III (G) Policy for Non-Profit Organizations Wishing to Request a Waiver of Development Review Application Fees Agenda 2-18-2003
Centex of Good L Item III G
Mayor �� ••.�� e Commissioners
S. Scott Vandeigrift Danny Howell, District 1
°' ,. Scott Anderson, District 2
City\lanssger � '�+ ]fusty Johnson, District 3
Jim Gleason 1 s: '*"r"®'"'— -7 a Nancy J. Parker, District 4
MEMORANDUM
DATE: February 11, 2003
TO: The Honorable Mayor and City Commission nnn
FROM: Russ Wagner, AICP, Community Development Director rr
SUBJECT: Non-Profit Organizations Wishing to Request a Waiver of
Development Review Application Fees
The attached policy pertaining to non-profit organizations who wish to request a waiver of
Development Review Application Fees is being brought to the Mayor and City Commissioners
for formal adoption. We believe this policy accurately reflects the directives of the City
Commission as provided to staff at the January 21, 2003 City Commission meeting.
RBW/csa
Attachment
0:\Staff Reports\2003\SR03015 CC.doc
City of Ocoee• I 50 N Iakeshore Drive•Ocoee. Florida 34761
phone. 007)905-3100• fax:(107)656-8504 •wv w ci.ocoee.tl.us
City of Ocoee
Policy for Non-Profit Organizations Wishing to Request a
Waiver of Development Review Application Fees
The Ocoee City Commission has approved the following policy for non-profit organizations
wishing to request a waiver of development review application fees. This policy will be provided
to the applicant at the Pre-Application Meeting with the Community Development Department,
or prior to that meeting.
Applicants acting on behalf of non-profit organizations may request the City Commission to
consider a waiver of only the following application fees: 1) Annexation, 2) Standard Rezoning,
3) Joint Planning Area Amendment, 4) Small-Scale Comprehensive Plan Amendment, and
5) Special Exception. These five (5) types of applications are administrative in nature and are
considered to be part of the "general entitlement" phase of the development review process.
When a project reaches the development plan stage, extensive technical review is necessary.
The review of subdivision plans and site plans requires a significant amount of staff effort. Often
the actual cost staff time spent exceeds the flat fee collected for this purpose. Those
applications requiring technical review are considered to be a part of the "permitting" phase of
the process, and the City Commission believes that all applicants should pay fees incurred as
part of this phase of the development review process.
Application fees that will not be waived include those for Subdivision Plans, Site Plans, Platting,
PUD Rezoning, and Concurrency Management, among other technical reviews. In addition, all
reimbursable fees charged to the applicant for such expenses as advertising, court reporting,
legal, consultant and engineering costs for traffic studies, etc. will not be waived.
If an applicant would like to request a waiver of fee payment, it must be submitted to the
Planning Division prior to the application being processed. Once the Planning Division receives
the request in writing, it will be placed on the next City Commission meeting agenda, given that
the request is made at least one week prior to that meeting.
The application will not be processed until City Commission has taken action in response to the
request, and all application forms and materials are submitted.
Any requests for waiver of fees must be done in advance. Once the application is processed
and the 30-day review period begins, there will be no retroactive reimbursement. Non-profit
organizations will continue to benefit from not paying transportation impact fees, without
needing to make a request.
Also, it is necessary that the applicant provide a $1,000 review deposit per project, which is a
security for payment of reimbursable fees. The remainder of the $1,000 deposit will be returned
to the applicant upon project completion, after all reimbursable expenses have been paid.
O:\Forms\2003\FORM03007(Non-Profit Fee Waiver).doc 2/10/03