Item #04 Award of Bid - #B07-03
AGENDA ITEM COVER SHEET
Meeting Date: April 03, 2007
Item # 4
Contact Name:
Contact Number:
Crystal Conley
1523
Reviewed By:
Department Director:
City Manager:
Subject: Award of Bid #B07-03 Ocoee Family Aquatic Center Pool Resurfacing and leak
Detection Project
Background Summary:
The Parks and Recreation Department budgeted $35,000 for the resurfacing of the swimming pool basin in the
2006-07 budget. The amount of the bid ($43,050) has exceeded the amount that was budgeted ($35,000) and funds
will need to be transferred to offset the difference of $8,050. The Parks and Recreation Department is proposing to
use funds remaining from another project and to transfer funds from another account. The department does have a
balance ($3,169.06) remaining from another project in the same account line, Capital Expenditure Park
Improvement (001-572-00-6204) as the pool work was budgeted, and is proposing to transfer the remaining funds
($4,880.94) from the operating account Recreation Programs (001-572-00-5900).
Issue:
Award the bid for Ocoee Family Aquatic Center Pool Resurfacing and Leak Detection to Classic Marcite, Inc.
Recommendations
Staff recommends that the City Commission:
1) Award Bid #B07-03 to Classic Marcite, Inc. in the amount of$43,050.00
2) Authorize the Mayor, City Clerk, and Staff to execute all necessary contract documents once the appropriate
insurance is secured.
3) Authorize additional funds remaining from another project of $3,169.06 from the Capital Expenditure Park
Improvement account and authorize the transfer of $4,880.94 from the Recreation Programs Operating
account.
Attachments:
1. Bid Tabulation
2. Classic Marcite Bid
3. ITB #B07 -03
Financial Impact:
$43,050.00
Type of Item: (please mark with an "x')
Public Hearing
_ Ordinance First Reading
_ Ordinance Second Reading
For Clerk's De/Jt Use:
_ Consent Agenda
_ Public Hearing
Resolution
~ Commission Approval
Discussion & Direction
Regular Agenda
_ Original Document/Contract Attached for Execution by City Clerk
~ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
,~f(~//I
N/A
N/A
N/A
2
City Manager
Robert Frank
Commissioners
Gary Hood. District 1
Scott Anderson. District 2
Rusty Johnson. District 3
Joel Keller. District 4
Mayor
S. Scott Vandergrift
STAFF REPORT
TO: The Honorable Mayor and City Commissioners
FROM: Crystal Conley, Purchasing Technician
THROUGH: Joyce Tolbert, Purchasing Ageng-
DATE: April 03, 2007
RE: Award of Bid #B07-03 Ocoee Family Aquatic Center Pool Resurfacing and leak
Detection Project
ISSUE
A ward the bid for Ocoee Family Aquatic Center Pool Resurfacing and Leak Detection to Classic Marcite, Inc.
BACKGROUND/DISCUSSION
The bid was publicly advertised on February 18,2007, Pre-Bid Conference held on March 07, 2007 and opened
on March 20,2007. There were a total of one (1) response to this bid:
Resurfacing Leak Detection
$41,850.00 $1,200.00
Total
$43,050.00
Bidder
1. Classic Marcite, Inc.
Attached is a copy of the single bid from the bidder, along with the bid tabulation. The bid is available in the
Finance Department for review.
The Parks & Recreation Department and Finance Department have reviewed the bid. Staff recommends
awarding Bid #B07-03 for the resurfacing and leak repair work at the Ocoee Aquatic Center to Classic Marcite,
Inc. as the most responsive and responsible bidder.
The Park and Recreation Department budgeted $35,000 for the resurfacing of the swimming pool basin in the
2006-07 budget. The amount of the bid ($43,050) has exceeded the amount that was budgeted ($35,000) and
funds will need to be transferred to offset the difference of $8,050 due to the leak detection and repair. The
department does have a balance ($3,169.06) remaining from another project in the same account line, Capital
Expenditure Park Improvement as the pool work was budgeted, and is proposing to transfer the remaining funds
($4,880.94) from the operating account Recreation Programs.
1
BID TABULATION FOR:
BID #B07 -03
OCOEE FAMILY AQUATIC CENTER POOL RESURFACING AND LEAK DETECTION PROJECT
03/20/07 2:00 P.M.
Classic Marcite
Bid Security 5%
Signed Original &
(3) Copies
References/Experience Form
Equipment Listing Form
Summary of Litigation Form
License Check
Subcontractors & Suppliers Form
No Addendum Issused
Cashier's Check
yes
yes
yes
yes
yes
active
yes
N/A
TOTAL LUMP SUM BID
$
43,050.00
BID #B07-03
OCOEE FAMIL Y AQUATIC CENTER POOL RESURFACING
AND LEAK DETECTION PROJECT
BID FORM
A. TOTAL LUMP SUM BID - RESURFACING
Resurfacing, excluding leak detection and repair: $
'It ?Jl>
r;/trr ClJ,/1! TllpiI.{ ,E;,Hr fll/lIlJ~r/) r-/~llars and
t7t1
B. TOTAL LUMP SUM BID - LEAK DETECTION AND REPAIR
Structural and sub deck leak detcction and rcpair: $ / ,)t7P._
'TJv€LII/t ~t4JM/) bllttW(
t:7'#
Dollars and
c. TOTAL LUMP SUM BID - ITEM A AND ITEM B
Total Bid:
'l-J. (lJ(/
,
. (7 t'
$
~'P1Y 71~ 7Jh;fI..r - F/,Krf' /)pt./.P1tJ'
Dollars and
/?',
ClA.J"S/c. hj}/CCl~
Company Name
lli~
A- h . dS' -
ut OrIze 19nature
/JAJ/11fl J". j)~H;1L - VI' S/Jll:f
Name/Title (print)
c PC ll/r71.{"'Y
Professional License Number
B07-03
. (7'
Ccnts
!JJJ:-nc77l1)/ t7j./t..f'
. (//"
Cents
Cents
22
20. LIST OF SUBCONTRACTORS:
SUBCONTRACTOR and/or TEMPORARY WORKER AGENCY
NAME/ADDRESS/FEDERAL I.D. NO.lCONTACT PERSON/PHONE #:
t#bJc
J
,
p~?jJnl
fig; ~~~12 t1,.~
, CLf!/lhtlPr -2Y711
PI:I ~t>7 P/_. CJ~ 2(J
/ /J . ry .... :lev" 'I?
/J.I.l.
(Attach additional sheets if necessary)
The respondent certifies that the respondent has inyestigated each
subcontractor/temporary worker agency listed and has received and has in the
respondent's files evidence that each subcontractor/temporary worker agency maintains a
fully-equipped organization capable, technically and financially, of performing the
pertinent work and that the subcontractor/temporary agency has done similar work in a
satisfactory manner. It is further acknowledged by the contractor that any CHANGE
or OMISSIONS in the subcontractors listed above shall require the City of Ocoee's
approval before any work shall commence by the additional subcontractor on this
project.
21. EQUIPMENT LISTING:
Please list year, make & model of all equipment that will be used on City of Ocoee
properties, including whether owned or leased. If leased please provide name of lessor.
-ALL 1!1.l1./J' 0 tJI4fh
(tlEp C;e~J,;f hI[
ot- CL,ltJIk:...
1ft /fPVJ,t
,
.J. All 'tA.rTNI/vr rJ.-
;h~,klV.
B07-03
]8
22. REFERENCES/EXPERIENCE OF RESPONDENT WITH
SIMILAR WORK
The Respondent shall complete the following blanks regarding experience with similar
type of work. Respondent must demonstrate ability to perform services of similar
complexity, nature, and size of this project within past three years.
DATE OF CONTRACT/AMOUNT OF PROJECT/CLIENT'S NAME AND ADDRESS/
TELPHONE NUMBER/EMAIL ADDRESS/NAME OF CONTACT
:1f7 U/.JIT'IJ JJQ'I1}JlIP)/ P~4J-l/Jt' '~,. Jt~~ CA1lPEJl/7fL
V,.itV#d' 14/JfLlEn /,hL"' CIf1ljf RY/)A11L }h). .PI" - rrn
1/~7 WA-Lr tJ/f)/~Y /J~1l12Y1. ,4-hJ,bJ/{' Ye-'l' 7.1,Y- err2-
fill ~ iv/tD ~..t~ f:}' .2r:~-:J(/:r/
IJ C.p~III-P'J/ bdJm. rc.. V2Y- 2r2!J
hARIG-'ff Ch/lJ,rKff Ihm/J1Il _ fAhnlA FvtU!rr Y&? ',,?:Jp. IJ'N
Have you any similar work in progress at this time? Yes.L... No _' Length of time in
business If hi
YU7. YJI-t:;v2.
Bank or other financial references: {J)I/'U/} jk/lI'1AtJi
t7/?lA)//.)p' ,eL
(Attach additional sheets if necessary)
23. SUMMARY OF LITIGATION:
Provide a summary of any litigation, claim(s), bid or contract dispute(s) filed by or
against the respondent in the past fiye (5) years which is related to the services that the
respondent provides in the regular course of business. The summary shall state the nature
of the litigation, claim, or contact dispute, a brief description of the case, thc outcome or
projected outcome, and the monetary amounts involved. Ifnone, please so state.
Is
Of 1fl.1
/JPT A,uV LJT/?-/t'Tlv.v
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17/f/1(
liAS'
24. ACKNOWLEDGEMENT OF ADDENDA:
Dated
Dated
Dated
Dated
Dated
IV o)/Il
~
Bidder acknowledges receipt of the following addenda:
No.
No.
No.
No.
No.
B07 -03
19
Bid #B07-03 COMPANY INFORMATION/SIGNATURE SHEET
FAILURE TO COMPLY WITH THESE BID INSTRUCTIONS WILL RESULT IN DISQUALIFICATION
OF YOUR BID. PLEASE SIGN BELOW ATTESTING THAT YOU HAVE READ AND UNDERSTAND
ALL BID INSTRUCTIONS AND THAT THE PRICES REFLECTED ON THE "SCOPE OF WORK/BID
FORM" ARE ACCURATE AND WITHOUT COLLUSION.
Ct-IJrJJc !JIrLCllt
COMPANY NAME
hA~Clfl{. C'I/it
C{;u}-Q
AUTHO!tfZED sltTI'lATURE (manual)
/)/W'L tif~1l J/.'. SAt/fJ
NAME/TITLE (PLEASE PRINT)
t?o mkVtllA- )E/).
S REET ADDRESS
t?}l( ~L '2.1f'R f'
CITY STATE ZIP
FEDERAL ID # .{'2/ Jf7?C Ji'
_Individual V Corporation _Partnership _Other (Specify)
IF REMITTANCE ADDRESS IS DIFFERENT
FROM PURCHASE ORDER ADDRESS,
PLEASE INDICATE BELOW:
Sworn to and subscribed before me this I Cj day of M~ ,200~.
Personally Known~ or
Produced Identification
(Type of Identification)
". i.I,<.
CARMEN L. KAHN
MY COMMISSION H 00424268
Ixpmes: AUllUtI14, 2009
IlondoA Thru Nf/hll)' I'ubUc Ulld6f1ltrite"
B07-03
23
Mayor
S. Scott Vandergrift
City Manager
Robert Frank
Commissioners
Gary Hood, District 1
Scott Anderson, District 2
Rusty Johnson, District 3
Joel Keller, District 4
CITY OF OCOEE
INVITATION TO BID #B07-03
OCOEE FAMILY AQUATIC CENTER
POOL RESURFACING AND
LEAK DETECTION PROJECT
City ofOcoee. 150 N Lakeshore Drive. Ocoee, Florida 34761
phone: (407) 905-3100. fax: (407) 656-3501 . www.ci.ocoee.fl.us
BID DOCUMENTS
3
4 thru 7
8 thru 1 7
*18
*19
Legal Advertisement
Invitation to Bid #B07-03
General Terms & Conditions
Subcontractors/Equipment Listing
References/Summary of Litigation/Acknowledgement
of Addenda
SCOPE OF WORK/BID FORM
20 thru 21
*22
*23
Scope of Work/Special Conditions
Bid Form
Company Information/Signature Sheet
* to be submitted with bid
END OF TABLE OF CONTENTS
B07 -03
2
LEGAL ADVERTISEMENT
Ocoee City Commission
Sealed bids will be accepted for BID #B07-03, OCOEE FAMILY AQUATIC CENTER POOL
RESURFACING AND LEAK DETECTION PROJECT, no later than 2:00 P.M., local time, on
March 20, 2007. Bids received after that time will not be accepted or considered. No exceptions will be
made. The City reserves the right to reject any and all bids and waive informalities.
The City of Ocoee, Florida, in conformance with the policies and procedures of the City of Ocoee (City)
is soliciting bids from qualified contractors with specialty in pool resurfacing work for removing existing
pool finish, re-finishing pool, and detecting and repairing leaks.
A Non-Mandatory Pre-Bid Conference will be held on March 7,2007 at 10:00 A.M., local time at the
Jim Beech Recreation Center, 1820 A.D. Mims Road, Ocoee, Florida. The conference will include a
review of the bid documents, a question and answer period and a familiarization site visit. No further
questions or concerns will be accepted following the Pre-Bid Conference. All respondents will be held
liable for contents as presented at the Pre-Bid Conference.
A Bid Security in the amount of5% of the bid price must accompany each bid.
Each Bidder shall submit one (1) original and three (3) copies of the required bid documents, in a sealed
envelope plainly marked on the outside with the appropriate bid number and opening date and time. Bids
will be received at the City of Ocoee, Attn: Crystal Conley, Purchasing Technician, 150 N. Lakeshore
Drive, Ocoee, Florida 34761-2258. Bids will be publicly opened and read aloud in the City Hall
Conference Room on the above-appointed date at 2:01 PM, local time, or as soon thereafter as possible.
Interested Contractors may secure a copy of the bid documents through Demandstar by accessing the
City's website at www.ci.ocoee.fl.us under Finance/Purchasing, or copies are available from the
Purchasing Technician for a non-refundable reproduction and/or administrative fee of $20.00.
Checks should be made payable to the City of Ocoee. Copies via e-mail are not available and partial sets
of bid documents will not be issued.
A ward of Contract: The City of Ocoee reserves the right to waive technicalities or irregularities, reject
any or all bids, and/or accept that bid that is in the best interest of the City, price, qualifications and other
factors taken into consideration. The City reserves the right to award the Contract to the Bidder, which,
in the sole discretion of the City, is the most responsive and responsible Bidder, price, qualifications and
other factors considered.
No fax or electronic submissions will be accepted.
City Clerk
February 18, 2007
B07 -03
3
CITY OF OCOEE
INVITATION TO BID #B07-03
OCOEE FAMILY AQUA TIC CENTER POOL RESURFACING AND LEAK
DETECTION PROJECT
INTENT:
Sealed bids for Bid #B07 -03 will be received by the City of Ocoee, hereinafter called "The
City", by any person, firm, corporation or agency submitting a bid for the work proposed,
hereinafter called "Respondent".
The proposed Contract will be for the labor, supervision, materials, equipment, supplies and
incidentals for the OCOEE FAMILY AQUATIC CENTER POOL RESURFACING AND
LEAK DETECTION PROJECT for the City of Ocoee as listed under the "Scope of Work/Bid
Form" section of this Invitation to Bid.
BIDDING INSTRUCTIONS:
A. Each respondent shall furnish the information required on the bid form supplied and each
accompanying sheet thereof on which an entry is made. Bids submitted on any other format
shall be disqualified. Please check your prices before submission of bid as no changes will
be allowed after bid opening. Bids must be typewritten or handwritten using ink. Do not use
pencil. No erasures permitted. Mistakes may be crossed out and the correction typed adjacent
and must be initialed and dated by person signing the bid. Bid documents must be signed by
a legally responsible representative, officer, or employee and should be properly witnessed
and attested. All bids should also include the name and business address of any person, firm
or corporation interested in the bid either as a principal, member of a firm or general partner.
If the respondent is a corporation, the bid should include the name and business address of
each officer, director, and holder of 10% or more of the stock of such corporation.
S. Any questions or concerns regarding this bid should be addressed in writing to the Finance
Department, City of Ocoee, FL, Attention: Crystal Conley, Purchasing Technician, (407)
905-3100, extension 1523 and fax (407)656-3501 or email cconley@ci.ocoee.fl.us, and shall
be received not later than March 7,2007. Any clarifications/changes will be made by way
of written addenda only, issued by the Finance Department. Bidders should not contact other
City staff or other City consultants for information before the bid award date. Any contact
with any other member of the City Staff, City Commission, or its Agents during this time
period may be grounds for disqualification.
C. This bid must be received as one (1) original and three (3) copies of the required submittals
only, by the Finance Department not later than 2:00 P.M., local time, on March 20, 2007.
Bids received by the Finance Department after the time and date specified will not be
considered, but will be returned unopened. "Postage Due" items will not be accepted. Bids
transmitted by fax or e-mail will not be accepted. Bids shall be delivered in a sealed
envelope, clearly marked with the bid number, title, and opening date and time to:
City of Ocoee
Finance Department
Attention: Crystal Conley, Purchasing Technician
150 N Lakeshore Drive
Ocoee, FL 34761-2258
B07 -03
4
D. Bids will be publicly opened and read aloud in the Ocoee City Hall Conference Room, 150
N. Lakeshore Drive, Ocoee, Florida 34761-2258 at 2:01 P.M., or as soon thereafter as
possible on the above-appointed date. Respondents or their authorized agents are invited to
be present. Please be aware that all City Commission meetings are duly noticed public
meetings and all documents submitted to the City as a part of a bid constitute public records
under Florida law.
E. All respondents shall thoroughly examine and become familiar with the bid package and
carefully note the items which must be submitted with the bid, such as:
a) Bid Security in the form of a Cashier's or Certified check or Bid Bond;
b) List of References/Experience;
c) List of Subcontractors/T emporary Worker Agencies;
d) Equipment Listing;
e) Summary of Litigation;
f) Bid Form
g) Any other information specifically called for in these Bid Documents.
F. Submission of a bid shall constitute an acknowledgment that the respondent has
complied with Paragraph E. The failure or neglect of a respondent to receive or examine a
bid document shall in no way relieve it from any obligations under its bid or the contract. If
"NO BID", so state on face of envelope or your company may be removed from the City's
vendor list. No claim for additional compensation will be allowed which is based upon a lack
of knowledge or understanding of any of the Contract Documents or the scope of work. All
items quoted shall be in compliance with the bid documents/scope of work.
G. Non-Mandatory Pre-Bid Conference will be held on March 7,2007 at 10:00 A.M. at the
Jim Beech Recreation Center, 1820 A.D. Mims Road, Ocoee, Florida. The conference will include
a review of the bid documents, a question and answer period and a familiarization site visit.
No further questions or concerns will be accepted following the Pre-Bid Conference. All
respondents will be held liable for contents as presented at the Pre-Bid Conference.
H. Any response by the City to a request by a respondent for clarification or correction will be
made in the form of a written addendum communicated to all parties to whom the bid
packages have been issued. Responses may be issued through Addenda issued not later than
twenty-four (24) hours before bid opening. The City shall provide all Addenda to each
prospective bidder by regular mail or telefacsimile at the address or fax number that each
prospective bidder has provided to the City when it receives the Bidding Documents.
Addenda may also be posted on Demandstar or faxed by Demandstar. It shall be the
responsibility of each prospective bidder to obtain a copy of all issued Addenda.The City
reserves the right to issue Addenda, concerning date and time of bid opening, at any time up
to the date and time set for bid opening. In this case, bids that have been received by the City
prior to such an addendum being issued, will be returned to the respondent, if requested,
unopened. In case any respondent fails to acknowledge receipt of any such Addendum in
the space provided in the bid documents, its' bid will nevertheless be construed as
though the Addendum had been received and acknowledged. Submission of a bid will
constitute acknowledgment of the receipt of the Bid Documents and all Addenda. Only
interpretations or corrections provided by written Addenda shall be binding on the City.
B07 -03
5
Respondents are cautioned that any other source by which a respondent receives information
concerning, explaining, or interpreting the Bid Documents shall not bind the City.
1. Any of the following causes may be considered as sufficient for the disqualification of a
respondent and the rejection of its bid:
a) Submission of more than one (1) bid for the same work by an individual, firm,
partnership or corporation under the same or different name. For purposes of this
subparagraph, firms, partnerships or corporations under common control may be
considered to be the same entity;
b) Evidence of collusion between or among respondents;
c) Being in arrears on any of its existing contracts with the City or in litigation with the
City or having defaulted on a previous contract with the City;
d) Poor, defective or otherwise unsatisfactory performance of work for the City or any
other party on prior projects which, in the City's judgment and sole discretion, raises
doubts as to Respondent's ability to properly perform the work; or
e) Any other cause which, in the City's judgment and sole discretion, is sufficient to
justify disqualification of Respondent or the rejection of its bid.
J. CONVICTED VENDOR LIST (PUBLIC ENTITY CRIME). A person or affiliate who
has been placed on the convicted vendor list following a conviction for a public entity crime
may not submit a bid on an award to provide any goods or services to a public entity, may
not submit a bid on an award with a public entity for the construction or repair of a public
building or public work, may not submit bids on leases of real property to a public entity,
may not be awarded or perform work as a Contractor, Supplier, Subcontractor, or Consultant
under a award with any public entity, and may not transact business with any public entity in
excess of the threshold amount provided in section 287.017 for Category Two ($25,000.00
and greater) for a period of 36 months from the date of being placed on the convicted vendor
list. [See Florida State Statute 287.133 (2) (a).
K. FLORIDA PUBLIC RECORDS LAW. In accordance with Chapter 119 of the Florida
Statutes, and, except as may be provided by Chapter 119 of the Florida Statutes and other
applicable State and Federal Laws, all Bidders should be aware that the Bid and the
responses thereto are in the public domain and are available for public inspection. Bidders
are requested, however, to identify specifically any information contained in their bids which
they consider confidential and/or proprietary and which they believe to be exempt from
disclosure, citing specifically the applicable exempting law. All bids received in response to
this invitation to Bid become the property of the City of Ocoee and will not be returned. In
the event of an award, all documentation produced as part of the contract will become the
exclusive property of the City.
No bid may be withdrawn for a period of ninety (90) davs after the time and date
scheduled for the bid openiD!!. A request for withdrawal or a modification of a bid may
be submitted to the Purchasing Agent, in writing, at any time prior to the deadline for
submitting bids. After expiration of the deadline for receiving bids, no bid may be
withdrawn or modified.
The City reserves the right to accept or reject any or all bids, to waive informalities
or irregularities, to request clarification of information submitted in any bid, or to
readvertise for new bids. The City may accept any item or group of items of any bid,
unless the respondent qualifies his/her bid by specific limitations.
B07 -03
6
Award, if made, will be to the most responsible and responsive respondent whose
bid, in the City's opinion, will be most advantageous to the City, price and other
factors considered. The City reserves the right, to aid it in determining which bid is
responsible, to require a respondent to submit such evidence of respondent's
qualifications as the City may deem necessary, and may consider any evidence
available to the City of the financial, technical, and other qualifications and abilities
of a respondent, including past performance (experience) with the City and others.
The City Commission shall be the final authority in the award of any and all bids.
(remainder of page left blank intentionally)
B07 -03
7
GENERAL TERMS & CONDITIONS:
1. BID SECURITY:
a) Each bid must be accompanied by a Cashier's/Certified Check upon an incorporated
bank or trust company or a Bid Bond in an amount equal to five percent (5%) of the
amount of the bid. A combination of any of the former is not acceptable. Cash or
company check will not be accepted as Bid Security. The cashier's check or Bid
Bond is submitted as a guarantee that the respondent, if awarded the Contract, will
after written notice of such award, enter into a written Contract with the City and as a
guarantee that the respondent will not withdraw its bid for a period of ninety (90)
days after the scheduled closing time for the receipt of bids, in accordance with the
accepted bid and bid documents.
b) In the event of withdrawal of said bid within ninety (90) days following the opening
of bids, or respondent's failure to enter into said contract with the City or failure to
provide the City with other requirements of the contract documents or the bid
invitation after issuance of Notice of Intent to Award by the City, then such
respondent shall be liable to the City in the full amount of the check or bid bond and
the City shall be entitled to retain the full amount of the check or to demand from the
Surety the penal sum ofthe bid bond as liquidated damages and not a penalty.
c) Surety companies executing bonds shall be duly insured by an insurer or corporate
surety and signed by a licensed agent who holds a current Power of Attorney from the
surety company issuing the bond.
d) The cost of the required bond and required insurance coverage is to be included in the
respondent's overhead and is not eligible for reimbursement as a separate cost by the
City.
e) The checks of the three (3) most favorable respondents will be returned within three
(3) days after the City and the successful respondent have executed the contract for
work. The remaining checks will be returned within thirty (30) days after the opening
of bids. Bid Bonds will be returned upon request following the same criteria as a
check.
2. PERFORMANCE AND PAYMENT BONDS
No performance and payment bonds are required for this bid.
3. DEFAULT:
As a result of bids received under this Invitation, the award of the contract may be based,
in whole or in part, on delivery and specification factors. Accordingly, should the
Contractor not meet the delivery deadline(s) set forth in the specifications or should the
Contractor fail to perform any of the other provisions of the specifications and/or other
contract documents, the City may declare the Contractor in default and terminate the
whole or any part of the contract. Upon declaring the Contractor in default and the
contract in whole or in part, the City may procure and/or cause to be delivered the
equipment, supplies, or materials specified, or any substitutions thereof and the
Contractor shall be liable to the City for any excess costs resulting therefrom. In the
event the Contractor has been declared in default of a portion of the contract, the
Contractor shall continue the performance of the contract to the extent not terminated
under the provisions of this paragraph. Where the Contractor fails to comply with any of
B07 -03
8
the specifications, except for delivery deadline(s), the City may, in its discretion, provide
the Contractor with written notification of its intention to terminate for default unless
prescribed deficiencies are corrected within a specified period of time. Such notification
shall not constitute a waiver of any of the City's rights and remedies hereunder.
4. PATENT INDEMNITY:
Except as otherwise provided, the successful respondent agrees to indemnify the City and
its officers, agents, and employees against liability, including costs and expenses for
infringement upon any letters patent of the United States arising out of the performance
of this Contract or out of the use or disposal by or for the account of the City or supplies
furnished or construction work performed hereunder.
5. PRICING:
Pricing should be provided as indicated on the Scope of Work/Bid Form attached, to
include any alternate bids. Please note that alternate bids will not be accepted unless
specifically called for on the Scope of Work/Bid Form. A total shall be entered for each
item bid. In case of a discrepancy between the unit price and extended price, the unit
price will be presumed to be correct. Cost of preparation of a response to this bid is solely
that of the bidder and the City assumes no responsibility for such costs incurred by the
bidder.
By submission of this bid, the Respondent certifies, and in the case of a joint bid, each
party thereto certifies as to its own organization, that in connection with this
procurement:
a) The Respondent represents that the article(s) to be furnished under this Invitation to
Bid is (are) new and unused (unless specifically so stated) and that the quality has not
deteriorated so as to impair its usefulness.
b) The prices in this bid have been arrived at independently, without consultation,
communication, or agreement for the purpose of restriction competition, as to any
matter relating to such prices with any other respondent or with any competitor;
c) Unless otherwise required by law, the prices which have been quoted in this bid have
not been knowingly disclosed by the Respondent and will not knowingly be disclosed
by the Respondent prior to opening, directly or indirectly to any other respondent or
to any competitor;
d) No attempt has been made or will be made by the Respondent to induce any other
person or firm to submit or not to submit a bid for the purpose of restricting
competition. Every contract, combination or conspiracy in restraint of trade or
commerce in this State is unlawful (Florida SS 542.18 and all applicable federal
regulations);
e) Respondent warrants the prices set forth herein do not exceed the prices charged by
the respondent under a contract with the State of Florida Purchasing Division; and
1) Respondent agrees that supplies/services furnished under this quotation, if awarded,
shall be covered by the most favorable commercial warranties the Respondent gives
to any customer for such supplies/services and that rights and remedies provided
herein are in addition to and do not limit any rights offered to the City by any other
provision of the bid award.
B07 -03
9
6. DISCOUNTS:
a) Trade and time payment discounts will be considered in arriving at new prices and in
making awards, except that discounts for payments within less than 30 days will not
be considered in evaluation of bids. However, offered discounts will be taken for less
than 30 days ifpayment is made within discount period.
b) In connections with any discount offered, time will be computed from date of
delivery and acceptance at destination, or from the date correct invoice is received
in the office of Finance, whichever is later. Payment is deemed to be made, for
the purpose of earning the discount, on the date of City Check
7. SAMPLES:
Samples of items, when required, must be furnished free of expense to the City and if not
called for within fifteen days from date of bid opening, same will be disposed of in the
best interest of the City.
8. AWARD CRITERIA:
The contract will be recommended to be awarded to the overall lowest most responsive
and responsible bidder according to the following criteria:
· Compliance with specifications, terms, and conditions
· Bid price
· Delivery time
· Warranty offered
· Experience with similar work
· Successful reference check
9. LITERATURE:
If required by the scope of work, or the specifications, descriptive literature/brochures
shall be included with this bid in order to properly evaluate make/model offered. Bids
submitted without same may be considered non-responsive and disqualified.
10. BID PROTESTS:
The City's Finance/Purchasing Department will consider Bid Protests seeking contract
award, damages, and/or any other relief. Any Bidder seeking to file Bid Protest SHALL
use the following procedures:
1. A bidder SHALL file a written Bid Protest under this Article, or be barred any
relief.
2. A Bid Protest: (a) must be in writing (oral protests will NOT be acknowledged);
(b) the content of the Bid Protest shall fully state the factual and legal grounds for the
protest and the legal basis for the relief requested; and ( c) The Bid Protest shall be filed
with the Purchasing Agent not later than three (3) calendar days after the posting of the
notice of intent to award or recommendation of award by staff.
B07 -03
10
3. After a Bid Protest has been properly filed with the City, the City, by and through
its Procurement Department shall make a determination on the merits of the protest not
later than five (5) business days after receipt of the protest. lfthe City denies the protest,
the City may proceed with award of the Contract unless enjoined by order of a Court of
competent jurisdiction.
4. A Bid Protest SHALL be limited to the following grounds: (a) issues arising
from the procurement provisions of the Project Manual and/or the Bid Package or
Contract Documents; and/or (b) applicable federal, state or local law. No Bid Protest
may be based upon questions concerning the design documents. The Bidder shall clarify
all such questions concerning the design of the project prior to submitting its bid.
11. PAYMENT TERMS:
Payment for work completed will be made within (30) days of approved invoice.
No payment will be made for materials ordered without proper purchase order authori-
zation. Payment cannot be made until materials, goods or services, have been re-
ceived and accepted by the City in the quality and quantity ordered. Any contract
resulting from this solicitation is deemed effective only to the extent of appropriations
available.
The City of Ocoee, Florida has the following tax exemption certificates assigned:
· Florida Sales & Use Tax Exemption Certificate No. 58-00-094593-54C; and
· The City is exempt from federal excise, state, and local sales taxes.
12. CONTRACT:
a) "Contract" shall mean a City of Ocoee Purchase Order, and the terms and conditions of
the purchase order shall apply.
b) The City may in its sole discretion award any additional work, whether in the existing
areas, or in any additional area, or any additional area, to any third party, or such work
may be performed by the City's employees. Contractor will be expected to cooperate
with any or all other Contractors who may be performing work for the City.
13. SAFETY REQUIREMENTS:
The Respondent guarantees that the services to be performed and the goods to be
provided herein, shall comply with all applicable federal, state and local laws, ordinances,
regulations, orders and decrees, including without limitation such of the following acts as
may be applicable: Federal Consumer Product Safety Act, Federal Fair Labor Standards
Act, Occupational Safety and Health Act, Federal Hazardous Substances Labeling Act,
Federal Flammable Fabrics Act, and any applicable environmental regulations.
a) All contractors are required to comply with the Congressional Federal Register (CFR)
of the U.S. Department of Labor, Occupational Safety and Health Administration
B07 -03
11
(OSHA) Construction Industry, Part 1926, and CFR 1910, General Industry
Standards, that are applicable in construction work.
b) The prime contractor is not only responsible for the safety aspects of his operation
and employees, but also that of all subcontractors on the job site.
c) Assure that a certified first aid person is designated, phone numbers of physicians,
hospital and ambulance services are posted (copy to Personnel Director, City of
Ocoee) and that a first aid kit is available.
d) All individuals are required to wear hard hats on all construction sites.
e) Provide personal protective equipment that may be required for jobs in progress (e.g.:
hard hats, safety glasses, respirators, ear protection, long pants and shirts, etc.).
f) Observe the speed limit on City property.
g) Construction areas cleaned dailv; excavations must be barricaded or flagged until
backfilled. In some cases, bracing, shoring and sloping may be required.
h) Scaffolds shall have guard rails on all open sides and secured to prevent
displacement.
i) Powder actuated stud guns or low velocity and/or similar powder actuated tools
require eye and ear protection as well as to ensure that all unauthorized personnel are
well clear.
j) Welding and cutting - a fire watch and appropriate fire extinguisher shall be provided
and combustible materials cleaned up.
k) All heavy equipment must have, where applicable, (a) back-up alarms, (b) boom
angle indicator, ( c ) load chart, (d) reeving, (3) fire extinguisher, (f) condition of
hook and other items in accordance with OSHA 1926.550 and ANSI B30.5.
I) Construction material shall not be stored so as to block exits.
m) Ground fault circuit interrupters are required on all electrical circuits not part of the
permanent wiring of the building.
n) Personal fall protection must be provided at elevations exceeding ten (10) feet.
0) Per City Ordinance, any Contractor using construction dumpsters within the
City of Ocoee must obtain these services through Superior Waste Services of Florida,
Inc.
14. DRUG-FREE WORKPLACE:
If applicable, provide a statement concerning the Respondent's status as a Drug-Free
Work Place or evidence of an implemented drug-free workplace program.
15. CERTIFICATION OF NON-SEGREGATED FACILITIES
The Respondent certifies that the respondent does not and will not maintain or provide
for the respondent's employees any segregated facilities at any of the respondent's
establishments and that the respondent does not permit the respondent's employees to
perform their services at any location, under the respondent's control, where segregated
facilities are maintained. The Respondent agrees that a breach of this certification will be
a violation of the Equal Opportunity clause in any contract resulting from acceptance of
this Bid. As used in this certification, the term "segregated facilities" means any waiting
room, work areas, time clocks, locker rooms and other storage and dressing areas,
parking lots, drinking facilities provided for employees which are segregated on the basis
of race, color, religion, national origin, habit, local custom, or otherwise. The
Respondent agrees that (except where the respondent has obtained identical certification
from proposed contractors for specific time periods) the respondent will obtain identical
B07 -03
12
certifications from proposed subcontractors prior to the award of such contracts
exceeding $10,000 which are not exempt from the provisions of the Equal Opportunity
clause, and that the respondent will retain such certifications in the respondent's files.
The non-discriminatory guidelines as promulgated in Section 202, Executive Order
11246, and as amended by Executive Order 11375 and as amended, relative to Equal
Opportunity for all persons and implementations of rules and regulations prescribed by
the U.S. Secretary oflabor, are incorporated herein.
16. STATEMENT OF AFFIRMATION AND INTENT:
The respondent declares that the only persons, or parties interested in their bid are those
named herein, that this bid is, in all respects, fair and without fraud and that it is made
without collusion with any other vendor or official of the City of Ocoee. Neither the
Affiant nor the above named entity has directly or indirectly entered into any agreement,
participated in any collusion, or otherwise taken any action in restraint of free
competitive pricing in connection with the entity's submittal for the above project. This
statement restricts the discussion of pricing data until the completion of negotiations and
execution of the Agreement for this project.
The respondent certifies that no City Commissioner, other City Official or City employee
directly or indirectly owns assets or capital stock of the bidding entity, nor will directly or
indirectly benefit by the profits or emoluments of this proposal. (For purposes of this
paragraph, indirect ownership or benefit does not include ownership or benefit by a
spouse or minor child.)
The respondent certifies that no member of the entity's ownership or management is
presently applying for an employee position or actively seeking an elected position with
the City. In the event that a conflict of interest is identified in the provision of services,
the respondent agrees to immediately notify the City in writing.
The respondent further declares that a careful examination of the scope of services,
instructions, and terms and conditions of this bid has occurred, and that the bid is made
according to the provisions of the bid documents, and will meet or exceed the scope of
services, requirements, and standards contained in the Bid documents.
Respondent agrees to abide by all conditions of the negotiation process. In conducting
negotiations with the City, respondent offers and agrees that if this negotiation is
accepted, the respondent will convey, sell, assign, or transfer to the City all rights, title,
and interest in and to all causes of action it may now or hereafter acquire under the Anti-
trust laws of the United States and the State of Florida for price fixing relating to the
particular commodities or services purchased or acquired by the City. At the City's
discretion, such assignment shall be made and become effective at the time the City
tenders final payment to the respondent. The bid constitutes a firm and binding offer by
the respondent to perform the services as stated.
B07 -03
13
17. PUBLIC ENTITY CRIME STATEMENT:
All invitations to bid as defined by Section 287.012(11), Florida Statutes, requests for
proposals as defined by Section 287.012(16), Florida Statutes, and any contract document
described by Section 287.058, Florida Statutes, shall contain a statement informing
persons of the provisions of paragraph (2)(a) of Section 287.133, Florida Statutes, which
reads as follows:
"A person or affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a bid on a contract to provide any
goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of public building or public work, may not submit
bids on leases of real property to a public entity, may not be awarded or perform work as
a contractor, supplier, subcontractor, or consultant under a contract with any public
entity, and may not transact business with any public entity in excess of the threshold
amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months
from the date of being placed on the convicted vendor list."
All respondents who submit a Bid or Request for Proposal to the City of Ocoee are
guaranteeing that they have read the previous statement and by signing the bid
documents are qualified to submit a bid under Section 287.133, (2)(a), Florida
Statutes.
18. PERMITS/LICENSES/FEES:
a) Any permits, licenses or fees required will be the responsibility of the contractor; no
separate payments will be made. Permit fees are waived for any City of Ocoee
permits required.
b) The City requires a City of Ocoee registration if permitting is required. Please contact
the City's Protective Inspections Department at (407)905-3100 extension 1000,
directly for information concerning this requirement.
c) Adherence to all applicable code regulations (Federal, State, County, and City) is the
responsibility of the contractor.
19. INSURANCE REQUIREMENTS:
The Contractor shall not commence any work in connection with an Agreement until all of the
following types of insurance have been obtained and such insurance has been approved by the
City, nor shall the Contractor allow any Subcontractor to commence work on a subcontract until
all similar insurance required of the subcontractor has been so obtained and approved. Policies
other than Workers' Compensation shall be issued only by companies authorized by subsisting
certificates of authority issued to the companies by the Department of Insurance of Florida which
maintain a Best's Rating of "A" or better and a financial Size Category of "VII" or better
according to the A.M. Best Company. Policies for Workers' Compensation may be issued by
companies authorized as a group self-insurer by F.S. 440.57, Florida Statutes.
a) Loss Deductible Clause: The City shall be exempt from, and in no way liable for, any sums of
money which may represent a deductible in any insurance policy. The payment of such
deductible shall be the sole responsibility of the General Contractor and/or subcontractor
providing such insurance.
B07 -03
14
B07-03
b) Workers' Compensation Insurance: The Contractor shall obtain during the life of this
Agreement, Worker's Compensation Insurance with Employer's Liability Limits of
$500,000/$500,000/$500,000 for all the Contractor's employees connected with the work of
this project and, in the event any work is sublet, the Contractor shall require the subcontractor
similarly to provide Workers' Compensation Insurance for all of the latter's employees unless
such employees are covered by the protection afforded by the Contractor. Such insurance
shall comply fully with the Florida Workers' Compensation Law. In case any class of
employees engaged in hazardous work under this contract for the City is not protected under
the Workers' Compensation statute, the Contractor shall provide, and cause each
subcontractor to provide adequate insurance, satisfactory to the City, for the protection of the
Contractor's employees not otherwise protected.
· Include Waiver of Subrogation in favor of the City of Ocoee
c) Contractor's Public Liability and Property Damage Insurance: The Contractor shall obtain
during the life of this Agreement COMMERCIAL AUTOMOBILE COVERAGE, this policy
should name the City of Ocoee as an additional insured, and shall protect the Contractor and
the City from claims for damage for personal injury, including accidental death, as well as
claims for property damages which may arise from operations under this Agreement whether
such operations be by the Contractor or by anyone directly or indirectly employed by the
Contractor, and the amounts of such insurance shall be the minimum limits as follows:
1) Automobile Bodily Injury Liability & Property Damage Liability
· $1,000,000 Combined single limit per occurrence (each person, each accident)
· All covered automobile will be covered via symbol ]
· Liability coverage will include hired & non-owned automobile liability
· Include Waiver of Subrogation in favor of The City of Ocoee
2) Comprehensive General Liability (Occurrence Form) - this policy should name the City of
Ocoee as an additional insured and should indicate that the insurance of the Contractor is
primary and non-contributory.
· $2,000,000 GENERAL AGGREGATE
· $2,000,000 PRODUCTS-COMPLETED OPERATIONS AGGREGATE
· $1,000,000 PER OCCURRENCE
· $1,000,000 PERSONAL & ADVERTISING INJURY
· Include Waiver of Subrogation in favor of the City of Ocoee
3) Subcontractor's Comprehensive General Liability, Automobile Liability and Worker's
Compensation Insurance: The Contractor shall require each subcontractor to procure and
maintain during the life of this subcontract, insurance of the type specified above or insure the
activities of these subcontractors in the Contractor's policy, as specified above.
4) Owner's Protective Liability Insurance: As applicable for construction projects, providing
coverage for the named insured's liability that arises out of operations performed for the
named insured by independent contractors and are directly imposed because of the named
insured's general supervision of the independent contractor. The Contractor shall procure and
furnish an Owner's Protective Liability Insurance Policy with the following limits:
$1,000,000, and per occurrence, $2,000,000. Aggregate and naming the City of Ocoee as the
Named Insured.
5) Contractual Liability: If the project is not bonded, the Contractor's insurance shall also
include contractual liability coverage to insure the fulfillment of the contract. NOTE:
PUBLIC LIABILITY INSURANCE AND AUTOMOBILE LIABILITY INSURANCE,
THE CITY SHALL BE NAMED AS ADDITIONAL INSURED.
· $1,000,000 PER OCCURRENCE
· $2,000,000 AGGREGATE
15
6) Commercial Umbrella:
· $1,000,000 PER OCCURRENCE
· $2,000,000 Aggregate
· Including Employer's Liability and Contractual Liability
7) Builders Risk:
· $100,000 Any (1) Location
· $1,000,000 Any (1) Occurrence
8) Certificates of Insurance: Certificate of Insurance Form (see sample attached), naming the
City of Ocoee as an additional insured will be furnished by the Contractor upon notice of
award. These shall be completed by the authorized Resident Agent and returned to the Office
of the Purchasing Agent. This certificate shall be dated and show:
9) The name of the Insured contractor, the specific job by name and job number, the name of the
insurer, the number of the policy, its effective date, its termination date.
10) Statement that the Insurer shall mail notice to the Owner at least thirty (30) days prior to any
material changes in provisions or cancellation of the policy, except ten (10) days written
notice of cancellation for non-payment of premium.
(remainder of page left blank intentionally)
B07-03
16
B07-03
~!)-
CERTIFICATE OF LIABILITY INSURANCE
.."ODUCU
01'10 J::J OATI!~
FRAZJ:.l 1 11/04/04
THIS CERTIFICATE II ISSUED M A NATTIIR OF INFORMATION
ONL V AND CONFeIIlI NO R1GHTlI UPON TIlE CERTIFICATE
HOI.DER. THIS CERTIFICATE DOES NOT AMllHD. EXTI!ND OR
ALTER THE COVERAGE AFFORDEllBVTHE "OUCES BELOW.
I
IMAlC.
I
INSURERS AfFORDING COVERAGE
."".'1lI
>>.II ....tt ..t'" ..... CJ2' Mtt.a-
1NS1.IflERA:
CQqt~acto~'. Name
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....... It
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tiSUREA 0:
lNSURE/\ E:
COVERAGES
THE POlICIES OF INSUfWCE lJSTB) HLOW HAVE 8€EN lSStJG) TO 1ltE lHSUFIED NAMS) AICNE FOR THE. POUCYPEFltOO 1H0000TED. NOTWmiSTAfriOtt(G
A.NV IItIII:lUIREMIfNf. TIRM Oft COflIDfTIOH 01 NIY CON11W:T OR OTHlR OOCUW&NT WfTM IItE:IPe:T TO WHtCH THIS CER'11F1CATE: MAY" fUUEO OR
AMY PEJr1.MH. THe IlllURAHCEAfFORDED BY 1liE POuCIIS OIESCJUIItDttOEW IS au&.IECT TO AU. TIE TERMS. axa.LI~NS M4.D CONOmONI OF SUCH
POI.ICtES. AGGREGATi ut.ITS -.owN MAY HA,\t1:.1E1N IlIEDUCED BY PAlO Q.MII.
iTo=:l '71'N t>> JNIIM.AHCE r<lL1CY ........ "" .-.m j UMITJ
~IM.~ ! EACH OCCUlVIl!IICE 01.000.000
X ~p~UUUN ~'ts.~-L-S501000
_ C\AUlIlIiIllE (!J OCCUR MIOEXPtAnVGflIe'!'!WOft) 05.000
PIE_aADV""""" 11.000.000
GINEJIlAL AOGM:GATE 12.000.000
0IH'l AGGREGATE uurr APPt..1EI PER: I PfIIQDtJc:ts" cmrJOP AGG 1:a.OOO.OOO
_:..-. ~POOCYIil~ nl.CC
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tIUC~ Of" orUtATIOH$ 1 LClCA110NS I VEltIClU I EXCUJStQHS ADDED IT EJlfDOltSEMlHT IIJItCW. PROWIIOMS
The in.uranee 8Videnced by this certificate .hall name tha certificate
ho14er. a. an additional in.urad on the General Liability . ombrella
Liability. Worka~.' Compan.ation. Bmploye~.' Liability' o.naral Liability
.hall contain e Waiver of Subrogetion in favor of the cartificate holder.
The certificate ho1dar i. added aa a IBIEd iraD:d fir Ibl.ld:!al RiSt.
CERTIFICATE HOLDER CAHCEUATION
OTWP TIiAN
AtJTQ QNl v:
I EACH OCCUIltR!~
I
I AGGREGATE
i
x l~fi~iMWi ! IOE~'
EL.EACliACClOl><T .500,000
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j
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100,cxx>
1.000,000
City of Oeoe.
150 N. Lake.hore Drive
Ocoe. PL 34761-2258
OCOZBO 1 IHOULD Nt'f OF THe A>>OVI OUCJU8eD POlIC1U Ie CANCI1J...Ib II!POM ntf DrlRA11Ot-
OATE THlEPtlo.r. T'ffe J:ISUfH(IINSUU~ WJLt. IHDlAVOfl TO MAIL. !L DAYS WJUT'TIH
wmct TO THE CI!RTFICAn: HOI.OO NNMO TOTHa "I"". 'UT '.AA.URI TO DO 10 SMAlL
_ NO 08UCATION 011 LlAIllLlTY OF _101I0 \I'OH _IHSURal, ITS....lIITS OR
ilIl'IIE&INT"TNU.
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ACORD 25 (2001108)
S~Pl.c
'" ACORD CORPORATION 19SE
17
20. LIST OF SUBCONTRACTORS:
SUBCONTRACTOR and/or TEMPORARY WORKER AGENCY
NAME/ADDRESS/FEDERAL J.D. NO.lCONTACT PERSON/PHONE #:
(Attach additional sheets if necessary)
The respondent certifies that the respondent has investigated each
subcontractor/temporary worker agency listed and has received and has in the
respondent's files evidence that each subcontractor/temporary worker agency maintains a
fully-equipped organization capable, technically and financially, of performing the
pertinent work and that the subcontractor/temporary agency has done similar work in a
satisfactory manner. It is further acknowledged by the contractor that any CHANGE
or OMISSIONS in the subcontractors listed above shall require the City of Ocoee's
approval before any work shall commence by the additional subcontractor on this
project.
21. EQUIPMENT LISTING:
Please list year, make & model of all equipment that will be used on City of Ocoee
properties, including whether owned or leased. If leased please provide name of lessor.
B07 -03
18
22. REFERENCESIEXPERIENCE OF RESPONDENT WITH
SIMILAR WORK
The Respondent shall complete the following blanks regarding experience with similar
type of work. Respondent must demonstrate ability to perform services of similar
complexity, nature, and size of this project within past three years.
DATE OF CONTRACT/AMOUNT OF PROJECT/CLIENT'S NAME AND ADDRESS/
TELPHONE NUMBER/EMAIL ADDRESSINAME OF CONTACT
Have you any similar work in progress at this time? Yes_ No _" Length of time in
business
Bank or other financial references:
(Attach additional sheets if necessary)
23. SUMMARY OF LITIGATION:
Provide a summary of any litigation, claim(s), bid or contract dispute(s) filed by or
against the respondent in the past five (5) years which is related to the services that the
respondent provides in the regular course of business. The summary shall state the nature
of the litigation, claim, or contact dispute, a brief description of the case, the outcome or
projected outcome, and the monetary amounts involved. If none, please so state.
24. ACKNOWLEDGEMENT OF ADDENDA:
Bidder acknowledges receipt of the following addenda:
No.
No.
No.
No.
No.
Dated
Dated
Dated
Dated
Dated
B07-03
19
CITY OF OCOEE
#B07-03 SCOPE OF WORK/SPECIAL CONDITIONS
OCOEE FAMILY AQUATIC CENTER POOL RESURFACING
AND LEAK DETECTION PROJECT
SCOPE OF SERVICES:
The City of Ocoee is currently seeking bids for the Ocoee Family Aquatic Center Pool
Resurfacing and Leak Detection Project. The pool is scheduled to open May 5, 2007. Work on
this project shall begin April 9, 2007 and be completed by April 27, 2007.
PROTECTION OF EXISTING STRUCTURE AND SITE CONDITIONS:
A. The contractor shall take necessary precautions to protect site conditions. Contractor shall
avoid damage to existing driveways, parking lots, and landscaping. Repair of damages
shall be at the contractors's expense. The contractor shall take the necessary precautions
to protect the water play feature elements located on the interior of the activity pool prior
to commencing this project.
B. Perform complete structural and sub deck leak detection at swimming pool to include
returns, lights, main drain, tile lines and gutters.
C. The owner will conduct a preconstruction meeting to determine the overall project
condition and existing defects. At this time the contractor will make note in writing of
any and all preexisting conditions relating to this renovation.
SAFETY:
A. The contractor shall install any signage and/or barriers for safety as required by the
Health Department and Building Department.
B. Contractor must maintain job site in a clean and orderly fashion on a day to day
basis.
DRAINING THE POOL:
The contractor is responsible for properly draining the pool of water. Pool can be drained in any
manner desired. The de-watering of any hydrostatic ground water pressure is the sole
responsibility ofthe contractor.
DEMOLITION AND POOL PREPARATION:
Strictly follow pool finish system manufacturer's recommendations and the following:
A. Remove all existing pool finish as necessary down to stable, sound concrete by
sandblasting, hydro blasting or any other approved method. Removal of all painted
surfaces is mandatory.
B07-03
20
B. After removal of necessary pool finish acid wash entire pool surface to be coated
with at least 50 percent acid solution. Neutralize acid with a solution of soda ash
and water making sure to neutralize completely. Protect existing fittings and
perimeter tile from all preparation procedures.
MATERIALS:
Surface material shall be Diamond Brite pearl finish or an approved equal.
POOL RENOVATIONS:
A. Use necessary procedures and tools to detect any possible leak in the pool interior basin.
Repair any detected leak with proper material prior to resurfacing pool interior.
B. Apply Diamond Brite pearl finish or an approved equal to entire surface of pool and start
filling the pool water in a twenty-four hour period.
CLEANING:
A. During process of work, the contractor will make sure that spattered surfaces are cleaned.
Remove spattered surfaces by washing, scraping, or other proper methods, using care not
to scratch or damage adjacent finished surfaces.
B. In addition to the general broom cleaning, the contractor shall be responsible for special
cleaning pertaining to the pool at the completion of the work.
c. Clean all fixtures, equipment, tile work, etc. that is affected by the subject work.
PROJECT COMPLETION:
A general walk through and completion of all punch list items will be required before final
payment application will be received. Work on this project shall begin April 9, 2007 and be
completed by April 27, 2007.
B07 -03
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BID #B07-03
OCOEE FAMILY AQUATIC CENTER POOL RESURFACING
AND LEAK DETECTION PROJECT
BID FORM
A. TOTAL LUMP SUM BID - RESURFACING
Resurfacing, excluding leak detection and repair: $
Dollars and
B. TOTAL LUMP SUM BID - LEAK DETECTION AND REPAIR
Structural and sub deck leak detection and repair: $
Dollars and
c. TOTAL LUMP SUM BID - ITEM A AND ITEM B
Total Bid:
$
Dollars and
Company Name
Authorized Signature
Name/Title (print)
Professional License Number
B07 -03
.
-
Cents
Cents
Cents
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Bid #B07-03 COMPANY INFORMATION/SIGNATURE SHEET
FAILURE TO COMPLY WITH THESE BID INSTRUCTIONS WILL RESULT IN DISQUALIFICATION
OF YOUR BID. PLEASE SIGN BELOW ATTESTING THAT YOU HAVE READ AND UNDERSTAND
ALL BID INSTRUCTIONS AND THAT THE PRICES REFLECTED ON THE "SCOPE OF WORK/BID
FORM" ARE ACCURATE AND WITHOUT COLLUSION.
COMPANY NAME
TELEPHONE (INCLUDE AREA CODE)
FAX (INCLUDE AREA CODE)
E-MAIL ADDRESS
IF REMITTANCE ADDRESS IS DIFFERENT
FROM PURCHASE ORDER ADDRESS,
PLEASE INDICATE BELOW:
AUTHORIZED SIGNATURE (manual)
NAME/TITLE (PLEASE PRINT)
STREET ADDRESS
CITY
STATE
ZIP
FEDERAL ID #
_Individual _Corporation _Partnership _Other (Specify)
Sworn to and subscribed before me this
day of
,200_
Personally Known
or
Produced Identification
(Type of Identification)
Notary Public - State of
County of
Signature of Notary Public
Printed, typed or stamped
Commissioned name of Notary Public
B07 -03
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