
hours, and, the City is responsible for maintaining these facilities.
An agreement similar to this would be very beneficial to the City of Ocoee, due to the fact, it
would give the City additional sites for its youth teams to practice-
RECOMMENDATION
Allow Staff to meet with West Oaks Academy and draft an agreement similar to the one with
Thornebrooke Elementary School, and bring back to the Commission for consideration.
k sPhone : ( 407 )292 -
W e sFax : ( 407 )292 -
8624 A . D . Mims
ACADEMY a Orlando . FL 3
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WEST OAKS ACADEMY
8624 A.D. MIMS RD.
ORLANDO, FLA. 32818
DEAR MR. FARMER AND CITY OF OCOEE ,
I WOULD LIKE TO PROPOSE AN IDEA THAT HOPEFULLY WOULD
BE BENIFICIAL TO OUR MINISTRY AS WELL AS THE YOUTH
SPORTS PROGRAM OF THE CITY OF OCOEE.
WE HAVE A BEAUTIFUL 25 ACRE CAMPUS LOCATED JUST DOWN
THE STREET FROM THE BEACH CENTER. CURRENTLY, WE HAVE
A FULL SIZE BASEBALL FIELD, AND A GIRLS SOFTBALL FIELD.
OUR BACKSTOPS ARE IN PLACE, WITH SOME FENCING AND
DUGOUTS TO BE COMPLETED BY NEXT MONDAY. THERE IS AN
8 INCH WELL WITH OPERATIONAL SPRINKLERS FOR ALL THE
FIELDS. IN ADDTI'ION, WE HAVE PLENTY OF GOOD PARKING,
AND WOULD ALLOW OUTDOOR PORTABLE TOILETS FOR THE
KIDS.
WE HAVE THE LAND AND GREAT LOCATION, EINENIME
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ENTS? OCOI✓I I I'TL]�
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FOLLOWING IS AN IDEA OF HOW THE SCHEDULE MIGHT LOOK;
A ministry of West Oaks Community Church of G o d
A D E M Y �/ a k s 8624 A . D . N
O r l a n d o ,
1. OCOEE'S BASEBALL AND SOFTBALL TEAMS WOULD BE ABL1
TO USE THE FIELDS ON SATURDAYS.
2. OCOEE PLAYERS COULD USE THE. FIELDS DURRING THE
WEEK AFTER OUR TEAM PRACTICES.
3. OCOEE COULD USE OUR FIELDS WHEN OUR TEAMS ARE
PLAYING AS VISITORS AT OUR AWAY GAMES.
4. OCOEE COULD USE THE FIELDS DURRING OUR SPRING AND
EASTER BREAK.
5. OCOEE COULD USE THE FIELDS AFTER OUR HIGH-SCHOOL
SEASON IS OVER. ( ABOUT MAY I)
I WOULD LIKE TO MENTION THAT WE ARE WORKNG ON
LIGHTING THE BASEBALL FIELD NOW, AND HOPE TO DO THAT
IN THE NEAR FUTURE.
I FEEL THAT THIS WOULD BE A GREAT PARTNERSI BP TO
BENEFIT BOTH OF US. THIS WOULD BENEFIT US WITH
WONDERFUL EXPOSURE FOR OUR CHURCH AS WELL AS OUR
CHRISIAN SCHOOL TO THE COMMUNITY. WE ARE REALLY
EXCITED ABOUT BEING PART OF THIS COMMUNITY AND VERY
THANKFUL FOR THE WAY THE CITY HAS HELPED US BY
ALLOWING US TO USE THE BULLDOG STADIUM AS WELL. AS
SORENSON FIELD. I AM LOOKING FORWARD TO YOUR
RESPONSE.
TkI NK YOU)
J
t, .; AJ, ( -.
THOy1AS W. PARLIER
•
/ )
A ministry at West Oaks Community Church of G o d