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09-17-2019 Minutes � l FIFTY o «ee WEST CRA COMMUNITY REDEVELOPMENT AGENCY ANNUAL BUDGET MEETING Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida SEPTEMBER 17, 2019 MINUTES 5:00 PM I. Roll Call and Determination of Quorum - 5:02 PM Chair Firstner called the Community Redevelopment Agency Board to order at 5:02 PM in the Commission Chambers of City Hall. City Clerk Sibbitt called the roll and declared a quorum present. Roll Call: Chair Firstner, Member Brinson, Member Johnson, and Member Oliver. Absent: Member June and Member Wilsen. Also Present: Assistant City Manager Shadrix, City Attorney Cookson, and City Clerk Sibbitt. II. Public Comments -None III. Approval of Minutes of the May 7,2019 CRA Regular Meeting-5:02 PM Member Oliver, seconded by Member Johnson, moved to approve the CRA Regular Meeting Minutes of May 7, 2019, as presented. Motion carried 4-0 with Member June and Member Wilsen absent. IV. Staff Led Presentation & Discussion- 5:03 PM A) Resignation of Board Member Todd Duncan Deputy Development Services Director/CRA Administrator Corless made the official announcement that Member Duncan has resigned due to a shift in his responsibilities which relocated him from the Orlando Health — Health Central campus to the Orlando Health — Downtown campus. She further shared that CRA staff has reached out to Health Central for a replacement for his position which they will bring before the City Commission on a future date for an appointment. B) Proposed FY 2019/2020 Budget Deputy Development Services Director/CRA Administrator Corless explained that the FY 2019/2020 estimated revenues total $3,234,280; and, because of increased property values and new businesses,there is a 4.0 percent increase in the City/County increment. She further explained the estimated expenditures for FY 2019/2020 total $3,234,280. Estimated expenditures include three categories; Personnel Services, Operating Expenses, and Capital. She advised the board of two main changes to the budget between Personnel and Operating Services: An increase in Contractual Services from$150,000 to$235,00 as a result of expanding the Maintenance Programs within the Community Redevelopment Area; Additionally, there is also an increase in the Contingency from $50,000 to $75,000 which they may apply to unknown items they may want to go after, such as studies. She highlighted Capital Expenditures, which entails on-going projects from FY 2018/2019 and new projects, and advised the board of the line item entitled "Land Acquisition/Incentive Programs,"which includes the request for a CRA vehicle. The CRA feels it is important to be seen, and branding a vehicle with its logo will allow people to witness their response team at work. Deputy Development Services Director/CRA Administrator Corless followed up by stating one of the items the board spoke about during the fiscal year was to define projects and develop a 5-Year Capital Improvement Program. She summarized the on-going projects and new projects; and further, informed the board that in November, staff will be bringing forth a very detailed report on each of those projects. She concluded by asking the Board if they had any comments and/or questions. Member Oliver asked for clarification on the expenditure portion of the budget. CRA Administrator Corless explained the line items and the reallocation of funds which are in different categories. Member Oliver inquired about the type of vehicle the CRA is seeking to purchase. Deputy Development Services Director/CRA Administrator Corless shared they would be looking at a vehicle similar to what the Development Services Department has which is the Ford Explorer. General discussion ensued regarding the use and financing of the proposed CRA vehicle. City Attorney Cookson read the title of the resolution. A RESOLUTION OF THE OCOEE COMMUNITY REDEVELOPMENT AGENCY ADOPTING A BUDGET FOR FISCAL YEAR 2019-2020; PROVIDING FOR BUDGET ADJUSTMENTS AND THE APPROPRIATION OF FUNDS; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. Member Oliver, seconded by Member Brinson, moved to adopt CRA Resolution No. 2019-001 adopting the CRA Budget for Fiscal Year 2019-2020 with the exception of the $40,000 funding for the CRA vehicle. Motion carried 3-1 with Member Johnson opposing and Member June and Member Wilsen absent. Deputy Development Services Director/CRA Administrator Corless asked for clarification on the motion as the CRA budget has to be balanced. She requested the board to consider approving the total budget and to allow for the portion of the capital acquisition to come before the board at a later date. A brief discussion ensued. CRA Budget Meeting September 17, 2019 Page 2 Member Oliver moved to adopt CRA Resolution No. 2019-001 adopting the CRA Budget for Fiscal Year 2019-2020 as presented by staff, with an addendum to further discuss at a future date, the CRA vehicle and the intent to repurpose or purchase a vehicle at a lesser cost. Motion died due to lack of second. General discussion ensued regarding the cost and financing of the proposed CRA vehicle. Member Brinson, seconded by Member Johnson, moved to reconsider the vote on the adoption of CRA Resolution No. 2019-001 adopting the CRA Budget for Fiscal Year 2019-2020 and strike out the exception of the $40,000 funding for the CRA vehicle; and further, vote in favor of the amendment. Motion carried 3-1 with Member Oliver opposing and Member June and Member Wilsen absent. C) Set FY 2019/2020 CRA Board Meeting Dates Deputy Development Services Director/CRA Administrator Corless asked the board to pick their meeting dates for Fiscal Year 2019/2020. She informed the board that it is required they have at least four (4) meetings per fiscal year. Meeting#1: Tuesday,November 5th or 19th at 5:00 PM (before City Commission meeting) Meeting#2: Tuesday, February 18th at 5:00 PM (before City Commission meeting) Alternate dates—March 3rd or 17th at 5:00 PM (before City Commission Meeting) * Tuesday, February 4th is the State of the City Meeting#3: Tuesday, May 5th or 19th at 5:00 PM (before City Commission meeting) Meeting#4: Tuesday, September Pt or 15th at 5:00 PM (before City Commission Meeting) Chair Firstner asked every member of their preference on future meeting dates. Member Johnson mentioned he believes they have a conflict with Tuesday, November 19, 2019, as most of them will be in attendance at the National League of Cities Conference that week. Member Brinson, seconded by Member Oliver, moved to schedule the Fiscal Year 2019/2020 meeting dates to the following Tuesdays before the City Commission meetings; November 5, 2019; February 18, 2020; May 5, 2020 and September 15, 2020. Motion carried 4-0 with Member June and Member Wilsen absent. CRA Budget Meeting September 17, 2019 Page 3 V. Florida Redevelopment Association -5:43 PM Assistant City Manager Shadrix shared that he is happy to announce the CRA for the City of Ocoee won a prestigious award for their annual CRA report. He mentioned when the award is received he would like to present it before the City Commission. He further recognized Deputy Development Services Director/CRA Administrator Corless for leading the CRA in their branding and cohesiveness. This was accomplished in part because of the joint efforts of the CRA Board and CRA staff. The Florida Redevelopment Association annually awards one Award of Excellence to a small local government, and one to a large government state-wide. Last year the City received a mention, but did not win; and, this year they won under the small city category for the State of Florida. The City of Gainesville won under the category for large government. He further thanked Deputy Development Services Director/CRA Administrator Corless, CRA Administrative Assistant Gilda Shaw, City Planner Michael Rumer, and the CRA Board Members. VI. Board Comments -None ADJOURNMENT The meeting was adjourned at 5:47 PM. Attest: APPROVED: //7hiJ_ii __ Melanie Sibbitt, Secretary Richard Firstner, Chair CRA Budget Meeting September 17, 2019 Page 4