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03-03-2020 Regular City Commission Minutes MINUTES REGULAR CITY COMMISSION MEETING MARCH 3, 2020 CALL TO ORDER- 6:23 PM Mayor Johnson called the regular session to order at 6:23 PM in the Commission Chambers of City Hall. The invocation was led by Jocelyn Williams, followed by the Pledge of Allegiance to the Flag led by Commissioner Firstner. City Clerk Sibbitt called the roll and declared a quorum present. Present: Mayor Johnson,Commissioner Brinson,Commissioner Wilsen,Commissioner Firstner, Commissioner Oliver Also Present: City Manager Frank, City Attorney Cookson, City Clerk Sibbitt PRESENTATIONS AND PROCLAMATIONS - 6:26 PM Proclamation for Government Finance Professional Week March 16-20 read and proclaimed by Mayor Johnson. STAFF REPORTS AND AGENDA REVIEW - 6:29 PM City Manager Frank announced Item #6 for RFP #20-001 Laboratory Services for City Water & Wastewater Facilities will come before the City Commission as a request to reject all bids as City staff will bring forth a new solicitation. COMMISSIONERS ANNOUNCEMENTS - 6:30 PM Commissioner Oliver—None Commissioner Firstner—None Commissioner Wilsen—None Commissioner Brinson—None Mayor Johnson—Announced the following: 1)The Florida Department of Transportation,Florida's Turnpike Enterprise,Public Kickoff Open House for the Project Development and Environment Study for Florida's Turnpike Widening from south of State Road 408 to State Road 50 (Mileposts 263 to 273) event date, time and location. 2)The 18th Annual Best Fest event date, time, and location COMMENTS FROM CITIZENS/PUBLIC - None CONSENT AGENDA- 6:31 PM Consent Agenda Motion Motion: Move to adopt the Consent Agenda Items #1 -#5. Moved by Commissioner Wilsen, seconded by Commissioner Firstner; Motion carried 5-0. Regular City Commission Meeting March 3, 2020 1. Approval of the Minutes for the Regular Commission Meeting held February 18,2020. (City Clerk Sibbitt) Approved on Consent. Motion carried 5-0. 2. Approval to move an Alternate Member to a Regular Member Seat on the Planning and Zoning Commission. (City Clerk Sibbitt) On May 15, 2018, the City Commission adopted an Ordinance which amended Section 3-2 and Section 3-3 of the City of Ocoee Land Development Code, it amended the establishment and membership of the Planning and Zoning Commission, abolished the Board of Adjustment, revised the duties of the Planning and Zoning Commission,and incorporated the rules from Ordinance 89-19 into the Code. On December 3,2019,the City Commission adopted an Ordinance which amended Section 3-2, Subsection A of the Land Development Code adding one (1) alternate member. On February 11, 2020, Planning & Zoning Commission Member Rodger Wunderlich resigned from the board leaving a vacant regular member seat. Upon his resignation, Alternate Member Lou Forges asked staff to be considered for the vacant regular member seat. Since his appointment, Alternate Member Forges has attended all meetings.Past practice for boards with alternate members has been to appoint the alternate member to the vacant regular member seat for the remainder of the vacancy. If approved,the alternate vacant seat on the Planning and Zoning Commission shall be filled by a majority vote of the City Commission from the candidates nominated by the Mayor and City Commissioners. The Mayor and each member of the City Commission may nominate up to two (2) nominees each to the City Clerk by Friday,March 27,2020.The highest-ranked nominee will be considered to fill the alternate vacant seat at the April 7, 2020, City Commission meeting. Staff recommends the Honorable Mayor and City Commissioners move Alternate Member Lou Forges to the vacant regular member seat with a term expiring June 2021, and the City Commission should forward their nominations for the vacant alternate member seat to the City Clerk before March 27,2020. Approved on Consent. Motion carried 5-0. 3. Approval to Award Maguire Road Median Landscape Project to BrightView Landscape Services. (Deputy Dev. Srvs. Director/CRA Administrator Corless) This project is intended to refresh the landscape in eight medians on Maguire Road,from Jordan Rose Avenue north to the Turnpike. Landscape enhancements are needed due to the poor plant health brought on by inferior soils and harsh growing environment. The City's Urban Designer/Landscape Architect prepared design documents directing the replacement of topsoil,use of soil amendments,a detailed planting plan and specified the existing irrigation be upgraded to a "Hydrozone" system. BrightView Landscape Services is currently under contract to provide landscape maintenance and upon request, may provide a proposal to improve the City's landscape areas.Based on the City's directions and plans,BrightView Landscape Services submitted a fee proposal in the amount of$205,600.97 to install the median landscape enhancements. This request meets the City's purchasing guidelines. This project is included in the 2020 budget. Approved on Consent. Motion carried 5-0. 4. Approval to Proceed with Ocoee Cemetery Clean-up and Beautification Improvements. (Parks and Recreation Director Johnson) The Ocoee Cemetery is located at 368 E.Geneva Street,west of Bluford Avenue and north of Maine Street at the terminus of Richmond Avenue near the current development project known as City Center West Orange. In January, City staff met with the City Attorney to discuss how to proceed with enforcement of the code and allow for clean-up efforts of the Ocoee Cemetery. Most recently, the Parks Department has completed the installation of the fence along the east side of the cemetery property line and installation of new improved signage with the Cemetery Rules and Regulations at the entrance.Additionally,there is funding in the budget for another columbarium to be installed, which will be ordered within the next few months. During the last 21 Page Regular City Commission Meeting March 3, 2020 several budget sessions,concerns regarding the condition of the Ocoee Cemetery were shared by members of the Commission;therefore, staff is proposing the following: Phase 1: A ninety (90) day compliance notice be provided to cemetery plot owners in the form of 1) Legal advertisement, 2) Notice postings at the Ocoee Cemetery, and 3) Letters sent to addresses on file; further, advising plot owners to come into compliance with the current Ocoee Cemetery Rules and Regulations. If compliance is not met by the timeframe provided, City staff will proceed with compliance. Phase 2: Allow staff to aide in the clean-up and beautification of the cemetery by removing unwanted or diseased trees; and further, budget for new decorative fencing (backside of the cemetery), turf/ landscape, additional parking,and add irrigation in the upcoming FY20/21 budget. Approved on Consent. Motion carried 5-0. 5. Approval of Additional Funding for the Residential Plumber for Kimball Area Water Main Upgrade Project. (Utilities Director Smith) Central Florida Tapping and Construction Services, Inc., (CFT) installed new ductile iron water mains to abandon existing asbestos cement and galvanized water mains as part of the Kimball Area Water Main Upgrade Project. To service the homes in the project area of the new main, A-1 Service Plumbing, Inc., (Plumber) was approved for the work to connect 50 homes to new water meters from a newly-constructed water main in the amount of $92,500.00 by the City Commission on March 5, 2019. At the time of the Plumber's approval, there were six homeowners that did not sign a Letter of Agreement for the Plumber to engage in work on their property.During the Plumbers' work to connect plumbing services to the new meters in the Kimball project area, homeowners who had not signed a Letter of Agreement contacted the Utilities Department for plumbing services for their property. The Utilities Department reached out to the Plumber to add the six homes to their work.The Kimball Area Water Main Upgrade Project's budget has funds available for the six additional homes added to the Plumber's work. Staff is recommending increasing the Purchase Order by$11,100.00 to add the six additional homes.This will bring the total Purchase Order to$103,600.00. Approved on Consent. Motion carried 5-0. 6. Approval to Award RFP #20-001 Laboratory Services for City Water & Wastewater Facilities. (Procurement Manager Tolbert) (Continued from February 18, 2020, and postponed to a future date to be determined.) City Manager Frank advised all bids are being rejected, and City staff will present a new solicitation at a future meeting. PUBLIC HEARING - 6:32 Pnl 7. Request for Variance—Cortes Property, 717 Misty Maple Street, Project No: VR-19- 07. (Advertised in the West Orange Times on Thursday, February 20, 2020) (Zoning Manager Gajadhar) The applicant,William Cortes-Colon,is requesting approval of a variance in order to install a six(6)foot high privacy fence seventeen(17)feet from the property line, versus the required twenty(20)foot minimum. The City of Ocoee Land Development Code (LDC) requirements for residential fencing, Ocoee LDC Article V, Chapter 5-4, Section I, only allows fences greater than four(4)feet but no greater than six(6)feet high,to be placed a minimum of fifteen (15) feet from the property line in the front side yard of corner lots. This requirement is contingent upon the adjacent lot being located rear-to-rear with the corner lot. If the adjacent lot is rear-to-side,then the front yard setback is also required on both frontages, which is twenty(20)feet for the subject property. The subject property is Lot 61 of the Forest Lake Estates Subdivision, a Planned Unit Development(PUD)within the City of Ocoee comprising of 278 single family homes. 31 Page Regular City Commission Meeting March 3, 2020 Zoning Manager Gajadhar presented an overview of the proposed variance for consideration. The public hearing was opened. The following persons addressed the City Commission: - William Cortez-Colon,Applicant The public hearing was closed. Zoning Manager Gajadhar addressed questions from the City Commission. Motion: Move to approve the request for Variance for Cortes Property, 717 Misty Maple Street, Project No: VR-19-07; Moved by Commissioner Oliver, seconded by Commissioner Brinson; Motion carried 4-1 with Commissioner Wilsen opposing. FIRST READING OF ORDINANCE—6:49 PM 8. First Reading of Ordinance for Shoppes at West Oaks PD, 9000 West Colonial Drive, Rezoning to Planned Unit Development/Land Use Plan (PUD/LUP); Project No: RZ-20-01-01. (Second Reading and Public Hearing scheduled for March 17, 2020, Regular City Commission Meeting at 6:15 pm or soon thereafter.) (Development Services Director Rumer) The Shoppes at West Oaks PD property is located on the south side of W. Colonial Drive (SR 50), approximately 580 feet west of the Good Homes Road intersection.The subject site is zoned C-2(Community Commercial) and is approximately 4.10 acres in size. The parcel contains parking, drive isles, and a vacant pad next to the Aldi Grocery Store.The Applicant is requesting a"Planned Unit Development"(PUD)zoning in order to allow for a four-story office, retail, and self-storage facility. There will also include within the footprint a small addition to the Aldi Store.As shown on the Land Use Plan,the facility will retain all existing improvements and will fit on the vacant pad. The first floor(ground level)will consist of a 2,700 square foot addition to the Aldi Grocery Store,provide 7,300 square feet of retail space along the front,and contain climate controlled self-storage with a drive under access for loading/unloading. The second and third story/floor will contain climate controlled self-storage.The fourth story/floor will consist of 34,332 square feet of office space and climate controlled self-storage. The entire climate-controlled self-storage is 100,396 square feet. The existing vacant pad is located over 270 feet from SR 50 and is also shielded from view due to several out parcels,which are both a part of the development and a part of the adjacent development. Staff is considering the location, depth of the commercial lots, traffic generation, and surrounding uses in its decision to allow climate-controlled self-storage in this location. The overall development has four(4)access points, sufficient parking and cross access parking,and depth to allow a four-story building and not feel out of character. Since the pad is ready, no additional development other than moving a few electric meters and water lines are required. City Attorney Cookson read the title of the Ordinance. Mayor Johnson announced that this will be presented as a second reading and public hearing at the next scheduled City Commission meeting on March 17, 2020,at 6:15 PM or soon thereafter. 41 Page Regular City Commission Meeting March 3,2020 9. First Reading of Ordinance for West Orange Medical Center,3442&3462 Old Winter Garden Road, Annexation & Rezoning to Planned Unit Development/Land Use Plan (PUD/LUP); Project No(s): AX-04-19-80 & RZ-19-04-03. (Second Reading and Public Hearing scheduled for March 17, 2020, Regular City Commission Meeting at 6:15 pm or soon thereafter.) (Zoning Manager Gajadhar) The two subject parcels are approximately 1.21 acres in size and are located on the south side of Old Winter Garden Road, and on the east side of Blackwood Avenue. They are both currently used as single-family residences. The parcels are both currently zoned "Orange County" A-1 (Rural/Agriculture). The subject property is considered contiguous to the City of Ocoee since it is bordered by property located within the City limits on the north, east, and west. The parcels will receive a"PUD-COMM" (Planned Unit Development- Commercial)zoning upon annexation.The property is located within the proposed Ocoee-Orange County JPA area and is bordered by the City of Ocoee to the west. The property already benefits from Ocoee Fire Rescue services via a joint"First Responder"Agreement with Orange County and benefits from City of Ocoee water service.The proposed annexation is a logical extension of the City limits,urban services can be provided,and the annexation meets state and local regulations. a) First Reading of Annexation Ordinance b) First Reading of Rezoning Ordinance City Attorney Cookson read the titles of the Ordinances. Mayor Johnson announced that this will be presented as a second reading and public hearing at the next scheduled City Commission meeting on March 17, 2020,at 6:15 PM or soon thereafter. 10. First Reading of Ordinance for Crystal Investment Plaza, 1414 E. Silver Star Road, Substantial Amendment to the Planned Unit Development/Land Use Plan(PUD/LUP); Project No: RZ-19-10-12. (Second Reading and Public Hearing scheduled for March 17, 2020, Regular City Commission Meeting at 6:15 pm or soon thereafter.) (Zoning Manager Gajadhar) The Crystal Investments property is located on the northwest corner of Silver Star Road and Ridgefield Avenue.The subject site is approximately 1.73 acres in size and is currently vacant,undeveloped,and sparsely covered on the north side with a mixture of Pines and Oaks. The parcel is identified as parcel number 16-22- 28-0000-00-042. The property is currently zoned as a Planned Unit Development (PUD) for an Assisted Living Facility (ALF). The Future Land Use designation for the site is "Commercial". The Applicant is requesting an amendment to the"Planned Unit Development"(PUD)zoning in order to allow for a two-story professional office and retail building. The Land Use Plan proposes the eventual construction of a two-story building with a total building floor area of 18,000 square feet. The first floor will consist of 9,000 square feet of commercial retail,while the second floor will consist of 9,000 square feet of professional offices.As shown on the Land Use Plan,the facility will have access to Silver Star Road and Ridgefield Avenue.The Silver Star Road access is through a shared cross-access provided by the adjacent property to the west. Additionally,the applicant will be dedicating a 20 ft wide tract of land to the City of Ocoee along Silver Star Road. The City requires buffer zones to protect new and established residential areas adjacent to new and established non- residential uses. There is a 25 ft wide buffer zone on the north side consisting of a six(6)foot high brick wall and landscaping. On the west side there is a ten (10) foot wide buffer landscaping. Water, sanitary sewer, reclaimed water(when available), solid waste and police&fire protection will all be provided by the City of Ocoee. Since the development proposal is under 25,000 square feet, it will be reviewed and approved administratively by staff as a small scale site plan; therefore,the City Commission will not be acting on the site plan approval. City Attorney Cookson read the title of the Ordinance. SIPage Regular City Commission Meeting March 3, 2020 Mayor Johnson announced that this will be presented as a second reading and public hearing at the next scheduled City Commission meeting on March 17, 2020, at 6:15 PM or soon thereafter. Commissioner Wilsen shared a concern from a resident in her district regarding the median into Brentwood Subdivision. Development Services Director Rumer addressed the concern. SECOND READING OF ORDINANCES—PUBLIC HEARINGS -None REGULAR AGENDA - 6:58 PM 11. Appointment of Commission Liaisons to Various Boards. (City Clerk Sibbitt) Each year the Commission reviews the Liaison Appointments to various boards and makes changes,if needed. Consensus of the City Commission was to approve the Board Appointments as listed below. Parks and Recreation Board—Commissioner Wilsen Citizens Advisory Board for the Police Department- Commissioner Oliver Citizens Advisory Board for the Fire Department- Commissioner Firstner Human Relations Diversity Board—Mayor Johnson Personnel Board—Commissioner Brinson Ocoee Youth Council—Commissioner Oliver Tri-County League of Cities—Commissioner Wilsen West Orange Airport Authority—Commissioner Oliver W.O. Chamber of Commerce—City Manager Frank Education Incentive Board—Commissioner Brinson MetroPlan Orlando's Municipal Advisory Committee (MAC) - Commissioner Firstner 12. Election of Mayor Pro Tem. (City Clerk Sibbitt) Section C-9 of the Ocoee City Charter states: ..."The Mayor pro tem shall be elected from among the Commissioners by the City Commission but shall continue to represent the district in which such Commissioner resides. The Mayor pro tem shall be elected at the first City Commission meeting following the swearing in of the candidates elected at each general city election ... and shall serve as Mayor pro tern until the successor is elected." On March 20, 2007,the Commission created a policy to elect the Mayor Pro Tern annually,even in non-election years,by rotating down through the seniority list. The following elections have been made since 2011: • 2011-12 Commissioner Wilsen • 2012-13 Commissioner Hood • 2013-14 Commissioner Keller • 2014-15 Commissioner Grogan • 2015-16 Commissioner Wilsen • 2016-17 Commissioner Firstner • 2017-18 Commissioner Grogan • 2018-19 Commissioner Oliver Staff recommends the Mayor and Commissioners elect a Mayor Pro Tem. 61 Page Regular City Commission Meeting March 3, 2020 Motion: Move to appoint Commissioner Brinson as Mayor Pro Tem; Moved by Commissioner Oliver, seconded by Commissioner Firstner; Motion carried unanimously. STAFF ACTION ITEMS - None COMMENTS FROM CITIZENS/PUBLIC - 7:06 1'M The following person(s) addressed the City Commission: - Greg Keethier, Ocoee Resident, spoke regarding transportation concerns and asked for an update on the Fullers Cross Road Intersection. Assistant City Manager Shadrix shared the current status and addressed his concerns. Commissioner Brinson conveyed that he has spoken with Orange County Officials on multiple occasions regarding the Fullers Cross Road Intersection; and further, encouraged residents to reach out to their County Commissioners. A brief discussion ensued. - Economic Development Consultant de la Portilla shared an overview of a recent Orange County School Board meeting regarding school capacity; and further, encouraged the City Commission to contact their School Board representative and appeal for a relief school. - Orange County District 2 Commissioner Christine Moore updated the City Commission on the landscaping along Clarcona-Ocoee Road, and shared that some walls and sidewalks along the road would be pressure washed and painted in anticipation of the Coast to Coast Trail. She then expanded on Economic Development Consultant de la Portilla's comment enlightening the Commission on the School Board's basic criteria for building a new school, and strongly encouraged the Commissioners to reach out to the School Board for a relief school to get ahead of the much-needed growth, which will help avoid any possible moratorium that could be placed on undeveloped land, and ultimately help combat the housing crisis within Orange County. Commissioner Oliver inquired about the Veteran Service Officer (VSO) for Ocoee, and asked for an update on the Ingram Road lighting. Orange County District 2 Commissioner Moore addressed the Commissioner's concerns. COMMENTS FROM COMMISSIONERS - 7:46 I'M Commissioner Oliver—Announced the following: 1) The 2020 Census started on March 1St. He urged all residents to make sure they are counted to ensure adequate funding for crucial projects within the City including infrastructure. 2) Coronavirus information is on the City's website, and encourage all citizens to educate themselves. 71 Page Regular City Commission Meeting March 3, 2020 Commissioner Firstner— Shared the following: 1) The Neighborhood Grant Program is currently accepting applications, and announced that program applications and guidelines can be found on the City's website. Commissioner Wilsen—Announced the following: 1) Warned residents of a temporary road closure on Bluford Avenue near the Top Gun. 2) Shred to Protect event date, time and location. 3) Spring Fling event date, time and location. Commissioner Brinson—Commented the following: 1) Early voting has commenced and encouraged residents to vote. 2) Shared several members of the Commission will be at the National League of Cities Conference in Washington, DC, next week to advocate on the residents' behalf. 3) Reiterated the need to educate oneself regarding the Coronavirus and take precautions. 4) Again,urged residents to contact their Elected Officials at the County and State level regarding infrastructure. Mayor Johnson—Commented on the following: 1) Directed Staff to place the Health Department's Coronavirus updates on the City's TV Channel. 2) Reminded the Elected Officials to submit two names for the Alternate Member position on the Planning & Zoning Commission to the City Clerk no later than March 27th 3)Directed Staff to provide to the Commission a Golf Course Revenue evaluation for 2018-2019. 4) Shared the Babe Ruth Little League, and girl's softball, started this past weekend at the newly named Vandergrift Central Park. ADJOURNMENT - 7:55 PM APPROVED: Attest: City of Ocoee jr_66( Melanie Sibbitt, City Clerk Rusty Jo' i n, yor 81 Page