V (E) Approval and Authorization to Pay 50% of Cost to Replace the Existing 600 Linear Feet of Wood Fence with 600 Linear Feet of White PVC Fence With a Total Cost of $9,937.50 Agenda 8-05-2003
Item V E
Mayor coal et Good Lv Commissioners
S.Scott Vandergrill '� o �'• ny Howell, District I
/• 0" ', [Anderson, District-
City.. Manager iss.AY�L..hnson, District 3
Jim Gleason ttl 0 i ,7. Parker, Districtis
4
STAFF REPORT
TO: The Honorable Mayor and City Commissioners
FROM: Jim Gleason, Ocoee City Manager
DATE: July 28, 2003
RE: Replacement of Perimeter Fence Around Retention Pond #113 Maguire Road
ISSUE:
Authorization from the Ocoee City Commission to contribute 50% ($9,937.50) towards the cost of
replacing 600 linear feet wood fence around city retention pond 4113. If approved by the commission
funds will come from the Storm Water Reserve Fund.
BACKGROUND/DISCUSSION
The existing 600 linear feet of wood fence around the perimeter of the city owned retention pond located
off of Maguire road south of the Windermere Groves Community is in poor condition due to age and
weather is in need of replacement. The city created the pond for the expansion of Maguire Rd. and is
required to maintain the pond and the surrounding landscape burm and fence, which abuts the
Windermere Groves Community.
District 3 Commissioner Rusty Johnson and staff met with the Board of Directors of the Windermere
Groves Homeowner Association to discuss the replacement of the fence and participation between the
HOA and the city concerning the cost of the 600 linear feet. The HOA investigated options and decided
to replace the total fence, which is 1600 linear feet of which only 600 linear feet serves as a buffer to the
neighborhood. The HOA Board requested if the city would replace the 600 linear feet wood fence with
White PVC to match the 1000 linear feet the HOA was going to replace. The White PVC is more
expensive than the standard wood board on board fence, staff feels the PVC will require less
maintenance and will last longer than replacing with a wood fence. This should save the city money
over time on repair and maintenance and extend the life of the fence saving on future replacement. The
white PVC fence will match the 1000 linear feet of fence the HOA is replacing adding conformity and
aesthetic value to both the city pond and Windermere Groves. The HOA Board received bids and staff
determined the HOA was able to get a lower price on 1600 linear feet of white PVC fence than the city
could on 600 linear feet of white PVC fence. The total cost of the 600 linear feet is $19,875.
RECOMMENDATION
Staff respectfully request the city commission authorize payment of 50% of the cost to replace the
existing 600 linear feet of wood fence with 600 linear feet of white PVC fence with a total cost to the
city of $9,937.50. The funds will come from the Storm Water Reserve Fund. The city would make
direct payment to Plantation Groves West HOA (Windermere Groves).
file://C:\Documents%20and%20Setti ngs\j grafton\My%20Documents\RetentionPondMgR... 7/30/2003
TO: Mr. Jinn Gleason, Ocoee City Manager
FROM Mire Rushing, President-Windermere Groves Homeowners Association
SUBJECT: Perimeter Fence Replacement
Jim,
The perimeter fence replacement on the south side of Windermere Groves is about to
commence. As we had previously discussed, due to several issues associated with the
City's creation of the retention pond that borders the south side of our subdivision, it was
agreed that the City and the Homeowners Association would share the cost of the portior
of the perimeter fence in this area (approximately a 600' section). Enclosed is a copy of
the signed contract with Fence Outlet that breaks out the cost associated with this section
of the fence. Total cost of the entire project is $53,000 of which $19,875 is the cost
associated with the 600' section. In accordance with our agreement to share this portion
50/50, the City's cost would be $9,937.50. It is my understanding this action would be
added to the consent agenda at an upcoming commission meeting which would authorize
payment to be made. It is requested you take the necessary actions to accomplish this.
Once you have determined the meeting date this item will be considered for approval,
please have your office notify me and I will plan on being present in case there are any
questions or issues. As I stated before, on behalf of Windermere Groves I very much
appreciate your assistance and efforts (as well as those of Rusty Johnson) in reaching
what I believe is a fair and reasonable resolution of this item. Thanks again.
/I 7? -
Mike Rushing, President
Windermere Groves Homeowners Association
Cc: Rusty Johnson
r r con a u'ange Dressed) Iran . ytaru¢rl.sew.
FENCE OUTLET Proposal/Contract Te110718516660
'Fax(407)4383181
CUSTOMER NAME. ✓ ?eAl ,.+°.t_;a' L e IL" ;C DATE'.
ADDRESS: % � '. -. e �'(G r {r C ii - ' ;/ 1.knetrit '7> PHONE: HOME N_r Z I:- =""
- WORK#" ' !e _ Jr.': /
r
•LINEAL FEET ' --+r .__...—
l < COUNTY. • 'f r.;:J a - MAP PAGE _ MOBILEu
HEIGHT TYPE OF FENCE STYLE -^�-
04 ❑5` ❑Cypress ❑PTP ❑Stockade i_C -
El 08 ❑Chain Link PVC ❑BD on BD
❑ ❑Ultrawood ❑Shadow Box
y:1:L...; .; :.... Picket
BOARD BOARD SIZE RAIL SIZE GOOD SIDE
01f2x4 D2x3 ❑In
01x4 02x4 ❑Out
❑1x6 ❑ -
WALK GATES' OTT: L71 OPENING-
DRIVE GATES: Oft OPENING:
LINE POSTS'. OTT- O.D.
TERMINAL POST. QTY' O.D.'.
TOP RAIL: OTY:
WIRE GAUGE. KK KT
FENCE TO FOLLOW CONTOUR OF GROUND: U '��.'^^`•` --
FENG&tGBE-L-EVEL:❑ FC4t8E _
•
REMOVE EXISTING FENCE Q YES 0J/NO
FENCE LINE TO BE CLEARED. ❑ YES L ND
CORNER LOT: ❑ YES IC NO FRONT
PERMIT NEEDED:_:_t;I ❑'YES ❑ NO
SPECIAL INSTRUCTIONS: .^.
fZ i'!�•7 J.•l— //i„.rc. ,/, _.
Fenw Outlet real asps:the customer upon eouest in determinilrj where the tense rs to be erected.but under no Orcumstances sloes Fence outlet assume any reSconsibiliry
contemn Ptrecryanes mIn any way guarantee Heir accuray II pre rem;pins Cannot be located,a rS rewmmef eC that Ine customer have the property surveyed
Fence Outlet wir.assume Oe reSpofSiOillly tpl e01ting undelwound MOMS and ulleties.however.Fence Outlet IS 001 responsible for any so/Ewers or other unmarked buried lines or
onleas
Final billing w De Doses on actual footage of laming erected Payment Dave at the prop of conpLtion of work.anc a finance charge CI I t lte per month snail he appaee to all
accounts of pa wenin ID dayse n,All meter.al will remain l ne popery el fence Outlet wall payn:eet IS'ecelved.lull Ryhl Of fleasremora' Io
Fence Outlet in the event Dl nonpaymentper e'terms of los contract.TM customera.W«m
per+M agrees repay an,nMreat ax any Costs Iriaaned rn toe salaam rtres cemD�
It the Buyer ref uses to mow the Seller to ceynwcrk Or to complete work already Moue or to accept me!erials contracted for terror agrees to pay Seller liquidated damages 01 a sum
opal to 33 tint.ci some contract Rice.Pus cost of maleriafs and labor alveadyf urrt shod Cr In Pogrom
e
Customer assumes full respensibilty for obl2:nirq homeowners aSSOCialon approval for the type and lotatwn of Ierlce
NOTICE TO PURCHASERS OF WOOD FENCES:
Wood fence malenels arr rough me cut pleas.wood twice has a tendency to ehrmk and warp ohm,Doric weather and stool gaps waIappear aetween Foams.Crams in Ise wood are
common and accepted occurrence Fence Oullet vnu ony guarantee the woaman$thpo.wood lenges tor I year
t HAVE READ AND UNDERSTAND THE ABOVE CLAUSE:
APPROVED AND ACCEPTED POP CUSTOMER
CONTRACT AMOUNT S
DOWN PAYMENT_
BALANCE DUE cus:nm=_n oAiE
UPON COMPLETION $`=
CUSTOMER us%
Ckuc
INOTALkee ACCEPTED FOR FENCE OUTLET
Power Co. •
DATE STARTER
Telephone Co. > .— SAtME EERSON Dm—
DAM comment:,
Gas Co F s... rune ..—. _ OE IOTF VALIDFOR 30 DAYS