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V(B) Approval and Authorization of $4,950.00 for Purchase of Awning from Elite Awning, Inc. for City Hall Main Entrance (West Side) and Police Department Main Entrance (South Side) Agenda 04-06-2004 Item V B Mayor cater of Good Li Commissioners S. Scott Vandergrift ,..,.�C'�-.. ,, PioDanny Howell, District 1 Scott Anderson, District 2 Acting City Manager ' Rusty Johnson, District 3 V. Eugene Williford, III -- — Nancy J. Parker, District 4 STAFF REPORT TO: The Honorable Mayor and City Commissioners FROM: Robert B. Zaitooni, P.E., Deputy Director Public Works/City Engineer DATE: April 6, 2004 RE: Purchase of Awnings for City Hall & Police Department ISSUE: Should the Honorable Mayor and City Commissioners approve purchase of two (2) awnings for City Hall west entrance and Police Department main entrance at$4,950 from Public Works, Facilities Maintenance current fiscal year funds from Elite Awnings, Inc.? BACKGROUND AND DISCUSSION: Public Works, facilities Maintenance Section is proposing the purchase a 14'x 16' awning for the main entrance to the City Hall (west side) and a 10'x 15' awning for the Police Department entrance. The purchase of the proposed awnings is a part of an overall facilities maintenance plan for the current fiscal year. The awnings are primarily intended for further protection of the entranceway fixtures and protection for visitors and employees from rain and drips from the buildings. The front face of the awnings will be marked with the street number and "City Hall"and"Police" for each building. Staff solicited and received three (3) quotes for the purchase of the awnings, which are enclosed with this staff report. Funds for purchase of the proposed awnings are available from the Public Works, Facilities Maintenance operating funds (Account 4602). RECOMMENDATION: Staff respectfully requests the Honorable Mayor and City Commission approve$4,950.00 for the purchase of the awnings from Elite Awning, Inc.; and authorize transfer of$4,950.00 from the Public Works, Facilities Maintenance operating account(account 4602) to capital purchase account(account 6400). Attachments: Quotes 1 1 1Ijl'! I - N N, inillinfilt NNNN . 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I • Aate cetimings I Serving Central Florida since 1977 FREE ESTIMATES Custom Awnings•Canvas•Aluminum•Backlit clohn"'tic/wig 1090 Sligh Blvd.Orlando,FL 32806 Office•(407)648-5666 Fax•648-5665 09C SLIGI-1 BLVD ORLANDO, FL. 32806 OFFKT(407)648-5666 FAX(407)648-5665 Mar 11 04 10: 26p Sundance Mfg 4072964330 p• 1 ,''�I„ -- S U N D A C E aw » ir► 3Cs and fabric at1 ! c * af res 515 Ferguson Drive,Orlando,Florida 32805,(407)297-1337,(800)940-1337,Fax:(407)296-4330 Fax Cover Sheet 515 Ferguson Drive Orlando, Florida 32805 Phone (407) 297-1337 1-800-940-1337 Fax: (407) 296-4330 Company: City Of Ocoee From: Sam Chamorro Attention: Terry Reed Date: 3-11-2004 Fax Number: 407-905-3176 RE: Awnings ❑ Urgent ❑ Reply ASAP ❑ Please comment ❑ Please review ❑ For your information Total pages, including cover: 3 —V- plus Pial+ R� Comments: I„ awnings and fabric structures 515 Ferguson Drive,Orlando, Flonda 32805,(407)297-1337,(800)940-1337,Fax: (407)296-4330 Quotation Date: 3-11-2004 Attn: Terry Reed Company: City of Ocoee From: Sam Chamorro Phone # 407-905-3170 Fax # 407-905-3176 RE: Recovers &New Awnings Police Dept: 1 New Gable (Police dept) @ 10'width 15' projection 4' overall drop 10" rigid Valance 2 Columns (painted frames) $2352.00 z 1 New Gable (City Hall) @ 16' width 14' projection 4' overall drop 10" rigid valance (painted frames) $3008.00 1 New Standard @ 5'-6"Width 4' projection 2' overall drop 8" rigid valance $283.00 1 New Standard @ 5'-6"width 4'-6" projection 2' overall drop 8" rigid valance $329.00 5-Qr• 3 New Standards @ 5' width 4'-6" projection 2' overall drop 8" rigid valance $286.00 each x 3 ($858.00) $ 1 New Standard @ 5'width 4' projection 2' overall drop 8" rigid valance $246.00 Fabric: Sunbrella or Ultrashade Vinyl Framing: 1" mill Aluminum (mill finished) Graphics: Police Dept/City Hall @ 8" letters I color included Permitting: Add $300.00 for(Eng, Sealed Drawings) plus permit fee Total Budget Installed:$7076.00 S u . N DA awnings $ C E faVric struct4res cr SAM CNAMORRO 0, 407.297. 133-7 EXECUTIVE W 407.466 97. 1337 ,(office) U sa E-mail .3309 (cell) Q mC�sundancemfg.com o --- z In Mar 11 04 10: 26p Sundance Mfg 4072964330 p•3 -. - a U N D A C E Y a vv n i n x s and fabric structures 515 Ferguson Drive,Orlando,Florida 32805,(407)297-1337,(800)940-1337,Fax:(407)296-4330 Quotation Date: 3-11-2004 Attn: Terry Reed Company: City Of Ocoee From: Sam Chamorro Phone # 407-905-3170 Fax # 407-905-3176 RE: Recover&New Awnings Page 2 Trailer. 1 Gable Recover @ 8'width 5'-6" projection 2'-9" overall drop 1'-4" valance $510.00 1 Standard Recover @ 5'-T width 4'-3"projection 1'-9"drop 8"floppy valance $255.00 1 Standard Recover @ 5'-8"width 5'-6" projection 1'-9"drop 8"floppy valance $340.00 1 Standard Recover @ 5'-6"width 5'-6" projection 1'-9"drop 8"floppy valance $340.00 1 New Standard @ 10'-6"width 4'-6" projection 2' drop 8"floppy Valance $597.00 Fabric: Sunbrella or Firesist Framing: I" square mill aluminum (mill finished) Graphics: none Quoted Total Budget Installed: $2042.00 If you have any questions, please call at your convenience either at the office number listed above or my cell phone, 407-466-3309 monro , Mar 11 04 10: 27p Sundance Mfg 4072964330 p• 4 4SUN DANCE SHEET NO. OF I awnings and fabric structures CALCULATED BY DATE CHECKED BY DATE (407)297-1337. 1-800-940-1337•Fax(407)296-4330 JOB SCALE • i • 1 ! i t -I - ------rte�-�rf ! � ---I-- -;- � if Ti �._ , { , 1 l -J---- __ I• I '— — I 1- ' 11I I-� :- -- -- I- -• t-- 1 '— 1 I i 1 I_ I i� 1 I 1 I t { i } _ 1 —1; ; ' ' 1 1 1 i 11 1 j a 1 r- -4 1 1 1 1 I i 1 1 I I 1 1 L�1_ I i I 11 I I `. 1 I 1 i 1 f t 4 i I 1 j 1 1 i —.1_---i—_---.4--_4 ' I _.. ;--i1_— I -- 1 I ! . __ J. 1- ' S3 --� - -1.�' • — ! 4, — - - . - ( --- ------P--= �! -------;1,.------..- --- i — — is — —� ; I , 1 ! ! 1 — t {..ter. I � • I r i — t1 -n:�-I-�7-_ --- .--- -- -- = __ I Custom Canvas•Alulmlaum Awnings•Retractable, A - QUALITY AWNING, INC. t ,1 ii ' ,t 2115 West Central Boulevard ..0;" s.\\.\\ � . Orlando,FL 32805 INVOICE ••;. r ' 407-841-0196 ( i 1 1 1 Fax 407-841.3101 N° 7 0 5 2 e440414 AWNINGS Since 1962 In Central FloridaATTN: err y ei CUSTOMER NAME C,-t , of 1Goec. DATE /Y14 r /a- 0 q ADDRESSSALESMAN iQ�y PHONE 4/D7- 9ar.3i 70 CITY FAX 4407- 9ac--3/71 EX TE /OIA)N 14100 DROP Aj i cc. _i Ti's //o n/ r !v) QSQ OVERALL COLOR TRIM Pub 1/c, WD ries 114/4 0 - Price Unit Price SUB-TOTAL SALES TAX TOTAL DEPOSIT REQUIRED .— BALANCE DUE ON COMPLETION UNLESS OTHERWISE STATED All materials guaranteed to be as specified All work to be compicted is a Any building permit needed will ba pulled by owner or customer. workmanlike mama according to simian!practices. Any alteration or Responsibility for pulling sr payment of permit to be dstsfmlaed at rising deviation from the above specifications involving cairn costs will be eiocutcd of contract.13%finance charge for accounts over 30 days aftereompletiioo only upon written orders.and will become an extra charge ova and above of job. 18%per annual. the adnate.All agroenieats contingent upon strikes.accidents or delays, beyond our control.Owner to carry fire.tornado. and other necessary insurance.Our workers are fully covered by Workman's Compensation Insurance.Fra estimates. it Cotonou-The above prices,specifications and oonditloas Salesman's Signature ate satisfactory and are hereby accepted.You are authorized to do the work Cu tomer's Sigeatoe as specified.Payment will be made as outlined above. Date of Acceptagce Td WdT2:1:70 POW TT ' +pW : '0N Xtid JN I 'ON I Nf1ti Al 11H(1O U : Weld