V(D) Approval and Authorization for Funding of Temporary Positions, Overtime, and Records Retention in the Building Division from Capital Reserve Funds Agenda 04-06-2004
Item V D
Mayor eCenter of Good Liy Commissioners
S. Scott Vandergrift Danny Howell, District 1
Scott Anderson, District 2
City Manager _ Rusty Johnson, District 3
Nancy J. Parker, District 4
STAFF REPORT
TO: The Honorable Mayor and City Commissions
FROM: Jim Phelps, CBO, Building Official
VIA: Russ Wagner, AICP, Community Development Director
DATE: March 29, 2004
RE: Funding for temporary positions, overtime and records retention in the Building
Division
ISSUE:
Should the Mayor and City Commissioners authorize the expenditure of funds to pay for
temporary positions, overtime and records retention in the Building Division for the remainder of
the 03-04 fiscal year?
BACKGROUND:
The position of Chief Plans Examiner remains vacant because of a lack of licensed applicants. It
is necessary at this time to continue to use a contract provider to allow the issuance of permits
and inspections to continue. The continued number of homes being built and sold is creating a
continuing need for the additional personnel to handle the administrative processing, plans
review and inspection activities for an acceptable level of service. The new position of Building
Inspector/Plans Examiner that was created in this budget has been filled. However, as of this
time the state Building Code Administrators & Inspectors Board has not issued the provisional
license to allow the person to review plans.
DISCUSSION:
The Chief Plans Examiner position is currently being filled by a person contracted from
Professional Engineering and Inspection Company, Inc (PEICO) at a cost of $50.61/hr..
Occasionally, it is necessary to use the person from PEICO to conduct inspections at which time
the hourly cost is increased. The permanent position continues to be advertised on various web
sites. I have discussed this position with the Human Resources Director and have received
permission to fill this position with a lesser-licensed individual in order to meet the city's needs
and to save money.
The attached charts track the increase in services required, primarily for new construction:
Chart 1. The building division revenue collected from 1 Oct. 03 thru 26 Mar. 04 is a total of
$831,258.30. Projected for the year is$1,662,571.
Chart 2. Shows the number of inspections per month has increased from 957 to 1578.
Chart 3. Shows the number of permits issued by month, the new single-family residential
buildings have increased substantially over the 12-month period.
The total budget for the building division is $980,510, if the projected revenue of$1,662,571 is
realized it creates significant excessive revenue of about $682,061. We have received $50,000
reducing the excess to $632,061. At this time there are about 65 applications submitted for
homes, based on an average of$1,512 each that equates to about $98,280. The revenue being
generated should be used to provide service to our customers.
Permit fees are being reviewed to determine if revisions are needed to cover the cost of
operations including new positions. In order to provide proper plan review, permitting and
inspections, additional staff is needed, at a minimum one administrative and two technical
positions.
STAFF RECOMMENDATION:
Staff respectfully recommends that the Mayor and City Commissioners authorize the use of
Capital Reserve Funds to pay for temporary employees, overtime and provisions for record
retention. The proposed positions are plans examiner, inspector and clerk as required to conduct
required inspections and services. It is estimated that an amount of$115,000 should cover such
cost for the remainder of this fiscal year.
Chart 1 PERMIT REVENUES Revenue Generated $831,258.30
Print Date 3/29/2004 YTD BY PERMIT TYPE Projected$831.258.30
Year Total $1,662,571
1 Oct. 2003 -26 Mar. 2004
200,000.00
180,000.00
- -f
160,000.00 -
140 000.00 I —
120,000.00
100,000.00
80,000.00 r
60,000.00 —
40,000.00
20,000.00 gni I -
II . 11 s
0.00 -
Oct-03 Nov-03 Dec-03 Jan-04 Feb-04 Mar-04
Oct-03 Nov-03 Dec-03 Jan-04 Feb-04 Mar-04
■Building Pmt. 73,282.30 76,324.84 40,065.50 46,792.22 88,627.53 84,385.07
■Electrical Pmt. 7,917.00 11,591.46 8,595.00 6,680.00 10,540.00 10,504.00
13 Mechanical Pmt. 6,554.00 7,724.00 7,500.00 4,090.00 4,890.00 6,530.00
■Plumbing Pmt. 7,355.70 8,773.67 6,499.40 4,623.00 10,240.36 9,579.00
■Roof Pmt. 1,920.00 3,870.00 2,370.00 2,610.00 3,510.00 3,030.00
■Plan Review 30,924.42 38,372.42 18,420.12 23,818.53 44,106.16 45,800.50
■Sign Pmt. 248.00 109.00 70.50 264.00 210.00 639.00
■Pool Pmt. 1,096.50 963.00 1,899.50 1,587.00 1,443.50 3,700.007
■Land Clearing Pmt 710.00 1,030.00 460.00 835.00 2,280.00 1,770.00
■Re-inspection 5,775.00 3,964.12 9,195.00 7,335.00 7,455.00 6,460.00
NOC 490.00 704.98 405.00 425.00 590.00 755.00
■TOTAL 136,272.92 153,427.49 95,480.02 99,059.75 173,892.55 173,152.57
Chart 2 INSPECTIONS BY MONTH Monthly Average Inspections
Print Date: 3/29/2004 1 Oct. 02 thru 26 Mar. 04 FY. 02-03 996
YTD 1545
1800
1600
1400
I 111 III 111
1200
1000 Iliti .
1
800 — - _ - F 1
1
600 —lit ._ �
_1 i
1 ll III
400
1
200 -- f
i '
0
Oct-02 Nov-02 Dec-02 Jan-03 Feb-03 Mar-03 Apr-03 May-03 Jun-03 Jul-03 Aug-03 Sep-03 Oct-03 Nov-03 Dec-03 Jan-04 Feb-04 Mar-04
■Series1 957 856 865 1004 984 1056 I 992 11033 973 1127 939 1169 1569 1345 1561 1612 1607 1578
Chart 3 PERMITS ISSUED Permits Issued Thru Mar. 26, 2004
Print Date 3/29/2004 April 03 thru March 26,04
300
250
200
---------11 .------41\
150
100 :- - .._.... a
i
50
Apr-03 May-03 Jun-03 Jul-03 Aug-03 Sep-03 Oct-03 Nov-03 Dec-03 Jan-04 Feb-04 Mar-04
--t Buildings 24 27 36 49 34 39 70 74 53 47 77 80
t Others 131 142 154 144 120 116 144 106 99 137 121 177
-t-Total 155 169 190 193 154 155 214 180 152 184 198 257