Item 03 Approval of Revised Scope of Work and Fee Proposal from GAI for the CEI Services for Medians on SR 50 for the FDOT Beautification Grant ocoee
florida
AGENDA ITEM COVER SHEET
Meeting Date: November 5, 2019
Item # 3
Reviewed By:
Contact Name: Ginger Corless, CRA Department Director:
Administrator
Contact Number: (407) 905-3100 ext. 9-1028 City Manager:
Subject: Approval of revised scope of work and fee proposal from GAI for the CEI services for
medians on SR 50 for the FDOT Beautification Grant
Background Summary:
On June 18, the City approved a purchase order for GAI Community Solutions Group to provide construction
engineering and inspection (CEI) services in the amount of $64,545 for the SR 50 Median Landscape project.
Over the past few months, there have been changes to the project scope, including increased budget and
schedule modifications. The project design has finally been released by the Florida Department of
Transportation (FDOT) for construction. During the final review process, FDOT requested a change to the CEI
man-hours. Based on this request, GAI has submitted a revised CEI scope of work and fee proposal. The
revised CEI fee is $83,805.40. The SR 50 median landscaping project is scheduled to be advertised by the City
on November 10, 2019 and opened on December 10, 2019.
Issue:
Should the Honorable Mayor and City Commission authorize staff to prepare a revised purchase order in the
amount of$83,805.40, an increase of$19,260.40 for GAI Community Solutions Group to provide the required CEI
Services for the SR 50?
Recommendations:
Staff recommends that the Honorable Mayor and City Commission authorize staff to revise the purchase order
approved on June 18, 2019 from the amount of $64,545 to the amount of $83,805.40 for GAI Community
Solutions Group to provide the required CEI Services for the SR 50 Median Landscape Project. Also recommend
the City Manager be authorized to approve change orders to this contract up to the limit of his purchasing
authority for each change order, and up to the budgeted amount for this project for all change orders.
Attachments:
GAI Community Solutions Group's revised Scope of Work and Fee Proposal, dated October 28, 2019.
Financial Impact:
The cost of the CEI is not an eligible FDOT reimbursement item; however, it is mandated based on the executed
JPA. The revised CEI fees have increased by $19,260.40. The CEI Services was identified in the CRA's Capital
Improvements budget, on-going projects and funds are available from the CRA's capital budget.
Type of Item: (please mark with an x')
Public Hearing Fpf Cleric's Dept Use:
Ordinance First Reading ill Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion&Direction
„I„ Original Document/Contract Attached for Execution by City Clerk
Yj Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. \I1,Q _ r l•\-,-- c-- N/A
Reviewed by 0 N/A
2
GAl CEI STAFFING & MAN-HOUR CHART
Owner City of Ocoee
Estimated construction start sate Feb-I9
timated construction completetion cate Jun-19
Total construction time(Days) 150
Summary of Man-hours 2019 2020 Summary
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Days Hours
Duration(Days) Pre-con 30 30 30 30 30 Post 150
Senior Project Engineer 0.01 0.02 0.02 0.02 0.02 0.02 0.01 20
Project Administrator 0.05 0 10 0.10 0.10 0.10 0.10 0.05 99
Contract Support Specialist 0
Senior Inspector 0.05 0.80 0.80 0.80 0.80 0.80 668
(•)Based on 8 hours/day 5 days/week,one month have 165hrs.
0.2=I day/week;0.4= 2 days/week;0.6=3 days/week;0.8=4 days/week;1=5 days/week
Position Billable rate Hours Labor Cost
Senior Project Engineer $200.85 20.00 $4,017.00
Project Administrator $159.60 99.00 $15,800.40
Contract Support Specialist 0.00 $0.00
Senior Inspector $91.00 668.00 $60,788.00
Estimated Total for Material Laboratory Verification Testing $3,200.00
TOTAL CEI COSTS(Not to Exceed) $83,805.40
Summary of CEI services
Contract administration $19,817.40
Field inspection $60,788.00
Lab testing $3,200.00
Total CEI $83,805.40
EXHIIBIT'B'BID FORM
PROJECT: ITB NO 19-004 Landscaping Improvements in the Medians on SR-50(West Colonial Dr.)Between SR 429 and Good Homes Rd. 10/24/2019
FDOT FM 443786-1-58-01/02
Table 1 Base Bid
Bidder agrees to perform all the work described in the Contract Documents for the following Unit Prices and Lump Sum Prices CPH Protect Number 06015
ITEM NO. FDOT PAY ITEM NO. PAY ITEM DESCRIPTION QUANTIT'4UNITIUNIT PRICE AMOUNT
1 101 1 MOBILIZATION 1 LS
2 102 1 MAINTENANCE OF TRAFFIC 1 LS
3 104 18 INLET PROTECTION SYSTEM 148 EA
4 110 1 1 CLEARING&GRUBBING 3.71 AC
5 162 1 11 PREPARED SOIL LAYER,6" 17,952 SY
6 580 1 1 LANDSCAPE COMPLETE SMALL PLANTS 1 LS
7 DESERT CANDLE BULBINE;3 GAL;18"HT.,24"SPRD.,5PPP;30"O.C.;NOT NATIVE;M 1,947 EA
8 GREEN FLAX LILY;3 GAL;12"HT.,8"SPRD.,3 BIBS PER POT;24"O.C.;NATIVE;H 2,364 EA
9 ELLIOTTS LOVEGRASS;3 GAL;12"HT.,10"SPRD;30"O.C.;NATIVE;H 976 EA
10 BLUE PACIFIC;3 GAL;12"HT.,14"SPRD;18"O.C.;NOT NATIVE;M 1,674 EA
11 MUHLY GRASS;3 GAL;22"HT.,15"SPRD;36"O.C.;NATIVE;H 1,272 EA
12 CONFEDERATE JASMINE;3 GAL;10"HT.,12"SPRD;18"O.C.;NOT NATIVE;M 1,964 EA
13 FLORIDA GAMMAGRASS;3 GAL;18"HT.,22"SPRD;36"O.C.;NOT NATIVE;M 765 EA
14 580 1 2 LANDSCAPE COMPLETE LARGE PLANTS 1 LS
15 MUSKOGEE CRAPE MYRTLE;200 GAL MIN;4"CAL.,18'HT.,6'SPRD.,MULTI TRUNK W/MIN 2.5"STEMS;SPACING AS SHOWN;NATIVE;M 41 EA
16 DD BLANCHARD MAGNOLIA;200 GAL;4"CAL.,12'HT.,6'SPRD;SPACING AS SHOWN;NATIVE;M 5 EA
17 MEDJOOL DATE PALM;B&B;15"CAL.,@36".,STRAIGHT CLEAN TRUNK.,DIAMOND CUT.,W/O DEPRESSIONS GAUGES OR OTHER PLANT LIFE.,16'
TRUNK TO BOTTOM OF NUT,MIN.23 FRONDS;SPACING AS SHOWN;NOT NATIVE;H 23 EA
18 DWARF BURFORD HOLLY;7 GAL;14"HT.,14"SPRD;30"O.C.;NOT NATIVE;H 3,734 EA
19 MRS.SCHILLER'S DWARF VIBURNUM;7 GAL;12"HT.,14"SPRD;30"O.C.;NATIVE;H 692 EA
20 COONTIE;7 GAL;16"HT.,16"SPRD;30"O.C.;NATIVE;H 1,964 EA
21 ORANGE BIRD OF PARADISE;15 GAL;14"HT.,6"SPRD;30"O.C.;NOT NATIVE;H 248 EA
22 SOD&MULCH
23 570 1 2 BAHIAGRASS;PERF TURF SOD 6,942 SY
24 MULCH 1,500 CY
25 MAINTENANCE PERIOD SERVICES(12 MO.) 12 MO
26 590 70 IRRIGATION SYSTEM 1 LS
27 630 2 12 DIRECTIONAL BORE CONDUIT 2,893 LF
Total
BID SUBMITTED BY: FL CONTRACTOR LICENSE#: